TOWN OF ABINGDON, VIRGINIA COUNCIL MEETING TUESDAY, SEPTEMBER 3, 2019 – 6:30 pm COUNCIL CHAMBERS TOWN HALL Welcome to the Town of Abingdon, Virginia Council Meeting. We appreciate your interest and we encourage public participation in our meeting. Your comments are important to our decision making process. Please note that there will be an opportunity during the meeting for you to address the Council members when the Mayor declares the public comments open. We do request that anyone addressing the Council, sign-up, approach the podium, identify your first and last name and give your complete mailing address. A. WELCOME – Mayor Craig B. ROLL CALL – Kim Kingsley, Clerk C. PLEDGE OF ALLIGIANCE – Al Bradley, Council member D. PUBLIC COMMENTS – Please place your name on the sign-up sheet provided and comments are limited to three (3) minutes per person. E. APPROVAL OF MINUTES August 5, 2019 Regular Meeting August 15, 2019 Work Session F. PROCLAMATION 1. Celebration of the Constitution started by Daughters of the American Revolution – Cindy Patterson, Vice Mayor 2. World Duchenne Awareness Day – September 7, 2019 – Derek Webb, Council Member
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TOWN OF ABINGDON, VIRGINIA
COUNCIL MEETING
TUESDAY, SEPTEMBER 3, 2019 – 6:30 pm
COUNCIL CHAMBERS
TOWN HALL
Welcome to the Town of Abingdon, Virginia Council Meeting. We appreciate your interest
and we encourage public participation in our meeting. Your comments are important to our
decision making process. Please note that there will be an opportunity during the meeting for
you to address the Council members when the Mayor declares the public comments open. We
do request that anyone addressing the Council, sign-up, approach the podium, identify your
first and last name and give your complete mailing address.
A. WELCOME – Mayor Craig
B. ROLL CALL – Kim Kingsley, Clerk
C. PLEDGE OF ALLIGIANCE – Al Bradley, Council member
D. PUBLIC COMMENTS – Please place your name on the sign-up sheet provided and
comments are limited to three (3) minutes per person.
E. APPROVAL OF MINUTES
August 5, 2019 Regular Meeting
August 15, 2019 Work Session
F. PROCLAMATION
1. Celebration of the Constitution started by Daughters of the American Revolution –
Cindy Patterson, Vice Mayor
2. World Duchenne Awareness Day – September 7, 2019 – Derek Webb, Council
Member
G. RESOLUTION –
1. A Resolution of the Council for the Town of Abingdon regarding the Washington
County Courthouse – Mayor Wayne Craig
H. PETITIONS, PUBLIC HEARINGS AND FIRST READING OF ORDINANCES -
1. Public Hearing - First Reading of Ordinance – Pursuant to Code of Virginia, 1950,
as amended, Section 15.2-2204, consideration of an Ordinance of the Council of the
Town of Abingdon, Virginia to enact an Infrastructure Advisory Committee, Chapter
62, Streets, Sidewalks and Other Public Places, Article VI, Section 62-108 – Cameron
Bell, Counsel
2. Public Hearing - First Reading of Ordinance - Pursuant to Code of Virginia, 1950,
as amended, Section 15.2-2204 and The Code for the Town of Abingdon, Appendix
B – Zoning Ordinance – Article 25 – Amendments, Administration and Interpretation
consideration of an Ordinance of the Council of the Town of Abingdon, Virginia to
amend Zoning Ordinance, Article 18, Site Plan Review; Section 18-9 Historic District
Entrance Corridor Overlay District – Cameron Bell, Counsel
I. SECOND READINGS - None
J. CONSIDERATION OF BIDS
1. Consideration of award of contract for Creeper Trail Trestle Study – Derick Lester,
Engineering Tech. – Public Works
K. REPORTS FROM THE TOWN MANAGER / STAFF
1. Presentation regarding “The Way to Play” Premiere – Jayne Duehring, Director of
Tourism
2. Approval of the application for Certificate of Appropriateness; Marathon Realty Corp.
P.O. Box 1158, Abingdon, VA 24212: Owner. COA for approval of the Final Plat to
subdivide the property into two parcels, 1) containing 1.221± acres, 2) containing
1.461± acres. Located at the Meadows development-Lot 9, Parcel 9A and 9B. Tax Map
ID 021-8-9. – Jason Boswell, Director of Planning
3. Report on the Town’s response to Washington County regarding the zoning
determination of a “Courthouse” in B-2 General Business District – Jason Boswell,
Director of Planning
4. Update on Sports Complex – James Morani, Town Manager
L. OLD BUSINESS - MATTERS NOT ON THE AGENDA
M. COUNCIL MEMBER REPORTS
N. APPOINTMENTS TO BOARDS AND COMMITTEES
1. Board of Zoning Appeals -
- Appointment to fill the expired term of Matthew T. Bundy, PE, who is
ineligible to serve an additional term
- Reappointment of John P. Kelly, who is eligible to serve an additional term
- Reappointment of Richard Macbeth, who is eligible to serve an additional
term
2. Sinking Spring Cemetery Committee -
- Reappointment of Mike Farris, who is eligible to serve an additional three
year term
- Reappointment of Sigrid Phillips, who is eligible to serve an additional three
year term
- Appointment to fill expired term of Wayne Miller, who is ineligible to serve
an additional term
3. Virginia Highlands Small Business Incubator
- Appointment to fill the expired term of Carolyn Kelly, who does not wish to
serve an additional term
4. Sustain Abingdon
- Appointment to fill a vacant position with term expiring in January 2021, and
eligible for reappointment for an additional term
- Appointment to fill the expired term of Tom McMullen, who is not eligible to
serve an additional term
5. Infrastructure Advisory Committee
- Appointment to fill four (4) new appointments with term(s) expiring in
September 2023, and eligible for reappointment for an additional term
6. Recreation Advisory Committee
- Appointment to fill the expired term of Scott Wilson, who is ineligible to
serve an additional term
- Appointment to fill the expired term of Jennifer Ramseyer, who is ineligible
to serve an additional term
If Council so desires, Closed Session pursuant to the Code of Virginia, 1950, as amended,
Section 2.2-3711(A)(1) for the purpose of considering applications for appointment for
position on Board of Zoning Appeals, Sinking Spring Cemetery Committee, Virginia
Highlands Small Business Incubator, Sustain Abingdon, Infrastructure Advisory
Committee and/or Recreation Advisory Committee.
