TOWN OF WINDHAM, MAINE FY 2020/2021 10 YEAR …

TOWN OF WINDHAM, MAINE

FY 2020/2021—10 YEAR PROJECTION

CAPITAL IMPROVEMENT PLAN

JUNE 13, 2020

Capital Improvement Plan

Town of Windham, Maine

PROJECTS BY DEPARTMENT

FY 21 FY 30thru

TotalFY 21 FY 22 FY 23 FY 24 FY 25Department FY 26 FY 27 FY 28 FY 29 FY 30#

Assessing (AS)

6,0006,000Assessing Vehicles AS-2020-002

Assessing (AS) Total 6,0006,000

Buildings & Grounds (BG)

10,00010,000EWF Bay Heater BG-2020-006

5,0005,000Library Drainage Around Lower/Main Walkway

BG-2020-010

19,00019,000Community Center Security - Town Hall BG-2020-014

15,00015,000NW Fire Station Restrooms BG-2020-015

6,0006,000Social Services Handicap Ramp BG-2021-004

30,00030,000N Station Water Main Extension BG-2021-009

25,00025,000Central Fire Kitchen BG-2022-002

10,00010,000East Windham Fire Station Roof Replacement

BG-2022-003

16,00016,000Library Interior LED Lighting BG-2022-004

25,00025,000NWF Station boiler & bay heaters BG-2022-005

4,5004,500PD 1st Floor VCT replacement BG-2022-006

20,00020,000PD Interior LED Lighting BG-2022-007

4,0004,000Social Services window replacement BG-2022-008

25,00025,000Town Hall LED interior lighting BG-2022-009

6,0006,000Welcome to Windham Sign Replacement BG-2023-001

15,00015,000Library Restroom Remodel BG-2023-003

7,0007,000Library Entrance Door/Vestible BG-2023-004

40,00040,000Library Card Readers & Electric Door Locks

BG-2024-002

700,000700,000Town Hall Relay Out/Remodel BG-2025-002

1,750,000350,000 350,000 350,000 350,000 350,000Combined Projects BG-2026-001

Buildings & Grounds (BG) Total 2,732,50041,000 173,500 28,000 40,000 700,000 350,000 350,000 350,000 350,000 350,000

Page 1


Code Enforcement (CE)

79,50079,500Code Enforcement Vehicle Replacement CE-2026-001

Code Enforcement (CE) Total 79,50079,500

Fire-Rescue (FR)

201,554201,554Ambulance 3 FR-2021-001

600,00575,000 525,005Engine 7 FR-2021-002

6,5006,500North, South, & East Station Camera System

FR-2021-004

91,20042,560 48,640Car 3 FR-2022-001

158,479158,479Cardiac Monitors FR-2022-002

105,000105,000Stretchers x3 FR-2022-003

10,00010,000Boat FR-2022-004

20,00020,000ATV FR-2022-005

204,260204,260Ambulance 1 FR-2023-001

43,84843,848Car 4 FR-2023-002

350,000350,000Self Contained Breathing Apparatus x50 FR-2023-003

75,00075,000Extrication Equipment FR-2023-004

1,650,000100,000 250,000 600,000 700,000Tower 3 FR-2024-001

591,179591,179Engine 5 FR-2024-002

47,57947,579Unit 9 FR-2024-003

212,597212,597Ambulance 2 FR-2025-001

47,57947,579Unit 8 FR-2025-002

47,57947,579Unit 10 FR-2025-003

46,77146,771Car 1 FR-2025-004

40,00040,000Traffic 12 FR-2026-001

52,00052,000Apparatus Service Truck - 1/2 of cost FR-2026-002

208,429208,429Ambulance 4 FR-2027-001

1,150,000600,000 550,000Ladder 4 FR-2028-001

78,87078,870Thermal Imaging Cameras FR-2028-002

11,20011,200Rescue Struts FR-2028-003

32,00032,000SCBA Cylinders FR-2028-004

13,33513,335Gear Extractor for SWFS FR-2030-002

Fire-Rescue (FR) Total 6,094,964283,054 861,044 673,108 738,758 604,526 692,000 908,429 770,710 550,000 13,335

Information Services (IS)

143,1750 47,725 47,725 47,725Phone System, Security Cameras, MDT Replacements

IS-2025-001

Page 2


Information Services (IS) Total 143,1750 47,725 47,725 47,725

Library (LB)

66,65066,650Windham Public Library Children's Room shelving

LB-2020-001

23,05023,050Public Library Teen Area Shelving LB-2021-001

Library (LB) Total 89,70089,700

Parks and Recreation (PR)

73,84573,845Community Park Project - Phase II PR-2021-001

25,00025,000Fencing/Parking/Roofing at Lippman Park PR-2021-002

90,00090,000Lowell Parking Lot Expansion PR-2021-003

25,00025,000Dundee Park Playground Equipment PR-2021-004

10,00010,000Storage Building for Dundee Park PR-2021-005

75,00075,00012 Passenger Bus with W/C Lift PR-2021-006

20,00020,000Dundee Parking Lot Improvements PR-2021-007

30,00030,000Dog Park - Donnabeth Lippman Park PR-2022-001

75,00075,000Lowell Playground Replacement PR-2022-002

100,000100,000Town Hall Playground PR-2023-001

Parks and Recreation (PR) Total 523,845393,845 30,000 100,000

Planning (PL)

8,6628,662Nissan Leaf Lease PL-2021-001

Planning (PL) Total 8,6628,662

Police (PD)

12,00012,000Cruiser Video System PD-2021-003

Police (PD) Total 12,00012,000

PWD - Equip (PW)

215,000215,000Dump Truck #01 PW-2021-001

230,000230,0002nd Sweeper PW-2021-002

120,00060,000 60,000Pickup #97 PW-2021-003

100,00050,000 50,000Pickup #98 PW-2021-004

28,00014,000 14,000(1) WALKER RIDING LAWN MOWERS PW-2021-005

190,000190,000Dump Truck #2 PW-2022-001

Page 3


370,000185,000 185,000Trackless New PW-2022-002

80,00080,000Skid Steer #28 PW-2022-003

50,00050,000Pickup #81 PW-2022-004

100,00050,000 50,000Pickup #99 PW-2022-005

190,000190,000Dump Truck #3 PW-2023-001

80,00080,000Dump Truck #12 PW-2023-002

230,000230,000Loader #25 PW-2023-003

50,00050,000Pickup #84 B&G PW-2023-004

190,000190,000Dump Truck #4 PW-2024-001

185,000185,000Trackless Sidewalk Machine #24 PW-2024-002

35,50035,500Roller PW-2024-003

190,000190,000Dump Truck #8 PW-2025-001

215,000215,000Dump Truck #9 PW-2025-002

50,00050,000Pickup #80 PW-2025-003

50,00050,000Pickup #96 PW-2025-004

190,000190,000Dump Truck #10 PW-2026-001

190,000190,000Dump Truck #11 PW-2026-002

8,0008,000Bale Chopper PW-2026-003

190,000190,000Dump Truck #5 PW-2027-001

230,000230,000Sweeper #23 PW-2027-002

15,00015,000Mower PW-2027-003

40,00040,000Chipper PW-2027-004

32,00032,000Stormwater Pickup 1/2T PW-2027-005

175,000175,000Backhoe #21 PW-2028-001

190,000190,000Dump Truck #6 PW-2029-001

190,000190,000Dump Truck #7 PW-2029-002

300,000300,000Grader #26 PW-2030-001

230,000230,000Loader #27 PW-2030-002

PWD - Equip (PW) Total 4,928,500215,000 989,000 470,000 410,500 505,000 388,000 507,000 285,000 430,000 729,000

PWD - Roads - (RD)

155,000155,000RTE 35 Sidewalk RD-2020-001

480,000480,000Rebuild & Pave Brand Rd - Phase 1-2-3-4RD-2020-003

200,000200,000Paving Land of Nod Road RD-2020-004

26,40026,400Commons Ave RD-2020-005

22,00022,000Page Road Paving RD-2020-006

11,00011,000Dunridge Circle Paving RD-2020-007

40,15040,150Vance Drive Paving RD-2020-008

140,800140,800Pinewood Acres Paving RD-2020-009

Page 4


500,00050,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000Engineering Services RD-2020-010

415,00025,000 37,500 37,500 45,000 45,000 45,000 45,000 45,000 45,000 45,000Road projects - Supplies & Materials RD-2020-011

167,50030,000 37,500 50,000 50,000Road Projects - Outside Contractors RD-2020-012

750,00075,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000Road Projects - Equipment Rental RD-2020-013

74,38074,380RTE 302 NORTH CENTER TURN LANE RD-2020-014

258,500258,500VARNEY MILL RD PAVING RD-2021-001

250,00046,727 203,273Lantern Lane Cross Culvert RD-2021-002

1,695,3001,695,300Depot Street Reconstruction & Paving RD-2021-003

27,44827,448RETAINERS FY 20 PROJECTS RD-2021-004

143,000143,000Hillcrest Subdivision RD-2022-002

71,50071,500Abby & Oak Subdivision RD-2022-003

192,500192,500High Street Paving RD-2022-004

500,000500,000HALL ROAD -REBUILD RD-2022-005

30,00030,000Gosher and Gateway Overlay RD-2022-006

113,910113,910River Rd - Chute Rd to Rte 202 RD-2022-007

540,000540,000Varney Mill Estate Subdivision RD-2023-002

160,300160,300Falmouth Road Rte 115 to Stevens Rd RD-2023-003

8,985,000800,000 985,000 1,200,000 1,200,000 1,200,000 1,200,000 1,200,000 1,200,000PAVING AND RECONSTRUCTION RD-2024-001

720,000720,000Barnes Road RD-2024-002

105,000105,000Collinwood Circle & Running Brook Development

RD-2024-003

3,000,000500,000 500,000 500,000 500,000 500,000 500,000PUBLIC DIRT ROAD IMPROVEMENTS RD-2025-001

PWD - Roads - (RD) Total 19,774,6881,022,955 3,788,933 1,712,800 2,030,000 1,870,000 1,870,000 1,870,000 1,870,000 1,870,000 1,870,000

Town Clerk (TC)

16,9776,477 6,649 3,851Conservation of Town Records TC-2020-001

25,00025,000CODIFICATION OF ORDINANCES TC-2021-001

Town Clerk (TC) Total 41,97731,477 6,649 3,851

Town Mgr/Finance (TM)

1,400,7611,400,76121ST CENTURY DOWNTOWN PLAN TM-2020-002

38,15038,150Financial System Upgrade/Replacement TM-2021-001

600,000600,000Depot Street -Sewer Pump Station TM-2021-002

3,600,0003,600,000FIRE/POL & RENOVATIONS TM-2021-003

300,00030,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000PUBLIC DIRT ROAD SURVEYING TM-2021-006

50,00050,000Grant Matching Funds - Carry Fwd at Year End

TM-2021-007

50,00050,000Community Center Study TM-2021-008

50,00050,000Smith Cemetery Expansion TM-2021-009

Page 5


30,00020,000 10,000Windham Center Pocket Park TM-2021-010

108,000108,000Anglers Road Streetscape Improvements TM-2021-011

335,907335,907TOWN HALL RENOVATION TM-2021-013

30,00030,000Multifunction Device Replacements TM-2025-001

30,00030,000Multifunction Device Replacements TM-2026-001

Town Mgr/Finance (TM) Total 6,622,8186,174,818 148,000 30,000 30,000 60,000 60,000 30,000 30,000 30,000 30,000

