TOMMS_User_Guide_English_v1.7.pdf

TOMMS User Guide

Version 1.7

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All Rights Reserved.

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All rights are reserved. No part of this document may be photocopied, reproduced, translated to another

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Bridge Co., Ltd.

The information contained in this document is subject to change without notice. Haeden Bridge Co., Ltd.

makes no warranty of any kind with regard to this written material. Haeden Bridge Software assumes no

responsibility for any errors that may appear in this document or for incidental or consequential damages

in connection with the furnishing, performance or use of this manual.

TOMMS is a registered trademark of Haeden Bridge Co., Ltd

All other products are trademarks of their respective manufacturers.

Table of Contents TOMMS User Guide .................................................................................................................................... 1

Table of Contents ......................................................................................................................................... 3

TOMMS Web ............................................................................................................................................... 7

Login Connection ................................................................................................................................. 7

Main Screen .......................................................................................................................................... 7

Conference List .................................................................................................................................... 8

Conference Search ........................................................................................................................ 8

Document Upload ......................................................................................................................... 9

Conference Information ...................................................................................................................... 10

Participant ................................................................................................................................... 10

Documents .................................................................................................................................. 11

Delete Conference ...................................................................................................................... 11

Modify Conference ..................................................................................................................... 11

List .............................................................................................................................................. 11

Create Conference .............................................................................................................................. 12

General Information ................................................................................................................... 13

Security ....................................................................................................................................... 13

Max. number of video ................................................................................................................ 13

Conference Options .................................................................................................................... 13

Organizing Participants .............................................................................................................. 14

Other settings .............................................................................................................................. 14

Announcement .................................................................................................................................... 15

My Page .............................................................................................................................................. 16

Getting ready for Conference ..................................................................................................................... 17

User Agent Installation ....................................................................................................................... 17

Client Program Installation ................................................................................................................. 18

Device Test ......................................................................................................................................... 20

Conference Client Program ........................................................................................................................ 22

Main Screen ........................................................................................................................................ 22

Menu Bar (A) ............................................................................................................................. 22

Main Tool Bar (B) ...................................................................................................................... 23

A/V Monitor Window (C) .......................................................................................................... 23

Participant List Window (D) ...................................................................................................... 24

Content List Window (E) ........................................................................................................... 24

Chat Window (F) ........................................................................................................................ 24

Control Panel (G) ....................................................................................................................... 24

Video/Content Display (H) ......................................................................................................... 24

Status Bar (I)............................................................................................................................... 24

Conference Process Overview ............................................................................................................ 25

Video and Document Conference Mode ............................................................................................ 27

Video Conference Mode ............................................................................................................. 27

Video Layout/Control ................................................................................................................. 28

Mixed Video Setting ................................................................................................................... 28

Video Switching ......................................................................................................................... 30

Document Conference Mode ...................................................................................................... 33

A/V Monitor Window ................................................................................................................ 34

Participant Control ............................................................................................................................. 35

Participant List Window ............................................................................................................. 35

Participant Icon State Description .............................................................................................. 35

Participant Control Menu ........................................................................................................... 36

Turn on/off video/audio .............................................................................................................. 37

Mute microphone ........................................................................................................................ 37

Private Chat ................................................................................................................................ 37

Expel participants ....................................................................................................................... 37

Participants Information ............................................................................................................. 37

Participant Network Monitor ...................................................................................................... 38

Content Share ..................................................................................................................................... 39

Document/Image/Video .............................................................................................................. 39

Screen Capture ............................................................................................................................ 42

Whiteboard ................................................................................................................................. 42

Poll.............................................................................................................................................. 42

Web Page .................................................................................................................................... 45

Delete Content ............................................................................................................................ 46

Close Content ............................................................................................................................. 46

More Content Control Functions ................................................................................................ 46

Rich Content Share ............................................................................................................................. 51

App(Application) Share .............................................................................................................. 51

Desktop Share ............................................................................................................................. 54

Streaming(Video/Audio) File Transmission ............................................................................... 57

External Video/Audio Transmission .......................................................................................... 59

Chat .................................................................................................................................................... 61

Public Chat ................................................................................................................................. 61

Private Chat ................................................................................................................................ 61

Chat Menu .................................................................................................................................. 61

Chat Alarm ................................................................................................................................. 62

Menu Bar ............................................................................................................................................ 63

File .............................................................................................................................................. 63

View ........................................................................................................................................... 68

Annotation .................................................................................................................................. 70

Tools ........................................................................................................................................... 72

Environment Setup ..................................................................................................................... 78

Conference Privileges ......................................................................................................................... 84

Host ............................................................................................................................................ 84

Presenter ..................................................................................................................................... 84

Annotation .................................................................................................................................. 84

Conference Privilege Transfer .................................................................................................... 85

TOMMS Web Login Connection

TOMMS User Guide 7

TOMMS Web TOMMS Web as a conference portal provides you not only basic functions for creating, retrieving and attending the

conferences but also administrator functions for configuring the server/conference, managing user profile and generating

the usage reports.

Login Connection Log-in connection is controlled by user identification. If you want to access the conference via log-in process, you should

have your own user account enrolled by administrators. To access TOMMS Web, type user ID and password in login

screen below and then click on [Login] button.

Main Screen Main screen as initially loaded after web login includes conference menu on the left, conference list, My page and language

selection menu.

Conference List TOMMS Web

TOMMS User Guide 8

Note) Create Conference menu is not seen to users without conference creation authority.

Conference List Scheduled conferences can be viewed. Basically users can see the scheduled/ongoing conferences in case that a conference

is created as public or that users are invited. To narrow down the list, select year/month/date period and the

past/scheduled/ongoing conferences will be displayed on the list. Click on [Join] button to attend the conference.

Note) Click on button and you can see more conferences if available.

Conference Search

Conferences are sorted out and filtered from the conference list by date period or character string of conference title.

Filter by calendar

Click on the date on the calendar and the conferences done or scheduled on that date are displayed. Click on

button and a calendar will be displayed to select year/month/date.

Search by conference title

Type character string of the conference title and click on button.

TOMMS Web Conference List

TOMMS User Guide 9

Document Upload

Document contents including MS Office, image and other Windows printable files should be converted and uploaded onto

CSS(Contents Sharing Server) before a conference gets started so that participants can see all of them in the content list

window when they enter the conference room.

Click on [Document Upload] button next to conference date after creating a conference.

Select documents to upload and click on [Open] button. To find image files, click on file name list box and select

image file types.

Select document quality, considering your network bandwidth. Low quality document consumes less bandwidth.

Documents/images are rotated left or right when uploaded if you select rotation direction from the radio button on the

Note) Additionally document/image contents may be uploaded during the conference.

Conference Information TOMMS Web

TOMMS User Guide 10

Conference Information Click on the conference title on the list and following conference information will be displayed. Conference creator and

system administrator can only delete/modify the conference.