O. Closed Session pursuant to §2.2-3711(A)(7) of the Code of Virginia, 1950, as amended,
for consultation with legal counsel and briefings by staff members or consultations
pertaining to actual or probable litigation where such consultation affect the negotiating or
litigation posture of the public body, specifically for the purpose of discussing EEOC letter.
– Cameron Bell, Counsel
P. ADJOURNMENT
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August 5, 2019
Regular Meeting
TOWN OF ABINGDON
REGULAR MEETING
MONDAY, AUGUST 5, 2019 – 6:30 PM
COUNCIL CHAMBERS - MUNICIPAL BUILDING
A regular meeting of the Abingdon Town Council was held on Monday, August 5, 2019 at
6:30 pm in the Council Chambers, Municipal Building.
A. WELCOME- Mayor Craig
B. ROLL CALL – Kimberly Kingsley, Clerk
Members of Council Present:
Mr. Bradley
Mrs. Quetsch
Mr. Webb
Ms. Patterson
Mayor Craig
C. PLEDGE OF ALLEGIANCE – Cindy Patterson, Vice Mayor
D. PUBLIC COMMENTS – Please place your name on the sign-up sheet provided and
comments are limited to three (3) minutes per person. (VIDEO 4:39 – 21:54)
Emmitt Yeary
Dickie Kiser
E. APPROVAL OF MINUTES (VIDEO 21:55 - 22:39)
June 20, 2019 Work session
July 1, 2019 Regular meeting
July 18, 2019 Work session
On motion by Mr. Bradley, seconded by Mrs. Quetsch, Council approved the June
20, 2019 work session; July 1, 2019 regular meeting; and the July 18, 2019 work
session minutes as presented.
The roll call vote was as follows:
Mr. Bradley Aye
Mrs. Quetsch Aye
Mr. Webb Aye
Ms. Patterson Aye
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August 5, 2019
Regular Meeting
Mayor Craig Aye
F. RESOLUTION – (VIDEO 22:40 – 28:14)
1. Resolution of the Council for the Town of Abingdon regarding the Washington
County Courthouse – James Morani, Town Manager
James Morani, Town Manager read the Resolution setting forth that if Washington County
should decide the existing Courthouse is to be renovated, the Town will work with the County in
good faith in accordance with Town Code and Ordinances. Discussion ensued.
On motion by Mr. Bradley, seconded by Ms. Patterson, to amend the Resolution by
including this sentence to this Resolution that it is the preference on the part of the
Town Council for retaining the Courthouse in its present location.
Discussion ensued.
The roll call vote was as follows:
Mr. Bradley Aye
Mrs. Quetsch Nay
Mr. Webb Nay
Ms. Patterson Aye
Mayor Craig Nay
On motion by Mr. Webb, seconded by Mrs. Quetsch, to adopt the Resolution as
drafted.
The roll call vote was as follows:
Mr. Bradley Aye
Mrs. Quetsch Aye
Mr. Webb Aye
Ms. Patterson Aye
Mayor Craig Aye
G. PETITIONS, PUBLIC HEARINGS AND FIRST READING OF ORDINANCES -
None
H. SECOND READINGS - None
I. CONSIDERATION OF BIDS
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August 5, 2019
Regular Meeting
1. Consideration of bids for one (1) New/Unused 20220 Kenworth T370 Chassis
with Reynolds 12’ Dump Body Truck for Wolf Creek Waste Reclamation
Facility – Sarita Moore, Director of Wastewater Operations (VIDEO 28:23 –
34:31) (1:05:47 – 1:07:30)
Chuck Banner, Finance Director/Treasurer presented that four bids for financing were
received and VML/VACO reached out to approximately twenty difference banks and provided the
Town with one that expressed an interest. Mr. Banner recommended First Bank and Trust for the
lowest interest provided with 2.75% interest rate for a five year term for $93,311.00. Mr. Banner
stated that this has been approved in the budget and to secure financing for this purchase and asked
that the Council authorize the Town Manager and Treasurer to sign the documents to proceed with
this financing for the purpose of this dump truck.
Mrs. Quetsch questioned if $93,311 was the lowest bid for the truck. Discussed ensued
with Council requesting information on how bidding was received. This matter was tabled until
the August 15, 2019 work session so that information would be available for consideration.
On motion by Mr. Bradley, seconded by Ms. Patterson, to table the consideration of
the dump truck until the August 15, 2019 work session.
