TOL Year 1 Training Workbook v.2 Cover Sheet 1
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TOL Year 1 Training
Workbook v.2
Cover Sheet
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TOL Year 1 Training WorkbookTable of Contents
OverviewYear 1 Training AgendaTOL Description
Action Steps - Getting Started – Forming a CoalitionCommunity Sector WorksheetMeeting Agenda TemplateSample 6-Month Timeline6-Month Timeline Template
Action Steps - Community AssessmentCommunity Assessment Committee Member DescriptionData Collection Toolkit Table of ContentsCommunity Assessment Report Template
Action Steps - PrioritizingRoad Map Template
Action Steps – Plan StrategiesComprehensive Strategies Worksheet Strategies for Community ChangeResources Planning Worksheet
Action Steps - ImplementationStrategy Implementation WorksheetAction Plan Worksheet
Action Steps – Build Coalition CapacitySample Job Descriptions – Chair, Vice-Chair, Secretary, Committee ChairCommittee Member Job Description TemplateSample By-Laws OutlineSample Talking PointsSample 1-Page Coalition DescriptionTraining Transfer Worksheet
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CADCA Training of Leaders to Build Community CoalitionsYear 1 Training Agenda
Day Topics ProductsDay 1:
Overview I. Welcome and Introductions
II. Goals, Objectives and Timeline of the TOL
III. Key Concepts: What is prevention? What is a coalition? What is the Strategic Prevention Framework?
IV. Introduction of “Action Steps”
V. Getting Started – Forming a Coalition
1. Form A Coalition2. Conduct Initial Coalition Meetings3. Community Kick-Off Event4. Establish Regular Coalition Meetings
- Action Steps
Day 2:SPF Core Essentials -1 I. Community Meeting
II. Community Assessment1. Form the Community Assessment Committee2. Plan to Collect Data3. Collect Data fro Local and National Sources 4. Conduct Interviews5. Community Observations6. Create a Community Assessment Report
III. Prioritizing1. Review Community Assessment Results2. Prioritize Substances to Address3. Identify Local Conditions4. Share the “Road Map” with Community Members
- Community Assessment
- Road Map-
Day 3:SPF Core Essentials - 2 I. Community Meeting
II. Plan Strategies1. Review Prioritization2. Develop Strategies for Each Local Condition3. Identify Resources
III. Implementation1. Prioritize Strategies to Implement2. Develop Action Plans – for each Local Condition3. Implement Action Plans
- Comprehensive Strategies
- Action Plans
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CADCA Training of Leaders to Build Community Coalitions5 Day Training Agenda
Day Topics ProductsDay 4:
Connections Note: Representatives from National and Regional Organizations will be invited to attend Day 4.
I. Community Meeting
II. SPF Overview (Review)
III. National and Regional Resources Available
IV. Collaboration and Partnering with Resources
IV. Build Coalition Capacity1. Develop Coalition Structure2. Membership and Outreach3. Resources
- Action Plan for Collaboration
Day 5:Taking It Home I. Community Meeting
II. Communications with coalition and community members
III. Review Action Steps & Action Planning for Taking It Home
IV. Next Steps
- Talking Points- Timeline
- 12 Month Action Plans
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CADCACommunity Anti-drug Coalitions of America
Training of Leaders to Build Community CoalitionsInitiative Overview
The goal of the Training of Leaders initiative is to increase the number of anti-drug community coalitions in more communities and countries around the world. To accomplish this goal, CADCA proposes to train individuals from communities currently not participating in CADCA’s trainings or other coalition activities to become coalition leaders. Through this Training of Leaders (TOL) initiative, CADCA will provide intensive training and technical assistance to a select number of individuals with the expectation that they will return to their communities and initiate the development of community coalitions. This will result in a multiplier effect for coalition development worldwide.
Based upon CADCA’s previous experience, CADCA will institute the TOL initiative in the following five countries:1. Republic of Mexico 2. Republic of Peru3. Republic of Ghana 4. Republic of Tajikistan 5. Republic of the Philippines
CADCA selected these countries based upon several important standards. First, CADCA chose these five countries because it has already received requests from several communities and partners within them that it has not been able to fulfill due to budgetary constraints. CADCA will reconnect with these individuals and organizations and offer them entry into the TOL initiative. Second, CADCA has selected areas that have been identified by as key target areas for demand reduction activities. Finally, CADCA is confident that its coalition / organizational partners in the countries selected have sufficient capacity to assist fully in the successful development of new coalitions. CADCA proposes to identify one hundred individuals in these five countries and invite them to participate in this initiative. Whenever possible, CADCA will identify two individuals from the same community for inclusion. In this manner, the two individuals can divide the coalition formation activities, mutually reinforce the training materials, and serve as companions who possess the same knowledge. Further, with two individuals, the coalition effort has the possibility of continuing if any unforeseen circumstance interferes with one of the individual’s ability to perform the assigned tasks.