Please refer to Create Conference for items not explained below.

Participant

There are columns such as participants IDs, names, status and assigned privileges like a host and primary speaker.

Host

TOMMS Web Conference Information

TOMMS User Guide 11

A conference creator automatically becomes a host and she/he can designate other participants as a host.

Primary Speaker

Primary speakers take the priority of video over other participants when speaking under the voice-activated switching

environment.

Status

Participants with green circle are now in the conference room while participants with red circle have not

attended the conference yet.

Documents

Documents/images uploaded for conference are shown along with upload date and user ID. To remove documents/images,

click on button next to the document title.

Delete Conference

Click on the button and the conference room is deleted. It is allowed only to system administrator and user who created the

conference.

Modify Conference

Click on the button and you can modify the conference information. This function is restricted only to the administrator

and user who created the conference.

List

Click on the button to get back to the conference list screen.

Create Conference TOMMS Web

TOMMS User Guide 12

Create Conference Clicking on Create Conference on the left side menu, conference creation screen appears as below. Both users with creator

authority and system administrator can create the conference.

TOMMS Web Create Conference

TOMMS User Guide 13

General Information

Date/Time/Duration

Select conference start and end date/time and set duration time.

Title

Enter conference title.

Security

Public/Private : Public conferences are visible in the list and open to everyone who logs in TOMMS Web while private

conferences only to the users invited to the conference including administrator and conference creator.

Password : Password can be set when a conference is created.

Max. number of video

Enter maximum number of participants videos. Since the more video might increase network traffic, Conference creator

needs to take it into consideration.

Conference Options

Configuration Name(Many Participants with Low Video Quality)

Set pre-defined video quality option.

Document Mode

Check document conference mode when participant videos are not necessarily shown to save bandwidth.

Participant Video Switching

Check when voice-activated video switching is needed to get attention.

Recording Alert

Check when participant agreements on conference recording are needed. When each participant enters the conference

room, an alert window pops up asking participants whether to accept the recording otherwise she/he can leave the

conference.

Create Conference TOMMS Web

TOMMS User Guide 14

Organizing Participants

Following tool helps organize conference participants. Select participants by ID/name searching or from organization chart.

Type participant name/ID in search window and click on [Search] button. Participant will be added into search result

window.

Click on organization name and organization units are unfolded. Click on the unit to add into all of its members.

Click on [+] button next to user name in the search result window to select user as a participant.

Click on [Select all] button to add all users in the search result window as participants.

Click on [Delete all] button to remove all users from the participant window.

Click on [-] button in the participant window to remove each user from the participant window.

Check on the check box for primary speaker and host as necessary. For more information, please refer to Participant

in Conference Information.

Other settings

Host on request

Any participants can take the host privilege freely when checked.

My video turn-on

Any participants can turn on their own video/audio when checked.

Text-chat

TOMMS Web Announcement

TOMMS User Guide 15

Any participants can join text-chat when checked.

Out-bound call

Users with external video conference device or software can be invited when checked,

Always on top

TOMMS client program stays on top of the PC Windows for conference screen not to be distracted by other

applications.

Documents

Documents/images uploaded for conference are shown along with upload date and user ID. To remove

documents/images, click on button next to the document title.

MPS

Select MPS(Media Processing Server) for the conference.

Announcement System administrator can notify users when there is an announcement regarding the system operation. Click on

Announcement on the left side menu.

Announcement is posted by system admnistrator only. Click on [Add] button. Enter title and contents and click on [Save]

button.

My Page TOMMS Web

TOMMS User Guide 16

My Page Personal information can be viewed and modified. Click on My page to view. Click on [Modify] button to edit the

information.

Getting ready for Conference User Agent Installation

TOMMS User Guide 17

Getting ready for Conference When you log in TOMMS Web for the first time, you should download and install two programs to join the conference.

First one is the user agent which enables all kinds of web browsers like Microsoft Internet Explorer, Google Chrom and

Firefox to use TOMMS. Secondly TOMMS client program needs to be installed to enter the conference room. Completing

the program installation, you should test you conferencing devices like microphone/speaker(headset) or speaker phone.

User Agent Installation Installation procedure is as follows. User agent is installed one-time.

1. Clicking on [Join] button to attend the conference for the first time, you are asked to download TOMMS Agent

program as below. Run the program(TwUA_Setup.exe) directly or download/unzip TwUA_Setup.zip file to install

from your PC.

Agent Information Window

2. Click on [Run] to install the program directly. Or click on [Save] to save installation file in PC and install.

3. Installation proceeds as follows.

Client Program Installation Getting ready for Conference

TOMMS User Guide 18

Client Program Installation TOMMS client program is automatically downloaded and installed right after user agent program is installed.

1. Installation program is downloaded.

2. Installation gets started when the download is completed.

3. Click on [Finish] button to finish the installation.

Getting ready for Conference Client Program Installation

TOMMS User Guide 19

Device Test Getting ready for Conference

TOMMS User Guide 20

Device Test You can test conferencing tools like camera, speaker, microphone and adjust the volume level. Click on [Device Test]

button from the main tool bar on top of TOMMS Client program.

Speaker Setup

Click on [Speaker Test] button for speaker test

and you can hear the test sound. Listening to the

sound, move the sliding bar to the left or right to

get the proper sound level. If there is no sound,

please check with Control Panel->Hardware and

Sound->Sound.in Windows.

Note) Please refer to Windows operating

systems manual for detailed information.

Microphone Setup

To test microphone, speak to your microphone

and you can see green bar showing the volume

level. Listening to your voice, move the sliding

bar to the left or right to get the proper level. If the

green bar is not seen, please check with Control

Panel->Hardware and Sound->Sound in

Windows. You may change the device from the

select box, Select Microphone

Getting ready for Conference Device Test

TOMMS User Guide 21

Video Setup

If it is installed correctly, video image should be

displayed as shown below. If the video image is

not seen, please click on [Cancel] button to close

the window and check the camera/cable

connection. If necessary, reinstall the camera

driver. If the video image is dark or its color is not

normal, adjust brightness, exposure or color by

clicking on [Property] button. You may change

the video device from the list box, Select Video

Device. Click on [Apply] button after change.

Note) Property control may differ depending on

the web camera and software provided.

Main Screen Conference Client Program

TOMMS User Guide 22

Conference Client Program

Main Screen TOMMS video conferencing system provides two conference modes such as video and document conference modes. Video

conference is default mode. By selecting document mode during conference creation, you can start the conference in

document mode.

Video conference mode initially shows participant videos in video/content display area and it is switched into document

conference mode once contents start to be shared with participants. Participant videos move to A/V monitor window in

small size and shared contents are placed in the content display.

Main screen largely consists of menu bar, main tool bar, control panel and video/content display. And the control panel is

a combination of main conference functions like A/V monitor, participant list, content list and chat windows.