The roll call vote was as follows:
Mr. Bradley Aye
Mrs. Quetsch Aye
Mr. Webb Aye
Ms. Patterson Aye
Mayor Craig Aye
J. REPORTS FROM THE TOWN MANAGER
1. Presentation regarding new bus route(s) serving Town of Abingdon by Mountain
Lynx Transit (formerly District Three Governmental Cooperative) – David
Richardson and Molly Steffey (VIDEO 34:36 – 42:38)
David Richardson and Molly Steffey provided Council with an update regarding the
establishment of the two loop systems, one serving the east part of the Town and one serving the
west part of the Town with two buses remaining to augment that service with final implementation
in the fall.
2. Presentation regarding updated funding strategy for The Meadows Sports Complex
and Infrastructure – David Rose with Davenport & Company (VIDEO 42:32 –
1:02:50)
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August 5, 2019
Regular Meeting
David Rose presented Council with an updated funding strategy for The Meadows project
and to take advantage of the recent drop in long term interest rates by authorizing Davenport &
Company to proceed with developing a competitive Request for Proposal to banking institutions
as an option to obtain long term, fixed rate debt.
On motion by Mr. Bradley, seconded by Ms. Patterson, that the Town Manager
authorize Davenport & Company to issue an RFP to secure financing for $7,500,000
of fixed rate, long term debt.
The roll call vote was as follows:
Mr. Bradley Aye
Mrs. Quetsch Aye
Mr. Webb Aye
Ms. Patterson Aye
Mayor Craig Aye
3. Consideration of request from Sustain Abingdon Committee to remove an appointed
voting member – James Morani, Town Manager (VIDEO 1:02:51 – 1:04:57)
James Morani, Town Manager advised Council that an appointee to the Sustain Abingdon
Committee has not fulfilled the attendance requirement and the Committee would like to vacate
that position at this time.
On motion by Mayor Craig, seconded by Mr. Webb, that Mr. Doane be removed
from the Sustain Abingdon Committee for the reasons set forth.
Ms. Patterson questioned whether proper notice was given regarding the
meetings. (VIDEO 1:07:34 – 1:08:08)
The roll call vote was as follows:
Mr. Bradley Aye
Mrs. Quetsch Aye
Mr. Webb Aye
Ms. Patterson Aye
Mayor Craig Aye
K. OLD BUSINESS - MATTERS NOT ON THE AGENDA
L. COUNCIL MEMBER REPORTS (VIDEO 1:05:13 – 1:05:37)
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August 5, 2019
Regular Meeting
Ms. Patterson reported that she has been attending her meetings as she is supposed to and
doing my job.
M. APPOINTMENTS TO BOARDS AND COMMITTEES (VIDEO 1:08:15 – 1:40:36)
1. Economic Development Authority -
Appointment to fill the expired term of John Mahaffey, who is ineligible to serve
an additional term.
Appointment to fill the expired term of Laura L. Blevins, who is ineligible to
serve an additional term.
2. Sinking Spring Cemetery Committee -
Appointment to fill expired term of Wayne Miller, who is ineligible to serve an
additional term.
If Council so desires, Closed Session pursuant to the Code of Virginia, 1950, as amended,
Section 2.2-3711(A)(1) for the purpose of considering applications for appointment for
position on Economic Development Authority and/or Sinking Spring Cemetery Committee.
N. Closed Session pursuant to §2.2-3711(A)(7) of the Code of Virginia, 1950, as amended,
for consultation with legal counsel and briefings by staff members or consultations
pertaining to actual or probable litigation where such consultation affect the negotiating or
litigation posture of the public body, specifically for the purpose of discussing EEOC letter.
– Cameron Bell, Counsel
On motion by Mr. Webb, seconded by Ms. Quetsch, moved that the Abingdon
Town Council convene in closed session:
(1) pursuant to §2.2-3711(A)(7) of the Code of Virginia, 1950, as amended, for
the consultation with legal counsel and briefings by staff members or
consultants pertaining to actual or probable litigation, where such
consultation or briefing in open meeting would adversely affect the
negotiating or litigating posture of the public body, namely Berry v. Town
of Abingdon, et al; and
(2) pursuant to the Code of Virginia, 1950, as amended, Section 2.2-
3711(A)(1) for the purpose of considering applications for appointment
for position on Economic Development Authority and/or Sinking Spring
Cemetery Committee.
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August 5, 2019
Regular Meeting
The roll call vote was as follows:
Mr. Bradley Aye
Mrs. Quetsch Aye
Mr. Webb Aye
Ms. Patterson Aye
Mayor Craig Aye
On motion of Ms. Patterson, seconded by Mr. Bradley, Council reconvened in open
session.
The roll call vote was as follows:
Mr. Bradley Aye
Mrs. Quetsch Aye
Mr. Webb Aye
Ms. Patterson Aye
Mayor Craig Aye
Mr. Webb moved that the Town Council certify that, in closed session just
concluded, nothing was discussed except the matter or matters (1)
specifically identified in the motion to convene in closed session and (2)
lawfully permitted to be discussed under the provisions of the Virginia
Freedom of Information Act cited in the motion.
The certification was as follows:
Mr. Bradley I so certify
Mrs. Quetsch I so certify
Mr. Webb I so certify
Ms. Patterson I so certify
Mayor Craig I so certify
On motion by Mr. Bradley, seconded by Ms. Patterson, Council appointed Robert
Trevorrow and Ernest Daniels to fill the expired terms of John Mahaffey and
Laura L. Blevins to the Economic Development Authority.
The roll call vote was as follows:
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August 5, 2019
Regular Meeting
Mr. Bradley Aye
Mrs. Quetsch Aye
Mr. Webb Aye
Ms. Patterson Aye
Mayor Craig Aye
Mayor Craig adjourned the meeting.