The selection of coalition leaders to participate in the TOL project is of critical importance. CADCA will only invite individuals who have a commitment to addressing substance abuse issues and can demonstrate the capacity to spark coalition formation. To accomplish this objective, CADCA will request the assistance of coalitions, non-government organizational partners, coalition networks, national governments and others in the identification of persons from their country to participate in the TOL project. This approach will provide CADCA’s partners with the opportunity to reach out to persons outside their communities who may already be interested in applying the coalition approach or have the ability to do so.
The key activity of the TOL project will be participation in a weeklong training that CADCA will hold in a centralized area. This will be a residential experience in which all participants must attend for admittance into the project. This intense training will provide participants with the knowledge, skills, and abilities necessary to develop a community coalition. A maximum of twenty participants will participate in each training. They will learn the basic elements of a community coalition, how to conduct a community assessment, how to build a coalition, how to implement evidence-based strategies, and how to evaluate community-level initiatives. CADCA senior staff and trainers will conduct this training.
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CADCA will collaborate with existing coalitions and coalition networks on the development and execution of the TOL Project. The organizations will assist CADCA in many tasks; the identification of TOL participants, the development of TOL trainings, and the provision of follow-up support to TOL participants within their countries. CADCA will also request that they serve as liaisons between CADCA and the TOL communities. Finally, the existing groups will provide on-site technical assistance and serve as resources to TOL leaders and the new coalitions being formed.
CADCA realizes that providing a weeklong training experience will not be sufficient to ensure the successful development of new anti-drug coalitions. Therefore, it proposes to provide on-going support to the community teams for several months after the training. This support will take place in multiple forms. First, CADCA senior staff and trainers will check in with the training teams on a periodic basis to monitor their progress and provide technical assistance. Second, the in-country partners will also contract the training teams to monitor their progress and provide specific examples as to how community formation occurred in their community. Finally, the in-country partners themselves will help the training teams transfer the knowledge into practice and adapt the coalition strategy to their society.
Proposed timelineMar – Apr Enter into communication with existing partners and trainers. Identify new partners and training sites.May – Jun Issue invitations to specific individuals and organizations to participate in the TOL project.Jul – Oct Conduct TOL trainings in all sites.Nov – Feb Follow-up with technical assistance and support to all TOL participants and sites.
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Action Steps – Getting Started – Forming a Coalition
Step – What needs to be done? Why is the step important? Forms / DocumentationStep 1: Form A Coalition1a. Share results of the CADCA Training with the Core Team
The Core Team needs to be fully aware of all aspects of the coalition in order provide leadership and recruit new members
- Participant workbook- Training Transfer Form
1b. Confirm the “Community” to be addressed by the coalition’s efforts
Once community is defined can start recruiting members, leaders and resources
Map of Community
1c. Prepare information needed to recruit new members
Members need to know about the coalition and the work to be done.
- One-page Coalition Description- Timeline / Action Plans- Talking points
1d. Identify and invite representatives from the 12 Sectors to participate on the coalition
Need to recruit members representing all aspects of the community
- Community Sector Worksheet
Step 2: Conduct Initial Coalition Meetings2a. Conduct first coalition meeting to orient new members and share the work plan
New members can get to know each other and learn about how the coalition will operate.
- Agenda Template
2b. Conduct subsequent coalition meetings to confirm workplan, timeline and committees
Each meeting should have a clear idea of what needs to be done and what the next steps to be accomplished after the meeting.
- Timeline- Action Plans
2c. Establish committees:- Membership and Outreach- Community Assessment- Adolescents/Youth- Communication- Resource
The work of the coalition is done by committees. It is important to determine when each committee is needed. Recruit members to participant in specific committees. Ensure each committee has a Chair Person Identified.
- Committee Descriptions
2d. Plan for Kick Off Event The Kick Off Event promotes the Coalition and its goals to the entire community.