8,188,811 6,086,826 3,017,759 3,249,258 3,739,526 41,058,329GRAND TOTAL 3,487,225 3,713,154 3,353,435 3,230,000 2,992,335

Page 6



FUNDING SOURCE SUMMARY

FY 21 FY 30thru

TotalFY 21 FY 22 FY 23 FY 24 FY 25Source FY 26 FY 27 FY 28 FY 29 FY 30

BOND 7,128,1514,960,554 2,167,597

Buildings & Facilities Improvment Fund (19300) 3,138,407446,907 173,500 28,000 40,000 700,000 350,000 350,000 350,000 350,000 350,000

Capital Equipment Replacement Fund (19100) 10,231,069207,789 1,061,388 1,146,959 1,149,258 1,139,526 1,237,225 1,463,154 1,103,435 980,000 742,335

CAPITAL LEASE 885,005885,005

CDBG Grant 336,400250,000 86,400

Grant Matching Funds 21,60021,600

Land & Facilities Improvements Fund (19400) 373,845363,845 10,000

Maine - Locally Administered projects 50,00050,000

MDOT - MPI 625,000625,000

REC- IMPACT FEES 130,00030,000 100,000

Recreation Program Fund (22120) 100,000100,000

Road Improvements Fund (19200) 17,272,091417,955 1,651,336 1,742,800 2,060,000 1,900,000 1,900,000 1,900,000 1,900,000 1,900,000 1,900,000

SEWER ASSESSMENT - PORT WATER DIST 350,000350,000

TIF FUNDS 416,761416,761

8,188,811 6,086,826 3,017,759 3,249,258 3,739,526 41,058,329GRAND TOTAL 3,487,225 3,713,154 3,353,435 3,230,000 2,992,335

Page 7



DEPARTMENT SUMMARY

FY 21 FY 30thru

TotalFY 21 FY 22 FY 23 FY 24 FY 25Department FY 26 FY 27 FY 28 FY 29 FY 30Project #

Assessing (AS) 6,0006,000

Buildings & Grounds (BG) 2,732,50041,000 173,500 28,000 40,000 700,000 350,000 350,000 350,000 350,000 350,000

Code Enforcement (CE) 79,50079,500

Fire-Rescue (FR) 6,094,964283,054 861,044 673,108 738,758 604,526 692,000 908,429 770,710 550,000 13,335

Information Services (IS) 143,1750 47,725 47,725 47,725

Library (LB) 89,70089,700

Parks and Recreation (PR) 523,845393,845 30,000 100,000

Planning (PL) 8,6628,662

Police (PD) 12,00012,000

PWD - Equip (PW) 4,928,500215,000 989,000 470,000 410,500 505,000 388,000 507,000 285,000 430,000 729,000

PWD - Roads - (RD) 19,774,6881,022,955 3,788,933 1,712,800 2,030,000 1,870,000 1,870,000 1,870,000 1,870,000 1,870,000 1,870,000

Town Clerk (TC) 41,97731,477 6,649 3,851

Town Mgr/Finance (TM) 6,622,8186,174,818 148,000 30,000 30,000 60,000 60,000 30,000 30,000 30,000 30,000

8,188,811 6,086,826 3,017,759 3,249,258 3,739,526 41,058,329GRAND TOTAL 3,487,225 3,713,154 3,353,435 3,230,000 2,992,335

Page 8



FY 21 FY 30thru

Description

Replacement of organization-wide phone/voicemail/menu system, police MDTs (8 full units, two spares) at a total estimated cost of $135,000.

Finance for three years at 3% under a municipal lease purchase agreement.

Project # IS-2025-001

Justification

Budget Impact/Other

Useful Life 7 years

Project Name Phone System, Security Cameras, MDT Replacements

Category Equipment: Computers

Type Equipment

Contact IT Director

Department Information Services (IS)

TotalFY 21 FY 22 FY 23 FY 24 FY 25Expenditures FY 26 FY 27 FY 28 FY 29 FY 30

143,1750Equip/Vehicles/Furnishings 47,725 47,725 47,725

0 143,175Total 47,725 47,725 47,725

TotalFY 21 FY 22 FY 23 FY 24 FY 25Funding Sources FY 26 FY 27 FY 28 FY 29 FY 30

143,1750Capital Equipment Replacement Fund (19100)

47,725 47,725 47,725

0 143,175Total 47,725 47,725 47,725

Page 9



FY 21 FY 30thru

Description

4 Very Large Books:

Book 1 - Town records 1962 - 1965 - Restore in 2020




Project # TC-2020-001

Justification

These record books are permanent records and have to be preserved and kept forever.

Budget Impact/Other

Capital Equipment Fund (19100) - $22,572

Useful Life 30 years

Project Name Conservation of Town Records

Category Record Retention

Type Improvement

Contact Town Clerk

Department Town Clerk (TC)


16,9776,477 6,649 3,851Record Retention

6,477 6,649 3,851 16,977Total


16,9776,477 6,649 3,851Capital Equipment Replacement Fund (19100)

6,477 6,649 3,851 16,977Total

Page 10



FY 21 FY 30thru

Description

To retain a Codification Company to keep our Codes (a living document) up to date as new legislation is adopted or current laws are amended or repealed. Codes are brought up to speed

through the supplementation process or given a fresh start through recodification.

Project # TC-2021-001

Justification

Having our Codes handled professionally will ensure they are current, accurate, uniform in format and readily accessible to the public.

Budget Impact/Other

Capital Equipment Replacement Fund (19100) - ($25,000)

Useful Life 5 years

Project Name CODIFICATION OF ORDINANCES

Category Record Retention

Type Improvement

Contact Town Clerk

Department Town Clerk (TC)


25,00025,000Other

25,000 25,000Total


25,00025,000Capital Equipment Replacement Fund (19100)

25,000 25,000Total

Page 11



FY 21 FY 30thru

Description

The goals of the 21st Century Downtown Master Plan are to:

-Develop a comprehensive vision for transportation improvements in North Windham;

-Improve the capacity of Roosevelt Trail;

-Introduce street networks in an incremental manner that respond to the existing built context and allow for the growth of new neighborhoods surrounding the commercial core;

-Incubate a range of economic development and housing opportunities;

-Establish a renewed "sense of place" in Windham's commercial center through Complete Streets, infill development, increased residential densities, vibrant public realms, mobility options and

access to open space;

-Focus on implementation by identifying short-term and long-term improvements and policies.

Project # TM-2020-002

Justification

Council has reviewed the Character Based Code (CBC) developed for North Windham along with alternative ordinance changes that incorporate some of the highest impact components of a

CBC into our existing zoning framework.

Town is working on changes to the zoning code for North Windham, so that future development occurs in ways that are consistent with the vision outhlined in the 21st Century Plan.

Preliminary Plans finalized in the Summer of 2016 call for sidewalks, pedestrian improvements at intersections like crosswalks and push to cross buttons, and access management involving the

narrowing and closing of some entrances and medians.

The Town is curently working on funding options to complete the Final Design and Construction of the improvements.

Useful Life

Project Name 21ST CENTURY DOWNTOWN PLAN

Category Unassigned

Type Unassigned

Contact

Department Town Mgr/Finance (TM)


1,400,7611,400,76121st Century Downtown

1,400,761 1,400,761Total


416,761416,761TIF FUNDS

625,000625,000MDOT - MPI

359,000359,000BOND

1,400,761 1,400,761Total

Page 12



FY 21 FY 30thru

Budget Impact/Other

Budget impact: MDOT - MPI - (625,000)

TIF FUNDS - (416,761)

BOND - (359,000)

Page 13



FY 21 FY 30thru

Description

System transitioned to Tyler/Munis in FY 2017-2018. Upgrade to current version. Cost included in annual contract fee.


Justification

Current software is being phased out. Budget for implementation training costs.

Budget Impact/Other



Project Name Financial System Upgrade/Replacement

Category Information Infrastructure

Type Equipment

Contact Town Manager



38,15038,150Equip/Vehicles/Furnishings

38,150 38,150Total



38,150 38,150Total

Page 14



FY 21 FY 30thru

Description

In Depot Street, South Windham Village, the Portland Water District will install a new sewer pump station, upgrade an existing syphon line to a new force and gravity main as well as replace

the existing 8 inch distribution water main with a new 8 to 12 inch water main and the construction of a new 16 to 24 inch transmission main. This work is an important feature of the Portland

Water District's Capital Improvement Plan and will greatly increase development potential in South Windham for property owners and the Town.

The fiscal responsibility for the sewer rehabilitation portion of this project falls on sewer ratepayers in the affected area, all of whom live within the 4803 2 census block in which 51.34% of

the residents are Low/Moderate Income. This additional cost to the sewer payments would place a severe financial burden on these Village Residents. CDBG funding for this project would be

used to mitigate the financial burden of the sewer rehabilitation on these ratepayers.


Justification

Budget Impact/Other

Funded via the Annual Assessment - Portland Water District (which will include annual payments for a 20 yr bond on the project cost less the $250,000. CDBG grant of $250,000)


Project Name Depot Street -Sewer Pump Station

Category Sewer - Pump Station

Type Improvement




600,000600,000Sewer - Pump Station

600,000 600,000Total


250,000250,000CDBG Grant

350,000350,000SEWER ASSESSMENT - PORT WATER DIST

600,000 600,000Total

TotalFY 21 FY 22 FY 23 FY 24 FY 25Budget Items FY 26 FY 27 FY 28 FY 29 FY 30

00Maintenance

0 0Total

Page 15



FY 21 FY 30thru

Description

Miscellaneous building projects not included in renovations.


Justification

Budget Impact/Other

RENOVATION BOND

Useful Life

Project Name FIRE/POL & RENOVATIONS

Category Buildings & Improvements

Type Improvement




3,600,0003,600,000Construction/Maintenance

3,600,000 3,600,000Total


3,600,0003,600,000BOND

3,600,000 3,600,000Total

Page 16



FY 21 FY 30thru

Description

Boundry survey on dirt roads to locate town ROW in preparation of rebuild and paving.


Justification

First step in improving dirt roads to rebuilt and paved roads.

Budget Impact/Other

Road Improvements Fund (19200) - (120,000)

Useful Life

Project Name PUBLIC DIRT ROAD SURVEYING

Category Unassigned

Type Unassigned




300,00030,000 30,000 30,000 30,000 30,000PRIVATE ROADS -SURVEYING

30,000 30,000 30,000 30,000 30,000

30,000 30,000 30,000 30,000 30,000 300,000Total 30,000 30,000 30,000 30,000 30,000


300,00030,000 30,000 30,000 30,000 30,000Road Improvements Fund (19200)

30,000 30,000 30,000 30,000 30,000

30,000 30,000 30,000 30,000 30,000 300,000Total 30,000 30,000 30,000 30,000 30,000

Page 17



FY 21 FY 30thru

Description


Justification

Budget Impact/Other

Buildings & Facilities Improvment Fund (19300) - (50,000)

Useful Life

Project Name Grant Matching Funds - Carry Fwd at Year End

Category Unassigned

Type Unassigned




50,00050,000Other

50,000 50,000Total


50,00050,000Buildings & Facilities Improvment Fund (19300)

50,000 50,000Total

Page 18



FY 21 FY 30thru

Description


Justification

Budget Impact/Other

Land & Facilities Improvements Fund (19400) - (50,000)

Useful Life

Project Name Community Center Study

Category Unassigned

Type Unassigned




50,00050,000Other

50,000 50,000Total


50,00050,000Land & Facilities Improvements Fund (19400)

50,000 50,000Total

Page 19



FY 21 FY 30thru

Description

Expansion of cemetery.