________________________________
J. Wayne Craig, Mayor
_______________________________________
Kimberly Kingsley, Clerk
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August 15, 2019
Work Session
TOWN OF ABINGDON
WORK SESSION
THURSDAY, AUGUST 15, 2019 – 5:00 PM
ARTHUR CAMBPELL ROOM – MUNICIPAL BUILDING
A work session of the Abingdon Town Council was held on Thursday, August 15, 2019 at
5:00 pm in the Arthur Campbell Room in the Municipal Building.
A. WELCOME- Mayor Craig
B. ROLL CALL – Kimberly Kingsley, Clerk
Members of Council Present: Mr. Bradley
Mrs. Quetsch
Mr. Webb
Ms. Patterson
Mayor Craig
C. PUBLIC COMMENTS (VIDEO 0:03 – 0:45)
Ramsey White
D. NEW BUSINESS
1. Presentation from David Kalb, Ph.D., Virginia Department of Game and Inland Fisheries
regarding deer population in the Town of Abingdon (VIDEO 0:53 – 32:31)
David Kalb, Ph.D. with the Virginia Department of Game and Inland Fisheries presented to
Council information regarding the deer population within the Town limits and offered several
harvesting options, including urban archery. Dr. Kalb stated that the Town would need to amend
The Code for the Town of Abingdon, Section 50.7. Discussion ensued and Council agreed to
place this matter on the October 2019 work session for further consideration.
2. Discussion regarding Planning Commission proposed amendment to the Historic District
Entrance Corridor Overlay District – Jason Boswell, Director of Planning (VIDEO 32:32
– 52:33)
Jason Boswell, Director of Planning advised Council that the Planning Commission reviewed
and prepared two proposed drafts of the amended Historic District Entrance Corridor Overlay
District for consideration. Mr. Boswell stated that the Planning Commission recommended that
the guidelines be a separate document then the ordinance. Discussion ensued. Council consensus
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August 15, 2019
Work Session
was to ask Planning Commission for feedback on removing/relocating boundaries of the entrance
corridor overlay district including Porterfield Highway, Jonesboro Road, East Main Street, from
historic district to Porterfield Highway, and West Main Street from historic district to Thompson
Drive; include a map and include the guideline in the ordinance.
3. Discussion regarding right-of-way dedication for Green Spring Road – Matt Bolick,
Director of Public Services and Construction (VIDEO 52:34 – 56:04)
Matt Bolick, Director of Public Services and Construction informed Council that the Town
acquired property to build the road and also for temporary construction and stormwater areas
needed for detention ponds and after completion of the property the Town needs to clarify what is
needed for the street right-of-way. Basically we will dedicate Town owned property to be used
as a street to Virginia Department of Transportation to qualify for matching funds. Discussion
ensued with regard to covenants regarding access to retention basins.
4. Motion to refer the Towne Centre of Abingdon, LLC’s Proposed Zoning Text
Amendment to the Planning Commission – Cameron Bell, Counsel (VIDEO 56:07
– 1:10:07)
Cameron Bell advised Council that an email from a representative from Towne Centre of
Abingdon, LLC stating that because Washington County has requested that the Zoning
Administrator make a determination of a definition in regarding B-2, that this matter should be
tabled. Mr. Bell informed the Council that he did not feel that the matter should be “tabled”
but probably deem it “withdrawn”. Discussion ensued.
On motion of Mr. Bradley, seconded by Ms. Patterson, that Council refer
Towne Centre of Abingdon, LLC’s proposed Zoning Text Amendment to the
Planning Commission.
Mr. Webb stated that pursuant to Code of Virginia, Section 2.2-3112(A)(1), I
disqualify myself from participating in Agenda Item D – 4 “Motion to refer
the Towne Centre of Abingdon, LLC’s proposed Zoning Text Amendment” to
the Planning Commission. I am employed, as well as my wife, with K-VA-T
Food Stores, Inc., 1 Food City Circle, Abingdon, Virginia, which is an affiliated
company of the applicant, and our salaries derived from said employment may
reasonably be expected to exceed $5,000.
Cameron Bell advised Council that another email had been received stating that Towne
Centre of Abingdon, LLC has withdrawn the proposed Zoning Text Amendment. Mr. Bell
explained that Towne Centre of Abingdon, LLC paid for the Notice of Public Hearing
advertisement and the August 12, 2019 publication was printed and Jason Boswell, Director of
Planning, will announce at the Planning Commission meeting that this matter was withdrawn.
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August 15, 2019
Work Session
Mr. Bradley withdrew his motion. Ms. Patterson withdrew her second.
Mayor Craig allowed Emmitt Yeary’s request to speak. Discussion ensued. Mr. Bell
stated that Washington County has requested, in a separate letter, to the Zoning Administrator
(Jason Boswell) to define “public use” as set forth in the Town’s Code of Ordinances. Mr. Bell
suggested that this matter be addressed under “Matters not on the Agenda”.
E. UNFINISHED BUSINESS
1. Consideration of bids for one (1) New/Unused 20220 Kenworth T370 Chassis with Reynolds
12’ Dump Body Truck for Wolf Creek Waste Reclamation Facility – Sarita Moore,
Director of Wastewater Operations (VIDEO 1:10:08 – 1:16:02)
Sarita Moore, Director of Wastewater Operations, clarified that the three bids were procured
via telephone for a stock truck as set forth in the Virginia Procurement Act. Ms. Moore stated
that she would like to purchase the second lowest bid as it is more suited for the specific purpose
of sewer collection and discussed details with a difference of approximately $3,000.