- Timeline- Agenda for Kick-off Event
Step 3: Community Kick Off Event3a. Confirm date and logistics Planning includes identifying where and
when the Kick-off will occur, and all the detailed logistics to make it happen.
- Timeline
3b. Invite key leaders & other community members.
Key leaders can help sell the Coalition and its goals to the community and provide resources to support the coalition’s efforts.
- 1-Page Description- Timeline
3c. Conduct event The Kick-off event lets the community know about the coalition. Have a sign-in sheet to identify new people to recruit.
- Agenda- Sign-in Sheet- 1 Page Coalition Description
3d. Follow up Following up in a timely manner will encourage new members to become involved in the coalition.
- Sign-in Sheet
Step 4: Establish Regular Coalition Meetings4a. Establish regular date and time for coalition meetings
Regular meetings allow coalition members to plan ahead to attend the meetings
- Timeline- Agenda
4b. Establish date and times for Committee meetings
Committees can work outside of the coalition meetings to do the work of the coalition.
-Timeline - Agenda-Action Plans
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Community Sector Worksheet.
SectorPotential
Organization/Individuals
Businesses
Civic / Volunteer Groups
Courts & Probation
Cultural Groups & Organizations
Elementary & Secondary Education
Government
Healthcare Professionals
Higher Education
Human & Social Service Providers
Law Enforcement
Media
Parents
Religious & Fraternal Organizations
Senior Citizens
Youth
Youth Serving Organizations
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Coalition Meeting AgendaDate
LocationTopic Time Who Actions / Decisions
Next Meeting:
For more information please contact:
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Community Coalition Timeline
Action Steps Month 1
Month 2
Month 3
Month 4
Month 5
Month 6
Month 7
Month 8
Month 9
Month 10
Month 11
Month 12
Getting Started Form a CoalitionStep 1: Form A CoalitionStep 2: Initial Coalition MeetingsStep 3: Community Kick Off EventStep 4: Establish Regular MeetingsCommunity Assessment (CA)Step 1: Form CA CommitteeStep 2: Plan to Collect DataStep 3a: Collect DataStep 3b: Conduct InterviewsStep 3c: Community ObservationsStep 4: Create CA ReportPrioritizingStep 1: Review CA ResultsStep 2: Prioritize SubstancesStep 3: Identify Local ConditionsStep 4: Share “Road Map” Plan StrategiesStep 1: Review PrioritizationStep 2: Develop StrategiesStep 3: Identify ResourcesImplementationStep 1: Prioritize StrategiesStep 2: Develop Action PlanStep 3: Implement Action Plan Build Coalition CapacityStep 1: Develop Coalition StructureStep 2: Membership and OutreachStep 3: Resources
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Community Coalition Timeline
Action Steps Month 1
Month 2
Month 3
Month 4
Month 5
Month 6
Month 7
Month 8
Month 9
Month 10
Month 11
Month 12
Step 1: Form A CoalitionStep 2: Initial Coalition MeetingsStep 3: Community Kick Off EventStep 4: Establish Regular MeetingsCommunity Assessment (CA)Step 1: Form CA CommitteeStep 2: Plan to Collect DataStep 3a: Collect DataStep 3b: Conduct InterviewsStep 3c: Community ObservationsStep 4: Create CA ReportPrioritizingStep 1: Review CA ResultsStep 2: Prioritize SubstancesStep 3: Identify Local ConditionsStep 4: Share “Road Map” Plan StrategiesStep 1: Review PrioritizationStep 2: Develop StrategiesStep 3: Identify ResourcesImplementationStep 1: Prioritize StrategiesStep 2: Develop Action PlanStep 3: Implement Action Plan Build Coalition CapacityStep 1: Develop Coalition StructureStep 2: Membership and OutreachStep 3: Resources
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Action Steps – Community Assessment
Step – What needs to be done? Why is this step important? Forms / DocumentationStep 1: Form the Community Assessment Committee1a. Recruit Community Assessment Committee members (up to 10 people)
Members from different sectors and parts of the community provide unique perspectives.
- Coalition Sector Worksheet- 1 Page Coalition Description- Committee Description
1b. Orient members on the Community Assessment Process
Members need to know the steps that need to be done by the committee.
- 1 Page Coalition Description- Committee Description- Timeline
Step 2: Plan to Collect Data2a. Identify local and national sources Data about drug use exists – the
coalition needs to collect this data - Data Collection Worksheet
2b. Identify 15 people/organizations to interview
Interviews provide different views about problems in the community.