Justification

To meet the need for additional cemetery plots.

Budget Impact/Other

Buildings & Facilities Improvment Fund (19300) - ($50,000)


Project Name Smith Cemetery Expansion

Category Unassigned

Type Improvement




50,00050,000Other

50,000 50,000Total



50,000 50,000Total

Page 20



FY 21 FY 30thru

Description


Justification

Budget Impact/Other

REC- IMPACT FEES - ($30,000)


Project Name Windham Center Pocket Park


Type Improvement




15,00015,000Land purchase

15,0005,000 10,000Design Improvement

20,000 10,000 30,000Total


30,00020,000 10,000Land & Facilities Improvements Fund (19400)

20,000 10,000 30,000Total

Page 21



FY 21 FY 30thru

Description

Install Solar Powered sidewalk/pedestrian style lighting, benches, and a bus shelter on Anglers Road (public).


Justification

Anglers Road (public) defines an edge of the 21st Century Downtown Plan and starting the pedestrian amenities as a pilot project here makes sense. This project will help connect the Anglers

Road neighborhood to the new Downtown. The new apartment complex will have a sidewalk entrance to the Donnabeth Lippman Park which will be available to local residents, and add

residents who may use public transit if available via a bus shelter. This project is eligible for an Infrastructure Grant from the CDBG Program and an application will be made.

Budget Impact/Other

CDBG Grant - ($86,400)

Grant Matching Funds - ($21,600)

CDBG application has been filed.

Useful Life

Project Name Anglers Road Streetscape Improvements

Category 21st Century Downtown

Type Improvement





108,000 108,000Total


86,40086,400CDBG Grant

21,60021,600Grant Matching Funds

108,000 108,000Total

Page 22



FY 21 FY 30thru

Description

TOWN HALL RENOVATION

HOT WATER CAPACITY: 3,500

ROOF REPAIR: 10,000

GYM ROOF DRAINS: 2,000

REMOVE OLD BOILER: 7,500

INSTALL GENERATORS: 65,000

ELEVATOR REPAIR/PARTS: 2,907

LED LIGHTING: 60,000


Justification

Budget Impact/Other


Project Name TOWN HALL RENOVATION


Type Improvement




335,907335,907Construction/Maintenance

335,907 335,907Total



335,907 335,907Total

Page 23



FY 21 FY 30thru

Description

Replacement of multifunction devices (printer/scanner/copier/fax) in the town offices:

- Town Manager's Office

- Tax/MV/Town Clerk

- Code Enforcement/Assessing/Planning

- Parks and Recreation


Justification

Budget Impact/Other

Useful Life 7 years

Project Name Multifunction Device Replacements

Category Equipment: Miscellaneous

Type Equipment





30,000 30,000Total



30,000 30,000Total

Page 24



FY 21 FY 30thru

Description

Replacement of multifunction (printer/copier/scanner/fax) devices in the town offices:

- Town Manager's Office

- Tax/MV/Town Clerk

- Code Enforcement/Assessing/Planning

- Parks and Recreation


Justification

Budget Impact/Other

Useful Life 7 years

Project Name Multifunction Device Replacements


Type Equipment




30,000Equip/Vehicles/Furnishings 30,000

30,000Total 30,000



30,000

30,000Total 30,000

Page 25



FY 21 FY 30thru

Description

Original 1993 propane bay heater failed and we are currently renting a temporary unit.

Project # BG-2020-006

Justification

Bay needs heat to keep the area warm and keep trucks free from snow and ice.

Budget Impact/Other

Buildings and Facilities Improvement Fund (19300) - ($10,000)

Postponed to FY 22 due to COVID 19.


Project Name EWF Bay Heater


Type Improvement

Contact Buildings & Grounds

Department Buildings & Grounds (BG)



10,000 10,000Total



10,000 10,000Total

Page 26



FY 21 FY 30thru

Description

Due to the landscape, the walkway is the lowest point. All of the run off water gathers and in the winter causes very dangerous conditions for the patrons and staff.


Justification

Safety, lost time inury and law suit if someone were to fall

Budget Impact/Other


Postponed to FY 21 due to funding.

Useful Life

Project Name Library Drainage Around Lower/Main Walkway


Type Improvement




5,0005,000Other

5,000 5,000Total



5,000 5,000Total

Page 27



FY 21 FY 30thru

Description

Install card readers to Registration, Registration waiting area, P&R, Code, and both basement doors.


Justification

Elimination of keys can be lost and or duplicated, controlled access and scheduled securing.

Budget Impact/Other


Moved to FY 22 due to funding.


Project Name Community Center Security - Town Hall


Type Improvement




19,00019,000Other

19,000 19,000Total



19,000 19,000Total

Page 28



FY 21 FY 30thru

Description

Remodel current restroom to ADA standards


Justification

Currently not ADA compliant and the public uses the facilities. It could lead to a violation and fine if someone were to get hurt or file a complaint. Original restrooms.

Budget Impact/Other


Postponed to FY 22 due to COVID 19.


Project Name NW Fire Station Restrooms


Type Improvement





15,000 15,000Total



15,000 15,000Total

Page 29



FY 21 FY 30thru

Description

Handicap ramp replacement.


Justification

Performed several repairs the past few years and it is beyond repair.

Budget Impact/Other


Useful Life

Project Name Social Services Handicap Ramp


Type Improvement





6,000 6,000Total



6,000 6,000Total

Page 30



FY 21 FY 30thru

Description

This capital project would extend a 12 inch water main across Roosevelt Trail into North Station to provide water supply to the Federally Grant funded sprinkler system.


Justification

Through the FEMA Assistance to Firefighters Grant Program we were awarded $60,952.38 to install an automatic sprinkler system and fire alarm in the North Station. They did not fund the

cost of the water main extension to feed the sprinkler system. This project would cover that cost.

Budget Impact/Other



Project Name N Station Water Main Extension


Type Improvement





30,000 30,000Total



30,000 30,000Total

Page 31



FY 21 FY 30thru

Description

Remodel/enlarge kitchen and new appliances.


Justification

Department growth, modern/more efficient appliances

Budget Impact/Other


Useful Life

Project Name Central Fire Kitchen


Type Improvement





25,000 25,000Total



25,000 25,000Total

Page 32



FY 21 FY 30thru

Description

Replace old shingled roofing material to metal roofing.


Justification

Original roof shingles are old and decaying. Using metal roofing would allow snow to slide off roof.

Budget Impact/Other


Cost does not include the removal and reinstalling of the solar array.

Useful Life

Project Name East Windham Fire Station Roof Replacement


Type Improvement





10,000 10,000Total



10,000 10,000Total

Page 33



FY 21 FY 30thru

Description

Replace old fluorescent light fixtures


Justification

There are currently three different fluorescent light fixture styles throughout the building and LED are more efficient.

Budget Impact/Other


Useful Life

Project Name Library Interior LED Lighting


Type Improvement





16,000 16,000Total



16,000 16,000Total

Page 34



FY 21 FY 30thru

Description

Natural gas replacement boiler and bay heaters.


Justification

Original boiler was converted to natural gas several years ago. Due to age and cost of recent repairs, it's cheaper to replace.

Budget Impact/Other


Useful Life

Project Name NWF Station boiler & bay heaters


Type Improvement





25,000 25,000Total



25,000 25,000Total

Page 35



FY 21 FY 30thru

Description

Remove old VCT tile and replace with rubber tile.


Justification

30 year old floor tiles are worn out and do not keep shine. Going with rubber tile like what is installed at Public Works would also cut cost due to the high maintenance of VCT flooring.

Budget Impact/Other


Useful Life

Project Name PD 1st Floor VCT replacement


Type Improvement





4,500 4,500Total



4,500 4,500Total

Page 36



FY 21 FY 30thru

Description

Replace old fluorescent light fixtures throughout the interior, including high bays.


Justification

Replacement fluorescent bulbs are becoming hard to find and expensive. LED are more efficient with a long life expectancy.

Budget Impact/Other


Useful Life

Project Name PD Interior LED Lighting


Type Improvement





20,000 20,000Total



20,000 20,000Total

Page 37



FY 21 FY 30thru

Description

Replace 10 old single pane windows.


Justification

Old and not efficient

Budget Impact/Other


Useful Life

Project Name Social Services window replacement


Type Improvement





4,000 4,000Total



4,000 4,000Total

Page 38



FY 21 FY 30thru

Description

Replace older fluorescent light fixtures to LED


Justification

Most efficient and longer life expectancy. Cost of replacement bulbs continue to rise.

Budget Impact/Other


Depending on the decision/approval of building new Town Hall, could replace fixtures as needed.

Useful Life

Project Name Town Hall LED interior lighting


Type Improvement





25,000 25,000Total



25,000 25,000Total

Page 39



FY 21 FY 30thru

Description

Replacement of three "Welcome to Windham" gateway signs due to deterioration.


Justification

Current signs are outdated and rotted.

Budget Impact/Other

Buildings & Facilities Improvment Fund (19300) - $6000


Project Name Welcome to Windham Sign Replacement


Type Improvement





6,000 6,000Total



6,000 6,000Total

Page 40



FY 21 FY 30thru

Description

Remodel restrooms


Justification

Old and outdated

Budget Impact/Other


Useful Life

Project Name Library Restroom Remodel


Type Improvement





15,000 15,000Total



15,000 15,000Total

Page 41



FY 21 FY 30thru

Description

Replace main exterior door and inner door of vestible.


Justification

Not efficient, old and decaying, ADA compliant, double door with crash bars for future electronic locks.

Budget Impact/Other


Useful Life

Project Name Library Entrance Door/Vestible


Type Improvement





7,000 7,000Total



7,000 7,000Total

Page 42



FY 21 FY 30thru

Description

Install card readers and electric door locks/strikes


Justification

Eliminates the use of keys which can be disturbed and not returned causing buildings to be unsecured. Also allows for doors to be locked and unlocked by a schedule.

Budget Impact/Other


Useful Life

Project Name Library Card Readers & Electric Door Locks


Type Improvement





40,000 40,000Total



40,000 40,000Total

Page 43



FY 21 FY 30thru

Description

Remodel entire 1st and 2nd floors including restrooms. Carpet, paint, ceiling tiles, floors in restrooms, etc.


Justification

Old, outdated and in need of a fresh look.

Budget Impact/Other


Useful Life

Project Name Town Hall Relay Out/Remodel


Type Improvement





700,000 700,000Total



700,000 700,000Total

Page 44



FY 21 FY 30thru

Description

Combined projects, large scale maintenance and other improvements


Justification

Budget Impact/Other

Buildings & Facilities Improvment Fund (19300) - ($1,750,000)

Useful Life

Project Name Combined Projects


Type Improvement




1,750,000Construction/Maintenance 350,000 350,000 350,000 350,000 350,000

1,750,000Total 350,000 350,000 350,000 350,000 350,000



350,000 350,000 350,000 350,000 350,000

1,750,000Total 350,000 350,000 350,000 350,000 350,000

Page 45



FY 21 FY 30thru

Description

Replacement of 2011 International 10-wheel dump truck at an estimated cost of 215,000.

Project # PW-2021-001

Justification

**7 YEAR BOND**

Replacement schedule - May keep as additional Wheeler for increased production during summer months if condition warrents and increase fleet size.

Budget Impact/Other



Project Name Dump Truck #01

Category Vehicles

Type Equipment

Contact Public Works Director

Department PWD - Equip (PW)



215,000 215,000Total


215,000215,000BOND

215,000 215,000Total

Page 46



FY 21 FY 30thru

Description

Elgin Pelican Sweeper


Justification

Add second sweeper for stormwater requirements and getting everything swept in a timely manner.

