Town of Milliken, CO · RFP 07-2019 Building Department Services COPY Town of Milliken, CO November 21, 2019 Russ Weber Colorado Account Manager 970.566.4674 [email protected]

RFP 07-2019Building Department Services

COPY

Town of Milliken, CONovember 21, 2019

Russ Weber

Colorado Account Manager970.566.4674

[email protected]

SAFEbuilt Colorado, LLC

B u i l d i n g D e p a r t m e n t S e r v i c e s | T o w n o f M i l l i k e n

M A K I N G A D I F F E R E N C E W H E R E Y O U N E E D U S 1

November 21, 2019

Attention: Courtney Diller, Finance Manager Milliken Town Hall 1101 Broad Street, PO Box 290 Milliken, Colorado 80543

Dear Ms. Diller,

Please accept SAFEbuilt Colorado, LLC’s (SAFEbuilt) response to the Town of Milliken’s (the Town) Request for Proposal for Building Department Services. Our team brings the skills and experience necessary to meet your supplemental plan review and inspection needs.

As a statewide and national Community Development services provider, SAFEbuilt delivers outstanding solutions to Colorado’s building departments. We ensure the highest levels of service, professionalism and responsiveness in the industry. Our team supports and enhances code consulting services with proven best practices, qualified personnel, innovative technology and well-established quality control practices.

In November 1992, SAFEbuilt began providing exceptional building department services to local governments. Today, we are a national leader performing value-added professional, technical and consulting services in 29 states and the District of Columbia for the efficient delivery of third-party solutions.

While we started by simply providing construction inspections and plan review for several communities in Northern Colorado, our areas of service have expanded over the past 27 years to include: full service and supplemental building department operations; residential, commercial and industrial plan review; building, mechanical, electrical, and plumbing inspection; fire plan review; code enforcement; permit technicians and certified building officials.

Over the decades, our capacity has grown to more than 851 full-time employees, providing flexibility and economy of scale to communities like yours.

SAFEbuilt’s established work plans, schedules, and quality control measures provide communities with confidence in our ability to complete work on time and within budget.

We have a tremendous track record in Colorado, serving more than 60 communities throughout the state. Our local team of inspection and plan review professionals can rapidly respond to your needs, providing invaluable depth and breadth of knowledge and resources.

We hope to differentiate ourselves as the company that provides the highest quality services and most enhanced value to the Town—not only through our vast experience, but also through dedication to customer service and establishing partnerships with the communities we serve.

If you have any questions during evaluation of our response, please feel free to contact me at 970.566.4674 or [email protected].

Best Regards,

Matt Royer | Chief Commercial Officer SAFEbuilt

History of Providing Services 4

Staffing 13

Availability and Scheduling Estimates 23

References 28

Hourly Rates 30

Rate Proposal for Three Year Period 32

Additional Information 34

Insurance 36

C O N T E N T S

History of Providing Services



1. History of Providing Services

With our expert personnel and decades of experience, we have the qualifications and means to meet the Town’s objective to retain a third-party private provider for building official, plan review and inspection services. We recognize the importance of helping the Town stay on schedule to support your building department no matter the volume of permits you receive.

S A F E B U I L T E X P E R I E N C E

During our time in business, we have built and maintained a solid and reliable reputation throughout the Building and Safety community, giving our partners—like the Town —confidence in our ability to successfully deliver services. Many of our customers are very long-term clients, demonstrating both longevity in the industry and conviction that SAFEbuilt is an experienced and valued partner.

Throughout our 27-year history, our team has performed tens of thousands of plan reviews and inspections for customers across Colorado and the United States. We have a record of high performance with our customers—more than 1,000 in the US.

R E S I D E N T I A L A N D C O M M E R C I A L I N S P E C T I O N S

SAFEbuilt operations conducts electrical plumbing, mechanical and other complex and routine inspections for building-related permits both on a full-time and a supplemental basis. Our inspections are based on Local, State, and Federal requirements, as well as your adopted codes and Local amendments throughout the various stages of construction. We inspect residential, commercial and industrial structures. Example structures are listed below.

R E S I D E N T I A L A N D C O M M E R C I A L P L A N R E V I E W

Our plan review professionals use best practices to meet each municipality’s service requirements, managing projects effectively and efficiently. SAFEbuilt’s plans examiners conduct building plan review for all disciplines including, but not limited to electrical, plumbing and mechanical. Example structures are listed below.

Previous inspection and plan review projects include:

è Hospitals è Universities è Single and Multi-family Dwellings è Hotels and Resorts è Historic Buildings è Libraries è Schools è Fire Stations è Police Stations è Regional Shopping Centers è High-Rise Buildings



Below is a list of SAFEbuilt’s Colorado municipal clients.

SAFEbuilt Municipal Clients in Colorado

Municipality Duties/Responsibilities Dates

Town of Ault Full Building Department Services 1993 – current

City of Aurora Inspections 2015 – current

City of Black Hawk Full Building Department Services Plan Review and Inspections

2015 – current

Boulder County Roofing Inspections 2018 – current

City of Castle Pines Full Building Department Services 2008 – current

City of Centennial Full Building Department Services Contractor Registration

2005 – current

State of Colorado Buildings Program Plan Review and Inspections 2006 – current

City of Commerce City Supplemental Plan Review and Inspections Supplemental Planning & Zoning

2011 – current

City of Craig Plan Review and Inspections 2015 – current

City of Dacono Full Building Department Services 2012 – current

Town of Deer Trail Full Building Department Services 2016 – current

City and County of Denver Plan Review and Inspections Planning & Zoning

2014 – current

City of Edgewater Full Building Department Services 2010 – current

Town of Elizabeth Planning & Zoning Full Building Department Services Contractor Registration Business Licensing