- Community Sector Worksheet- Interview / Survey Questions
2c. Community Observations Observe where drug use occurs and where the coalition will target specific strategies.
- Community Map- Observation Worksheets
Assign Committee and Coalition members to collect the data
The Community Assessment Committee can recruit additional members to assist in the work.
- Action Plan
Step 3a: Collect Data from Local and National Sources3a1. Law enforcement Law enforcement provides data on
arrests and can identify local conditions- Data Collection Worksheet
3a2. Health Health data includes information about the drug use consequences.
- Data Collection Worksheet
3a3. Government Government has information about what drugs are used and where.
- Data Collection Worksheet
Step 3b: Conduct Interviews3b1. Develop interview questions Interviews with key people provide
information about local conditions- Interview Questions
3b2. Conduct interviews The people interviewed can become coalition members.
- Interview Questions
Step 3c: Community Observations3c1. Develop documents to record observations
The coalition needs to identify what is happening in specific locations.
- Observation Worksheets
3c2. Conduct Community Observations
Develop strategies to stop the drug use at the local conditions
- Community Map- Observation Worksheets
Step 4: Create Community Assessment Report4a. Organize and analyze data: - Consequences & related problems- Substance Use & Local Conditions
The Report puts all the data collected into one document and summarizes the Community Assessment.
- Community Assessment Report Template
4b. Create Community Assessment Report and share with the Coalition
The coalition uses the Report to make decisions and plan strategies.
- Community Assessment Report Template
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Community Assessment Committee Member Description
Description
The Community Assessment Committee operates as an “ad hoc” Committee of the ABC Coalition. Members of the Community Assessment Committee will work together to collect and analyze data to address the Substance Abuse problem in the ABC Community. The Community Assessment Committee is composed of 5 – 10 individuals from the community interested in addressing collecting qualitative and quantitative information about the substance abuse issue. Specific sectors will be recruited to the Community Assessment Committee including: youth, parents, law enforcement, health care providers, education, treatment providers, government, faith community, recovery community, and others.
Time Commitment
Members of the Community Assessment Committee are asked to work together for a 1 – 3 month period. The Community Assessment Committee will schedule meetings on an “as needed” basis depending on the specific tasks to be accomplished. It is anticipated that the Community Assessment Committee will meet at least once per month, or three times over the 3 month period. Members may be asked to engage in activities outside of the Committee meetings.
Specific Responsibilities
Attend Community Assessment Committee meetings. Participate in the data collection process including collecting data, conducting interviews and conducting
scans of community conditions. If appropriate, represent their organization and sector in the Community Assessment Committee’s
activities. As appropriate, provide specific resources to support the Community Assessment Committee’s efforts. Engage and recruit community members to participate in the Committee’s efforts
Serving as a member of the coalition will provide you with the opportunities to:
Broaden your knowledge of Community Assessment prevention strategies Gain new experiences and skills Increase communication skills while conducting outreach with coalition & community members Network with “like-minded” individuals in the community Participate in creating a “safe and healthy” community in ABC County
For more information, please contact …, Community Assessment Committee Chair at…
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CADCA International Training of Leaders Initiative (TOL)Data Collection Toolkit
Table of Contents
Introduction 2
Sample Youth Survey 5
Sample Parent Survey 6
Sample Community Survey 7
Secondary (Archival) Data Collection Worksheet 8
Alcohol Availability Observation Tool 9
Community Observation Worksheet 10
Sample Interview Questions- Alcohol 11- Marijuana 12- [Insert Drug Name] 13
Youth Focus Group Discussion Guide 14
Photo-Voice Instructions 18
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COMMUNITY ASSESSMENT REPORT
Coalition Name:
I. Executive Summary (1 Page)
A. Description of Coalition and CommunityB. Description of Community Assessment Process C. Key FindingsD. Recommendations
II. Community Description:
A. Describe the community geographically.B. Describe the community demographically (including the denominator)
III. Substance Abuse Problems and Consequences
A. Substance Abuse Problems and ConsequencesB. Related Problems and Consequences
IV. Availability & Access
A. For each drug identified above, describe the availability and list specific sources of the drug in the community
V. Community Norms & Use
A. For each drug identified above, describe the local conditions of norms in the community and where and when the drugs are used in the community
VI. Sources
A. Describe the sources of the information included in this reportB. Describe why each drug was prioritized.
VII. Acknowledgements
A. Identify the people and organizations who participated in the community assessment process.
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Action Steps – Prioritizing
Step – What needs to be done? Why is this step important? Forms / DocumentationStep 1: Review Community Assessment Results1a. Schedule Coalition meeting to prioritize issues to address
Schedule this meeting in advance sets a deadline for the Community Assessment Committee to draft the Community Assessment Report.