Budget Impact/Other

10 YEAR LEASE - 19500-47531- ($230,000)


Project Name 2nd Sweeper

Category Equipment: PW Equip

Type Equipment





230,000 230,000Total


230,000230,000CAPITAL LEASE

230,000 230,000Total

Page 47



FY 21 FY 30thru

Description

Replace 2014 GMC 3500 1 Ton 4x4 plow and add sander


Justification

Replacement schedule or as warranted.

Budget Impact/Other


Useful Life 7 years

Project Name Pickup #97


Type Equipment




120,00060,000Equip/Vehicles/Furnishings 60,000

60,000 120,000Total 60,000



60,000

60,000 120,000Total 60,000

Page 48



FY 21 FY 30thru

Description

One Ton Pickup with Plow, sander & power lift tail gate

This replaces a 2012 3/4 ton 4x4 PU which will remain in fleet for use by new staff


Justification

replacement of PU 98 was scheduled for FY 19 but was put on pending list.

Budget Impact/Other


Useful Life 8 years


Category Vehicles

Type Equipment





50,000 100,000Total 50,000



50,000

50,000 100,000Total 50,000

Page 49



FY 21 FY 30thru

Description

Replacing one 2009 - FY 20

Replacing one 2012 mower - FY 21


Justification

Have had to replace mower deck, gear boxes, engine bagger chutes.

Budget Impact/Other


PUT OFF UNTIL FY 22 DUE TO COVID 19

Useful Life 8 years

Project Name (1) WALKER RIDING LAWN MOWERS


Type Equipment





14,000 28,000Total 14,000



14,000

14,000 28,000Total 14,000

Page 50



FY 21 FY 30thru

Description

Replacement of 2013 Intern 6-wheel dump truck and plow at an estimated cost of $190,000


Justification

Replacement Schedule 2022 or as needed

Budget Impact/Other




Category Vehicles

Type Equipment





190,000 190,000Total



190,000 190,000Total

Page 51



FY 21 FY 30thru

Description

Trackless MT-6, road side mower, sidewalk


Justification

Budget Impact/Other


Useful Life

Project Name Trackless New


Type Equipment





185,000 370,000Total 185,000



185,000

185,000 370,000Total 185,000

Page 52



FY 21 FY 30thru

Description

Replace 2001 Bob Cat 873 Sweeper, Loader, Forks


Justification

Replacement schedule 2022 or as warranted.

Budget Impact/Other



Project Name Skid Steer #28


Type Equipment





80,000 80,000Total



80,000 80,000Total

Page 53



FY 21 FY 30thru

Description

Replacement of 2015 Chev 3500 1 ton 4x4 pickup at an estimated cost of $50,000.


Justification

Replacement Schedule 2022 as scheduled

Budget Impact/Other


Useful Life 8 years


Category Vehicles

Type Equipment





50,000 50,000Total



50,000 50,000Total

Page 54



FY 21 FY 30thru

Description

Replacement of 2014 Chev one ton rack body 4x4 - $50,000.


Justification

Replacement schedule - 2022 as planned or as warranted.

Budget Impact/Other


Useful Life 8 years



Type Equipment





50,000 100,000Total 50,000



50,000

50,000 100,000Total 50,000

Page 55



FY 21 FY 30thru

Description

Replacement of 2013 Intern 6-wheel dump truck and plow at an estimated cost of $190,000.


Justification

Replacement Schedule 2022 or as warrented

Budget Impact/Other




Category Vehicles

Type Equipment





190,000 190,000Total



190,000 190,000Total

Page 56



FY 21 FY 30thru

Description

Replacement of 2011 F-550 2-ton 6-wheel dump truck at an estimated cost of $75,000.


Justification

Replacement schedule or as warranted.

Budget Impact/Other

10 YEAR LEASE - 19500-47531 - ($80,000)



Category Vehicles

Type Equipment





80,000 80,000Total



80,000 80,000Total

Page 57



FY 21 FY 30thru

Description

Replacement of 2001 John Deere 624 H loader and plow at an estimated cost of $230,000.


Justification

Replacement Schedule can be pushed off as replacement is still not needed

Budget Impact/Other



Project Name Loader #25


Type Equipment





230,000 230,000Total



230,000 230,000Total

Page 58



FY 21 FY 30thru

Description

Replace 2014 GMC 3500 1 Ton 4x4 and plow.


Justification

7 year replacement plan

Budget Impact/Other

5 YEAR LEASE - 19500-47531 - ($50,000)

Useful Life 7 years

Project Name Pickup #84 B&G

Category Vehicles

Type Equipment





50,000 50,000Total



50,000 50,000Total

Page 59



FY 21 FY 30thru

Description

Replace 2013 International 6 wheel dump truck and plow


Justification


Budget Impact/Other




Category Vehicles

Type Equipment





190,000 190,000Total



190,000 190,000Total

Page 60



FY 21 FY 30thru

Description

1- Trackless Sidewalk Machine for snowblowing, sweeping and road side mowing.


Justification

To clean sidewalks during winter weather events, to clean up in the spring and to get more roadside mowing done.

Will be reviewed each year.

Budget Impact/Other



Project Name Trackless Sidewalk Machine #24

Category Vehicles

Type Equipment





185,000 185,000Total



185,000 185,000Total

Page 61



FY 21 FY 30thru

Description

Replace 2004 Weber 5 ton riding paving roller.


Justification

Replacement schedule as warranted.

Budget Impact/Other


Project Name Roller


Type Equipment





35,500 35,500Total



35,500 35,500Total

Page 62



FY 21 FY 30thru

Description

New International 6 wheel dump truck and plow


Justification

Budget Impact/Other




Category Vehicles

Type Equipment





190,000 190,000Total



190,000 190,000Total

Page 63



FY 21 FY 30thru

Description

Replace 2014 International 10 wheel dump and plow


Justification


Budget Impact/Other




Category Vehicles

Type Equipment





215,000 215,000Total



215,000 215,000Total

Page 64



FY 21 FY 30thru

Description

Replace 2015 1 ton 4x4 service truck and body.


Justification

Replacement schedule FY 2025 - 2030.

Budget Impact/Other




Category Vehicles

Type Equipment





50,000 50,000Total



50,000 50,000Total

Page 65



FY 21 FY 30thru

Description

Replace 2018 1 ton 4x4 crew cab pickup plus related plow and sander equipment.


Justification

Replacement schedule FY 2026-2029.

Budget Impact/Other

Useful Life 7 years



Type Equipment





50,000 50,000Total



50,000 50,000Total

Page 66



FY 21 FY 30thru

Description

Replace 2016 International Dump Truck and related plow and sanding equipment.


Justification

Replacement schedule is FY 2026-2030.

Budget Impact/Other




Type Equipment





190,000Total 190,000



190,000

190,000Total 190,000

Page 67



FY 21 FY 30thru

Description

Replacement of 2015 International Dump Truck with related plow and sanding equipment.


Justification

Replacement schedule FY 2025-2029.

Budget Impact/Other




Category Vehicles

Type Equipment





190,000Total 190,000



190,000

190,000Total 190,000

Page 68



FY 21 FY 30thru

Description

Replace Goosen SB 1300 Bale Chopper.


Justification

Budget Impact/Other


Useful Life 7 years

Project Name Bale Chopper

Category Vehicles

Type Equipment





8,000Total 8,000



8,000

8,000Total 8,000

Page 69



FY 21 FY 30thru

Description

Replace 2017 International Dump Truck w/ related plow and sanding equipment.


Justification

Replacement schedule is FY 2027-2031.

Budget Impact/Other



Category Vehicles

Type Equipment





190,000Total 190,000



190,000

190,000Total 190,000

Page 70



FY 21 FY 30thru

Description

Replace 2014 Elgin Pelican Street Sweeper.


Justification


Budget Impact/Other



Project Name Sweeper #23

Category Vehicles

Type Equipment





230,000Total 230,000



230,000

230,000Total 230,000

Page 71



FY 21 FY 30thru

Description

Replace 2019 Xmart riding mower


Justification

Replace after 8 years - 2027

Budget Impact/Other


Useful Life 8 years

Project Name Mower


Type Equipment





15,000Total 15,000



15,000

15,000Total 15,000

Page 72



FY 21 FY 30thru

Description

Replace Morbark Chipper - Wood-Brush Chipper


Justification

Budget Impact/Other


Useful Life 6 years

Project Name Chipper

Category Vehicles

Type Equipment





40,000Total 40,000



40,000

40,000Total 40,000

Page 73



FY 21 FY 30thru

Description

Pickup for stormwater coordinator.


Justification

NEW stormwater pickup 1/2 ton.

Budget Impact/Other



Project Name Stormwater Pickup 1/2T

Category Wastewater

Type Equipment





32,000Total 32,000



32,000

32,000Total 32,000

Page 74



FY 21 FY 30thru

Description

Replace 2008 CAT 420E IT backhoe loader.


Justification

Budget Impact/Other



Project Name Backhoe #21

Category Vehicles

Type Equipment





175,000Total 175,000



175,000

175,000Total 175,000

Page 75



FY 21 FY 30thru

Description

Replace 2019 International 6 Wheel Dump and Plow


Justification

Per replacement schedule

Budget Impact/Other




Category Vehicles

Type Equipment





190,000Total 190,000



190,000

190,000Total 190,000

Page 76



FY 21 FY 30thru

Description

Replace 2019 International 6 Wheel Dump and Plow


Justification

Per replacement schedule.

Budget Impact/Other




Category Vehicles

Type Equipment





190,000Total 190,000



190,000

190,000Total 190,000

Page 77



FY 21 FY 30thru

Description

Replacement of 2000 John Deere 772CH grader at an estimated cost of $300,000


Justification

Replace as needed - will not replace as it is still in good shape - should last 5-10 more years

Budget Impact/Other



Project Name Grader #26


Type Equipment





300,000Total 300,000



300,000

300,000Total 300,000

Page 78



FY 21 FY 30thru

Description

Replace 2015 CAT 938M 3 yard loader and plow equipment.


Justification

Replacement schedule FY 2035

Budget Impact/Other



Project Name Loader #27


Type Equipment





230,000Total 230,000



230,000

230,000Total 230,000

Page 79



FY 21 FY 30thru

Description

Rte 35 LAP sidewalk project.

Project # RD-2020-001

Justification

LAP project to build a sidewalk from Basin Road to 302.

Budget Impact/Other

ROAD BOND 19500-47525 - ($105,000)

ME - LAP FUNDS - (50,000)


Project Name RTE 35 Sidewalk

Category Sidewalks

Type Improvement


Department PWD - Roads - (RD)



155,000 155,000Total


50,00050,000Maine - Locally Administered projects

105,000105,000BOND

155,000 155,000Total

Page 80



FY 21 FY 30thru

Description

Brand Rd - Rebuild & Pave - Phase 1 & 2

$1,059,263.50 Total Cost

Est Phase 3 & 4 - $535,000

Retainer Phase 1 & 2 - $18,500

Paving - FY 21 - $80,000


Justification

Build and pave dirt road, Council directive

Budget Impact/Other

ROAD BOND - 19500-47525 - (480,000)


Project Name Rebuild & Pave Brand Rd - Phase 1-2-3-4

Category Street Paving

Type Improvement





480,000 480,000Total


480,000480,000BOND

480,000 480,000Total

Page 81



FY 21 FY 30thru

Description

Pavement preservation, Land of Nod, Paving tack layer, hand work, butt joints, & shoulders


Justification

Pavement preservation - Reviewed in FY 2020 and FY 2021. Delayed until FY 2022.

Budget Impact/Other

ROAD BOND 19500-47525 - ($200,000)


Project Name Paving Land of Nod Road


Type Improvement




200,000200,000Paving

200,000 200,000Total


200,000200,000BOND

200,000 200,000Total

Page 82



FY 21 FY 30thru

Description

Pavement preservation - Commons Ave


Justification

Paving tack, hand work, butt joints, and shoulder.

Reviewed in FY 2020. Delayed until FY 2021.

Budget Impact/Other

Road Improvements Fund (19200) - ($26,400)


Project Name Commons Ave


Type Improvement




26,40026,400Paving

26,400 26,400Total


26,40026,400Road Improvements Fund (19200)

26,400 26,400Total

Page 83



FY 21 FY 30thru

Description

Pavement preservation - Page Road, River Rd to dead end - Paving tack, hand work, butt joints, and shoulder


Justification

Pavement preservation. Reviewed in FY 2020. Delayed until FY 2021.

Budget Impact/Other



Project Name Page Road Paving


Type Improvement




22,00022,000Paving

22,000 22,000Total



22,000 22,000Total

Page 84



FY 21 FY 30thru

Description

Dunridge Circle - Paving tack, hand work, butt joints, and shoulder


Justification


Budget Impact/Other



Project Name Dunridge Circle Paving


Type Improvement




11,00011,000Paving

11,000 11,000Total



11,000 11,000Total

Page 85



FY 21 FY 30thru

Description

Paving tack, hand work, butt joints, and shoulders


Justification


Budget Impact/Other




Project Name Vance Drive Paving


Type Improvement




40,15040,150Paving

40,150 40,150Total



40,150 40,150Total

Page 86



FY 21 FY 30thru

Description

Paving tack, hand work, butt joints, and shoulder


Justification

Pavement preservation. Reviewed in FY 2020 and FY 2021. Delayed until FY 2022.

Budget Impact/Other

ROAD BOND 19500-47525 - (140,800)


Project Name Pinewood Acres Paving


Type Improvement




140,800140,800Paving

140,800 140,800Total


140,800140,800BOND

140,800 140,800Total

Page 87



FY 21 FY 30thru

Description

Engineering services for town wide projects


Justification

Engineering for projects

Budget Impact/Other


Useful Life Varies

Project Name Engineering Services

Category Engineering - roads & sidewalks

Type Improvement




500,00050,000 50,000 50,000 50,000 50,000Planning/Design 50,000 50,000 50,000 50,000 50,000

50,000 50,000 50,000 50,000 50,000 500,000Total 50,000 50,000 50,000 50,000 50,000



50,000 50,000 50,000 50,000 50,000

50,000 50,000 50,000 50,000 50,000 500,000Total 50,000 50,000 50,000 50,000 50,000

Page 88



FY 21 FY 30thru

Description

Supplies and materials needed to prepare roads for paving - culverts, rip rap, loam, gravel, reclaim, asphalt


Justification

Materials needed for town projects

Budget Impact/Other


Useful Life Varies

Project Name Road projects - Supplies & Materials

Category Unassigned

Type Unassigned




415,00025,000 37,500 37,500 45,000 45,000Roads - Equip Rental, contractors, materials

45,000 45,000 45,000 45,000 45,000

25,000 37,500 37,500 45,000 45,000 415,000Total 45,000 45,000 45,000 45,000 45,000



45,000 45,000 45,000 45,000 45,000

25,000 37,500 37,500 45,000 45,000 415,000Total 45,000 45,000 45,000 45,000 45,000

Page 89



FY 21 FY 30thru

Description

Contractors to do work the town needs - flaggers, catch basin repair, mill & paving small areas


Justification

Outside labor to help perform work needed to be done

Budget Impact/Other


Useful Life

Project Name Road Projects - Outside Contractors

Category Street Construction

Type Unassigned




167,50030,000 37,500 50,000 50,000Roads - Equip Rental, contractors, materials

30,000 37,500 50,000 50,000 167,500Total


167,50030,000 37,500 50,000 50,000Road Improvements Fund (19200)

30,000 37,500 50,000 50,000 167,500Total

Page 90



FY 21 FY 30thru

Description

Rental of excavators, or other equipment for town work


Justification

Rental for equipment the town doesn't own

Budget Impact/Other


Useful Life

Project Name Road Projects - Equipment Rental


Type Equipment




750,00075,000 75,000 75,000 75,000 75,000Equip/Vehicles/Furnishings 75,000 75,000 75,000 75,000 75,000

75,000 75,000 75,000 75,000 75,000 750,000Total 75,000 75,000 75,000 75,000 75,000



75,000 75,000 75,000 75,000 75,000

75,000 75,000 75,000 75,000 75,000 750,000Total 75,000 75,000 75,000 75,000 75,000

Page 91



FY 21 FY 30thru

Description

Add center turn lane from the end of existing center turn lane North of Anglers Road, approximately 7,700'.


Justification

Construction project to add center turn lane. MPI grant from DOT up to $200,000.

Budget Impact/Other

Road Improvements (19200) - ($29,572)

Useful Life

Project Name RTE 302 NORTH CENTER TURN LANE


Type Improvement





74,380 74,380Total



74,380 74,380Total

Page 92



FY 21 FY 30thru

Description

Overlay Varney Mill Road 302 to Falmouth Road.


Justification

Pavement preservation.

Budget Impact/Other



Project Name VARNEY MILL RD PAVING


Type Improvement




258,500258,500Paving

258,500 258,500Total



258,500 258,500Total

Page 93



FY 21 FY 30thru

Description

Replace 36 inch cross culvert that is failing, contracted job


Justification

**MOVED TO FY 2022**

Culvert failure

Budget Impact/Other

4/21/20 - FINANCE +46,727

FUND ENGINEERING FY 21 AND PUT OFF CONSTRUCTION UNTIL FY 22


Project Name Lantern Lane Cross Culvert

Category Street Drainage

Type Improvement




250,00046,727 203,273Equip/Vehicles/Furnishings

46,727 203,273 250,000Total



203,273203,273BOND

46,727 203,273 250,000Total

Page 94



FY 21 FY 30thru

Description

Depot Street reconstruction and paving, pedestrian enhancements, sidewalks 1 or 2 sides to High Street from 202, pave shoulders from High to River Road, pedestrian lighting, new drainage


Justification

Depot Street reconstruction for pedestrians, pavement improvements, drainage improvements, sewer upgrades.

Coordinate with Portland Water for water main upgrades.

Moved back to FY 22 - In conjunction with PWD and town sewer upgrade and PWD water main upgrade. PWD is paying the town the difference for the road recon. In the water main upgrade.

Budget Impact/Other

ASSIGNED FUND BAL - DEPOT ST.- ($71,776)

GO Bond - ($1,623,524)


Project Name Depot Street Reconstruction & Paving


Type Improvement




1,623,5241,623,524Street Reconstruction

71,77671,776Engineering

1,695,300 1,695,300Total



1,623,5241,623,524BOND

1,695,300 1,695,300Total

Page 95



FY 21 FY 30thru

Description

BRAND RD PHASE 1 +11,782

BRAND RD PHASE 2 +6,300

HILLCREST DRAINAGE +9366


Justification

Budget Impact/Other

RETAINERS FY 20 PROJECTS - (108,828)

Useful Life Varies

Project Name RETAINERS FY 20 PROJECTS


Type Improvement




27,44827,448Roads - Equip Rental, contractors, materials

27,448 27,448Total



27,448 27,448Total

Page 96



FY 21 FY 30thru

Description

Overlay Hillcrest Subdivision


Justification


Budget Impact/Other



Project Name Hillcrest Subdivision


Type Improvement




143,000143,000Paving

143,000 143,000Total



143,000 143,000Total

Page 97



FY 21 FY 30thru

Description

Overlay Abby and Oak Subdivision, drainage improvements


Justification

Pavement preservation

Budget Impact/Other



Project Name Abby & Oak Subdivision


Type Equipment




71,50071,500Paving

71,500 71,500Total



71,500 71,500Total

Page 98



FY 21 FY 30thru

Description

Shim and overlay High Street, drainage improvements, repair catch basins, curb repair


Justification


May have to coordinate with Portland Water with their upgraded water line. Could change scope of work.

Budget Impact/Other



Project Name High Street Paving


Type Improvement




192,500192,500Paving

192,500 192,500Total



192,500 192,500Total

Page 99



FY 21 FY 30thru

Description

Annual rebuild of dirt roads and pave Hall Road.


Justification

Money to build and pave dirt roads

Budget Impact/Other



Project Name HALL ROAD -REBUILD


Type Improvement




500,000500,000Paving

500,000 500,000Total



500,000 500,000Total

Page 100



FY 21 FY 30thru

Description

Overlay Gateway and Gosher


Justification


Budget Impact/Other



Project Name Gosher and Gateway Overlay


Type Improvement




30,00030,000Paving

30,000 30,000Total



30,000 30,000Total

Page 101



FY 21 FY 30thru

Description

Overlay River Road - Chute Road to Rte 202


Justification


Budget Impact/Other



Project Name River Rd - Chute Rd to Rte 202


Type Improvement




113,910113,910Paving

113,910 113,910Total



113,910 113,910Total

Page 102



FY 21 FY 30thru

Description

Varney Mill Estate Subdivision - Renew catch basin drainage and 41 catch basins, pavement preservation


Justification

Drainage improvements, pavement preservation

Budget Impact/Other



Project Name Varney Mill Estate Subdivision


Type Improvement




130,000130,000Paving

410,000410,000Drainage Improvements

540,000 540,000Total



540,000 540,000Total

Page 103



FY 21 FY 30thru

Description

Pavement preservation overlay


Justification


Budget Impact/Other



Project Name Falmouth Road Rte 115 to Stevens Rd


Type Improvement




160,300160,300Paving

160,300 160,300Total



160,300 160,300Total

Page 104



FY 21 FY 30thru

Description

Projects to be identified once the PCR (Pavement Consideration Report) is completed. Review will begin in June with report expected in Oct. 19.


Justification

Projects to be identified in Oct 19 once the new PCR report is completed

Budget Impact/Other


Project Name PAVING AND RECONSTRUCTION

Category Street Reconstruction

Type Improvement




8,985,000800,000 985,000 1,200,000Road - Construction 1,200,000 1,200,000 1,200,000 1,200,000 1,200,000

800,000 985,000 1,200,000 8,985,000Total 1,200,000 1,200,000 1,200,000 1,200,000 1,200,000


8,985,000800,000 985,000 1,200,000Road Improvements Fund (19200)

1,200,000 1,200,000 1,200,000 1,200,000 1,200,000

800,000 985,000 1,200,000 8,985,000Total 1,200,000 1,200,000 1,200,000 1,200,000 1,200,000

Page 105



FY 21 FY 30thru

Description

Barnes Road reconstruction and pedestrian enhancements - paved and dirt section.


Justification

Reconstruct Barnes Road, both paved and dirt, and add drainage and sidewalks for pedestrian enhancements.

Budget Impact/Other

Road Improvements Fund (19200) - (720,000)


Project Name Barnes Road


Type Improvement




720,000720,000Street Reconstruction

720,000 720,000Total



720,000 720,000Total

Page 106



FY 21 FY 30thru

Description

Overlay Collinwood Circle and Running Brook Development.


Justification


Budget Impact/Other



Project Name Collinwood Circle & Running Brook Development


Type Improvement




105,000105,000Paving

105,000 105,000Total



105,000 105,000Total

Page 107



FY 21 FY 30thru

Description


Justification

Budget Impact/Other

Road Improvements Fund (19200) - ($3,000,000)

Useful Life

Project Name PUBLIC DIRT ROAD IMPROVEMENTS

Category Unassigned

Type Improvement




3,000,000500,000Other 500,000 500,000 500,000 500,000 500,000

500,000 3,000,000Total 500,000 500,000 500,000 500,000 500,000


3,000,000500,000Road Improvements Fund (19200)

500,000 500,000 500,000 500,000 500,000

500,000 3,000,000Total 500,000 500,000 500,000 500,000 500,000

Page 108



FY 21 FY 30thru

Description

This capital project would replace the 2010 ambulance that is currently running as our third out ambulance. This vehicle was kept in the fleet when we purchased two new ambulances in 2017.

The estimated cost to replace this vehicle is $201,500.

Project # FR-2021-001

Justification

**RECOMMEND FUNDING FY 2021 - 7 YEAR BOND**

This vehicle has 170,000 miles on it and ran as a front line truck for 7 years. After three years on the road the 2017 ambulances are already at 75,000 miles. Each of the front line ambulances

are responding to 1,000 calls per year. The third out ambulance is responding to 100 calls per year. By replacing this vehicle in late FY 2020 it will allow us to start rotating the three vehicles

based on call volume as well as preventing us from needing to replace three ambulances all at once. It is our plan to replace these vehicles every 7 years.

Budget Impact/Other


Useful Life 7 years

Project Name Ambulance 3

Category Vehicles

Type Equipment

Contact Fire Chief

Department Fire-Rescue (FR)



201,554 201,554Total


201,554201,554BOND

201,554 201,554Total

Page 109



FY 21 FY 30thru

Description

Replacement of 2004 Emergency One pumper, estimated at $375,000 financed through municipal lease-purchase over five years at 5%.


Justification

Budget Impact/Other


DOWNPAYMENT - ESTIMATED - $75,000.

Set aside for purchase in FY 22.


Project Name Engine 7

Category Vehicles

Type Equipment

Contact Fire Chief



600,00575,000 525,005Equip/Vehicles/Furnishings

75,000 525,005 600,005Total




75,000 525,005 600,005Total

Page 110



FY 21 FY 30thru

Description

This capital project would install cameras on the outside and bay areas of the North, South and East Stations for security and surveillance purposes.


Justification

North Station is staffed 24 hours a day and is often a location of walk in complaints for both Police and Fire as well as drive up emergencies. East and South stations are not regularly staffed

and could greatly benefit from having recorded surveillance of the premises.

Budget Impact/Other



Project Name North, South, & East Station Camera System

Category Fire-Rescue Equipment

Type Equipment

Contact Fire Chief




6,500 6,500Total



6,500 6,500Total

Page 111



FY 21 FY 30thru

Description

This capital project would replace the deputy chiefs vehicle known as Car 3.


Justification

This vehicle was reassigned from the police department patrol division in 2018. The vehicle has over 100,000 miles and has reached its life expectancy for emergency response.

Budget Impact/Other

Capital Equipment Replacement Fund (19100) - ($40924)

Moved to FY 22 due to funding.

Useful Life

Project Name Car 3

Category Vehicles

Type Equipment

Contact Fire Chief




42,560 91,200Total 48,640



48,640

42,560 91,200Total 48,640

Page 112



FY 21 FY 30thru

Description

Cardiac Monitors x3


Justification

Replace and upgrade 3 cardiac monitors on the ambulances.

Budget Impact/Other


Useful Life 8 years

Project Name Cardiac Monitors


Type Equipment

Contact Fire Chief




158,479 158,479Total



158,479 158,479Total

Page 113



FY 21 FY 30thru

Description

3 Stretchers


Justification

Replaces the 10 year old stretchers in each of the three ambulances.

Budget Impact/Other

Capital Equipment Replacement Fund (19100) - ($105,000

Possible grant funding.


Project Name Stretchers x3


Type Equipment

Contact Fire Chief




105,000 105,000Total



105,000 105,000Total

Page 114



FY 21 FY 30thru

Description

Purchase a water rescue boat.


Justification

The town does not currently have a boat to provide water rescue response to our 6 major bodies of water.

Budget Impact/Other

Capital Equipment Replacement Fund (19100) - (10,000)


Project Name Boat

Category Vehicles

Type Equipment

Contact Fire Chief




10,000 10,000Total



10,000 10,000Total

Page 115



FY 21 FY 30thru

Description

Side by side ATV.


Justification

The ATV would be available for emergency response for off road trails in town.

Budget Impact/Other


Potential share with Rec Dept.


Project Name ATV

Category Vehicles

Type Equipment

Contact Fire Chief




20,000 20,000Total



20,000 20,000Total

Page 116



FY 21 FY 30thru

Description

Replaces 2017 Ford/Braun ambulance


Justification


Budget Impact/Other


Useful Life 7 years


Category Vehicles

Type Equipment

Contact Fire Chief




204,260 204,260Total



204,260 204,260Total

Page 117



FY 21 FY 30thru

Description

This capital project would replace the deputy chiefs vehicle known as Car 4.


Justification

This vehicle was purchased new in 2016 and has reached its life expectancy as an emergency reponse vehicle.

Budget Impact/Other


Useful Life 7 years

Project Name Car 4

Category Vehicles

Type Equipment

Contact Fire Chief




43,848 43,848Total



43,848 43,848Total

Page 118



FY 21 FY 30thru

Description

This capital project would replace all of our self-contained breathing apparatus. There is one apparatus for each riding position in the apparatus for a total of 44. This project will allow us to

add 6 packs to out inventory for training purposes.


Justification

In 2013 through a capital project all self-contained breathing apparatus were replaced. These units are used to protect and provide firefighterswith breathing air when operating in an

Immediately Dangerous to Life and health atmosphere. These units have a recommended life expectancy of 10 years. Each unit is a harness, bottle, spare bottle and mask.

Budget Impact/Other



Project Name Self Contained Breathing Apparatus x50


Type Equipment

Contact Fire Chief




350,000 350,000Total



350,000 350,000Total

Page 119



FY 21 FY 30thru

Description

Vehicle extrication equipment


Justification

Replaces 10 year old vehicle extrication equipment

Budget Impact/Other



Project Name Extrication Equipment


Type Equipment

Contact Fire Chief




75,000 75,000Total



75,000 75,000Total

Page 120



FY 21 FY 30thru

Description

Replacement of 2001 Emergency One aerial/platform/pumper Tower 3 at an estimated cost of $1,500,000.


Justification

Replace 2001 Emergency One aerial/platform/pumper Tower 3. This tower is 25 years old.

Budget Impact/Other

Capital Equipment Replacement Fund (19100) - ($1,500,000)

Possibly split 50/50 with Town of Gorham. To be determined.

Set aside for purchase in FY 2027.


Project Name Tower 3

Category Vehicles

Type Equipment

Contact Fire Chief



1,650,000100,000 250,000Equip/Vehicles/Furnishings 600,000 700,000

100,000 250,000 1,650,000Total 600,000 700,000


1,650,000100,000 250,000Capital Equipment Replacement Fund (19100)

600,000 700,000

100,000 250,000 1,650,000Total 600,000 700,000

Page 121



FY 21 FY 30thru

Description

Replacement of 1999 Ferrara pumper designated as Engine 5.


Justification

Replaces 25 year old pumper. Had been refurbished in 2013.

Budget Impact/Other



Project Name Engine 5

Category Vehicles

Type Equipment

Contact Fire Chief



591,179591,179Other

591,179 591,179Total



591,179 591,179Total

Page 122



FY 21 FY 30thru

Description

Replace 2012 3/4 ton extended cab pickup truck.


Justification

Replaces 2012 3/4 ton extended cab pickup truck. Assigned to North Station for medical response and utility.

Budget Impact/Other



Project Name Unit 9

Category Vehicles

Type Equipment

Contact Fire Chief




47,579 47,579Total



47,579 47,579Total

Page 123



FY 21 FY 30thru

Description



Justification


Budget Impact/Other


Useful Life 7 years


Category Vehicles

Type Equipment

Contact Fire Chief




212,597 212,597Total



212,597 212,597Total

Page 124



FY 21 FY 30thru

Description

Replaces 2012 crew cab 1/2 ton pickup truck


Justification

Assigned to South Station for first response medical and utility.

Budget Impact/Other



Project Name Unit 8

Category Vehicles

Type Equipment

Contact Fire Chief




47,579 47,579Total



47,579 47,579Total

Page 125



FY 21 FY 30thru

Description

Replaces a 2012 3/4 ton extended cab pickup truck with plow and sander.


Justification

Replaces 2012 3/4 ton extended cab pickup truck with plow and sander assigned to Central Station for response to medical calls and utility.

Budget Impact/Other



Project Name Unit 10

Category Vehicles

Type Equipment

Contact Fire Chief




47,579 47,579Total



47,579 47,579Total

Page 126



FY 21 FY 30thru

Description

Replacing 2018 Ford Interceptor SUV


Justification

Replacing 2018 Ford Interceptor SUV assigned to Fire Chief.

Budget Impact/Other


Useful Life 7 years

Project Name Car 1

Category Vehicles

Type Equipment

Contact Fire Chief




46,771 46,771Total



46,771 46,771Total

Page 127



FY 21 FY 30thru

Description

Replaces a Ford E-450 Cargo Van used for traffic control


Justification

Replaces a Ford E-450 Cargo Van used for traffic control

Budget Impact/Other



Project Name Traffic 12

Category Vehicles

Type Equipment

Contact Fire Chief




40,000Total 40,000



40,000

40,000Total 40,000

Page 128



FY 21 FY 30thru

Description

Replaces a 2018 utility van for fire mechanic


Justification

Replaces a 2018 utility van for fire mechanic

Budget Impact/Other


Useful Life 8 years

Project Name Apparatus Service Truck - 1/2 of cost

Category Vehicles

Type Equipment

Contact Fire Chief




52,000Total 52,000



52,000

52,000Total 52,000

Page 129



FY 21 FY 30thru

Description


Justification

Budget Impact/Other


Useful Life 7 years


Category Vehicles

Type Equipment

Contact Fire Chief




208,429Total 208,429



208,429

208,429Total 208,429

Page 130



FY 21 FY 30thru

Description

Ladder 4 is a 2003 75' Quint


Justification

This truck was purchased in 2003 and runs out of North Station. Last year we had paint and corrosion repairs completed on the turn table, body and cab. During our annual ladder

testing/inspection it was noted that the torque box, and outrigger housings are rusted and flaking. The frame rails are corroded and separating at the fire pump at the middle of the truck. The

pump has never been rebuilt and is showing signs of needing repair. The aerial swivel is also approaching its usable life. Ladder extension cylinders are starting to show drifting during testing

and will be in need of rebuilding. In the last three to four years, Westbrook had to complete similar repairs to their sister truck and unfortunately South Portland had to decommission theirs due

to corrosion.

Project is to replace 2003 75' Quint, refurbished in 2019

Budget Impact/Other


Useful Life 8 years

Project Name Ladder 4

Category Vehicles

Type Improvement

Contact Fire Chief



1,150,000Equip/Vehicles/Furnishings 600,000 550,000

1,150,000Total 600,000 550,000



600,000 550,000

1,150,000Total 600,000 550,000

Page 131



FY 21 FY 30thru

Description


Justification

Budget Impact/Other

Capital Equipment Replacement Fund (19100) -($78,870)


Project Name Thermal Imaging Cameras


Type Equipment

Contact Fire Chief




78,870Total 78,870



78,870

78,870Total 78,870

Page 132



FY 21 FY 30thru

Description

Stabilization struts


Justification

Budget Impact/Other



Project Name Rescue Struts


Type Unassigned

Contact Fire Chief




11,200Total 11,200



11,200

11,200Total 11,200

Page 133



FY 21 FY 30thru

Description

Replaces SCBA bottles at 15 year life expectancy.


