Apptis Proprietary & Confidential – Do Not Copy Tools and Measures: Project Planning and Control Presented to the NIH Project Management Community Presented to the NIH Project Management Community October 10, 2007 October 10, 2007 Michele Duell, VP, Apptis Healthcare Solutions Michele Duell, VP, Apptis Healthcare Solutions
Tools and Measures: Project Planning and Control. Presented to the NIH Project Management Community October 10, 2007 Michele Duell, VP, Apptis Healthcare Solutions. - PowerPoint PPT Presentation
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Apptis Proprietary & Confidential – Do Not Copy
Tools and Measures: Project Planning and
Control
Presented to the NIH Project Management Community Presented to the NIH Project Management Community October 10, 2007October 10, 2007
• To start very simply, go with the rule of thirds
• Iterations = phases = milestones
• Divide and conquer
Apptis Proprietary & Confidential – Do Not Copy
High Level Work Breakdown Structure
Apptis Proprietary & Confidential – Do Not Copy
Detailed Work Breakdown Structure
Apptis Proprietary & Confidential – Do Not Copy
Use the Resource Tab in the WBS to Track Budget
• Assign staff to tasks• Record the costs for using each resource• Earned value is now easy to calculate
Apptis Proprietary & Confidential – Do Not Copy
Project Plan May Be Used to Track Earned Value
• Steps to view earned value totals for a task:– On the view menu, click more views.– In the views list, click task sheet, and then click apply.– On the view menu, point to table, and then click more
tables.– In the tables list, click earned value, and then click
apply.
Apptis Proprietary & Confidential – Do Not Copy
All the Earned Value Formulas Will Be Displayed
Tip: To get detailed information about each Earned Value field, hover over its heading to see more information.
Apptis Proprietary & Confidential – Do Not Copy
Why Earned Value?
• Earned Value is a standardized method for measuring performance
• Common Earned Value measurements across PMO
• Used consistently, Earned Value contributes to success
Apptis Proprietary & Confidential – Do Not Copy
Most Common Earned Value Formulas
• BCWS – Budgeted Cost of Work Scheduled
• BCWP – Budgeted Cost of Work Performed
• ACWP – Actual Cost of Work Performed
• EAC – Estimate at Complete
Apptis Proprietary & Confidential – Do Not Copy
Ice Cube Maintenance – Gap From Requirements to Solutions
• Quality requirements and avoiding mistakes
• Provide for negotiation and iteration
• Discover missing information or incorrect assumptions
• Define relative priorities
• Eliminate ambiguous language
Apptis Proprietary & Confidential – Do Not Copy
Three Purposes of Requirements Management
• Gain agreement on requirements between all stakeholders
• Provide a basis for software design
• Produce a specification for testing
Apptis Proprietary & Confidential – Do Not Copy
More Than Project Planning and Requirements Management
• Many other aspects of project management• Balancing act • Confusing process with goals
Apptis Proprietary & Confidential – Do Not Copy
One Framework for Assessing Current and Future Needs Is the Maturity Model Approach
• Adoption of a known model is a highly effective method of determining performance measures
• All of the formal models provide the ability to measure ROI
• Continuous improvement is inherent in the formal models, allowing for increased service without increasing resources
• Formal models include the CMMI, ITIL, EVMS, PMI, NIST 800-26