- Timeline
1b. Community Assessment Committee presents Community Assessment Report to the Coalition.
The entire coalition needs to be familiar with the Community Assessment in order to prioritize.
- Community Assessment Report
Step 2: Prioritize Substances to Address2a. Review Substance Use data for each specific drug identified
Each substance (drug) needs to be analyzed separately to ensure all aspects are considered by the Coalition.
- Community Assessment Report
2b. Review consequences and related problems for each drug
The coalition uses this data to determine which substances are the biggest problem and should be addressed by the coalition.
- Community Assessment Report
2c. Select the substances to be addressed by the Coalition
Selecting 1, 2 or 3 specific substances allows the coalition to focus their efforts.
- Community Assessment Report
Step 3: Identify Local Conditions for Each Substance3a. Substance #1 Describe:- Availability & Access- Community Norms & Use
This step is very important: the coalition must have a clear description of where the drug is being obtained and where it is used. This information is used to identify strategies.
- Road Map
3b. Substance #2 identify: - Availability & Access- Community Norms & Use
This step is very important: the coalition must have a clear description of where the drug is being obtained and where it is used. This information is used to identify strategies.
- Road Map
3c. Document the priorities – create a “road map” for each substance
The Coalition can use the Road Map to share its planning with the coalition and community members.
- Road Map
Step 4: Share “Road Map” with Community Members4a. Share (and confirm) Road Map with Community Leaders
Community leaders and community members can become involved in developing and implementing strategies to address the issues identified on the Road Map.
- Road Map
4b. Share (and confirm) Road Map with Interviewees from Community Assessment
It is important to provide feedback to people involved in the Community Assessment – they may want to become involved with the coalition.
- Road Map
4c. Adjust Road Map as needed As the Road Map is shared with community members, they may provide additional information that can be used to update the Road Map.
- Road Map
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Coalition: Local Condition (Specific, Identifiable, Actionable)
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Availability & Access
Community Norms & Use
Action Step – Plan Strategies
Step – What needs to be done? Why is this step important? Forms / DocumentationStep 1: Review Prioritization1a. Schedule Coalition meeting to develop strategies
Schedule this meeting in advance sets a deadline for the Coalition to draft the Road Maps.
- Timeline
1b. Prepare “Road Maps” to present to coalition for each prioritized substance
The entire coalition needs to be involved in developing the strategies so they can also become involved in Implementation.
-Road Maps
Step 2: Develop Strategies – for the Local Conditions:2a. Identify desired changes The coalition must use the Community
Assessment Report to identify what needs to change to decrease Availability and change the local condition identified on the Road Map.
- Community Assessment Report
- Road Maps- Comprehensive
Strategies Worksheet2b. Brainstorm list of potential strategies
One strategy will not change the local condition – it will take a combination of strategies involving multiple community sectors.
- Road Maps- Comprehensive Strategies Worksheet
2c. Select comprehensive strategies After brainstorming the coalition can prioritize which Strategies they think will be most able to change the Local Condition.
- Road Maps- Comprehensive Strategies Worksheet
Step 3: Identify Resources3a. Identify resources needed to implement strategies
Resources will be needed to change the local condition. Coalition members and others may be able to provide the resources.
- Comprehensive Strategies Worksheet- Resources Planning Worksheet
3b. Identify resources needed to support the coalition’s on-ongoing efforts
The coalition must also ensure that it has enough resources to continue the overall planning and implementation process over the long-term.
- Comprehensive Strategies Worksheet- Resources Planning Worksheet
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Comprehensive Strategies Worksheet
Drug:
Availability & Access
Local Condition:
Strategy
Provide Information
Build Skills
Provide Support
Access / Barriers
Incentives / Disincentives
Physical Design
Policies or Regulations
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Comprehensive Strategies Worksheet
Drug:
Community Norms & Use
Local Condition:
Strategy
Provide Information
Build Skills
Provide Support
Access / Barriers
Incentives / Disincentives
Physical Design
Policies or Regulations
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CADCA’s National Coalition Institute
Strategies for Community Change
1. Providing Information – Educational presentations, workshops or seminars or other presentations of data (e.g., public announcements, brochures, dissemination, billboards, community meetings, forums, web-based communication).
