D AR D E N T AL E N T A C Q U I S I T I O N S Y S T E M -1- M a n a g e r R e f e r e n c e G u i d e Topic Page Introduction to the Darden Talent Acquisition System ……………………………….…..2 Overview of TAS – Darden’s Web-Enabled Selection Tool………………………………3 The Online Applicant Experience…………….……………….……………………………..4 The Online Applicant Process / Manager Functions………..……………….…………….7 The Walk-in Application Process / Manager Functions……………………………..…….31 Next Steps………………………………………………………………………………………44 » Online Training » Host Training » TAS Materials » Support Frequently Asked Questions……………………………………………………………….…48
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Topic Page - Darden Restaurants Page Introduction to the ... Interviewing unqualified applicants ... » Identify and select applicants to interview by reviewing assessment results,
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D AR D E N T AL E N T A C Q U I S I T I O N S Y S T E M
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M a n a g e r R e f e r e n c e G u i d e
Topic Page
Introduction to the Darden Talent Acquisition System ……………………………….…..2
Overview of TAS – Darden’s Web-Enabled Selection Tool………………………………3
The Online Applicant Experience…………….……………….……………………………..4
The Online Applicant Process / Manager Functions………..……………….…………….7
The Walk-in Application Process / Manager Functions……………………………..…….31
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M a n a g e r R e f e r e n c e G u i d e
» Scores are rated based on the overall importance in each position
» Always use assessment results as your primary factor when choosing applicants
Green – Responses on the assessment support the characteristics that predict success on the particular job
Yellow – Responses on the assessment generally support the characteristics that predict job
Red – Responses on the assessment, overall, do not generally support the
characteristics that predict success on the particular job, but you still may consider
this candidate
» Pre-Screening Results measures an applicant’s
Experience
Availability
Flexibility
» The higher the score (possible 100 points) the more experienced, available and flexible
the applicant is
» Click on the Pre-Screening score to view the Pre-Screening Results Report
Use the report to review details of an applicant’s experience, availability and flexibility
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M a n a g e r R e f e r e n c e G u i d e
» Pre-Screening Results Report
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M a n a g e r R e f e r e n c e G u i d e
Pre-Screening Results Report – Continued
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M a n a g e r R e f e r e n c e G u i d e
Pre-Screening Results Report – Continued
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M a n a g e r R e f e r e n c e G u i d e
Step 3 – Discontinue or Continue to Interview
To Discontinue an Applicant
» Change the HR Status to “Discontinue (no email)” if you
Thank you again for your interest in becoming part of the Olive Garden team. It has been 30 days since you completed the application process. If you’re still interested in a position with Olive Garden, you may reactivate your file by clicking on this link Olive Garden Careers.
In order to verify the application information you previously submitted, simply enter the same user name and password. Your assessment will remain in the system for 12 months, so you shouldn’t need to re-take it at this time. If you don’t remember your password, please click on the Forgot your password link located at the bottom of the login box.
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TAS automatically sends the applicant an email asking them to contact a manager to
schedule an interview
M a n a g e r R e f e r e n c e G u i d e
To Continue an Applicant
» Change the HR Status to “Interview”
Thank you, BRITNEY, for your interest in becoming part of the LongHorn Steakhouse family. We have reviewed your application and assessment and would like to interview you for an open Server position. Please call 770/2103200 within the next two days and ask to speak with a manager.
We look forward to meeting with you soon!
Sincerely, The Management Team LongHorn Steakhouse 2256 Mt Zion Parkway Morrow, GA 30260
*Please do not reply to this email
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M a n a g e r R e f e r e n c e G u i d e
The applicant’s Applicant Summary Information automatically pops up and prompts
you to print it
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M a n a g e r R e f e r e n c e G u i d e
The Applicant Summary
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M a n a g e r R e f e r e n c e G u i d e
The Applicant Summary – Continued
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M a n a g e r R e f e r e n c e G u i d e
The Applicant Summary – Continued
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M a n a g e r R e f e r e n c e G u i d e
» Then click on “Follow-Up Questions”
Note: When evaluating candidates, rely on the Green, Yellow, and Red Assessment Results on the Manager Dashboard and NOT the individual success measures in the Detail Score Report (data is for future use only). Do not print the Detail Score Report!
» Print a copy of the Selection Interview Guide by clicking on the “View Detail Score
Report”
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M a n a g e r R e f e r e n c e G u i d e
» Interview Guides will appear
» The Selection Interview Guide contains the same questions you currently use, but the
formatting may look different
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M a n a g e r R e f e r e n c e G u i d e
» Attach the Selection Interview Guide to the Applicant Summary. Now, you’re ready to
interview your applicant!
