3
MINUTES OF THEFISCAL POLICY COMMITTEE OF
VISTA IRRIGATION DISTRICT
April23,20l8
A meeting of the Fiscal Policy Committee was held on Monday,
April 23,2018, at the offices ofthe District, l39l Engineer Street,
Vista, California.
1. CALL TO ORDER
Chair Dorey called the meeting to order at 9:30 a.m
2, ROLL CALL
Directors present: Chair Dorey and Director MacKenzie.
Staff present: Eldon Boone, General Manager; Brett Hodgkiss,
Assistant General Manager; DonSmith, Director of Water Resources;
Frank Wolinski, Operations and Field Services Manager;
RandyWhitmann, Director of Engineering; Farrokh Shahamiri, Finance
Associate; Marlene Kelleher, FinanceManager; and Lisa Soto, