Town of Ocean City Council Agenda for January 17, 2011

8/3/2019 Town of Ocean City Council Agenda for January 17, 2011

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AGENDA

MAYOR AND CITY COUNCIL REGULAR SESSION

TUESDAY, JANUARY 17, 2012 6:00 P.M.

1. CALL TO ORDER

2. PRAYER AND PLEDGE

3. REPORT FROM CITY MANAGER ON UPCOMING WORK SESSION

4. APPROVAL OF MINUTES

A. Work Session - dated December 13, 2011

B. Regular Session #23 dated December 19, 2011

5. ITEMS PRESENTED BY THE MAYOR AND CITY COUNCIL

A. Presentation of the Firefighter of the Year Award

B. Presentation of the Paramedic of the Year Award

C. Introduction of New Fire Department Officers

6. PRIVATE EVENT PERMIT REQUESTS

Dew Tour August 16 August 19, 2012

Presented by: Lisa Mitchell, Private Events Coordinator and Aileen Koprowski Sokol and

Chris Prybylo, of Alli Sports

7. PUBLIC HEARINGS

8. UNFINISHED BUSINESS

9. NEW BUSINESS

10. REPORTS AND RECOMMENDATIONS FROM THE DEPARTMENT OF PLANNING

AND COMMUNITY DEVELOPMENT

Discussion of Approval Process for Scooter Rentals

Presented by: Jesse Houston, Director of Planning and Community Development

11. APPOINTMENTS TO BOARDS, COMMISSIONS AND OTHER CITY ORGANIZATIONS


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12. ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY SOLICITOR

A. First Reading Ordinance to Amend Chapter 6 Entitled Animals (to allow horsebackriding on the beach)

B. First Reading Ordinance to Amend Chapter 30 Entitled Environment (to place volumerestrictions on noise emanating from public ways)

C. First Reading Ordinance to Amend Chapter 110 Entitled Zoning (to include design

guidelines in the site plan approval process)

D. Resolution to Authorize the Disposition of Personal Property (to sell vehicles and

miscellaneous items on GovDeals.com)

13. ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY MANAGER

A. Bid Award Recommendation for Robin Drive Shoreline Protection Project

B. Request Approval to Bid Replacement Carpeting for Eagles Landing Clubhouse; Contract

Mowing for Parks; and Coastal Highway Median Renovations from 74th

to 87th

Street

C. Request for Sole Source Purchase of 2012 Tennant Mini Broom

D. Request Approval of Taxi Medallion Transfer

14. COMMENTS FROM CITIZENS 5 MINUTE TIME LIMIT

15. COMMENTS FROM THE MAYOR AND CITY COUNCIL


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REGULAR SESSION -MAYOR AND CITY COUNCIL

TUESDAY, JANUARY 17, 2012

3 REPORT FROM CITY MANAGER ON UPCOMING

WORK SESSION


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4 APPROVAL OF MINUTES

A. Work Session dated December 13, 2011

B. Regular Session #23 dated December 19, 2011


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5 ITEMS PRESENTED BY THE MAYOR AND CITY

COUNCIL

A. Presentation of the Firefighter of the Year Award


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COUNCIL

B. Presentation of the Paramedic of the Year Award


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COUNCIL

C. Introduction of New Fire Department Officers


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6 PRIVATE EVENT PERMIT REQUESTS

A. Dew Tour August 16 August 19, 2012

Presented by: Lisa Mitchell, Private Events

Coordinator and Aileen Koprowski Sokol and ChrisPrybylo, of Alli Sports


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Sun Mon Tue Wed Thu Fri

August

1

Jesus at the Beach

2 3

5

SIP

6 7 8

COB

9 10

12

SIP

13 14 15

COB

16

DEW Tour

17

DEW

19

SIP

DEW Tour

20 21 22

COB

23 24

26

SIP

27 28 29

COB

30 31


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Ocean City Private Events

Name of Event: Dew Tour New Event: No

Date of Event: August 16-19, 2012

Date Application Received: December 22, 2011 Application Fee Paid: No

Date Routed: December 29, 2011Date Returned from All Departments: January 11, 2012 Total Cost to Town: TBD

Things to Note:

This event is a professional action sports tour, which would encompass BMX, skateboarding and surfing events. 100of the worlds best athletes would compete for prize money, trophies and points on the overall Dew Cup title. Aninteractive Festival Village would be open to the public featuring sponsor displays, and sampling. A concert willalso take place. Musical acts are TBD and would be coordinated with the Town. This event would be broadcast liveon NBC domestically and internationally. It would also air on NBC Sports Network.