2007 – current

Town of Estes Park Plan Review and Building Department Consulting

2019 – current

City of Evans Full Building Department Services 2017 – current

Town of Firestone Full Building Department Services Contractor Registration Business Licensing

1995 – current

Town of Foxfield Code Enforcement Full Building Department Services Planning & Zoning

2010 – current

Town of Frisco Plan Review and Inspections 2013 – current

Town of Georgetown Code Enforcement Full Building Department Services

2012 – current

Town of Gilcrest Full Building Department Services Code Enforcement

1993 – current

Town of Hudson Code Enforcement Full Building Department Services

2001 – current



SAFEbuilt Municipal Clients in Colorado

Municipality Duties/Responsibilities Dates

City of Idaho Springs Full Building Department Services 2009 – current

Town of Kersey Full Building Department Services 1993 – current

Town of Kiowa Full Building Department Services 2011 – current

City of Lamar Plan Review and Inspections 2015 – current

Larimer County Plan Review 2018 – current

Town of Larkspur Full Building Department Services 2015 – current

Town of Limon Plan Review 2017 – current

Town of Lochbuie Full Building Department Services 2012 – current

City of Longmont Plan Review and Inspections 2018 – current

City of Loveland Inspections – Electrical 2018 – current

Town of Mancos Planning & Zoning Plan Review

2017 – current

Town of Mead Full Building Department Services 1996 – current

Town of Morrison Full Building Department Services Business Licensing Code Enforcement

2007 – current

Town of Mountain View Full Building Department Services Business Licensing Code Enforcement Contractor Registration Planning & Zoning

2013 – current

Town of Nederland Full Building Department Services Code Enforcement

2007 – current

City of Northglenn Planning & Zoning Full Building Department Services Contractor Registration

2009 – current

Town of Nunn Full Building Department Services 1999 – current

Town of Pierce Full Building Department Services 1993 – current

Town of Platteville Full Building Department Services 1993 – current

Town of Severance Plan Review and Inspections 1993 – current

Town of Timnath Full Building Department Services Code Enforcement

1999 – current

Town of Wellington Full Building Department Services 1993 – current

Town of Windsor Full Building Department Services 1993 – current



A P P R O A C H T O P R O V I D I N G S C O P E O F S E R V I C E S

Working together with the Town, we deliver services efficiently, accurately, on-time and within budget. We have the flexibility, staff depth and ability to meet the unique needs presented by your community—our team currently provides similar services in many communities in Colorado.

As requested, below we detail our approach to the scope of services, as well as code interpretation, communication with applicants and the Town, and project tracking and reporting.

C o d e I n t e r p r e t a t i o n A p p r o a c h

Before starting any building consulting services work, all staff will familiarize themselves with the Town adopted codes and any Local amendments to make certain all compliance standards are met during both plan review and inspections. Our veteran staff have decades of experience and are particularly adept with all applicable Local, State and Federal codes and standards.

We recognize, however, that issues can arise when making code interpretations. Our experience is that these issues diminish greatly over time as Town staff and applicants come to trust our team. As partners with the Town, we will make every effort to resolve minor code interpretation issues on our own. When necessary, we will request assistance from Town staff if an interpretation issue we cannot resolve arises during the plan review or inspection process.

B u i l d i n g O f f i c i a l

SAFEbuilt’s Building Official is the primary point of contact for the Town. This position provides all of the support you have come to expect from a traditional Building Official position and reports directly to whomever you choose. This position works closely with your other departments to coordinate efforts and make sure we are acting as a seamless extension of your own staff. He or she attends staff, board, and council meetings as required and mutually agreed upon, as well as conducts the planning commission presentation. As the technical lead in the office, this individual is a resource for other SAFEbuilt team members, Town staff, and applicants to help guide citizens through the complexities of the codes. We closely monitor changes to the codes and any state or local requirements and determine how they may impact projects in the area. He or she oversees our quality assurance program and makes sure that we are meeting our agreed upon performance measurements and your expectations. Highlighted responsibilities include the following:

è Manage and help with administration of building department è Provide training for our inspectors on Milliken adopted codes and local amendments as needed è Make recommendations regarding local amendments è Coordinate with other Town Departments è Attend Town staff and council meetings as required and agreed upon è Responsible for reporting – frequency and content to be mutually agreed upon è Client and applicant satisfaction è Attend pre-submittal meetings as needed è Work with Town staff to establish and/or refine building department and rental housing processes è Provide Building Code interpretations for final approval è Serve as the main point of contact from SAFEbuilt for Milliken

Agility

Given SAFEbuilt’s presence throughout Colorado, depth of experience, and skilled staff, we have additional resources available when necessary.

Whether it’s seasonal increases in plan reviews or inspections, or implementing innovative technology, we mobilize quickly to meet Town needs.



P l a n R e v i e w

SAFEbuilt ensures submittals are properly coordinated and tracked by following an established internal plan check process in which each plan is entered into our database, processed and returned to the client on time. Our plan tracking procedures are designed to track each submittal throughout the review process and maintain accurate and comprehensive records for each submittal. We commit to the following items:

è Screen and log each submittal to ensure timely routing to all plan reviewers

è Double check each submittal when received from Town to make certain it is full and complete

è Review submittals for compliance with all relevant state and Town requirements. The log serves as a tracking device to ensure turnaround times and completeness of the review

è Plan reviews are conducted in accordance with Local, State and Federal regulations, as well as all codes and ordinances in effect. On larger more complex projects, preliminary consultations are provided to the applicant upon request to assist and guide them in the design and plans preparation process

è Information shown on each permit application is verified. Construction valuation is based on information provided by the Town and compared to estimates provided by the applicant, if requested by the Town.