Menu Bar (A)

You can find and perform all the conference functions in this menu bar. For more information, please refer to Menu Bar

in this guide.

File

There are menu items such as document/image/video content upload, shared content print, file transfer, recording and

exit in this menu,

Conference Client Program Main Screen

TOMMS User Guide 23

View

View menu provides screen control and thumbnail/event log/network monitor functions.

Annotation

Annotation menu provides various annotation tools to draw on shared contents.

Tools

Tools provides participant invitation, contents share, device test and environment setting.

Help

This is an online TOMMS user guide.

Main Tool Bar (B)

Main tool bas provides frequently used functions.

Video Conference Mode

This button switches conference screen to Video Conference Mode.

Document Conference Mode

This button switches conference screen into Document Conference Mode.

Application Share

Application programs running on a host/presenters computer can be shared with participants. When a host/presenter

transfers the control to other participants, they can co-work on application data or files. For more information, please

refer to Application Share in this user guide.

Desktop Share

A host/presenters computer screen can be shared with participants and also controlled by other participants. For more

information, please refer to Desktop Share in this manual.

Mute All Microphone

The button mutes/unmutes all participants microphones.

Device Test

Before joining the conference, video and audio devices should be tested using this function. For more information,

please refer to Device Test in this user guide.

A/V Monitor Window (C)

In case of video conference mode, participants can monitor their own videos and adjust audio volumes. Participants videos

are placed in this window when the conference is switched to document mode.

Main Screen Conference Client Program

TOMMS User Guide 24

Participant List Window (D)

Participants are listed along with name and video/microphone state. Host/presenter privilege status and number of

participants are shown below the participant list. Participants can take the host/presenter privileges by clicking on the

buttons when the conference is configured to allow.

Content List Window (E)

Contents to share are uploaded, listed and controlled by a host/presenter.

Chat Window (F)

Participants can text-chat publicly or privately with a designated participant.

Control Panel (G)

Control panel contains main conference functions such as A/V monitor, Participant list, Content list and text-chat windows.

Video/Content Display (H)

By double-clicking on each content listed in the content list window, it is displayed in the video/content display area and

shared with all participants.

Status Bar (I)

Status bar shows real-time send/receive data traffic and remaining conference time.

Conference Client Program Conference Process Overview

TOMMS User Guide 25

Conference Process Overview A conference creator or participant designated as a host is automatically granted the host privilege when entering the

conference room. The first thing for a host to do is to activate participants audio/video as well as her/his own one.

1. When participants enter the conference room, they see device test window and make sure if conferencing tools like

camera and microphone/speaker work properly. They also can adjust microphone/speaker volume level. After that,

each participant can test their devices anytime during the conference, using [Device test] button from Main Toolbar.

2. Video Turn-on/off

A. How participants turn on/off video/audio.

When My video turn-on is selected during conference creation, participants can turn on/off their videos/audios.

In A/V Monitor Window, click on On/Off button.

Otherwise, click on video icon in the participant list and participant video control bar appears. Click on [ON]

button. To turn it off, click on [OFF] button which is toggle button.

B. How a host/presenter turns on participants videos/audios.

A host/presenter can turn participants videos/audios in the same way as described above.

C. Another way to turn participants video/audio on

A host/presenter can turn on participants videos/audios by dragging a participants name from the participant list

and dropping on the Video/content display.

3. Content Share

Document/image contents are displayed in the Content list window when a conference creator uploads them in

TOMMS Web or a host/presenter uploads during the conference.

(1) Double-click on the content item.

(2) Participants videos moves to A/V monitor window,

(3) Content item appears in the video/content display area and the conference screen is switched into Document

Conference Mode.

Conference Process Overview Conference Client Program

TOMMS User Guide 26

4. Exit Conference

To end the conference, select File->Exit in the Menu Bar.

Conference Client Program Video and Document Conference Mode

TOMMS User Guide 27

Video and Document Conference Mode In video conference mode, participants videos are seen in the video/content display area and a host/presenter can select

video layout depending on conference circumstances. As a host/presenter starts to share contents, however, the screen

changes to the document conference mode and participants videos move to A/V Monitor Window and shared content is

seen in the Video/content display.

Video Conference Mode

Video conference mode is default conference option unless document mode is selected during conference creation. In the

video/content display, video layout buttons are placed on the top left corner and buttons for other setting are on the top

right. A host/presenter can set video layout, maximum number of videos and other video related-options by clicking the

buttons.

Note) General participants other than a host/presenter are not allowed to select the video layout. They can set name tag and

shrink/expand the video display without affecting other participants computer screens.

Video and Document Conference Mode Conference Client Program

TOMMS User Guide 28

Video Layout/Control

Video Layout Buttons

Grid Mode Speaker-Centric Mode

Polygonal Mode One-to-one Report Mode

Speaker Mode Mixing Video Setting

Other Control Buttons

Video Switching Control button (Activation/Deactivation)

This toggle button activates and deactivates the video switching function which detects participants voice and

place her/his video on the current speaker position. A host/presenter is only allowed to use.

Name Tag button

Click on the button, participants name is seen on the video. Clicking again, name disappears.

Video Shrink/Expand button

Participants can shrink/expand videos in the video/content display, not affecting other participants screens..

Document Conference Mode Switching button

By clicking on the button, host/presenter can switch video conference screen into document conference mode.

All other participants screens are switched as well.

Mixed Video Setting

Host/presenter can set maximum number of allowed video and adjust the mixed video resolution in real time.

Note) Mixed video is the single video image which stitches each participants video received at Media Processing Server

(MPS). MPS transmits the mixed video to all participants devices, showing all participants videos in a single video


TOMMS User Guide 29

image.

Set max. number of videos

Host/presenter can set maximum number of videos displayed in a conference session. Document and conference mode

must be set separately. Since document conference mode has small space for videos, maximum available video is restricted

to 12 while video conference mode allows maximum 60 videos.

1. Click on mixed video setting button at the top left corner of AV Monitor Window and Video/Content Display,

respectively.

2. Click on the video number list box and select the number of video for document/video conference, respectively.

For document and video conference mode, select maximum number of videos, respectively. Click on each select box

and select maximum number of videos. Click on [Apply] button. To cancel, click on [Cancel] button.

Note) Number in bold type indicates that all displayed video boxes have same size. Depending on video layout,

numbers for same-sized videos differs.


TOMMS User Guide 30

Set mixed video resolution

Depending on network condition, host/presenter can reduce the resolution of mixed video to save network bandwidth. The

lower video resolution percentage is set, the less network traffic is consumed. Drag the setting bar left or right to select the

video resolution.

Note) 100% indicates original video resolution.

Video Switching

When video switching is activated, the video of speaking participant moves to current speaker position and other

participants videos are rearranged. Video switching works as follows.

In case that Video Switching is activated

Clicking on the activation button on other control buttons bar, video switching gets started as per following rules.