This event would take place on the beach, north of the pier up to North Division Street. The event would also like useof the Northeast corner of the Inlet Parking Lot for TV compound and logistics yard and the West OC Park n Ride for

truck parking. The event would require vehicular access to the beach in the following locations: Dorchester Street Crossover

Boardwalk; North Division Street Crossover Boardwalk; Inlet Lot Under the Pier.

Offloading and loading would happen utilizing semi-trailers and all-terrain forklifts at Dorchester Street, NorthDivision Street, and the Inlet Lot. Will coordinate with OCPD for police presence.

The event would utilize judging areas, P.A. System, tents and scaffolding.

The event coordinators would contract with local security to supplement the OCPD. They would coordinate with boththe OCPD and security company. This event travels with a security manager for the Tour.

The event coordinators request use of the parking lot at 65th Street and Cropper Concrete Plant lot for Truck Parking.

The event would provide their own medical Director and have an athlete and spectator medical plan, which would bebacked up by the Towns EMS.

The event would take place rain or shine. However, depending on the weather, the competition schedule may beadjusted.

The coordinators would provide day labor for trash collection, but requests the Town dump the trash each night. The coordinators would provide port-o-lets.

The coordinators would sell event-related merchandise.

Sampling would consist of Pepsi products in 3 ounce cups. Other tour sponsors may give away small premium itemssuch as beads, shoelaces, etc

The event would be funded by sponsorship revenue and possible ticket revenue.

The event sponsors may offer a raffle.

The event would erect tents.

While the event would not sell or serve alcohol to the general public, it may be served in a controlled/restricted VIParea. It would be staffed accordingly, and not sold.

Expected number of spectators is estimated at 18,000 per day.

The event coordinators have asked for access to city power.

Comments from Department Representatives:

FIRE MARSHAL Tent permits must be obtained from the Office of the Fire Marshal. It is understood that thesponsor is responsible for all medical treatment/care within the footprint of the event. This includes the medicaltreatment of volunteers, spectators, competitors and staff. The sponsor is responsible for all medical transports tomedical facilities for medical emergencies that occur from within the footprint of the event. It is expected that acoordinator meeting will be held with the Fire Department to discuss all life safety, fire protection and medicalconcerns in the future, which will be held well in advance of the event.

REC AND PARKS = Will remove volleyball poles and nets if they are in place. But the lighted volleyball courtsmust stay in place. Request the sponsor rent a ticket sales booth this year instead of using the Special Events ticketbooth. Request the sponsor select a musical act that will respect the language restrictions. Agree that the sale of waterneeds to be discussed. We are very appreciative of the sponsors coordination with us for camps, tours and give-


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aways. In addition, wed like some coordination of athletes making appearances at the Ocean Bowl Skate Park.Maybe even a non-televised mini-event at the Skate Park.

RISK MANAGEMENT Will be present for daily inspections during set-up to ensure there are no safety concerns orproblems. Insurance certificate to be obtained and submitted prior to the event.

OCPD Total cost from last year to support this event was $18,517.00. Will review after action report from 2011with the event staff. Will coordinate with event staff to determine security needs and re-evaluate as necessary. Willmaintain the flow of vehicle and pedestrian traffic. Will provide additional security during the concert performance.Concerns are the increased attendance based upon last years event. Would like to address a better way to secure

backstage entrance. The Boardwalk Tram was virtually stopped during the concert. Lastly, request additionalassistance from the security company for pre and post event.

BEACH PATROL During load-in the Dorchester Street ramp must not be blocked. Also the emergency access(Dura Deck) on site cannot be blocked. Sponsor should provide assistance in moving crowds and helping emergencyvehicles get through event site. Maybe venue could be moved north so that Dorchester Street becomes the southernboundary of the venue? This is a great event for Ocean City, and would hope the concert performer chosen for thisyears event would be geared more towards Ocean Citys family values. We recommend this, or place a stipulation inthe performers contract that if they perform something not acceptable, there will be a substantial financial penalty.The sponsors did a great job in clearing the event site when we detected lightning in the area.