è Provide management of SAFEbuilt plan review process and staff

è SAFEbuilt assures that corrections are handled within established timeframes and as succinctly and clearly as possible. We will help each applicant through the plan review process. All corrections are identified based on compliance with specified codes and regulations

è Written corrections will be issued. If desired by the Town. We can also redline plans.

• Provide oral and written communications with project representatives, as needed

• We can copy the Town’s designated point of contact on all communications with the applicant and/or design professional if requested.

I n s p e c t i o n s

Our team familiarizes themselves with the Town’s Local ordinances, conditions, and requirements before beginning services—mainly during our transition and learning phase. We know that technical competence, while expected, is not enough. Experience, together with careful and thorough consideration of issues and impacts, are critical as well. We know customer service is key.

Each of our inspectors adopts a thorough approach, informed by years of experience. We also recognize that an educational, informative approach is the most effective way to continue the Town’s customer-centered inspection experience.

SAFEbuilt provides vehicles, cell phones, laptops, as well as all materials, including safety equipment for our inspectors.



The following sections outline duties and responsibilities.

I n s p e c t i o n R e s p o n s e S c h e d u l e

Our inspection request time is by 4:00 PM on the prior business day. Our inspection staff will utilize the Town’s current software, CommunityCore, to result inspections in the field, as well as notify applicants in writing at the time of inspection.

SAFEbuilt uses a GPS routing program, ensuring that inspections are conducted efficiently and within the allotted time. Inspection checklists and building guides are accessible from the Inspector’s iPad to assist with customers in the field. Electronic versions of code books are uploaded on the iPad.

I n s p e c t i o n T y p e

SAFEbuilt operations conducts the typical inspections performed by your inspectors as requested: building, electrical, plumbing and mechanical inspections for building-related permits. Our inspections are based on your codes, adopted amendments, as well as specific additional requirements from the Town, throughout the various stages of construction.

A p p r o a c h t o C o m m u n i c a t i n g w i t h A p p l i c a n t s a n d T o w n

Our priority is to ensure the best possible experience working with our team—with minimum impact on the Town and its citizens. Face-to-face meetings are an integral part of the plan, especially at contract start-up, and involve all applicable staff from the Town and SAFEbuilt. The team must be aware of progress and changes they can expect going forward. We will prepare communications that can be shared with all Town staff, detailing what to expect during contract transition and moving forward.

We work meticulously to minimize delays and provide helpful advice and counsel to Town staff and applicants, including builders, owners, engineers, and architects, enhancing the orderly flow of the construction process, and maintaining an effective level of enforcement. SAFEbuilt believes in a proactive approach and we are available for preliminary review consultations, design meetings, questions and inquiries. We may be contacted via email and telephone—all inquiries will be returned within one business day.

A p p l i c a n t N o t i f i c a t i o n – P l a n R e v i e w

We notify applicants of plan review results in writing. For more detail, please see the section on Plan Review.

A p p l i c a n t N o t i f i c a t i o n – I n s p e c t i o n

Applicants receive results notification, in writing, at the time of inspection. Inspectors can also email results when applicants provide an email address. These details will be mutually agreed upon with Town staff during the contract phase.

P r o j e c t T r a c k i n g a n d R e p o r t i n g S y s t e m

SAFEbuilt delivers a suite of digital options for jurisdictions—quick and easy digital plan reviews including electronic versions of plan comments, and optional, easy-to-use online web application/portal for submittal, and tracking and approval of digital plans.



We also provide technology for inspectors—iPads and GPS—to result inspections in the field and efficiently route and track inspections.

P l a n R e v i e w T r a c k i n g a n d R e p o r t i n g

Every plan we receive is entered into our database and tracked throughout the review process by number. The tracking process allows us to maintain accurate records and keep plain reviews on schedule.

Written corrections are issued once plan reviews are completed. Thorough comments are sent to applicants including references to specified codes and regulations.

For more detail, please see the section on Plan Review and the section on Reporting.

I n s p e c t i o n T r a c k i n g a n d R e p o r t i n g

All SAFEbuilt inspections are tracked by permit number, type, and trade. Each trade inspector enters his or her results into reporting software at the time of inspection, attaching external reports, pictures, or documents, as needed. We verify that all inspection records, including daily records are correct.

Inspectors review permit packages to verify that onsite conditions are consistent with appropriate records for square footage, setbacks, heights, and other applicable requirements such as construction plans. Inspectors ensure that any construction changes are documented and approved by appropriate Town staff. Our team complies with Town procedures for reporting inspection results, uses Town inspection correction forms, makes appropriate entries onto permit documents, and follows Town procedures to finalize building permits.

T r a c k i n g S y s t e m s

Through our dealings with other client building departments, our plan review and inspection staff is well trained in the use of multiple building permit software programs and permit application processes. If you have your own permitting, tracking and reporting system, we are happy to use it.

R e p o r t i n g

We will work with you to develop a reporting schedule and format to meet your needs. Formats may include monthly, quarterly and annual reports summarizing activity levels, adherence to performance metrics, and other items of special interest to the Town. Throughout the life of the contract, we ensure our work effort is clearly communicated to the Town, adjusting as necessary.

C o m m u n i t y C o r e

CommunityCore is SAFEbuilt’s proprietary online community development software tool, which manages permitting, plan reviews and approvals, and inspection activities. The system, which integrates with other government software systems, is designed to streamline and automate building department processes; ensure compliance, manage workflows, generate activity reporting, and provide transparency to all stakeholders.