When a general participant(neither host/presenter nor primary speaker) starts to speak, her/his video moves to current

speaker position(second from top leftmost)

Current speakers video in red line box is positioned as follows.

Note) In speaker-centric mode, current speaker is placed in left most position(large video box).


TOMMS User Guide 31

Current speaker position in

Speaker-Centric Mode

Privileged participants such as a primary speaker, host and presenter have their videos fixed, not affected by video

switching.

A host/presenter can move privileged participants videos by dragging-and-drop.

Note) In case that a host/presenter moves privileged participants to current speaker position. Their fixed video position

changes as other participants speak. Therefore care needs to be taken not to move any participant video including

privileged ones to current speaker position. You can find a message when doing that.

In case that number of participants exceeds maximum number of videos, extra participants cannot attend the

conference with videos. Once they start to speak, however, they replace one of existing video participants who speaks

least with their videos.

Note) This rule is also applied when video switching is deactivated.

In case that Video Switching is deactivated

Clicking on the deactivation button on other control buttons bar, video switching does not work any more. Following

rules are applied.

Participants videos do not move to speakers position even though they speak.

A host/presenter can move participants video by dragging-and-dropping.

Who-is-speaking Indication

Instead of video switching, yellow line around a speaking participants video flickers for other participants to easily

recognize whos speaking.

Note) It does not work when Who-is-speaking indication option in Environment Setting->General is not selected.


TOMMS User Guide 32

Primary Speaker

Primary speakers are designated when creating a conference. They are influential to the conference and so their videos

needed to be focused during the conference. Primary speaker videos are placed in fixed positions, not to be affected by

video switching.

Note) A host and presenter are basically granted primary speaker privilege.

Participants can get or lose primary speaker privilege by a host/presenters control. Click on video icon next to

participant name and participant video control bar shows up. A host/presenter can set on/off the privilege by clicking

on the primary speaker button. Click on set-on button to set on primary speaker privilege and set-off button

to set it off for selected participant.

Note) A host and presenter do not lose primary speaker privilege in any case.

Primary speakers have the star mark on top left corner of their videos.


TOMMS User Guide 33

Document Conference Mode

Starting to share the content or clicking on Document Conference Mode Switching button , conference screen is

switched into document conference mode. Participants videos move to A/V Monitor Window. Clicking on Video

Conference Mode Switching button in A/V Monitor Window, conference screen is switched into Video Conference

Mode and participants videos move back to the video/content display area.

Note) Conference Mode can be switched using the buttons on the Main Tool Bar.


TOMMS User Guide 34

A/V Monitor Window

Participants including a host/presenter can adjust the volume level of their speaker and microphones. They also monitor

their videos.

My Video On/Off button

Participants can turn on/off their own audio/video.

Video Conference Mode Switching button

Clicking on the button, Document Conference Mode is switched into Video Conference Mode.

Speaker/Microphone Volume Bar

To adjust volume level, drag and drop the volume bar using mouse.

My Local Video

This video is played directlry from my PC camera, not via a server. Participants can monitor their videos before

sending to other participants.

Video On/Off Lock button

Only a host/presenter can use it. Once the button is locked by clicking on it, other participants can not turn

on/off their videos. A host/presenter clicks on the button again and it changes to unlocked state .

Conference Client Program Participant Control

TOMMS User Guide 35

Participant Control A host/presenter can take control on other participants in the participant list window.

Note) Participant Video Control Bar is available for a host/presenter only.

Participant List Window

Participant Icon State Description

Host

Presenter

General Participant

Participant Control Conference Client Program

TOMMS User Guide 36

Video/Voice turned-on (Video/Voice turned-on)

Video/Voice turned-off (Video/Voice turned-off)

Primary speaker set-on (Video/Voice turned-on)

Primary speaker set-off (Video/Voice turned-on)

Microphone activated (Clicking on it, muted,)

Microphone muted (Clicking on it, unmuted.)

Participant Control Menu

Right-click on a participant name in the participant list window and a control menu pops ups. Select a menu item to perform

a task. Following image shows that concerned participant (David Chang) is a primary speaker. A host/presenter can set off

his primary speaker privilege by unchecking the menu item.

Note) Participant control can be done in the participant video window as well.

Right-click on the participant video to control then the same pop-up

menu appears.

Conference Client Program Participant Control

TOMMS User Guide 37

Turn on/off video/audio

To turn on/off participant video/audio, participant video control bar is mostly used. Another way to turn on/off participants

video/audio is to use the participant control menu. Click on Turn on/off Video/Audio in the menu and following

video/audio transmission window shows up. Select video quality options and click on [Ok] button.

Mute microphone

A host/presenter can mute selected participants microphone.

Private Chat

Participants can text-chat privately with selected participants.

Expel participants

A host/presenter can expel participants from the conference.

Participants Information

A host/presenter can view participant information like ID/name, IP address, privilege status, video quality and real-time

client devices(PC and mobile) resource status by selecting Participant Information from participant control menu. They

also can adjust other participants microphone and speaker volume and change video/audio devices being used in case that

she/he has more than 2 video/audio devices available. To make the change effective, participants video should be reset

(turned off and on).

Participant Control Conference Client Program

TOMMS User Guide 38

Adjust Microphone and Speaker Volume

In order to adjust mic./speaker volume, drag volume bar left /right using mouse otherwise use left/right arrow keys( )

on the keyboard.

Mic. Default Setup

In case that mixer(stereo mix) is selected instead of microphone for recording device(microphone), it might cause severe

noise. If recording device is set to mixer, [Mic. Default Setup] button is active. Please be sure to click on the button so that

recording device can be set to microphone.

Resource

Host/presenter can monitor the resource status of participants device such as CPU an memory in real time.

Participant Network Monitor

Host/presenter can monitor selected participants network status. For more information, please refer to administrators

guide.

Conference Client Program Content Share

TOMMS User Guide 39

Content Share A host/presenter can upload contents into the content list window and share documents, images, whiteboards, web pages,

external video, streaming medias and polls with other participants. When a host/presenter double-clicks on a content item

from the content list, the content is displayed on the video/content display area and shared with other participants.

Document/Image/Video

A host/presenter can upload and share file contents using the content tool bar. Windows printable documents like MS

Office, PDF, image and all other types are converted into image file(PNG format) to share. In addition to the document

files, multi-media files like MP3, MPEG, WMV, FLV(Flash video) can be uploaded and shared on the video/content

display.

Click on from the content tool bar and the file open window appears. Select a file and click on [Open] button.

Note) In case of document or image contents, resolution can be selected before upload as follows. As resolution gets

higher, shared contents quality gets higher whilst network traffic is increased and document navigation is slower.