PUBLIC WORKS Last years cost to support this event was $30,345.00. The sponsors are well organized andcooperated with our every request last year. This second year event appears to be a snapshot of last year. In theInlet Lot, the Dew Tour displaced 140 parking spaces, which PW believes is the reason the parking lot revenue wasdown $41,240.00 from the same time period in 2010. We have some questions regarding the application and site

layout, such as true location of generators, port-o-lets, water misting area and first aid stations. Request sponsorsconsider a north/south hard surface walkway throughout the entire venue for handicapped access. PW does want theload in and out access points the same as last year, and not use North Division Street. Lastly, the application statesload out will take 3-days to complete. Last year it took 6-days. Upon clarification of the above, PW is OK with theapproval of this event for 2012.

TRANSPORTATION Boardwalk Trams will be in operation from 10 am until 12 midnight. Boardwalk Tram lanesmust be made clear and safe during those times of operation.

TOURISM Honored to have this event back. It should be a great boost for August.

OCCC, EMERGENCY SERVICES No comments or concerns.

Date on Council Agenda: January 17, 2012 Date Applicant Notified of Meeting:

Event Approved of Denied:

Date Fees Received: Amount:

Date Insurance Certificate Received: Beach Franchise Notified:

Date Permit Issued:

Other:


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2012SpecialEventPermitApplicationAdditionalinformationtoSections19and22

19.)Fully

describe

the

unloading

and

loading

of

supplies,

equipment,

etc.

In

support

of

your

event:

(includelocation,process,etc.)There will be 2 loadin/loadout processes:

1) Supplies will be delivered via private carriers (i.e. UPS, FedEx, SOS) to the Boneyard in theNortheast corner of the inlet lot, these deliveries will be offloaded and the delivery company will

xit within the 30 minute time limit. From the inlet lot items will be transported to their eventeposition via forklift or allterrain vehicles.

e.2) The Dew Tour intends to lay a temporary road made from Dura Deck that will start at theDorchester beach entrance due East for approximately 450 and will be approximately 15 wid We will utilize this road to facilitate loadins during offpeak hours (between midnight and

6:00am as suggested by Ocean City). Vans and Flat Bed trucks will be backed up the Dorchester ramp across the boardwalk and ontothe sand he following precaution will be madewhile cr

via temporary road, to ensure the safe crossing, tossing the boardwalk: OCPD assistance with patrons on the boardwalk

d 6:00am Driver will be led by a flagger wearing a safety vest

i night an Boardwalk crossing will only occur between the hours of m d plywood will be laid across the wooden portion of the boardwalk Backup alarms will be turned OFF to respect hotel guests

These trucks will be offloaded, which will take 1 hour 3 hours depending on the contents. After the truck is offloaded the empty truck will be transported back across the boardwalk,utilizing the same precautions as above and will return to our trailer storage yard.

22)Describeanyspecialparking/trafficneedsorconsideThe Dew

rationsTour would like to add the following to the request:

Closure of the Municipal lot on the Southeast corner of Dorchester Ave and Baltimore Avefor the dates of Aug 16th to Aug 19th. If the Dew Tour decides to proceed with the closure ofthis lot for VIP parking purposes, the Dew Tour has agreed to pay $1750 for lost parkingrevenue over the 4day period. The Dew Tour will notify Ocean City by July 16 th if it desiresto utilize this lot.


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AUGUST 2012Sunday Monday Tuesday Wednesday Thursday Friday Saturday

5

1. Murphy ProductionTravels In

2. Dura-Deck Road

Install

6

1. Layout Vert2. Layout BMX Park3. Layout Big Air

4. Set-up Bone Yard5. Layout Bleachers6. Layout SKB Bowl7. Finish Dura-Deck

Road8. Fence Delivery9. Ice Chest Delivery

7

1. Continue Vert Layout2. Continue BMX Park

Layout

3. Set-up Bone Yard4. Ship/Receive Logistics5. Layout Bleachers6. Layout SKB Bowl

Foundation7. Set-up Bone Yard8. Layout Bleachers9. Layout SKB Bowl10. Finish Dura-Deck

Road

8

1. First Day of FullOperational Staff

2. BMX Park Build

Day 13. Aux Build Day 14. Bowl Build Day 15. Big Air Build Day 16. Bleacher Load-in7. Vendor