Our software solution transforms the way your Town conducts plan reviews. Applicants submit plan reviews electronically and track the progress of each step, in real time, from applicant submittal through certificate of occupancy. This gives you and your clients clear insight, as well as detailed information on the status of each permit.

CommunityCore Scope

Responsibility Deliverables

Increased service levels § Remote capabilities in mobile app § Simple permitting system navigation § Collect only the information necessary for each type of

permit application § View all activity at an address, including permits and

code compliance cases Increase customer satisfaction

§ Uniquely personal customer support § Internal customers: created specifically to meet the needs of local

governments § Designed and tested by permit technicians, inspectors, building officials

and plans examiners

Sta�ng



2. Staffing

SAFEbuilt’s depth and breadth of services is a true advantage to our clients—our industry knowledge is unmatched in its scope, and we take pride in our staff’s individual qualifications and certifications.

è Structural and Civil Engineers è Registered Architects è Master Code Professionals è International Code Council (ICC) Certified

Building Officials è ICC Certified Structural Plan Reviewers è Colorado Licensed Master and Journeyman

Electricians

è ICC Certified Fire Plan Reviewers è ICC Certified Building Inspectors è ICC Certified Mechanical Inspectors è ICC Certified Electrical Inspectors è ICC Certified Plumbing Inspectors è ICC Certified Fire Inspector

P R O J E C T M A N A G E R S F O R T H E T O W N O F M I L L I K E N

SAFEbuilt’s project management team has decades of experience in Community Development services in Colorado. The team listed below are exceptionally talented professionals with the ability to drive efficiencies, monitor performance, provide accountability and ensure responsiveness.

B a r r y K r a m e r , C e r t i f i e d B u i l d i n g O f f i c i a l , P l a n R e v i e w M a n a g e r , has more than 30 years of industry experience, including plans examiner, building official, residential and commercial inspection. Since 2001, Mr. Kramer has worked on thousands of plan reviews at SAFEbuilt on various residential and commercial projects. Mr. Kramer is our state plan review manager, and he can be reached at 303.774.1388 x103 or [email protected].

E r i c P e n d l e y , R e g i o n a l D i r e c t o r , was in the construction industry as a carpenter and builder for many years before changing roles into the building code consulting industry in 2001. Eric has the experience and the ability to communicate effectively at multiple levels within the industry. He can communicate with and relate to town staff, elected officials, design professionals, homebuilders, developers, contractors, community members, and other code experts. Eric joined SAFEbuilt in 2007 and is currently our Colorado Operations Manager for the West. He can be reached at 970.977.6270 or [email protected].

A D D I T I O N A L S T A F F C a l e b S u l z e n , B u i l d i n g O f f i c i a l , is a Master Code Professional with 13 years of experience as a building inspector, combination inspector, senior engineering inspector, master combination inspector, inspection supervisor and building official.

T o r i T o m a s i n o , C o m b i n a t i o n I n s p e c t o r , has worked extensively on large commercial and industrial projects which have allowed him to gain experience and proficiency in all aspects of the electrical trade.

SAFEbuilt Involvement with Local Government Organizations

è Colorado City/County Managers Association Conference – annual attendance, sponsorship and exhibits for the past 10 years

è Colorado Chapter of the ICC (CCICC) Educational Institute – annual attendance, sponsorship and exhibits for the past 12 years

è Associate Member of the Colorado Municipal League –annual attendance, sponsorship and exhibits for the past 12 years

è International City Managers Association (ICMA) involvement

è Alliance for Innovation involvement



He is a dedicated professional Master Electrician with ICC certifications in the residential and commercial building inspection disciplines.

C r a i g R o s s i , C o m b i n a t i o n I n s p e c t o r , has been a Master Electrician in Colorado since 1988 and is accountable for overseeing all daily business operations, enforcing company policies and procedures, managing vendors, processing payroll/benefits, and overseeing accounts payable and receivables.

R o b e r t W a r k e n t i n , C o m b i n a t i o n R e s i d e n t i a l I n s p e c t o r , has nine (9) years’ experience as an electrical inspector, journeyman electrician and foreman.

W a y n e H e l l w i g , P l a n s E x a m i n e r , has more than 20 years of industry experience as plans examiner, architect, and inspector.

B r e n d a n P e n d l e y , P l a n s E x a m i n e r , started with SAFEbuilt in 2014 and earned his inspection certifications through our training program. He has prior experience with installation as well as carpentry, giving him hands-on knowledge and technical ability.

Staff resumes immediately follow this page.

W O R K E X P E R I E N C E• Building Official, SAFEbuilt, 2018 to Present• Inspection Supervisor, County of Fairfax, 9/2016 to 2018• Combo Inspector/Sr. Engineering Inspector/Master Combo

Inspector, County of Fairfax | 7/2015 to 9/2016 – Supervise inspection staff. Train and mentor staff. Draft policies and technical position statements.

– Training Coordinator for Inspections Branch. Assist in conflict

resolution with constituents.

• Building Inspector, County of Louisa - Louisa, VA | 12/2004 to 5/2014

– Performed duties as a Commercial and Residential Combination Inspector and Combination Plans Examiner under the direct supervision of the Building Official. Also served as Acting Building Official in the Building Official’s absence. Managed and enforced the shoreline zoning ordinance.