Chuck Banner, Director of Finance/Treasurer reviewed information presented at the August
5, 2019 Council meeting requesting authorization to finance said truck with First Bank & Trust
with an interest rate of 2.75%, semi-annual interest payments and annual payments.
On motion of Mr. Bradley, seconded by Mrs. Quetsch, that the bid from National
Auto Fleet Group (World Wide) in the amount of $93,311 be approved and financed
through First Bank & Trust.
The roll call vote was as follows:
Mr. Bradley Aye
Mrs. Quetsch Aye
Mr. Webb Aye
Ms. Patterson Aye
Mayor Craig Aye
2. Closed Session pursuant to §2.2-3711(A)(8) of the Code of Virginia, 1950, as amended,
for specific legal matters requiring the advice of counsel. (VIDEO 1:17:27 – 1:56:01)
On motion of Ms. Patterson, seconded by Mrs. Patterson, that the Abingdon Town
Council convene in closed session pursuant to §2.2-3711(A)(29) of the Code of
Virginia, 1950, as amended, for discussion of the terms or scope of the contract,
because public discussion would adversely affect our bargaining position or
negotiating strategy and §2.2-3711(A)(8) of the Code of Virginia, 1950, as amended,
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August 15, 2019
Work Session
for the purpose of a matter involving a specific legal matter requiring the advice of
counsel.
The roll call vote was as follows:
Mr. Bradley Aye
Mrs. Quetsch Aye
Mr. Webb Aye
Ms. Patterson Aye
Mayor Craig Aye
On motion of Mr. Webb, seconded by Mr. Bradley, Council reconvened in open
session.
The roll call vote was as follows:
Mr. Bradley Aye
Mrs. Quetsch Aye
Mr. Webb Aye
Ms. Patterson Aye
Mayor Craig Aye
Ms. Patterson moved that the Town Council certify that, in the closed session just
concluded, nothing was discussed except the matter or matters (1) specifically identified in
the motion to convene in closed session and (2) lawfully permitted to be discussed under
the provisions of the Virginia Freedom of Information Act cited in that motion.
The certification was as follows:
Mr. Bradley I so certify
Mrs. Quetsch I so certify
Mr. Webb I so certify
Ms. Patterson I so certify
Mayor Craig I so certify
D. MATTERS NOT ON THE AGENDA (VIDEO 1:16:04 – 1:17:23)
Discussion ensued regarding Washington County request to the Zoning Administrator (Jason
Boswell) to define “public use” as set forth in the Town’s Code of Ordinances.
F. COUNCIL MEMBER REPORTS (VIDEO 1:56:01 – 1:59:14)
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August 15, 2019
Work Session
James Morani, Town Manager updated Council regarding renewal of an agreement with
the Masonic Lodge exhibit a ladle at Retirement. Mr. Morani also an initiative for a group to
Virginia’s Great Valley Lewis and Clark Eastern Legacy Trail to bring awareness to Eastern
portion of the trail.
Mayor Craig reminded Mr. Morani to coordinate a capital improvement program retreat.
Mrs. Quetsch questioned whether the capital projects had been separated in the budget.
Mayor Craig adjourned the meeting.
________________________________
J. Wayne Craig, Mayor
_______________________________________
Kimberly Kingsley, Clerk
PROCLAMATION
WORLD DUCHENNE AWARENESS DAY - SEPTEMBER 7, 2019
WHEREAS, Duchenne muscular dystrophy (Duchenne) is the most common fatal genetic
disorder diagnosed in childhood, affecting approximately one in every 5,000 live male births each
year.
WHEREAS, the Duchenne gene is found on the X-chromosome, it primarily affects boys;
however, it occurs across all races and cultures.
WHEREAS, Duchenne results in progressive loss of strength and is caused by a mutation
in the gene that encodes for dystrophin. Because dystrophin is absent, the muscle cells are easily
damaged. The progressive muscle weakness leads to serious medical problems, particularly issues
relating to the heart and lungs. People with Duchenne typically live into their late twenties.
WHEREAS, Duchenne can be passed from parent to child, but approximately 35% of cases
occur because of a random spontaneous mutation. In other words, it can affect anyone. Although
there are medical treatments that may help slow its progression, there is currently no cure for
Duchenne.
WHEREAS, because it is a rare disease, one of our greatest tools in the fight to end
Duchenne is raising awareness.
WHEREAS, on September 7, 2019 the fifth World Duchenne Awareness Day will take
place. Duchenne organizations around the world will raise awareness for all people living with
Duchenne muscular dystrophy.
NOW, THEREFORE I, J. Wayne Craig, Mayor for the Town of Abingdon, do hereby
proclaim September 7, 2019: World Duchenne Awareness Day in the Town of Abingdon and
encourage the residents of the Town of Abingdon to increase their understanding and awareness
of Duchenne muscular dystrophy.