Low(resolution): 100 DPI (Dot Per Inch)

Medium: 150

High: 300

Content Share Conference Client Program

TOMMS User Guide 40

Contents are uploaded to the content list window when the conversion is completed. Double-click on the content

item to share and it shows up on the video/content display of other participants.

Video/Content Display Tool Bar (for document & Image only)

Video/content display tool bar consists of content title/page, drawing tool bar, annotation tool menu button,

document navigation buttons and zoom list box.


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Participants with annotation privilege can select a tool from the drawing tool bar and draw on shared content.

Click on annotation menu button and annotation menu shows up. For more

information on annotation, please refer to Menu Bar -> Annotation in this user

guide.

Zoom List Box

Participants can zoom a document or image on their content display by selecting an option from the menu. When a

host/presenter changes the zoom, however, their zoom size is all synchronized to a host/presenters size.

Fit in display

A document or image is displayed fitting in the video/content display.

Fit to width

A document or image is displayed fitting to the width of the video/content display.

Fit to height

A document or image is displayed fitting to the height of the video/content display.

200/100/75/50% Zoom

Select zoom ratio.

Custom zoom

To make best fit, enter percent value from 30 to 200 into the zoom list box and press .


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Screen Capture

A host/presenter can capture her/his computer screen and share with other participants. Click on button and a

selection box appears on the desktop screen. Screen can be captured fully or partially. To capture the screen partially, click

on button and drag-and-drop the capture box using the mouse to the desired area. To capture the entire

computer screen, click on and full screen-captured image is uploaded to the content list window for share.

To cancel the screen capture, click on button.

: Selected area is captured.

: Full PC screen captured.

Whiteboard

Click on button and a whiteboard is uploaded to the video/content list for share. Participants with annotation

privilege can draw using a mouse(pen-mouse is preferred) on the whiteboard. Whiteboards can be added as many as desired

into the content list.

Poll

A host/presenter can make surveys for participants during the conference. The poll can be made as many as wanted and

added into the content list window.

1. Click on button and following form appears. Fill in the form with a question and possible answers. Anonym

prevents participant names from appearing in the poll result. Multiple selection allows participants to select multiple

answers. Click on [Create] button to add the poll into the content list.


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2. A host/presenter double-clicks the poll item from the content list to show the poll to other participants in the

video/content display. Then each participant clicks on the icon next to the desired answer and then [Response]

button. The icon changes to when participants click on it to select the answer.

Participant Poll Screen

3. Response result from participants is shown at percentage on the left side of each answer.

A Host/Presenter Poll Screen


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4. To do the same poll again, click on [Retry] button. Then the previous result on the poll screen is all erased. All

participants can select answers and click on [Response] button to reply.

5. A host/presenter can view the poll result in more detail. Click on [View Detail] and see the poll detail like Who select

What and response time by participants. If some participants response later than opening the result detail window,

their responses are not included in the result detail. Please click on [Refresh] button to update the result.

Note) When clicking on [Save to File] button, a host/presenter can save the result to a file (csv format) which may be

read in Microsoft Excel.

6. To close the poll screen, click on [End] button.


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Web Page

1. Click on and type a web page address(URL) into the URL field. Click on [Preview] button and a web page is

displayed for confirmation. Click on [Register] button to add it into the content list. To close the window, click on

[Close] button.

2. Double-click on the web page from the content list and it is displayed in thevideo/ content display for share.

Web page navigation(back and forward) buttons Web page refresh button


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Delete Content

To delete the content, select content folder or content item from the content list and click on button.

Close Content

To close and stop shareing the content on the content display, click on button and the content disappears from the

video/content display of all participants.

More Content Control Functions

Right-click on the content list window and a content control pop-up menu appears. You can find some useful control

functions among the menu items.

Preview

Participants can view contents ahead of host/presenters share or past contents regardless of currently-shared content. The

preview content is shown in the preview window. In order to open the content in preview window, general participants

double-click on the content item while a host and presenter right-click on the content item and then select preview from

the popup menu.

Note) Any participants can draw freely on the content of preview window.


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Preview Functions

[Previous] [Next]

Move content backward and forward.

Document Zoom [Fit in Display]

Click on button next to the list box and zoom list is unfolded. Select appropriate zoom level for contents.

[Share]

The content in preview window is displayed on the video/content display and shared with other participants.

Note) A host/presenter only can share the content from preview window.

[Save]

Preview content can be saved as an image file including annotation.

[Print]

Preview content is printed.

[Delete my drawings]

Drawings on the preview content are erased.

[Close]

Preview window is closed.


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Drawing Tools

Right-click on preview window and drawing tools menu pops up. Any participants can select a tool and draw

themselves.

Options for Save and Print

When saving or printing preview content, following options can be used.

Current content

Currently-viewed content is saved to PC or printed.

All content

All contents in the concerned folder are saved to PC or printed.

Include drawings

All drawings are printed along with the content.

Include my drawings

My drawings are only saved or printed.


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Rotate Content Right/Left

Due to printer setup, occasionally documents are converted into rotated images. In that case, a host/presenter can rotate the

document image left or right to correct orientation. To rotate documents correctly, right-click on the content folder or

content item and select Rotate Right or Rotate Left. Document contents in the content list window will be reloaded.

Rotated Document Image left

Correctly-rotated Document Image


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Conference Client Program Rich Content Share

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Rich Content Share Rich content includes computer screen, application program, HD live video, multimedia and external video like DVD

and provide rich experience to participants, compared to simple text image. Rich content consumes more bandwidth

than text image contents when they are shared across the network. Rich content share can be conducted from the main

tool bar.

App(Application) Share

A host/presenter can share application programs running on your computer with other participants. She/he can perform

document collaboration with other participants while exchanging the control. Click on to start application

screen share.

Host/Presenter Screen

The screen consists of shared application, control panel and application share control bar.

Participant Screen

Control panel is on the left side and the shared screen of host/presenter is on the right side.

Rich Content Share Conference Client Program

TOMMS User Guide 52

Note) Due to the difference of computer screen resolution between a host/presenter and general participants, participants

shared view do not fit in their program screen. In this case, select View->Fit screen from the menu bar and shared screen

of a host/presenter will fit in participants computer screen.


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Application Share Control Bar

Please note [Draw] button is disabled in application share control bar while enabled in desktop share control bar.

Note) To use Draw function to annotate on shared screen, please use desktop share.

To stop share, click on [Stop Share] button.

Click on [Control] button from the application share control bar and pop-up window appears. Select a participant to

transfer the control and click on [Transfer Control] button. To take back the control, click on [Take Control] button.

Control Time Limit

This control function limits the time for which a participant owns the transferred control. Click on time selection list and


TOMMS User Guide 54

select the time to use application control. Once the time limit is set and the control is transferred, remaining time countdown

gets started and displayed. Once the control time reaches the limit, the control automatically returns to a host/presenter,

Note) General participants can share their application screen with other participants once they are granted a host/presenter

privilege.