Tables/Chairs

9

1. BMX Park Build Day 22. Aux Build Day 23. Bowl Build Day 2

4. Big Air Build Day 25. Build Entrance Truss6. Aggreko Arrives

10

1. BMX Park Build Day 32. AUX Build Day 33. Bowl Build Day 3

4. Big Air Build Day 35. Entrance Truss Build

Day 26. Vert Build Day 17. Build BMX Bleachers

11

1. BMX Park BuildDay 4

2. AUX Build Day 4

3. Bowl Build Day 44. Big Air Build Day 45. Vert Build Day 26. Build Vert Bleachers

12

1. BMX Park BuildDay 5

2. AUX Build Day 53. Bowl Build Day 54. Big Air Build Day 55. Vert Build Day 36. Build Bowl

Bleachers7. Tent Load-ins

13

1. BMX Park Build Day 62. AUX Build Day 63. Bowl Build Day 64. Big Air Build Day 65. Festival Village Load-

in Day 36. Continue Bleacher

Build7. Festival Village Load-

in Begins @2:00 AM

14

1. BMX Park Build Day 72. Aux Build Day 73. Bowl Build Day 74. Big Air Complete5. Festival Village Load-

in Day 46. Bleacher Build

Complete

15

1. BMX Park Complete2. AUX Complete3. Bowl Complete4. Practice Begins @

10:00 AM5. Final Show Ready6. Stage Load-in Begins

16

Doors Open to Public

1. Stage Load-in begins2. Venue Support

17


1. Stage Load-inContinues

2. Venue Support

18


1. Concert 8-10 PM

19


1. Load-out Begins@8:00 PM

20

1. Load-out Continues

21

1. Load-out Continues2. Festival Village Load

Out Complete @6:00AM.

22

1. Load Out Complete

23 24 25


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Dew Tour Series Partners

Tour Tit le

Event Title

Associate

Festiva l/Sup p lier

Promotional/Media


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10 REPORTS AND RECOMMENDATIONS FROM THE

DEPARTMENT OF PLANNING AND COMMUNITY

DEVELOPMENT

Discussion of Approval Process for Scooter RentalsPresented by: Jesse Houston, Director of Planning and

Community Development


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MEMORANDUM

TO: Richard Meehan, Interim City Manager

FROM: Jesse Houston, Director of Planning and Development

SUBJECT: Scooter Rentals

DATE: January 11, 2012

_____________________________________________________________

At yesterdays Work Session the Council briefly discussed the issue of scooter rental

operations and whether more controls are needed.

It seems that this would be handled through the Zoning Code, making these operations

either a conditional use or special exception. The choice between the two would be based

on whether the Mayor and City Council would want to be the approval authority

(conditional use) or leave that decision up to the Board of Zoning Appeals (specialexception).

Zoning changes would necessitate a public hearing by the Planning Commission. If the

Mayor and City Council wants the Planning Commission to hold a public hearing a

motion should be made at a public meeting with those instructions. We would then

proceed.

Cc: Blaine Smith, Zoning Administrator


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12 ITEMS REFERRED TO AND PRESENTATIONS FROM

THE CITY SOLICITOR

A. First Reading Ordinance to Amend Chapter 6

Entitled Animals (to allow horseback riding on thebeach)


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12 ITEMS REFERRED TO AND PRESENTATIONS

FROM THE CITY SOLICITOR

B. First Reading Ordinance to Amend Chapter 30

Entitled Environment (to place volume restrictions onnoise emanating from public ways)


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C. First Reading Ordinance to Amend Chapter 110

Entitled Zoning (to include design guidelines in thesite plan approval process)


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D. Resolution to Authorize the Disposition of Personal

Property (to sell vehicles and miscellaneous items onGovDeals.com)


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13. ITEMS REFERRED TO AND PRESENTATIONS

FROM THE CITY MANAGER

A. Bid Award Recommendation for Robin Drive

Shoreline Protection Project


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Ocean City Engineering Dept.