_______________________________________
J. WAYNE CRAIG, MAYOR
A RESOLUTION OF THE COUNCIL FOR THE TOWN OF ABINGDON
REGARDING THE WASHINGTON COUNTY COURTHOUSE
WHEREAS, the Washington County governing body caused a referendum to be placed on
the November 5, 2019 ballot; and
WHEREAS, the question to be determined by the voters is “Shall the courthouse be
removed to 300 Towne Centre Drive, and shall the Board of Supervisors be permitted to
spend $30 million for purchase and renovation expenses therefor?”; and
WHEREAS, 300 Towne Centre Drive is generally known as the former Kmart site; and
WHEREAS, if the existing courthouse is moved to the former Kmart site, then traffic to
access the moved courthouse will result in additional traffic along Cummings Street, which is
already a very congested roadway; and
WHEREAS, a recent traffic study commissioned by the Town of Abingdon indicates that
two additional lanes will be required at the Cummings Street / Cook Street intersection when The
Meadows Development is completed; and
WHEREAS, funding is not currently available for the additional two lanes; and
WHEREAS, Washington County has not included the funds for this roadway improvement
in its $30,000,000 courthouse estimate; and
WHEREAS, the two additional lanes of roadway are estimated to cost between $2 million
and $3 million; and
WHEREAS, the extension of Cook Street, which is included in the Town’s Comprehensive
Plan as well as a recent VDOT frontage road study, will need to be considered in conjunction with
the development of the property and will increase the cost of the project; and
WHEREAS, a courthouse at the former Kmart site will be inconsistent with the land use
plan contained in the Town’s Comprehensive Plan; and
WHEREAS, the former Kmart site is in a commercial zoning district (B-2), where a
courthouse is not a permitted use; and
WHEREAS, traffic flows freely at the existing courthouse; and
WHEREAS, Washington County has received a Needs Assessment report from Thompson
& Litton, which includes an option for full renovation and expansion of the existing courthouse
facilities at an estimated cost less than the option contained in the referendum; and
WHEREAS, the Town of Abingdon has pledged by Resolution to work cooperatively with
Washington County if it chooses to renovate the existing courthouse and construct parking
facilities; and
WHEREAS, there are no land use concerns related to the renovation and expansion of the
existing courthouse facilities; and
WHEREAS, relocation of the courthouse from its current location will have a negative
economic impact on historic downtown and erode property values in the Town of Abingdon and
Washington County; and
NOW THEREFORE, BE IT HEREBY RESOLVED that the Town Council of Abingdon,
Virginia opposes the relocation of the Washington County Courthouse to the former Kmart site
and supports renovation and expansion of the existing courthouse facilities.
TOWN OF ABINGDON, VIRGINIA
BY: __________________________
Mayor
BY: __________________________
Town Manager
The undersigned Clerk of the Town of Abingdon, Virginia (the “Town”) hereby certifies that the
foregoing constitutes a true and correct copy of a resolution duly adopted at a meeting of the
Council held on September 3, 2019. I hereby further certify that such meeting was a regularly
scheduled meeting and that, during the consideration of the foregoing resolution a quorum was
present. I further certify that the minutes of such meeting reflect the attendance of the members
and the voting on the foregoing resolution was as follows:
Member Attendance Vote
Wayne Craig, Mayor Yes
Cindy Patterson, Vice Mayor Yes
Al Bradley Yes
Donna Quetsch Yes
Derek Webb Yes
WITNESS my hand and seal of the Town of Abingdon as of September 3, 2019.
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BACKGROUND What is now known as the Virginia Creeper Trail, started as the Virginia-Carolina Railroad, and was constructed between the late 1800’s and early 1900’s. The railroad operated until 1977, when the rails were removed, and the rail right-of-way became a National Recreation Trail. The Virginia Creeper Trail is now a 34.3 mile rail-to-recreation trail that extends from Abingdon to White Top, Virginia, 16 miles of this trail is managed by the Town of Abingdon VA (portion between Abingdon and Damascus, VA). The grades and easy access make the Creeper Trail a destination for hikers, bicyclists and horse enthusiasts. PROJECT DESCRIPTION The Town is requesting proposals from qualified firms to study and evaluate bridges #1 through (and including) #6 in the Abingdon managed area. The bridges spans vary from 247 ft. to 487 ft. Structures are primarily wood trestles, but some steel elements are used on longer spans. Some structures were renovated as recently as 2014. The Town will make available all on-file drawings and report materials for the trail structures. A previous condition assessment study was conducted in 2001, and that information is available to respondents to this RFP. SCOPE OF WORK The selected firm shall preform structural studies on all six (6) bridges. The inspections do not require removal of parts of the existing structure for observation of conditions. Firms should use appropriate equipment to visually access difficult areas of the structures. However, the reported findings are understood to be a ‘high level’ review and thus report only on observable conditions. The Town will allow access to the sites with light motor-vehicles for inspections purposes. Findings shall be provided to the Owner electronically and in a bound Preliminary Engineering Report that provides the following information as a minimum:
Executive summary of the report content
Structure description including unusual structural features with photographic representations
Discussion of bridge deficiencies with priority ranking
Written description of possible remediation techniques
Consideration of maintenance and life-cycle conditions
Rough-order-magnitude cost estimate The report shall include a spreadsheet summary of all structures along with rankings of severity of damage, cost ranking and/or other criteria thought pertinent by the Town of Abingdon VA and Structural Engineer. PROJECT SCHEDULE The Town would like to award a contract with the selected firm in mid-August and have the completed reports of all six (6) trestles submitted back to the Town no later than Monday, December 2nd, 2019.