2. Enhancing Skills – Workshops, seminars or other activities designed to increase the skills of participants and members needed to achieve population level outcomes (e.g., training, technical assistance, distance learning, strategic planning retreats, curricula development).
3. Providing Support – Creating opportunities to support people to participate in activities that reduce risk or enhance protection (e.g., providing alternative activities, mentoring, referrals, support groups or clubs).
4. Enhancing Access/Reducing Barriers- Improving systems and processes to increase the ease, ability and opportunity to utilize those systems and services (e.g., assuring healthcare, childcare, transportation, housing, justice, education, safety, special needs, cultural and language sensitivity).
5. Changing Consequences (Incentives/Disincentives) – Increasing or decreasing the probability of a specific behavior that reduces risk or enhances protection by altering the consequences for performing that behavior (e.g., increasing public recognition for deserved behavior, individual and business rewards, taxes, citations, fines, revocations/loss of privileges).
6. Physical Design – Changing the physical design or structure of the environment to reduce risk or enhance protection (e.g., parks, landscapes, signage, lighting, outlet density).
7. Modifying/Changing Policies – Formal change in written procedures, by-laws, proclamations, rules or laws with written documentation
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and/or voting procedures (e.g., workplace initiatives, law enforcement procedures and practices, public policy actions, systems change within government, communities and organizations).
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Resources Planning Worksheet
What resources are needed? Where can we get the resources? Who will follow up?
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Action Step – Implementation
Step – What needs to be done? Why is this step important? Forms/Documentation
Step 1: Prioritize Strategies to Implement1a. Schedule Coalition meeting to plan implementation
Schedule this meeting in advance sets a deadline for the Coalition to draft the Comprehensive Strategies.
- Comprehensive Strategies
1b. Review strategies for each Local Condition Prioritize and select Strategies to address first.
Some strategies must be put in place before other strategies can be started. The coalition must think about the sequence of strategies.
- Comprehensive Strategies
1c. Create committees for each prioritized Local Condition
Now the work starts. The Coalition can create Committees to address each local condition. Write Committee Descriptions to recruit new coalition members.
- Comprehensive Strategies- Committee Descriptions
Step 2: Develop Action Plan – for Strategies to Address Local Conditions2a. Develop Action Plan and Timeline
Coalitions are most successful when the work is shared among the volunteers. Action planning identifies what work will be done, by whom, by when, what resources are needed and who should know.
- Comprehensive Strategies Worksheet- Action Plan- Timeline
2b. Identify resources required to implement Action Steps
The Coalition must identity and obtain the resources necessary to do the work. Based on the Action Plan, the Resource Plan provides a tool to identify what resources are needed and how they will be obtained.
- Comprehensive Strategies Worksheet- Action Plan- Resource Planning Worksheet
Step 3: Implement Action Plan – for Strategies to Address Local Conditions3a. Review criteria for “good implementation”
It is important to ensure the coalition has the ability to implement the proposed strategies. The Strategy Implementation Worksheet provides a tool for the coalition to determine if the strategy is correct to change the Local Condition. Based on the Worksheet responses, the coalition should alter the plans as needed.
-Comprehensive Strategies Worksheet- Strategy Implementation Worksheet
3b. Implement Action Plans The Committees have all the tools needed to implement the strategies.
- Comprehensive Strategies Worksheet- Action Plan- Resources Planning Worksheet-Timeline
3c. Monitor implementation As the Committees implement the strategies they should be prepared to make changes as needed depending on their experiences. The Committee should adjust the Action Plan as needed.
- Action Plan
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Strategy Implementation Worksheet
Drug:
Availability & Access / Community Norms & Use (Circle One)
Local Condition:
Strategies: (List the key strategies identified to address the Local Condition)Item Notes
Comprehensive planning process
- The local condition is based on the community assessment
- The Local Condition is specific, identifiable and actionable
- The strategies to change the Local Condition are comprehensive
Coalition capacity to do the work
- Coalition members have the skills to do the work
- Appropriate training of coalition members and partners is identified
- Coalition partners to assist in the implementation have agreed to do the work
Buy-in from Coalition and Community Leaders
- Coalition members agree to the Local Conditions and strategies
- Community leaders are aware of the Local Conditions and identified strategies
- Coalition leadership is committed to implementing the strategies identified to change the Local Conditions
Sufficient resources to implement the strategy
- Resources needed to implement the strategies have been identified (e.g., money, facilities, supplies etc.)