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M a n a g e r R e f e r e n c e G u i d e
Step 4 – Schedule and Conduct Interviews
» Schedule the applicant for interviews
Remember, TAS emails the applicant to call you, or you
can call them
» Conduct interview following the same process you currently use
Use the Applicant Summary and the Selection Interview Guide
» After interviewing, thank the candidate for their interest and let them know you’ll be in
touch with them
» Conduct employment history verification before the final interview and record on the
Applicant Summary
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M a n a g e r R e f e r e n c e G u i d e
Step 5 – Discontinue or Extend Offer
To discontinue the applicant
» Change the HR Status to “Discontinue (email)”
» TAS automatically sends an email letting the applicant know we will not be offering
them the position they interviewed for
Thank you, Andy, for your interest in becoming part of the Olive Garden family.
After careful consideration, we regret that we are unable to offer you employment with Olive Garden at this time. We wish you all the best.
*Please do not reply to this email
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M a n a g e r R e f e r e n c e G u i d e
To extend an offer after the final interview:
» Change HR Status to “Extend Offer”
» Once the candidate accepts offer, change HR Status to “Offer Accepted”
» TAS sends the candidate a congratulatory email that includes:
Dress standards for their first day of work
Required list of I-9 documents to bring to orientation (excluding Canada)
Instructions/link to complete a New Hire Form prior to orientation
Congratulations, Charlie, and welcome to the Olive Garden family!
We’re delighted that you’re joining us and look forward to a mutually productive and rewarding relationship.
To complete the job acceptance process, please click New Hire Form to provide us with your most current personal information. To help ensure we are prepared for your upcoming orientation, it is important that you complete the New Hire Form as soon as possible. Please note that this is a secure site and all information is confidential.
We look forward to seeing you soon. Please refer to the attached “Dress & Appearance Guidelines” (below) and come dressed accordingly when you report for your first day of work. You’ll also need to bring documentation for Employment Eligibility Verification as noted in the “Lists of Acceptable Documents” (below).
Please don’t hesitate to contact us if you need any additional information or have any questions. Thanks again for choosing Olive Garden!
Sincerely,
The Management Team Olive Garden 51 Reenders Drive Winnipeg, Manitoba, MB R2C5E8 204/6618129
*Please do not reply to this email.
Attached Files: OG Appearance Standards.pdf List of Acceptable Documents.pdf
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M a n a g e r R e f e r e n c e G u i d e
» TAS will flag the candidate when the New Hire Form is completed
» Contact the candidate to schedule the New Hire Orientation date and time
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M a n a g e r R e f e r e n c e G u i d e
Step 6 – Conduct Orientation
» Change HR Status to “PreHire”
» The Personnel Information Form automatically displays
and prompts you to print it
» Print Personnel Information Form (TAS auto populates applicant’s personal information)
The TAS Personnel Information Form replaces the current Personnel Information
Form found in the employee folder
» Complete these additional fields on the printed Personnel Information Form (not in
TAS):
Hire date
WOTC 8850, 5-digit number
Paycard information
W4 Tax and withholding selections
Job codes and pay rates
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M a n a g e r R e f e r e n c e G u i d e
» Personnel Information Form (right-click to print)
» Login to PeopleSoft, click on the magnifying glass icon, click on the new hire’s name
» Enter additional required information (hire date, WOTC, pay card, etc.)
» Complete I-9 Express (same process as today)
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M a n a g e r R e f e r e n c e G u i d e
If the applicant did not complete the New Hire Form prior to orientation:
» Instruct candidate to complete New Hire Form on DASH POS terminal
Login as a manager
Pull up the candidate’s New Hire Form on TAS (see Quick Reference Guide)
Ask applicant to enter date of birth, Social Security number, EEO information and
emergency contact information
» Change HR Status to “PreHire”
» Print and complete Personnel Information Form
» Enter additional information into PeopleSoft
» Complete I-9 Express
When using your POS terminal to allow the new employee to complete the New Hire form through DiSH on your DASH system, you may need to calibrate your POS terminal.
» Steps to calibrate your DASH POS terminal:
1. Swipe manager card into the terminal. 2. Touch the ‘Employee’ tab at the top. 3. Touch ‘Links’ tab on the right menu. 4. Select ‘Calibrate touchscreen’. 5. Touch and hold on touch sensor to calibrate
» You may also need to move the online keyboard from one spot to another on the
screen in order to complete the form. To do this simply touch the perimeter of the
online keyboard and drag it to where you would like it to be.
» If you continue to have calibration issues please call the Help Desk at 1(800) 551-2444
D AR D E N T AL E N T A C Q U I S I T I O N S Y S T E M
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M a n a g e r R e f e r e n c e G u i d e
The Walk-in Application Process/ Manager Functions
Walk-in Application Process At-A-Glance
D AR D E N T AL E N T A C Q U I S I T I O N S Y S T E M