C A L E B S U L Z E N


E D U C AT I O NCitrus Community College

Associate of Science: Business Administration

Glendora, CA

C E R T I F I C AT I O N SMaster Code Professional

A dedicated professional Master Electrician with ICC certifications in the residential and commercial building inspection disciplines. Tori obtained a Colorado Journeyman’s License in December 2002 and a Colorado Master’s License in February 2005. He has worked extensively on large commercial and Industrial projects which have allowed him to gain experience and proficiency in all aspects of the electrical trade. In 2009, He began working as an electrical inspector and has obtained ICC certifications B1 “Residential Building”, B2 “Commercial Building”, P1 “Residential Plumbing”, M1 “Residential Building” and E1 “Residential Electrical”. He is also certified as a third party Public School Inspector and Cal OES Sap Inspector.

C E R T I F I C AT I O N• ICC Certified | #8216267/0028787

– Commercial Building Inspector – Commercial Plumbing Inspector – Commercial Mechanical Inspector – Residential Building Inspector – Residential Plumbing Inspector – Residential Mechanical Inspector – Residential Electrical Inspector

• Master Electrician # 28787

W O R K E X P E R I E N C E• Electrical/Building Inspector, SAFEbuilt, LLC | 2013 to Present• Electrical Inspector, Civil Technology, Denver International

Airport | 2013• Electrical Inspector, AECOM- Denver International Airport |

2009 to 2013• Foreman, Lead man LG Electric Inc. | 2008 to 2009• Journeyman, Lead man Merit Electric Inc. | 2008• Facilities Electrician, Colorado State University | 2005 to 2008• Journeyman, Lead Man Ludvick Electric Inc. | 2005• Journeyman, A&M Electric | 2004 to 2005• Subcontractor, Piecework, All Current Electric | 2003• Field Electrician, Design Electrical Contractors, Inc. |

2002 to 2003• Field Electrician, AALL Electric Contractors. Inc. | 1998 to 2002

A L F R E D V I T T O R I O

T O M A S I N OB u i l d i n g I n s p e c t o r

E D U C AT I O NUniversity of Northern Colorado,

Greeley ColoradoMath/Secondary Education

Metropolitan State College, Denver, Colorado

Secondary Education

Annual IAEI and ICC training.

P R O F E S S I O N A L M E M B E R S H I P S

International Code Council

T R A I N I N G A N D C E R T I F I C AT I O N• Master Electrician in Colorado (1988 - Present)• Certified Installer/Integrator of Colorado vNet Automation Systems

(lighting control, whole house audio, security, CCTV, and HVAC control). Trusted to travel out of state to fix issues on-site.

• ICC Inspector certifications include B1, P1, M1, and E1• ICC Certified | #8492059/0003683

– Commercial Building Inspector – Commercial Mechanical Inspector – Commercial Plumbing Inspector – Commercial Electrical Inspector – Residential Building Inspector – Residential Mechanical Inspector – Residential Plumbing Inspector – Residential Electrical Inspector

W O R K E X P E R I E N C E• Building/Electrical Inspector, SAFEbuilt, LLC | 2017 to Present• President, Rossi Electric, Inc., Loveland, CO | 5/1988 to 2017

– Accountable for overseeing all daily business operations, enforcing company policies and procedures, managing vendors, processing payroll/benefits, and overseeing accounts payable and receivable.

– Handles all facets of facility maintenance, including HVAC, plumbing, electrical, painting, snow removal, and general site maintenance while managing resources scheduling jobs for 12 employees.

– Maintains visibility to ensure employees are following safe and efficient work practices according to company policies, OSHA, and jurisdictional regulations.

– Manages company inventory, ensures all project/budget guidelines and timelines are met, and suggests or implements policies/procedures to improve efficiency and employee satisfaction.

– Bids, estimates, and reviews the annual budget while allocating and maintaining tools related to and necessary for desired performance.

– Performs annual performance reviews with a focus on individual development while maintaining extensive knowledge of NEC/NFPA and jurisdictional codes within the state of Colorado

C R A I G R O S S IB u i l d i n g / E l e c t r i c a l

I n s p e c t o r

• Electrical Inspector, SAFEbuilt, 2017 to Present• Journeyman Electrician/Foreman, Precision Service Electric -

Loveland, CO | 11/2010 to March 2011; 11/2011 to 2017 – Duties include maintaining schedules, ordering and stocking materials, training and quality control as well as other general

residential electrical work as needed.

• Journeyman Electrician/Foreman, Warkentin Electric - Greeley, CO | 12/2000 to 11/2010; 3/2011 to 11/2011

– Duties include training new employees, working with customers to achieve their goals, light commercial and electrical and all aspects of residential electrical. Residential work includes rough electrical, trim electrical, and troubleshooting. Worked as a job foreman on several multifamily projects including Foxhill, and Mountain View in Greeley as well as The Preserve at Greenway Park in Casper, Wyoming

R O B E R T W A R K E N T I N

E l e c t r i c a l I n s p e c t o r

Barry has been with SAFEbuilt since 2001. He is the manager of our Firestone office and has provided building inspection services to numerous cities in Colorado since joining. Barry brings 30+ years of industry experience to the SAFEbuilt team and a diverse portfolio of dependable project expertise.

C E R T I F I C AT I O N S• ICC Certified | #8077634

– Certified Building Official – Building Plans Examiner – Commercial Building Inspector – Commercial Mechanical Inspector – Commercial Plumbing Inspector – Residential Electrical Inspector

– Green Building Residential Examiner

• DFS Public School Inspector # 12-190242

P R O F E S S I O N A L M E M B E R S H I P SInternational Code Council

W O R K E X P E R I E N C E• Certified Building Official, SAFEbuilt, LLC | 2001 to Present• Building Inspector/Plans Examiner, Greeley, CO | 1994 to 2001• Code Compliance/Oil and Gas Inspector, Weld County, CO |

1992 to 1994

B A R R Y K R A M E R


Starting with SAFEbuilt in 2014, Brendan earned his inspection certifications through SAFEbuilt’s training program. He has prior experience with installation as well as carpentry, giving him hands-on knowledge and technical ability. Brendan works out of our Firestone office.