- A budget for the strategies has been created that identifies the funds needed
- A plan is in place to obtain the needed resources
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Action Plan Worksheet
Action? By Who? By When? Resources? Who Needs to Know?
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Action Step – Build Coalition Capacity
Step – What needs to be done? Why is this step important? Forms/DocumentationStep 1: Develop Coalition Structure1a. Identify Coalition Leadership:- Create Roles and responsibilities- Identify individuals
Successful coalitions have multiple leaders who play a variety of roles within the coalition. The leaders should be representative of different sectors.
- Sector Worksheet
1b. Identify Committees & Committee Chairs- Community Assessment
Committee- Strategy Committee (for each
prioritized Local Condition)- Membership and Outreach
Committee- Adolescents/Youth Committee- Communication Committee- Resource Committee
The work of a coalition is conducted by Committees – with specific Committees formed to perform specific tasks. Each committee should have a description which identifies which tasks will be completed and by when. When a committee has completed the assigned tasks it may not meet until more tasks are assigned.
- Job Descriptions- Committee Descriptions
1c. Develop By-Laws (as needed) By-laws provide guidance on how the coalition will operate by defining the leadership, structure, decision making and other coalition functions.
- Sample By-Laws Outline
Step 2: Membership and Outreach2a. Create Membership and Outreach Committee
A Committee Description provides a clear idea of what the committee members will do to support the work of the coalition.
- Membership and Outreach Committee Description
2b. Create Member Recruiting Talking Points
Talking points provide a guide for all Coalition Members to provide a clear description of what is the coalition, what does the coalition do and how can people become involved with the coalition.
- Sample Talking Points- 1 Page Coalition Description
2c. Create 1 Page Coalition Description describing the coalition
Similar to the Talking Points the 1 Page Coalition Description describes the work of the coalition. Both documents are used to recruit new members.
- 1 Page Coalition Description- Sample Talking Points
2d. Recruit new members The Coalition should recruit new members to “do the work” by participating in coalition meetings and joining committees. Use the Coalition Sector Worksheet to identify new members.
- Coalition Sector Worksheet
Step 3: Resources3a. Create Resource Committee A Committee Description provides a clear idea of
what the committee members will do to support the work of the coalition.
- Resource Committee Description
3b. Identify resources necessary to run the coalition
The resources will be needed to implement strategies and to support the overall work of the coalition.
- Resources Planning Worksheet
3c. Obtain commitments to provide the resources for 1 year
Long-term planning requires the coalition to obtain resources to support the coalition for at least 1 year.
- Timeline
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Coalition Chair
Reports to: The coalition
Job Duties and Responsibilities Maintains or expands current subcommittees Serves as a liaison for subcommittees and coalition Facilitates coalition meetings Designates a recorder for the coalition meeting as needed Contacts members and coordinates coalition responsibilities with them Represents coalition in the community Deals with coalition members fairly, sensitively, and confidentially Promotes collaboration, conflict resolution, and decision making Accepts diverse opinions and points of view
Time Commitment Approximately three to four hours per month Attends coalition meetings, subcommittee meetings as requested/needed, and major
coalition events At least a one year commitment
Qualifications Ascribes to coalition mission, goals, and bylaws Possesses strong leadership and organizational skills Knows or is willing to learn principles of parliamentary procedures
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Coalition Vice Chair
Reports to: The coalition and the Coalition Chair
Job description Presides over the coalition meetings in the absence of the Coalition Chair Assumes the role of chair in the event of the chair’s inability to complete a responsibility or
term Consults with subcommittees as needed Performs other duties as requested by the Coalition Chair
Time Commitment Attends coalition meetings, subcommittee meetings as requested/needed, and major
coalition events At least a one year commitment
Qualifications Ascribes to coalition mission, goals, and bylaws Possesses strong leadership and organizational skills Is familiar with or willing to learn principles of parliamentary procedure
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Coalition Secretary
Reports to: The Coalition Chair
Job Description Serves as secretary to the coalition and the subcommittees Assists with the coalition and subcommittees meeting agenda layout and distribution Notifies all coalition and steering committee members of upcoming meetings two weeks in
advance Locates and secures facilities and arranges supplies for meetings Takes minutes at coalition and steering meetings and distributes them electronically to all
members within two weeks of the meeting Maintains current roster Serves as custodian for all records and reports
Time Commitment Attends coalition and steering committee meetings One year commitment
Qualifications Ascribes to coalition mission, goals, and bylaws Possesses strong communication skills
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Committee Chair
Reports to: The Coalition Chair
Job Description Maintains or expands current subcommittee membership Serves as liaison for subcommittee to the coalition Develops subcommittee agenda Serves as moderator of subcommittee meeting Designates a recorder for each subcommittee meeting as needed Contacts members and coordinates subcommittee responsibilities with them Represents coalition and subcommittee in the community
Time commitment Attends coalition meetings, subcommittee meetings, and major coalition events At least a one year commitment
Qualifications Ascribes to coalition mission, goals, and bylaws Possesses strong leadership and organizational skills Knows or is willing to learn principles of parliamentary procedure
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_________________________ Committee Member Description
Description
The ___________________________ Committee operates as an “ad hoc” Committee of the ABC Coalition. Members of the Committee will work together to plan and recruit new members to join the ABC Coalition. The Committee is composed of 5 – 10 individuals from the community interested in working on specific tasks of the coalition. Specific sectors will be recruited to the Committee including: youth, parents, law enforcement, health care providers, education, treatment providers, government, faith community, recovery community, and others.