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CONTRACT AWARD The Town and the selected frim will use a professional services EJCDC contract with a not-to-exceed fee agreement based on the final negotiations. No renewal claus will be avaiable as this one contract will run the duration of the project. FUNDING Funding for the requested professional services will be from the general fund revenues of the Town of Abingdon. The Town staff will work with the consultant in providing necessary background information and records that may be needed in the preparation of the Preliminary Engineering Report. MINIMUM REQUIRMENTS The selected firm shall have expertise, labor and resources with experience in evaluating similar existing bridge structures and reporting conditions and causes, cost estimates, probable solutions and other pertinent information. The firm shall employ a licensed engineer with structural experience to evaluate each structure. SELECTION PROCESS In accordance with Section 2.2-4302 of the Code of Virginia, and Chapter 2, Article V, Section 2-191 of the Abingdon Municipal Code, the Town will choose a firm through competitive negotiation. In order of preference, two or more offeror’s whose professional qualification and proposed services are deemed most in line with the Town’s needs. Negotiations shall then be conducted beginning with the offeror ranked first. If a contract satisfactory and advantageous to the Town can be negotiated at a price considered fair and reasonable, the award shall be made to that offeror. Otherwise, negotiations with the offeror ranked first shall be formally terminated and negotiations with the offeror ranked second, and so on, shall be undertaken until a fair and reasonable price is agreed upon. Should the Town determine in writing and in its sole discretion that only one offeror is fully qualified or that one offeror is clearly more highly qualified and suitable than the others under consideration, a contract may be negotiated and awarded to that offeror. The Town will utilize a selection committee to review all proposals. Members of that committee may check references as
appropriate in evaluating qualifications of responding firms. The selection committee will make its recommendation to
the Town Council for final approval.
EVALUATION CRITERIA
The following criteria will be used to evaluate proposals. The percentage listed in parenthesis is the weight that each selection criteria will have in the evaluation of the proposals.
Qualifications and experience of the firm relative to this type of work (20%)
Expertise of key personnel assigned (20%)
Effectiveness of performance in previous related work (15%)
Technical and staffing capabilities to carry out the work (15%)
Solid understanding of the project scope (10%)
Appropriate project approach/strategy to address the scope of the project (10%)
Intangibles (10%)
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PRE-PROPOSAL CONFERENCE N/A SUBMISSIONS AND DEADLINES Fully responsive proposals will contain the following information in GSA Form SF330: 1. The qualifications and/or brief history of the firm and the key personnel who will be involved in the work, specifically
the individuals that would be named as the Project Manager and Principal-in-Charge for the duration of the work. 2. An indication of your understanding of the work needed and expertise required. 3. Brief description of past experience in similar work. 4. The name, address, and phone number of three to five current contacts for whom you have performed similar
services. 5. Your firm’s ability to respond if you are selected for this work. 6. Detailed schedule for the professional services required for this contract. Include a work plan indicating staff members
and the number of man-hours expected for each phase of the design process. 7. Why your firm wants to perform this service for Abingdon and why your firm would be best for this work. You may also include other information, which you believe would assist the Town in determining the appropriateness of your firm for this work; however, the Town requests that proposals do not contain information not directly beneficial to this project. For consideration, five (5) hard copies and one (1) electronic copy of the PROPOSALS must be received no later than 2:00 p.m., Friday July 19th, 2019. The submittals are to be marked on the outside “Virginia Creeper Trail – Trestle Engineering Study”. Mailed submissions must be received by the deadline and addressed to:
Derick Lester Engineering Tech. Town of Abingdon
P. O. Box 789 Abingdon, Virginia 24212-0789
Courier delivered must be received by the deadline and addressed to:
Derick Lester Engineering Tech. Town of Abingdon
133 West Main Street Abingdon, Virginia 24212
Questions concerning the proposal can be directed to Derick Lester by using the contact information below, and shall be
received no later than July 5th, 2019. Any questions received after July 5th may not be answered in fairness to other
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Proposals received after the stated deadline will not be accepted. After the PROPOSALS are reviewed, the Town may meet
with the firm or firms they deem best qualified for a more detailed discussion of the project. The Town reserves the right
to reject any and all proposals for any reason.
This Request for Proposal does not commit the Town to pay any costs incurred by the individuals or firms in the
preparation and submission of the proposal. The Town of Abingdon reserves the right to reject any or all proposals at any
time without penalty.
The Town of Abingdon is an equal opportunity owner/employer and will not discriminate against any vendor because of race, creed, color, religion, sex, national origin, or ADA disability status.
PLANNING DEPARTMENT Memorandum
DATE: 8/27/19 TO: TOWN COUNCIL FROM: Jason C. Boswell, Director of Planning RE: 8/26/19 Planning Commission Meeting update
The results of the 8/26/19 Planning Commission meeting are as follows:
Proposed Zoning, Appendix B - Zoning Ordinance Amendment: Consideration of an amendment to the
Zoning Ordinance, Article 18, Site Plan Review; Section 18-9 Historic District Entrance Corridor Overlay
District. The Planning Commission unanimously approved the proposed amendment to the Historic District
Entrance Corridor Overlay District as presented.
Application for Certificate of Appropriateness; Marathon Realty Corp. P.O. Box 1158, Abingdon, VA
24212: Owner. COA for approval of the Final Plat to subdivide the property into two parcels, 1) containing
1.221± acres, 2) containing 1.461± acres. Located at the Meadows development-Lot 9, Parcel 9A and 9B.
Tax Map ID (021-8-9). The Planning Commission unanimously approved the final plat for The Meadows Lot
9 as presented.
Application for Certificate of Appropriateness; Marathon Realty Corp. P.O. Box 1158, Abingdon, VA
24212: Owner. COA for approval of the Preliminary Plat Review for Washington Crossings to subdivide the
property into two parcels, 1) containing 8.32± acres, 2) containing 3.22± acres. Located at Cummings Street.
Tax Map ID (105A-2-16). The Planning Commission unanimously approved the preliminary plat for the
Washington Crossings subdivision as presented.