C E R T I F I C AT I O N S• ICC Certified | #8261958

– Building Plans Examiner – Residential Plans Examiner – Commercial Building Inspector – Residential Building Inspector – Residential Mechanical Inspector – Residential Plumbing Inspector – Residential Electrical Inspector – Property Maintenance/Housing Inspector – Accessibility Inspector/Plans Examiner

W O R K E X P E R I E N C E• Plans Examiner / Building Inspector, SAFEbuilt, LLC |

2014 to Present• Installer, Game Day Athletics, GA | 2013 to 2014• Installer/Carpenter, Professional Contracting LLC, MN |

2011 to 2014

B R E N D A N P E N D L E Y

P l a n s E x a m i n e r

Availability and Scheduling Estimates



3. Availability and Scheduling Estimates

We are skilled at assessing time commitments, developing an accurate work plan, assigning personnel, and quickly fine-tune staffing levels to always maintain the highest level of customer service. SAFEbuilt hand-picks staff uniquely qualified and experienced to deliver the exact services requested. Once assigned to a project, our team members are dedicated to that project until completion. We employee all proposed staff full time, providing all of the requested services.

SAFEbuilt has a large workforce within the state of Colorado and significant resources. Our map shows our presence and indicates our availability throughout the state.

Our work model provides flexibility when managing workloads. As a result, we have never missed agreed upon plan review or inspection times. We can call upon plan reviewers and inspectors from our other offices in Colorado, if need be, to meet the Town’s short-term needs. In addition, for longer term needs, we can hire additional staff within 45 days.

We have adequate resources to conduct all of your inspections. SAFEbuilt’s plan review team has ample resources to perform any plan reviews that you would like us to perform. To help us plan ahead, we would like to better determine anticipated workload during our transition phase, early on in the learning process.

Finally, our financial strength affirms our ability to staff up as needed to deliver services consistently for the duration of the contract.

T A R G E T D A T E S A N D P E R F O R M A N C E M I L E S T O N E S

When transitioning team members to a new project, we discovered that clients can sometimes be concerned with the impact on their program. Town staff, design professionals, permit applicants and residents can all be affected by a new service provider.

Our team of professionals works on program transitions with other clients and has direct experience working with Towns like yours.

The keys to successful transition include the following:

è Understanding current systems, processes, and interactions è Involving the right team at the right time è Involving the appropriate stakeholders in the process è Communicating effectively throughout the process



Below is a list of target dates and performance milestones.

Target Dates and Performance Milestones

Requirement/Management Tasks Key Milestones

Transition

§ At contract award, meet with Town staff to discuss current issues and potential remedies to address during Transition period at contract start

§ At contract start, begin 10-day Transition period. » Process management » Audit current processes and systems » Identify necessary corporate resources » Communicate findings with Town

§ Initiate transition services immediately upon notice of award

§ Transition Period 10 business days after contract completion

Customer Service § Respond quickly to Town staff and applicant inquiries and requests

§ Guaranteed inspections for requests received by 4 PM on the prior business day

§ Response to Inquiries and Requests Return phone calls and emails within one business day for the duration of the contract

§ Inspections Adhere to agreed upon inspection timeframes for the duration of the contract

§ Client Satisfaction Survey Every six months for the duration of the contract

Communication § Project Managers » Develop working relationship with

Town staff » Meet monthly (or agree upon frequency)

with Town staff to discuss project, schedules and concerns, and to receive feedback, or the frequency required by the Town

» Quarterly Report (or agreed upon frequency) to the Town outlining service delivery and performance data

§ Introduction to Town Immediately upon notice of award – Ongoing

§ Meetings with Town Monthly, or the frequency required by the Town, for the duration of the contract

§ Quarterly Reports Once every three months from the date of contract start for the duration of the contract (or other frequency as agreed upon)

Key Performance Indicators § Meet Plan Review turnaround times § Meet Inspection turnaround times § Meet additional Town metrics, as agreed upon

§ Plan Review Meet turnaround times listed in proposal

§ Inspections Meet turnaround times listed in proposal

§ Additional Metrics As agreed upon



Plan Check and Inspection § Staff with primary responsibility for each of the areas listed below, will conduct a thorough plan check or inspection according to the standards set forth by Local, State and Federal codes, ordinances and amendments » Structural » Mechanical » Electrical » Plumbing » Building » Energy

§ Plan reviews will be performed according to the supplemental schedule

§ Inspections will be performed according to the supplemental schedule

§ Plan Review Supplemental, as needed, for the duration of the contract (By appointment/ lengthier reviews performed remotely)

§ Inspections Supplemental, as needed, for the duration of the contract

Staffing Requirements § Our team of Project Managers, structural engineer, plans examiners and inspectors meets the Town’s staffing prerequisites.