MemoTo: Mayor Meehan

From: Terence McGean

CC: Diana Chavis

Date: Jan 11, 2012

Subject: Bid Award Recommendation Robin Drive Shoreline

Bids for the Robin Drive Shoreline Protection Project were opened by the Council on November 1, 2011.On November 3, 2011 the City received a formal protest from Shoreline Design, the second responsiblebidder, alleging that the low responsible bidder was not legally authorized to bid on the work. Specifically,the protest cited a provision in a State Law that requires that anyone that performs or solicits to performmarine contracting work in the State must have a Marine Contractor's License. The protest letter allegedthat the apparent low bidder, Walter Higgins Contracting, was not a licensed marine contractor and wastherefore not able to bid the work.

I then spoke with the low bidder. Walter-Higgins Construction is an established pile driving and foundationcompany. They confirmed that although they were not a licensed Marine Contractor, their sub-contractor,Blue Fin Construction was licensed. I confirmed that Blue Fin, a local Ocean City marine contractor, was

bidding with Higgins and that Blue Fin was a licensed marine contractor. I then wrote to the State MarineContractor's License Board and asked for a ruling on the low bidders ability to bid the job and ultimatelyperform the work without a license, relying on the Sub-contractor's license instead. I emailed my requestfor a ruling to the State the evening of November 3, 2011.

Although I have yet to receive a formal written response from the Licensing Board, a representative of theboard contacted me via phone on January 9, 2012 and advised me of the board's ruling. The Board hasdetermined that Walter Higgins' bid was legal provided they obtain a marine contractor's license prior toperforming any actual marine work themselves (ie versus work done by Blue Fin). My understanding fromthe State is it takes about 2 weeks to get a license.

Given that Walter-Higgins is successfully doing the pile work at the Convention Center and that I haveworked with the owner of Blue Fin construction on numerous city bulkhead projects when he was

employed as a foreman by an another Marine Contractor, I am satisfied that the apparent low bidder isboth legally and technically capable of performing the work. Therefore I recommend that the Councilaward the Robin Drive Shoreline Protection project to Walter-Higgins Contracting for the amount of$315,000.

Page 1 of 2


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As a reminder the soft shoreline portion of this project is funded through a no interest loan from theMaryland Department of Natural Resources.

Page 2 of 2

Robin Drive Bid Tabulation

Bidder Bulkhead Pier Soft Shoreline total Bond

Walter Higgans $68,400.00 $20,650.00 $225,950.00 $315,000.00 yes

McGinty Marine $44,080.00 $39,262.47 $241,657.53 $325,000.00 no, bid rejecte

Shoreline Design $76,000.00 $24,000.00 $239,500.00 $339,500.00 yes

Baltimore Pile Driving $76,000.00 $30,000.00 $235,460.00 $341,460.00 yes

EA & JO Crandell $135,280.00 $66,780.00 $242,550.00 $444,610.00 yes

Staff Estimate $42,900.00 $8,000.00 $277,140.00 $328,040.00


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13. ITEMS REFERRED TO AND PRESENTATIONS


B. Request Approval to Bid Replacement Carpeting for

Eagles Landing Clubhouse; Contract Mowing forParks; and Coastal Highway Median Renovations

from 74th

to 87th

Street


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MEMORANDUM

TO: Richard W. Meehan, Mayor/City Manager

FROM: Tom Shuster, Director

DATE: January 12, 2012

RE: Request to Bid for 3 Items

We are requesting Council permission to proceed to bid the following items:

1. Carpet replacement for Eagles Landing Clubhouse with an estimated cost of $18,000.

2. Contract mowing for Parks for the Spring Season and the Summer/Fall Season with anestimated cost of $26,000.

3. Renovations of the Coastal Highway medians from 74th Street to 87th Street with anestimated cost of $50,000.

All three of these items are funded in the current FY 2011-2012 budget.

Please schedule this for the January 17, 2012 Council Meeting.

Thanks

cc: Calvin Ginnavan

Bob Croll.

P:Tom/Memorandums/Meehan Request to Bid 3 Items 1-12-2012


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13 ITEMS REFERRED TO AND PRESENTATIONS FROM

THE CITY MANAGER

C. Request for Sole Source Purchase of 2012 Tennant MiniBroom


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D. Request Approval of Taxi Medallion Transfer


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14 COMMENTS FROM CITIZENS - 5 MINUTE TIME

LIMIT


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15 COMMENTS FROM THE MAYOR AND CITY

COUNCIL

Town of Ocean City Council Agenda for January 17, 2011

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