Desktop Share

A host/presenter can share your computer desktop screen with other participants. Click on button from

the main tool bar.

Host/Presenter Screen

A host/presenter has full desktop screen view without particpant video window while particpants screen includes video

window as well as host/presenters desktop screen.


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Participant Screen

The screen is just same as in application screen share.

Note) Just same as in app share, select View->Fit screen from the menu bar, in case that participants screen do not fit in

their computer screen.


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Desktop Share Control Bar

Click on [Draw] button in desktop share control bar and a pen appears on the shared screen while desktop share

control bar disappears. A host/presenter can draw/annotate on the screen.

Control

Just like application share, a host/presenter can transfer the control so that other participants can remotely control a

host/presenters computer.

To stop sharing and go back to previouse screen, click on [Stop Share] button.

Drawing Tool menu

Right-click on shared screen and drawing menu appears. Select Stop Drawing from the menu and drawing tool menu

disappears and desktop share control bat appears again. Please refer to Annotation in Menu bar for more information.


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Streaming(Video/Audio) File Transmission

A host/presenter can share video/audio files such as media files including WMV, MPEG, FLA, MP3 and other video/audio

files in real-time with participants.

1. Select Tool->Share->Transmit Streaming Video/Audio in the Menu bar.

2. Select a file and click on [Open] button from file open window and media file starts to be played on the video/content

display and shared.


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3. Content Display Tool Bar

When streaming media starts to be played, Contents Display Tool Bar shows up at the bottom of the video/content

display. A host/presenter can adjust volume, pause, replay, move and stop video/audio and also see elapsed time.

Mute/Unmute Button

Click on the button and the speaker is muted. Click again and the speaker is unmuted.

Volume Adjustment Bar

Participants can adjust their speaker volume level by moving the volume bar left or right with mouse.

Audio Volume Sync. Button

When a host/presenter clicks on the button after adjusting the speaker volume, all participants will have the same

volume level as a host/presenter does.

Clicking on the button, the volume on all participants is synchronized to same level.

Progress Bar

All participants including a host/presenter can see video/audio progress and a host/presenter also can move back

and forth the video.

Elasped Time

It shows elapsed time.

Control Button

Replay

Pause

Stop Replay

Video Expand/Shrink Button

Note) On participant side, Mute/Unmute buttons, Volume adjustment bar, Stop replay button and Video expand/shrink


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button only appear.

External Video/Audio Transmission

Video/audio captured from external device can be transmitted and shared on the content display. This function is normally

used to share external video contents such as high quality video(HD), DVD, document camera, electron microscope and

etc.. Select Tool->Share->Transmit External Video/Audio in the Menu bar.

Audio Transmission

To transmit audio with the video, select Yes.

Video Quality

Select one from CIF (352*288 pixel), VGA(640*480), HD720 (1280*720) and HD1080(1920*1080, Full HD).

Note) To transmit full HD video, PCs CPU power must be Intel i7 or higher.

Frame is FPS(Frames Per Second). Select from 1 to 30 FPS, moving back and forth the sliding bar.

Note) Please refer to Transmit External Video/Audio of Environment Setup in this user guide to configure the capture


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board, high quality camera and other external devices including other parameters.

Content Display Tools Bar(External Video)

Speaker Mute Button

Click on the button and the speaker is muted. Click again and the speaker is unmuted.

Volume Bar

Participants can adjust their speaker volume level by moving the volume bar left or right with a mouse.

Move the volume bar back and forth to adjust speaker volume level on local side.

Volume Sync. Button

When a host/presenter clicks on the button after adjusting the speaker volume, all participants will have the same

volume level as a host/presenter does. Participants may adjust their volume level as they want without affecting others.

Video Expand/Shrink Button

Click on button and the video expands to the content display size. Click on button and the video shrinks

back to the original size.

Note) Please refer to Transmit External Video/Audio of Environment Setup in this user guide to set up the capture

board, high quality camera and other external devices.

Conference Client Program Chat

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Chat Type messages in the input box of chat window and press key. Chat message is displayed in chat window.

Public Chat

Public chat allows to share messages with all participants connected to conference room. When you send messages, all

participants can see them in the message box. This is default.

Private Chat

Private chat message is only visible to a designated participant. An asterisk(*) is followed by the participant name to

distinguish from public chat messages. There are two way to do private one-to-one chat.

From participant list

In participant list window, right-click on a participant whom you want to chat and select Private chat from the popup

menu. Chat window pops up to start.

The other way is to click on the list box of chat window and select a participant for private chat.

Chat Menu

Right-click on the chat window and pop-up menu appears.

Chat Conference Client Program

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Allow

A host/presenter can allow or disallow chat for participants by clicking on the menu item. When Allow menu is not

checked. Only a host can chat while other participants including a presenter are not allowed to chat.

Save Chat Log

All participants can save chat log to a file in their computer.

Delete Chat Log

All participant can delete messages displayed their own chat window, while others message boxes stay not deleted.

Anonymous chat

Name is not visible during public chat.

Copy

Participants can copy chat messages and paste into other applications.

Chat Alarm

When the chat window stays closed, participants are not able to notice that chat messages are received. In that case, you

can check Chat Message option in Alarm/Sound of Environment Setup so that alarm sound can play when messages

come in.

Conference Client Program Menu Bar

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Menu Bar All conference functions can be performed in Menu Bar.

File

Open

A host/presenter can open and upload a file/image/video file to share from PC.

1. Select Open and open window appears.

2. Select a file and click on [Open] button. The file is uploaded to content list window and double-click on the content

item to share with participants.

Print

Any participants can print the content being shared on the video/content display.

Menu Bar Conference Client Program

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File Transfer

A host/presenter can transfer a file to all or selected participants during the conference.

1. Select a file and click on [Open] button.

2. Select a participant and click on [Send] button.


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3. To add more participants to receive the file, select additional participant and click on [Add User] button.

4. Receiving participants click on [Yes] button to accept the receipt of file.

5. File transfer has been completed.

6. Received Files folder is open to participants screen when file receipt is completed.


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View Received Files

Participants can open Received File folder to read the file.

Save Chat Log

Chat messages in the chat window is saved as a Rich Text Format (RTF) file. Select the desired folder and click on [Save]

button.

Start/Stop Recording

A host/presenter/participant with recording privilege can record the conference and save the recording file into their

computer.

1. Click on Start Recording and following pop-up window appears. Select a folder to save recording file and change

file name if necessary. Click on [Save] button and recording gets started. Recording file format is mpeg.


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2. When recording is finished, select Stop Recording from the file menu.

Note) Recording file replay view is as follow.

Exit

When a host/presenter exits the conference, the conference ends and all the other participants are disconnected from the

conference. General participants can exit without affecting the conference. When a host/presenter exits the conference,

following message window appears. If she/he check Conference room will be removed when checked, the conference


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will be removed from the conference list.