§ Qualifications Any new staff will meet all requirements before beginning work for the Town

Technology § Electronic plan review § iPads and GPS for inspectors

§ Electronic Plan Review Available online 24/7 for the duration of the contract

§ Tech Equipment for Inspectors Available for the duration of the contract

Reporting § Monthly Report (or agreed upon frequency) to the Town outlining service delivery and performance data

§ Monthly Reports Once a month from the date of contract start for the duration of the contract (or other frequency as agreed upon)

Billing § Invoices detailing services, activities and reports § Terms – net 30 § 60/40 split on building permit revenue

§ Invoices Monthly for the duration of the contract

A P P L I C A N T A N D T O W N Q U E S T I O N S

Throughout the life of the contract, our team is available to meet with Town staff and applicants by phone or in person to address questions, updates and other inquiries. We understand that to build and maintain trust, we must be available for timely decisions and will respond to all inquiries within one business day. Our team encourages open discussions necessary to achieve the most favorable and expeditious results.

As described above in the section on Approach to Communicating with Applicants and Town, we work to quickly answer questions from both Town staff and applicants. Our goal is to keep the permitting and approval process running smoothly without unnecessary delays. Some communication objectives to achieve our goal, include:

è Helping applicants through the process and remaining available to answer questions

è Keeping the Town apprised of our work and remaining available to answer questions



è Attending pre-submittal meetings with applicants and Town staff to answer questions, if requested by Town staff

è Attending meeting with Town staff, as requested, to answer questions

è Answering questions after first plan review is complete to help applicants pass the plan re-check

è Answering inspection questions in the field so applicants can quickly remedy non-compliant issues before the next inspection

P L A N R E V I E W T U R N A R O U N D T I M E S

Plan review turnaround times are not to exceed:

Plan Review Turnaround Times

Type of Project Initial Check Recheck

Residential 5 business days or less 3 business days or less Multi-family 10 business days or less 7 business days or less

Small Commercial (under $5M) 10 business days or less 7 business days or less

Large Commercial (over $5M) 14 business days or less 9 business days or less

I N S P E C T I O N T U R N A R O U N D T I M E S

We will provide inspection services from two nearby offices—Windsor and Firestone.

Using existing offices offers SAFEbuilt and the Town economy of scale, keeping our rates economical and all-inclusive. With our GPS software, used to effectively route inspections, the Windsor and Firestone offices are ideal locations. When requested by 4 PM the prior business day, we guarantee to provide the inspection services you request.

References



4. References

Across the country, our references are positive and customer satisfaction improves over the term of our contracts. Below are three relevant references from projects of similar size, scope and complexity to demonstrate our experience, including completion of services on-time and within budget.

CITY OF COMMERCE CITY

Patrick Buckley, Building Official 303.289.3694

[email protected]

CITY OF NORTHGLENN

Brook Svoboda, Community Development Director 303.450.8937

[email protected]

TOWN OF WINDSOR

Scott Ballstadt, Director of Planning 970.674.2411

[email protected]

TOWN OF ESTES PARK

Randy Hunt, AICP, Community Development Director 970.577.3721

[email protected]

TOWN OF TIMNATH

April Getchius, Town Manager 970.224.3211

[email protected]

Hourly Rates



5. Hourly Rates

SAFEbuilt’s pricing is tailored to each municipal contract. We work with each individual community to establish quality rates for the services we provide. Our fee is all-inclusive of overhead, materials and equipment, including all safety equipment required by the Town.

Service Fee Schedule

Inspection Services 60% of Municipal Building Permit Fee established by Ordinance Plan Review Services

§ Excludes engineer review fees 60% of Municipal Plan Review Fee established by Ordinance

SAFEbuilt Re-Inspection Fee 100% of Municipal Fee established by Ordinance Inspection Outside of Normal Business Hours

100% of Municipal Fee established by Ordinance

Re-review of Previously Approved Plans


Electrical Fees 60% Based on the most current version of the State of Colorado Electrical Board fee schedule (+ or – 15%)

Furnace or A/C Replacement Water Heater Replacement Lawn Sprinkler Roof / Re-roof Siding Replacement Window Replacement Demolition


Re-Activation of Expired Permits 60% of Municipal Fee established by Ordinance Investigation Fee 60% of Municipal Fee established by Ordinance Town Administrative Fee Town Re-Inspection Fee Town Permit Issuance Fee Certificate of Occupancy Temporary Certificate of Occupancy Fence Temporary Sign Permit Zoning Permit Contractor Licensing

Municipality to retain 100% of fees collected

Structural Engineering Plan Review $150.00 per hour – one (1) hour minimum Building Official Services Included in percentage of fees above Business License Inspection § $75.00 per inspection

§ Town will retain 100% of Town Administration Fee Stock Model / “Same As” Plan Review § $45.00 – No Changes

§ $100.00 – Minor Changes Pre-Move Inspection of Dwellings § $150.00 – Within 30 miles of Municipality

§ $250.00 – Greater than 30 miles of Municipality Mobile / Manufactured / Factory Built § $155.00 – Approved mobile home park

§ $75.00 – Temporary or Accessory

Rate Proposal for Three-Year Period



6. Rate Proposal for Three-Year Period

SAFEbuilt will maintain the fees listed in the previous section for the requested three-year period.

Additional Information



7. Additional Information

We have included the following information in an effort to share additional insight regarding our approach to continuing education, as well as our knowledge of 2018 International Building Codes and the 2017 National Electrical Code.

S A F E B U I L T ’ S A P P R O A C H T O C O N T I N U I N G E D U C A T I O N

We believe that on-going staff training is imperative for the accuracy and reliability of our inspections and plan reviews. Every SAFEbuilt inspector has gone through the applicable ICC training and certification, which we require during the hiring phase of our talented staff. The same applies to plans examiners. With continuing education, our team remains on the cutting edge of best practices.

SAFEbuilt supports our staff with paid training while encouraging and financially rewarding our team for obtaining additional ICC certifications. Training classes are presented by industry organizations such as the ICC, and we provide in- house training and cross-training on a regular basis, as well.

