Towards a national documentation strategy The role of the Icon Documentation Network Athanasios Velios - @a_velios ICON16 – 17 Jun 2016
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Towards a national documentation strategy
The role of theIcon Documentation Network
Athanasios Velios - @a_velios
ICON16 – 17 Jun 2016
Share records
1
Why share?
● Sharing means learning, i.e.:– to share/explain I need to understand first– sharing improves my knowledge
Why share?
● Sharing means learning● Sharing is collaboration, i.e.:
– benefit others and benefit from others– if I share, others will share, so I will have access to
more knowledge/data
Why share?
● Sharing means learning● Sharing is collaboration● Sharing ensures legacy, i.e.:
– my knowledge/data will not disappear because others use it
– support from community-centric infrastructure
Why share?
● Sharing means learning● Sharing is collaboration● Sharing ensures legacy● Sharing ensures attribution, i.e.:
– if I share, I take credit for my work– I am recognised by my peers
Why share?
● Collective knowledge– national statistics– better sample
● Better-informed decisions● Teaching
Why not to share?
● You do not own the records– private collections / contracts
Why not to share?
● You do not own the records– private collections / contracts
Culture change – highlight benefits
Why not to share?
● You do not own the records– private collections / contracts– organisation policies
● organisation hopes to make money from these records● organisation thinks there is high risk for disputes
Why not to share?
● You do not own the records– organisation policies
● organisation hopes to make money from these records
● organisation thinks there is high risk for disputes
Culture change – senior management, transparency
Why not to share?
● You do not own the records– private collections / contracts– organisation policies
● organisation hopes to make money from these records● organisation thinks there is high risk of disputes
● Records are of “bad” quality– damage organisation's public view
Why not to share?
● Records are of “bad” quality– damage organisation's public view
Embargo for a fixed period (e.g. 5- 10 years)
Why not to share?
● You do not own the records– private collections / contracts– organisation policies
● organisation hopes to make money from these records● organisation thinks there is high risk of disputes
● Records are of “bad” quality– damage organisation's public view
● Sharing is difficult / costly
Why not to share?
● Sharing is difficult / costly
Reduce costs by forming partnerships (e.g. through ICON)
How to share:
2
Tim Berners-Lee by Paul Clarke (Creative Commons Attribution-Share Alike 4.0 International license.)
YOU ARE HERE
nomisma.org is here
Standard:Europeana Data Model
Europeana Data Model as a publishing standardInstitutional databases do not change
Conservation model
What could ICON do?
3
Provide specification to members
ICON documentation portal
What could ICON do?
● Define model for contributions
What could ICON do?
● Define model for contributions● Help members with workflow for contributing
data
What could ICON do?
● Define model for contributions● Help members with workflow for contributing
data● Build and maintain a documentation portal
What could ICON do?
● Define model for contributions● Help members with workflow for contributing
data● Build and maintain a documentation portal● Organise a network of local hubs for
contributions (e.g. to assist smaller museums and individual conservators)
Join the Documentation Network!
@a_veliosabout.me/a.velioswww.slideshare.net/avelios/towards-a-national-documentation-strategy-the-role-of-the-icon-documentation-network
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