Justification

Replaces SCBA bottles at 15 year life expectancy.

Budget Impact/Other



Project Name SCBA Cylinders


Type Equipment

Contact Fire Chief




32,000Total 32,000



32,000

32,000Total 32,000

Page 134



FY 21 FY 30thru

Description

Gear washer/extractor for new South Windham Fire Station


Justification

Budget Impact/Other



Project Name Gear Extractor for SWFS


Type Equipment

Contact Fire Chief




13,335Total 13,335



13,335

13,335Total 13,335

Page 135



FY 21 FY 30thru

Description

To replace two (2) of the ten (10) recording units in our patrol vehicles. This in car unit is in its 6th year of service and no longer supported by maintenance agreement. The cost of the in car

camera is $6,000 x 2. Please note, that the purchase of the new unit will remove the obligation to budget maintenance costs in our Equipment and Maintenance 1300-45330 as the new unit is

covered by warranty.

Project # PD-2021-003

Justification

To maintain the replacement schedule for our long standing cruiser video program.

Budget Impact/Other


4 units were replaced in FY 20. Project PD-2020-004.

Useful Life 5 years

Project Name Cruiser Video System

Category Police Equipment

Type Equipment

Contact Police Chief

Department Police (PD)



12,000 12,000Total



12,000 12,000Total

Page 136



FY 21 FY 30thru

Description

The Children's Room shelving project will replace all shelving in the Children's Room. The new shelving will be library grade steel shelving that is uniform in look, clean and functional, safe,

correct height and depth of shelves for the materials, and will utilize the space in the best possible way. The new shelving will allow for additional seating and programming in the room.

Project # LB-2020-001

Justification

**PUT OFF UNTIL FY 22 DUE TO COVID 19**

During recent renovation of the library the size and shape of the Children's Room was altered. Utilizing the old shelving did not give many options for placement of the shelving. In order to

allow for a more spacious room with programming space and seating areas for quiet reading, new shelving is needed. Currently, the children's collection is shelved on several different styles of

shelving, wooden and metal. The wooden shelves are bowing and splintering and many of the metal shelves are the wrong size for the materials they house. We used painted wood blocks to

adapt them to the correct depth. New shelving will create a uniform look to the shelving that is safe and has the correct height and depth to the shelves. We will also be able to create a floor

plan that allows for programming to take place in the room. All of our programming is happening in our meeting room and therefore cannot be scheduled on Fridays and Saturdays when only

one staff person is in the room. If the layout of the room is different we can have programming in the room and additionally when only one person is scheduled. Looking back at CIP for the

library, I cannot find documentation of this type of capital project. In the past the shelving has been purchased and replaced piecemeal within the library budget or by the Friends. A CIP plan

for replacement and upgrade to safe and appropriate library grade shelving is needed.

Budget Impact/Other



Project Name Windham Public Library Children's Room shelving


Type Improvement

Contact Librarian

Department Library (LB)



66,650 66,650Total



66,650 66,650Total

Page 137



FY 21 FY 30thru

Description

The teen area shelving project will replace all shelving for the teen collection and add much needed shelf space. The new shelving will be library grade steel shelving that is uniform in look,

clean and functional, safe, correct height and depth of shelves for the materials, and will utilize the space in the best possible way. The new shelving will allow for additional seating and

programming in the room.

Project # LB-2021-001

Justification

During the recent renovation of the library, the size and shape of the teen area was altered. Utilizing the old shelving did not give many options for placement of the shelving or enough space to

house a full collection. In order to allow for a more spacious room, with programming space and seating area, new shelving is needed. Currently, the teen collection is shelved on hand crafted

wooden shelving. The wooden shelves are not the correct size and we do not have enough space to add to the collection without removing titles. New shelving will create a uniform look to the

shelving that is safe and has the correct height and depth to the shelves as well as give us space to grow. We will also be able to create a floor plan that allows for programming to take place in

the area. Looking back at CIP for the library, I cannot find documentation of this type of capital project. In the past the shelving has been purchased and replaced piecemeal within the library

budget or by the Friends. A CIP plan for replacement and upgrade to safe and appropriate library grade shelving is needed.

Budget Impact/Other




Project Name Public Library Teen Area Shelving


Type Improvement

Contact Librarian

Department Library (LB)



23,050 23,050Total



23,050 23,050Total

Page 138



FY 21 FY 30thru

Description

Construction of Basketball and Volleyball courts

Project # PR-2021-001

Justification

The community has strongly supported the construction of a community park at this town-owned land, and the current park plan is a multi-use facility that offers something for all ages. The

Youth Sports organizations in town are interested in helping to make this project happen, and the plan will be to solicit other grant opportunities and donations as we see this park through to

completion. A final phase will include construction of walking trails and a playground.

Budget Impact/Other

Land & Facilities Improvements Fund (19400) - ($73,845)

Useful Life

Project Name Community Park Project - Phase II

Category Park: Community Park

Type Improvement

Contact Parks & Recreation Director

Department Parks and Recreation (PR)



73,845 73,845Total



73,845 73,845Total

Page 139



FY 21 FY 30thru

Description

Construction of a small parking area behind storage shed at Lippman Park which will be fenced in to allow for secure storage of supplies and equipment. Roof of Lippman Park Maintenance

Building to be extended on back side in conjunction with needed repairs.


Justification

Currently storing department trailers (one enclosed and one equipment hauling trailer) adjacent to storage shed along Lippman Park entrance. Extension of roof will provide sheltered storage

area for portable ice skating rink materials that were purchased in FY 20. Fenced area behind the shed will allow for a more secured location and will enhance the aesthetics of the entrance to

Lippman Park. This will also open up more visitor parking along the first stretch of roadway for occassions when there are multiple users.

Budget Impact/Other

Land and Facilities Improvement Fund (19400) - ($25,000)

Useful Life

Project Name Fencing/Parking/Roofing at Lippman Park

Category Park Improvements

Type Improvement





25,000 25,000Total



25,000 25,000Total

Page 140



FY 21 FY 30thru

Description

Expansion of existing parking lot at Lowell Preserve via access road to back field.


Justification

The current parking lot services both the Lowell Preserve Trail System and the Windham Little League field. At the height of the baseball season, cars are parked along the street, and Little

League has relied on an agreement with adjacent landowner to allow for parking on their property. During the spring season, anyone wishing to use the Lowell Preserve Trail System will often

not be able to find parking. As we improve that facility, we are limited as to what we can program at that location due to the parking issue.

Budget Impact/Other


Useful Life

Project Name Lowell Parking Lot Expansion


Type Improvement




90,00090,000Other

90,000 90,000Total



90,000 90,000Total

Page 141



FY 21 FY 30thru

Description

Addition of 2-3 pieces of playground equipment.


Justification

Currently there is an older model swingset at Dundee Park. With increased numbers of user groups who consider Dundee Park a field trip destination or a family party venue, additional

playground equipment will enhance the offerings of the park.

Budget Impact/Other

Recreation Program Fund (22120) - ($25,000)

Potential grant funding. Grant not yet approved. Narragansett #1 Foundation.

Useful Life

Project Name Dundee Park Playground Equipment


Type Equipment





25,000 25,000Total


25,00025,000Recreation Program Fund (22120)

25,000 25,000Total

Page 142



FY 21 FY 30thru

Description

Storage building for Dundee Park equipment.


Justification

Rental of various boats have increased markedly over the past few years, so we have acquired additional canoes, kayaks, and stand-up paddleboards. Storage unit will be used to rent boats out

of during the season, and will allow for more off-season storage as well.

Budget Impact/Other


Useful Life

Project Name Storage Building for Dundee Park

Category Park: Dundee Park

Type Equipment





10,000 10,000Total



10,000 10,000Total

Page 143



FY 21 FY 30thru

Description

12 passenger mini bus with wheelchair lift


Justification

Current 12-passenger bus is 11 years old with 43,582 miles on it; frame and cross members are very rusted and will likely not pass State inspection next year.

Budget Impact/Other

Recreation Program Fund (22120) - ($75,000)


Project Name 12 Passenger Bus with W/C Lift

Category Vehicles

Type Equipment





75,000 75,000Total


75,00075,000Recreation Program Fund (22120)

75,000 75,000Total

Page 144



FY 21 FY 30thru

Description

Installation of fencing for better monitoring of park visitors; Installation of railroad ties around perimeter of parking lot.


Justification

Fencing will be installed to require park visitors to enter park through one central gate so that staff can better monitor park visitors and ensure park users are well aware of park rules;

Installation of railroad ties will better define parking spots in order to maximize parking.

Budget Impact/Other


Useful Life

Project Name Dundee Parking Lot Improvements

Category Park: Dundee Park

Type Improvement




20,00020,000Other

20,000 20,000Total



20,000 20,000Total

Page 145



FY 21 FY 30thru

Description

Construction of a dog park which was included in the master plan for Lippman Park; elements to include separate areas for large and small dogs, fencing, appropriate base materials to

discourage digging, and benches for pet owners.


Justification

Off-leash dog parks are one of the fastest growing parks in urban areas across the nation, and the department has received multiple requests for a park to be built. Dog parks are seen not only

as a place to exercise and socialize pets but also as a way to encourage park use by pet owners.

Budget Impact/Other


Useful Life

Project Name Dog Park - Donnabeth Lippman Park


Type Improvement




30,00030,000Other

30,000 30,000Total


30,00030,000REC- IMPACT FEES

30,000 30,000Total

Page 146



FY 21 FY 30thru

Description

Replacement of existing playground at Lowell Preserve with elements for ages 0-5 and 5-12.


Justification

The current playground at Lowell Preserve was installed in 1996, and had a replacement slide installed in 2016. It will have reached the end of its useful life especially with new playground

safety regulations in place. This facility sees frequent use, particularly during Little League games, and the department has had conversations with the Little League about partnering on this

replacement. The parking lot expansion would need to be done first in order to determine the best place to relocate the playground.

Budget Impact/Other


Other grants, donations, and fundraising

Useful Life

Project Name Lowell Playground Replacement


Type Improvement




75,00075,000Other

75,000 75,000Total



75,000 75,000Total

Page 147



FY 21 FY 30thru

Description

Replacement of existing playground at Town Hall Park with elements for ages 0-5 and 5-12.


Justification

The current playground at Town Hall was installed in 1999, and will have reached the end of its useful life, especially with new playground safety standards in place. This facility sees frequent

use throughout the year.

Budget Impact/Other


Useful Life

Project Name Town Hall Playground


Type Improvement




100,000100,000Other

100,000 100,000Total


100,000100,000REC- IMPACT FEES

100,000 100,000Total

Page 148



FY 21 FY 30thru

Description

Two Jeep Renegade 4 x 4

Project # AS-2020-002

Justification

**RECOMMEND FUNDING FY 2021**

Jeeps are consistent with the vehicles used by Code Enforcement. Reviewing properties now poses a variety of risks. State-wide Assessors are being trained to identify those risks such as

illegal drug operations (meth labs) in residential properties. Historically, old police vehicles have been passed down to the Assessing Department. Assessing staff, if mistaken as undercover

police officers, are not trained to defend themselves. The public can be suspicious when they see an unmarked police car in their neighborhood. Assessing needs reliable vehicles to access

remote private roads that are in poor condition and construction sites that are not complete.