To support continuing education, we:

è Provide training for our inspectors on the Town’s adopted codes and Local amendments

è Inspection Services Manager performs a ride-along periodically with inspectors as a mentoring and training exercise

è SAFEbuilt conducts several training days which include all Colorado personnel

è Plan Review Manager periodically performs an audit of plan review comments as a mentoring and training exercise

è Inspectors and plans examiners periodically conduct peer review

è Our inspectors, plans examiners, building officials and permit technicians all attend the CCICC Educational Institute annually in March.

S A F E B U I L T ’ S K N O W L E D G E O F 2 0 1 8 I N T E R N A T I O N A L B U I L D I N G C O D E S A N D T H E 2 0 1 7 N A T I O N A L E L E C T R I C A L C O D E

Given our team’s credentials and collective work on thousands of plan reviews and inspections each year in Colorado, we have comprehensive knowledge of many different versions of the ICC building codes, as well as the National Electrical Code (NEC). We also stay up to date when the code cycle changes and apprise our clients of any that may affect them. With our depth and breadth of experience in Colorado, we are well-versed with both the 2018 ICC family of codes and 2017 NEC.

Many of our clients in Colorado have adopted the 2018 version of the ICC family of codes; many of those were/are on the 2015 version of the codes. SAFEbuilt will work very closely with your building department staff to learn all of your Local amendments and your plans for adopting newer versions of the codes. In your community, our team performs inspections and plan review to your adopted codes and your Local amendments.

Insurance



8. Insurance

SAFEbuilt agrees to procure and maintain, at our own cost, the required insurance as written via the RFP. Please see our sample 2019 Certificate of Insurability on the following pages.

ACORD" CERTIFICATE OF LIABILITY INSURANCE IOATE (MMJODIYYYYI

� 1011612019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certlflcate holder Is an ADDITIONAL INSURED, the pollcy(les) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies msy require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such cndorscmcnUsl.

PRODUCER COtfTACT NAME:

RBN Insurance Services ff,gN,:o E11t': 312-856-94()() If� "°'' 312-856-9425303 E Wacker Dr Ste 650

Chicago IL 60601 �:.�L... ckostt.l'i'trt,ninsurance.comINSURERfS} AFFORDlNG COVERAGE NA!Cr

1NSURERA: Hartford Fire Insurance Co. 19682 INSURED SAFELLC-01 INSURER a : Hartford Casuath• Insurance Co 29424 SAFEbuilt Holding Company

INSURER c : Naviaators Insurance Comru:1nv 42307 SAFEbuill, LLC (See Allached) INSURER o: Twin Citv Fire Insurance Co. 29459 3755 Precision Drive, Ste 140

Loveland CO 80538 INSURER E: Great American E&S Ins. Co. 37532 INSURER F :

COVERAGES CERTIFICATE NUMBER· 195016468 REVISION NUMBER· THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIODINDICATED. NOTWITHSTANDING ANY REQUIRE MENT, TERM OR CONDITION OF JV<Y CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO All THE TERMS, EXCLUSIONS JV<D CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY KAVE BEEN REDUCED BY PAID CLAIMS.

INSR LTR TYPE OF IHSURANCE "�s�-� POLICY NUMBER 1MMIDDNY�\ 1,:woDNYvY\ LIMITS

A X COMMERClAL GENERAL LIABILITY y y 83UENZV3951 1013/2019 1013/2020 EACH OCCURRENCE S 1,000,000 1 a.AIMS.MADE 0 OCCUR

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C UMBREUAUA.B MOCCUR CH19EXC8856001V 101312019 1013/2020 EACH OCCURRENCE S 10,000,000

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E Profcssion:il Li:ibility TER285-99-95 1013/2019 1013/2020 E:ieh Cleim'Aggnl,gtlte 9.000.000

OE:SCRlPTION OF OPE.'AATIONS I t..OCATIONS I V'EHICI..ES (ACORD 101, Addition-ii Romarks Schodulo., i

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CERTIFICATE HOLDER CANCELLATION

SHOULD JV<Y OF THE ABOVE DESCRIBED POLICIES BE CJV<CELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE OEUVEREO IN ACCORDANCE WITH THE POLICY PROVISIONS.

AUTMOR:lZED R.EPRES£NTATIVE

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© 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD

1

Pepper McClenahan

From: Caree RinebargerSent: Thursday, November 21, 2019 4:59 PMTo: Caree RinebargerCc: Courtney Diller; Pepper McClenahanSubject: Request of Proposals - Additional Information RequiredAttachments: Building Permit Fees for RFP.pdf

Importance: High

Good Afternoon: Thank you for submitting a proposal for the Town of Milliken Building Department Services. After reviewing proposals please provide the additional details by fee type on the attached form. Please return via email no later than 10:30 A.M. on Friday, November 22, 2019. If you have any additional questions please respond via email. Thank you. Respectfully;

VtÜxx e|ÇxutÜzxÜ Caree Rinebarger Planning and Building Tech Direct: (970) 660‐5045 Office: (970) 587‐4331

Per the adopted fee schedulePer HB 1199 Max $500 residential $2000 commercial

No charge$57.0030% of building permit fee65% of building permit fee65% of building permit fee

Based on electrical fee schedule

Note: SAFEbuilt would only collect 60% of all of the above fees at billing time. Milliken would collect 40%

Town of Milliken, CO · RFP 07-2019 Building Department Services COPY Town of Milliken, CO November 21, 2019 Russ Weber Colorado Account Manager 970.566.4674 [email protected]

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