A motion was made to remove Section 17-4. Uses not provided for from Article 17.-General Provisions. This
section is interpreted to be in conflict with state statute § 15.2-2286 (7).
DATE COMMITTEES WILLING TO SERVE ON NAME ADDRESS
6/2/2015 Planning Commission Michael Weaver 610 Colonial Road SW
6/4/2015 Planning Commission, or all others John Honeycutt 466 Court Street Abingdon
6/19/2015 Planning Commission Sue Ann Morris 278 Henderson Court
6/24/2015 Planning Commission Mark Goodman 305 Bogey Drive
8/16/2019 Bd of Building Code; Tourism; HPRB; EDA; Planning; Muhammad Hasham 21205 Vances Mill Road8/22/2019 Infrastructure Advisory; BZA; Rec; VHSBI David "Ben" Abel, Jr. 25543 Old Saltworks Road
8/26/2019 Infrastructure Advisory Committee Monty Vernon 20246 Yeary Trail
8/27/2019 Infrastructure Advisory Committee Charlene Truhlik 147 Valley Street NE
TOWN OF ABINGDON
BOARD OF ZONING APPEAL
Staff Contact: Jason Boswell, Interim Director of Planning
Phone Number: 276-628-3167
Meeting: 2nd Tuesday each month at 6:00 pm, Arthur Campbell Room
Term: One year running from September 1st of the year of appointment through August 31st of one year later
and may be reappointed at the discretion of the appointing body.
Name Governing
Body
Address Phone
Number
Appointment
Date
Appointment
End
Mary
Gentry
Bundy
Washington
County
16036 Briarwood
Lane Abingdon, VA
24210
276-791-
0500
9/22/06 One Year Term
Or
Until Replaced
Drew
Hembree
Washington
County
PO BOX 1158
Abingdon VA
24212
276-623-
5100 EXT
5264
One Year Term
Or
Until Replaced
Jack Phelps,
Jr.
Treasurer
Washington
County
P.O. Box 991
Abingdon, VA
24212
276-628-
9654 or 423-
773-6018
9/13/05 One Year Term
Or
Until Replaced
Jason Price
Washington
County
24525 Mock Knob
Road Abingdon VA
24211
276-791-
3589
One Year Term
Or
Until Replaced
Carolyn
Kelly
Town of
Abingdon
879 East Main Street
Abingdon, VA
24210
276-698-
9480
9/4/2018 One Year Term
Or
Until Replaced
Mark
Graham
Member at
Large
19089 Lexi Drive
Abingdon VA
24210
276-356-
1312
One Year Term
Or
Until Replaced
Donna
Bailey
Town of
Abingdon
P O Box 541
Abingdon, VA
24212-0541
423-612-
1199
9/4/18 One Year Term
Or
Until Replaced
Michael A.
Spiegler
President
Town of
Abingdon
848 French Moore
Jr. Blvd Abingdon,
VA 24210
276-628-
8700
10/7/10
Re: 9/1/13
Re: 9/4/18
One Year Term
Or
Until Replaced
Gary Lester
Town of
Abingdon
210 Stonewall
Heights, Abingdon,
VA 24210
276-698-
8935
11/6/17
Re: 9/4/18
One Year Term
Or
Until Replaced
*Please refer any questions regarding the County appointees to Jason Berry, County Administrator and/or Cathy Lowe, Virginia Highlands Small Business Incubator Director.
TOWN OF ABINGDON
Sustain Abingdon
APPOINTMENT & EXPIRATION DATES
2-YEAR TERM
(with exception of town staff)
Staff Contact: Sarita Moore
Phone Number: 276-628-3167
2nd Wednesday every other month at noon, Arthur Campbell Room
APPOINTMENT & EXPIRATION DATES The terms of office of the members of the Commission shall be for three year or until their successors are appointed and
qualified; the term of three members shall expire annually. Vacancies in such Commission occurring otherwise than by
expiration of the term shall be filled by the Council for the unexpired term.
Staff Contact: Kevin Worley, Director of Parks and Recreation
Phone Number: 276-698-6851
Updated: 09/05/2018
Name Address Phone # Appointment
Date
Term
Expiration
Date
Eligible for
Another
Term
Derek Webb
(Council
Member)
390 Winterham
Drive
Abingdon, VA
24210
276-791-0284 July 2, 2018 July, 2021
Scott Wilson 943 Baugh Lane
Abingdon, VA
24210
276-676-2808 August 5, 2013
Reappt 9/4/18
September 2019 No
Jennifer
Ramseyer
269 Bradley
Street Abingdon,
VA 24210
276-676-0467 August 4, 2008
Reappt 9/4/18
September 2019 No
Larry Bales P O Box 825
Abingdon, VA
24212
276-628-9535
276-608-259
September 4,
2018
September *
Don Yates 216 Hassinger
Street
Abingdon, VA
24210
276-451-8450 September 4,
2018
September *
Travis
“Brock”
Hawkins
761 Mosby Street
Abingdon, VA
24210
276-356-2051 September 4,
2018
September *
Steve Puckett 17520 Mahogany
Drive
Abingdon, VA
24210
276-608-0323 September 4,
2018
September *
Eddie Ramirez 21380 Sheffield
Court
Abingdon, VA
24210
276-608-9219 September 4,
2018
September *
Jimmy Woods 1085 Canterbury
Lane
Abingdon, VA
24210
276-356-2857 September 4,
2018
September *
*Pursuant to bylaws; one additional member shall expire annually.