Time Commitment
Members of the __________________________________ Committee are asked to work together for a limited period of time. The Committee will schedule meetings on an “as needed” basis depending on the specific tasks to be accomplished. It is anticipated that the Committee will meet at least once per month, or three times over the 3 month period. Members may be asked to engage in activities outside of the Committee meetings.
Specific Responsibilities
Serving as a member of the coalition will provide you with the opportunities to:
Broaden your knowledge of prevention and community building strategies Gain new experiences and skills Increase communication skills while conducting outreach with coalition & community members Network with “like-minded” individuals in the community Participate in creating a “safe and healthy” community in ABC County
For more information, please contact:
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Sample - By-laws Outline
Article I – Name
Article II – Vision & Mission
Article III – Membership
A. Membership ResponsibilitiesB. Active/Inactive Membership C. Voting
Article IV –Executive Committee
A. Overall ResponsibilitiesB. ChairC. Vice ChairD. SecretaryE. Members at LargeF: Staff
Article V – Committees
A. Executive CommitteesB. Standing CommitteesC. Ad Hoc Committees
Article VI – Meetings
Article VII - Financial Administration
A. Fiscal AgentB. StaffC. ContributionsD. Liability
Article VIII - Decision-making processesArticle IX - Conflict of InterestArticle X – Amendments
Article XI – Non Discrimination
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SAMPLE TALKING POINTS(Script for invite new members to a Coalition Meeting)
South Kingstown Community Partnership For Prevention (SKCPP)
[Introduce yourself as a volunteer with the coalition.]
I would like to invite you to an important community event.
South Kingstown Community Partnership For Prevention (SKCPP) is a new volunteer organization composed of community members dedicated to making South Kingstown a safe, healthy and drug-free community.
The Coalition is hosting a community-wide substance abuse prevention strategic planning event on 9/26 from 4:00 to 8:00 PM at Peace Dale Library in the Peace Dale room on the lower level.
Although, this event is open to the public we are asking key community members to attend, and due to your position/influence/status in the community we would very much like you to participate in this very important planning event for the South Kingstown community
We are inviting you to learn about the Coalition and its goals. Our goal is to create the foundation of a long-term plan identifying prevention strategies for South Kingstown to address substance abuse in the community. The plans will build on South Kingstown existing strengths and addressing the challenges.
This is an opportunity for SKCPP coalition [the experts in South Kingstown] and key community people to create this plan together. We need your insight, expertise and experience!
Prior to the event we will be either emailing you or sending information to help prepare the participants
Food will be served
Can we count on you to attend?
If declined ask: is there someone you can send to represent you? [We will not always use this question because we do not want individuals without authority]
Developed by: South Kingstown Community Partnership for Prevention, Wakefield, RI
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We CanBe DrugFr
ee
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CADCA Training of Leaders Year 1 Training - Training Transfer Discussion Sheet
Product / Process What’s Important? What might be the easiest to share with your coalition?
What might be the most challenging to share with your coalition?
Why Prevention?What is a Coalition?What is our Process?
Community Assessment
Prioritizing & Road Map
Comprehensive Strategies
Coalition Capacity & Starting a
Coalition
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Last Page
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