Note) Popup window for conference ending may not show up, depending on system installation option.

View

View provides screen view-related functions and some utilities like thumbnail view, event and network monitoring.

Full Screen

Press key or select Full Screen from the menu to change conference screen to full screen mode. In full screen, the

screen returns to main screen by pressing or F11 key. When clicking on Control Panel button on the left side of full

screen, the control panel appears. Clicking on it again, control panel will disappear.

Always on Top

In case that other application programs like messenger and email run on your PC, sometimes popup window appears

unintentionally on the conference screen. If participants including a host/presenter want to avoid this situation, select this.

Conference program will be always on top of the PC screen.


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Fit screen

Due to the difference of computer screen resolution between a host/presenter and general participants, participants shared

view do not fit in their program screen. In this case, select View->Fit screen from the menu bar and shared screen of a

host/presenter will fit in participants computer screen.

Please refer to App Share->Participant Screen for more information.

Thumbnail

Thumbnail window is used to show documents in the content list in thumbnail images, allowing participants including a

host/presenter to easily recognize the documents which are not shared on the content display.

Select Thumbnail from View menu and Thumbnail window opens.

Event Log

System event messages such as participants connection, privilege transfer, system error and other information are recorded

and viewed. Right-click on the window and a menu appears to save/delete/copy log.


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Network Monitor

It shows the number of send/receive packets and data transfer status every 5 seconds. Please refer to Administrator Guide

for more information.

Conference Mode

It switched conference screen between video and document conference modes.

Annotation

A host/presenter can make annotations on shared documents, images or whiteboards. All participants can view the same

annotations on their screens in real-time when you starts annotating. Other participants may also annotate shared contents

when they get the annotation privilege by requesting a host/presenter to allow. Annotation menu can also be accessed at

the bottom of the video/content display.

Note) Erase All can be performed by a host/presenter only.


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Drawing Tools

Participants with drawing privilege can select the tool from the menu or tool bar at the bottom of the video/content display.

Pointer : Indicate specific location on the content.

Freehand Line : Draw freehand line or curve as mouse is moved.

Line : Draw straight line.

Arrow : Draw straight line with arrow at one end.

Rectangle : Draw rectangle filled with outlined color.

Oval : Draw oval filled with outlined color.

Erase Partially : Erase annotations in selected area.

Text

Select the text area using mouse drag-and-drop and type text.

Thickness

Select the line thickness of drawing tools.

Color

Select the color of drawing tools.


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Name Tag

You can see the name tag on each annotation when selecting this menu option. It helps participants recognize who annotate

where.

Semi-transparent

Annotations becomes semi-transparent so that underlying contents can be seen.

Fill Color

Selecting this option, you can draw rectangle and oval filled with color.

Erase All

You can erase all annotations/drawings on the content. It is only allowed for a host/presenter while other participants can

erase annotation partially.

Tools

Tools menu provides functions with regard to participants and content share as well as participant invitation, device test

and environment setup.

Participant

Turn On/Off My Video

Participants can turn on or off their video/audio themselves.


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Allow Video

A host/presenter can allow participants to turn on their videos themselves by clicking on the menu item. To disallow

them to turn on or off their video/audio, click on the menu again and the menu item is unchecked.

Allow Chat

A host/presenter can allow/disallow participants to use chatting. When this menu item is unchecked, input box of

participants chat window is disabled and the host/presenter are only allowed to chat.

Mute All Microphone

A host/presenter can mute/unmute participants microphones. The icon of menu item is changed to mute state.

Request

Participants can ask a host/presenter for conference privileges.

When Allow is checked, participants are allowed to ask for privileges such as video/audio turn-on, host,

presenter and annotation.

Clicking on View pops up request list window. Requests from participants are listed in the window and

participants are granted the privilege when a host accepts the request by selecting a participants request and

clicking on [Accept] button. To delete requests, select a request and click on [Delete] button. Click on [Close]

button and the window is closed.


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Share

For more information, please refer to Content Share Rich Content

Share in this user guide.

Note) Right-clicking in the content list window, menu for sharing content

shows up.

Invite

There may be two invitation cases during conference session. For users who join the session using TOMMS client on PC,

a host/presenter need to send an invitation message using something like messenger program. And when users use other

types of video conferencing tools such as standard hardware CODEC and softphone, a host/presenter can invite them via

outbound call.

Invite via messenger/email


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1. Search users to invite by ID or name in search window and they are included in search result window.

2. Click on add button at the right end of users and the user will move to selected user window.

3. To send the invitation message with conference information to selected user, click on button at the

bottom-right of selected user window.

4. To remove a user from selected window, click on remove button at the right end of users.

Outbound Call

For detailed information, please refer to Outbound Call in this user guide.

Device Test

General Device

It is the test on participants web camera and headset(or speaker phone) and the test is just same as Device Test in

this manual.

External Device

It is the video/audio device connected via capture board(Analog/Digital Converter) to play high-quality video .

Outbound Call

Clicking on Outbound Call in Menu Bar->Tools->Invite, a dial panel appears. A host can make dial-up call to not only

various phones including wired and mobile phones but also video conferencing hardware.

Dial Panel

Clicking on Outbound Call in the participant menu, a dial panel appears. A host can make dial-up call to not only

various phones including wired and mobile phones but also video conferencing hardware.


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How to make a call to wired/mobile phone and video conferencing hardware.

1. Backspace button

Click on the button to remove the number from the back. It is same as backspace key on the computer

keypad.

2. Click on connection buttons after entering the numbers.

Click on the button for voice call.

Click on the button for video call.

3. When the connection is made, participant device name via outbound call is added into the participant list.

4. Outbound call is disconnected when call receiver hangs up the call. If a host wants to disconnect the call, click

on end call button on the participant list window. Click on dial panel button and dial panel shows up

for another call..


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How to make a call using phone book

A host can search user numbers using search window or retrieve contact list to make a call.

1. Click on phone book icon and phone book appears next to the dial panel.

2. Enter user name into search window and users connection numbers are displayed if the user is registered.

3. Click on the number(SIP User name) to call and the user name and number are displayed on the display pad.

4. To make a call to the selected users number, click on the connection icon for voice call or video call .

5. You can make a call using the numbers from the call history as well. Click on History tab and call history is

displayed. Double-click on call name as you want to call and the number appears on the display pad. To make a

call, click on the connection icon or .

Right-click on a contact in the history tab, a popup menu appears to make a voice/video call or delete call history.


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Environment Setup

Participants including a host/presenter can not only select the video/audio device and quality but also set the parameters

for conference environment. The setting is only applied to their local TOMMS client programs.

Participant Video/Audio

Participants can select video/audio devices and set audio options.

Video Device


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Participants who use more than two video/audio devices can select or change them. Select the video device to transmit

the participants video. Normally web camera is used for participants.

Audio Device

Select the audio device like PC sound card to transmit participant voice.