Budget Impact/Other



Project Name Assessing Vehicles

Category Vehicles

Type Equipment

Contact Assessor

Department Assessing (AS)



6,000 6,000Total



6,000 6,000Total

Page 149



FY 21 FY 30thru

Description

2017 Nissan Leaf leased on 7/18/2017. Purchase option at the end of lease term, 7/1/20, is $8,661.90.

Project # PL-2021-001

Justification

Continue use of electric vehicle that has been leased for 3 years.

Budget Impact/Other

Capital Equipment Replacement Fund (19100) - ($8662)

Useful Life 8 years

Project Name Nissan Leaf Lease

Category Vehicles

Type Equipment

Contact Town Planner

Department Planning (PL)



8,662 8,662Total



8,662 8,662Total

Page 150



GLOSSARY

Property that has an initial useful life longer than one year and is of significant value. The useful life of most capital assets extends well beyond one yer. "Significant value" is defined by an organizations's capitalization policy. For most local governments, significant value is $5,000. or above.

Capital Asset

A budget that identifies and balances revenues or other financial resources and spending for the acquisition or construction of major capital assets. The recommended capital budget often originates from the first year of a multiyear capital improvement program. It may be presented in the operating budget document or in a separate document for the capital budget. Legal appropriation of money for capital projects may occur in the operating budget ordinance or in one or more capital project ordinances or resolutions. See also capital asset; capital improvement program (CIP); operating budget.

Capital Budget

The process and methods used in preparing and enacting the capital budget. Capital budgeting typically involves the raising and spending of large sums of money and results in the acquisition or construction of long-lived and expensive capital assets.It includes multiyear capital improvement programming and financial forecasting; the translation of capital and financial plans and financial forecasts into capital budgets; capital financing sources and strategies; and capital project authorization, appropriation, and implementation. See also capital asset; capital budget.

Capital Budgeting

An outlay that results in or contributes to the acquisition or construction of a capital asset. See also capital asset.

Capital Expenditure

Money that is raised and spent to build or acquire a capital asset. Capital financing can include the proceeds of different types of debt: general obligation bonds, revenue bonds, certificates of participation or capital lease debt, and some forms of special or limited obligation bonds. It also can include annually levied taxes or revenues, capital reserves, impact fees, and other charges to property, grants, and other sources that are allocated and spent to help build and acquire capital assets.

Capital Financing

A multiyear forecast of major capital building, infrastructure, and equipment needs. The forecast period is often five years, although some CIPs cover shorter or longer periods.The CIP identifies not only future capital needs but also the capital appropriations or estimated spending required to address those needs, sources of capital financing, and their impact on future operating budgets. The CIP is essentially a plan in which the first year often becomes the capital budget for the year. See also capital budget.

Capital Improvement Program (CIP)

Lease classification of the Governmental Accounting Standards Board (GASB); in this book, also a lease that is used for capital financing purposes.Under GASB rules, a capital lease is one that meets one of four conditions: (1) it transfers ownership of the leased property to the lessee; (2) it contains a bargain or nominal purchase option; (3) it covers 75 percent or more of the estimated economic or useful life of the leased property; or (4) the present value of the lease payments equals or exceeds 90 percent of the fair value of the leased property at the lease's inception. Local government installment- or lease-purchase financings and certificates of participation are capital leases.

Capital Lease

A governmental fund established to accumulate financial resources for acquiring or constructing large capital assets other than those accumulated in enterprise funds.

Capital Projects Fund

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Money raised and set aside to finance future capital projects or acquisitions. Capital reserves are essentially savings accounts. They can take various forms: a designation or reserve of general or other operating fund balances, a separate capital reserve fund, or an equipment replacement or infrastructure rehabilitation revolving fund.

Capital Reserve

A designated twelve-month period for budgeting and accounting purposes. Many local governments' fiscal years begin on July 1 and end on June 30; others begin October 1 and end on September 30, which corresponds to the federal government's fiscal year; and still others follow the calendar year, beginning January 1 and ending December 31.

Fiscal Year (FY)

Interest rate on debt that remains the same for the length of time the debt is outstanding.

Fixed Interest Rate

A fiscal entity with a self-balancing set of accounts, including cash and other assets, related liabilities, revenues, expenditures or expenses, and residual equities or fund balances. Governmental accounting information is organized and reported by fund to show the resources involved in carrying out specific functions.

Fund

The difference between a governmental fund's assets and liabilities. Portions of the fund balance may be reserved or designated for the purchase of capital assets.

Fund Balance

A governmental fund that accounts for all transactions not accounted for in another fund. The general fund typically accounts for governmental functions supported by general taxation - such as police and fire protection - and financial resources that are not legally required to be accounted for in another fund.

General Fund

A bond secured by a governmental issuer's pledge of unlimited taxing power. GO bonds also are known as full-faith-and-credit debt because of the unconditional pledge to repay the debt with all possible revenue-raising capabilities. In many states, the authorization of GO bonds requires the approval of voters in a referendum. See also revenue bond.

General Obligation (GO) Bond

Rules, conventions, and procedures that serve as norms for accounting and the fair presentation of financial statements. GAAP for state and local governments are established by the GASB. At the federal level, accounting standards are established by the Federal Accounting Standards Advisory Board.

Generally Accepted Accounting Principles (GAAP)

Charge to new development for public improvements that serve that development or that type of development. Unlike special assessments, impact fees may be charged to finance infrastructure or facilities that are located at some distance from the new development paying the fees.

Impact Fee

Assets that are available for public use, are stationary, and generally have useful lives going out many decades. Local infrastructure includes buildings, streets, roads, sidewalks, bridges, tunnels, storm-water and drainage systems, dams, water supply and sanitary sewer systems, and streetlights.

Infrastructure

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Type of capital lease in which the property acquired with the financing secures or collateralizes the lease. Title to the property passes to the lessee at the inception of the transaction, and the lessor or lender holds a security interest or mortgage in the property to secure the lessee's payments. If the lessee fails to make payments, the lessor may take legal steps to seize the leased property. See also capital lease; certificate of participation (COP); lease-purchase financing; security interest.

Installment-Purchase Financing

The price or dollar amount charged at the end of a year or period of time for money owed or borrowed during that year or period. The interest charged on most debt that local governments issue for capital financing purposes is paid each year, usually semiannually. The interest on some debt - for example, debt issued or sold on a discount basis - is not paid until the end of the debt's term. Interest charged and earned in a year or period is added to the principal amount of the debt, and interest in the next year or period is charged on both the principal amount of debt and any earned but unpaid interest. See also debt; interest rate; principal; term.

Interest

Ratio of interest to the principal amount of a loan or debt. Interest may be earned or compounded and paid annually or more frequently - semiannually, quarterly, monthly, or daily. Interest is typically quoted on an annual or annual equivalent basis.

Interest Rate

Ratio of interest to the principal amount of a loan or debt. Interest may be earned or compounded and paid annually or more frequently- semiannually, quarterly, monthly, or daily. Interest is typically quoted on an annual or annual equivalent basis.

Interest Rate

The up-front costs that a debt issuer incurs in selling or placing debt. Issuance costs for publicly sold debt include fees for bond ratings, underwriting, printing, the bond attorney, and the paying agent. Additional issuance costs are incurred for certain types of debt; such costs may include fees for financial advisory services, feasibility studies, underwriters' counsel, trustee, title insurance, and liquidity support. Debt issuance costs are customarily paid from debt proceeds.

Issuance Costs

A capital lease in which title to the leased property remains with the lessor during the lease term or until the leasee exercises a purchase option to transfer title to the lessee. At the end of the lease term, the lessee pays a nominal purchase option to obtain title.

Lease-Purchase Financing

A method of accounting that recognizes revenues in the accounting period in which they become available and measurable, and expenditures in the accounting period in which the liability is incurred (except for unmatured interest on long-term debt).

Modified Accrual Basis of Accounting

Generally, all debt that state and local governments and their on-behalf-of issuers incur. The preponderance of state and local debt is tax exempt; sometimes municipal debt refers only to such tax-exempt debt.

Municipal Debt

Generally, a capital lease in which a state or local government finances the construction or acquisition of a capital asset. Like municipal debt, nearly all municpal leases are tax exempt, and "municipal lease" usually refers to the same thing as "tax-exempt lease". See also capital lease; municipal debt; tax-exempt lease.

Municipal Lease

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A budget that identifies revenues and spending for ongoing services and activities. Most operating budgets are prepared and enacted annually and are called annual budgets. Some are prepared for biennial periods. The revenues and spending are or should be balanced for the year or operating period. The recommended operating budget is typically prepared by the manager or chief executive officer and presented in an operating or annual budget document. That document also may contain the recommended capital budget for the year. The legally enacted operating budget is approved by the governing board in an annual budget ordinance or resolution. See also capital budget.

Operating Budget

Equipment, vehicles, and other capital assets that are budgeted and accounted for in the operating budget rather than in the capital budget. Such assets are relatively modest in cost and are readily financed from recurring revenues in the operating budget. Spending for them recurs annually or fairly regularly.

Operating Capital

A lease that is not a capital lease under rules of the GASB. In an operating lease, the lessee makes periodic payments to obtain use but not ownership of the lessor's property. See also capital lease.

Operating Lease

Financing of capital projects and acquisitions from sources other than debt. Pay-as-you-go sources include current revenues; revenues raised in prior years and held as capital reserves; current or prior years' charges to property, such as special assessments and impact fees; and grant revenues from the federal, state, or other governments.

Pay-As-You-Go Capital Financing

The value today of money to be received or paid in the future. Present value is calculated with interest rate formulas. The calculations are used often in capital financing, for example, to determine the average interest rate with the true interest cost method and to evaluate proposed capital projects with cost-benefit analysis. See also cost-benefit analysis; true interest cost (TIC).

Present Value

A governmental fund used to account for the proceeds of special revenue sources that are legally restricted to expenditures for a specific purpose (other than for capital projects). See also capital projects fund.

Special Revenue Fund

Debt that is secured by growth in the property tax base and resulting property tax revenues in a tax increment district. The debt is typically issued to finance public infrastructure needed to support private economic development. Such debt is a form of special or limited obligation debt. See also special obligation (SO) debt.

Tax Increment Debt

A defined geographic area in which revenue resulting from growth in the tax base, after formation of the district, is pledged and used to pay off tax increment debt issued to finance improvements to support development in the district.

Tax Increment District (TID)

In the municipal debt markets, debt issued by state and local governments on which the interest earned by investors is subject to federal (and, if applicable, state) income taxes. While the preponderance of state and local government debt is tax exempt, some is taxable. See also tax-exempt debt.

Taxable Debt

Debt on which the periodic interest paid is exempt from federal (and, if applicable, state) income taxes. The preponderance of state and local government debt is tax exempt. Tax-exempt debt carries lower interest rates than taxable debt of comparable credit quality. See also municipal debt.

Tax-Exempt Debt

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A capital lease in which the lessee is a state or local government and the periodic lease payments include interest that is exempt from federal (and, if applicable, state) income taxes. For income tax purposes, a tax-exempt lease is the same as tax-exempt debt. See also municipal lease; tax-exempt debt.

Tax-Exempt Lease

For a bond or debt issue, the overall period or total number of years that the bond or debt issue or any part of it is out-standing. For particular bonds or debt, the term is the number of years from issuance to the maturity date for those bonds or debt. See also maturity.

Term

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TOWN OF WINDHAM, MAINE FY 2020/2021 10 YEAR …

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