Noise Cancellation

From time to time ambient or electrically incurred noises are encountered during the conference, hindering effective

communication. This option removes such noises.

AGC(Automatic Gain Control)

When this option is selected, microphone input is automatically adjusted to regulated volume level. Especially it is

effective in case that the output of audio device is low.

AEC(Acoustic Echo Cancellation)

Echoes occur when other participants audio from your speakers is being picked up by your microphone and

retransmitted to other participants. AEC cancels the echo between microphone and speakers. It is useful when

participants use laptop computer without using headset.

Transmit external video/adio

External video/audio devices such as HD camera/DVD player can be used to transmit video/audio contents to participants.

Video Device


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Select a capture board from which high quality video like HD/SD and DVD is transmitted. The video is displayed and

shared in the content display.

Frame

Set FPS (Frames Per Second) for video. The more FPS participants set, the smoother video they will get while the

more data traffic is generated.

Bit rate

Set bit rate to adjust the data traffic and video quality.

Audio Device

Select audio device to transmit audio along with the video.

For Noise cancellation and AGC, please refer to Participant Video/Audio as described above.

Transmit streaming video/audio

When transmitting video/audio from PC files, set Frame(FPS) and Bit Rate. Depending on the values set, video quality

differs. The more values are set, the better video quality is guaranteed. Please check on the option, Multimedia file if

you want the video to be played repeatedly.


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Screen Share

Set FPS and Bit Rate for sharing Desktop and Application screen with participants. The more values are set, the better

quality of screen is shared.


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General

Dual Monitor

Some participants may want to use two monitors for a conference. In case of using a beam projector and a PDP/LCD

monitor, for example, content can be displayed and shared on the beam projector and participants videos on large

monitor, respectively.

Display Status Bar

Selecting the option, the status bar is seen at the bottom of the content display. It shows real-time send/receive data

traffic and remaining conference time.

Display Participant Name

Selecting this option, name tag is seen on each participants video.


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Display Speaker

When this option is selected, yellow-line is flashing around the video box of currently-speaking participant. It would

help participants recognize who is speaking.

Save Chat/Logs

When this option is checked, chat messages are automatically saved in a file. File location is \HaedenBridge

\TW\LogFiles.

Use of Multicast

Multicast is sensitive to packet loss. When wireless network which normally loses more packets than wired one is

used, this option is recommended. For more information on multicast, please refer to separate technical documents.

Alarm/Sound

When each option is selected, alarm sound is played in following events;

New Participant

A participant joins the conference.

Chat Message

Chat message is received in the state that chat window is closed.

Ending Time

Alarm sound is played at 5 minutes before and 1 minute before conference ending time.

Conference Privileges Conference Client Program

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Recording Availability

When participants including a host/presenter have a recording privilege join the conference room, pop-up window

appears, asking whether or not they start recording.

Conference Privileges There are three main privileges such as host, presenter and annotation. A host takes all the privileges, controlling the

conference, participants and privileges including contents share and annotation. Basically a conference creator becomes a

conference host and also host privilege can be transferred to other participants and taken back by a host. When Host on

request, one of the conference options is selected, any participants can take host/presenter privilege during the conference.

If it is not selected, however, a host and presenter privileges are owned exclusively by hosts unless they are not transferred

to other participants. There may be one or more hosts in a conference session. Annotation privilege can be granted to one

or more participants and taken back by a host or presenter.

Host

A host can take all of conference control functions as listed below and also promote a participant to host or presenter.

Control the participants engagement level such as video/audio, annotation and chat.

Change video layout and options.

Upload, delete and share contents.

Promote participants to a host or presenter, and grant annotation and recording privileges to participants.

Assign participants as primary speaker.

Accept privilege request from participants.

Expel participants.

Share applications and desktop screen.

Transmit and share high quality live video and multimedia files including video and audio.

Transfer files to participants.

Erase annotations on the content.

Mute all participants.

End conference and remove a conference from conference list.

Presenter

A participant with presenter privilege can upload, delete and share contents with other participants and also perform almost

same functions except inviting participants during conference session.

Annotation

Participants with annotation privilege can draw to make note or indication on shared contents including documents, images

and whiteboards.

Conference Client Program Conference Privileges

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Conference Privilege Transfer

When Host on request option is checked during conference creation, any participants can take host/ presenter on their

own by clicking on [Host] or [Presenter] button.

Following privilege status in the participants list window shows that David Chang and Richard Benson are taking host and

presenter privileges, respectively.

Promote to host/presenter

Host and presenter privileges can be transferred to other participants. Right-click on participants name whom you want to

promote to in the participant list window and a pop-up menu appears as below. Host privilege is transferred to the

participant when you click on Promote to Host and presenter privilege when clicking on Promote to Presenter. To take

back the privileges, click on [Host] or [Presenter] button in the participant list window.

Privilege Request

Participants can ask a host for privileges by clicking on [Request] button and selecting a privilege in the Tool menu as

shown below.

Conference Privileges Conference Client Program

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If Allow in [Request] menu is checked, participants are allowed to ask for privileges such as Video/Audio turn-on,

host, presenter and annotation.

Click on View from [Request] menu and request list window appears. Requests from participants are listed in the

window and participants can take the privilege when a host accepts the request by selecting a participants request and

clicking on [Accept] button. To delete requests, select a request and click on [Delete] button. Click on [Close] button

and the window is closed.

End of Document

TOMMS User GuideTable of ContentsTOMMS WebLogin ConnectionMain ScreenConference ListConference SearchDocument Upload

Conference InformationParticipantDocumentsDelete ConferenceModify ConferenceList

Create ConferenceGeneral InformationSecurityMax. number of videoConference OptionsOrganizing ParticipantsOther settings

AnnouncementMy Page

Getting ready for ConferenceUser Agent InstallationClient Program InstallationDevice Test

Conference Client ProgramMain ScreenMenu Bar (A)Main Tool Bar (B)A/V Monitor Window (C)Participant List Window (D)Content List Window (E)Chat Window (F)Control Panel (G)Video/Content Display (H)Status Bar (I)

Conference Process OverviewVideo and Document Conference ModeVideo Conference ModeVideo Layout/ControlVideo Layout ButtonsOther Control Buttons

Mixed Video SettingSet max. number of videosSet mixed video resolution

Video SwitchingIn case that Video Switching is activatedIn case that Video Switching is deactivatedPrimary Speaker

Document Conference ModeA/V Monitor Window

Participant ControlParticipant List WindowParticipant Icon State DescriptionParticipant Control MenuTurn on/off video/audioMute microphonePrivate ChatExpel participantsParticipants InformationAdjust Microphone and Speaker VolumeMic. Default SetupResource

TOMMS_User_Guide_English_v1.7.pdf

Documents

conference information

conference list

haeden bridge software

conference search

tomms web

document upload

tomms user guide version

general information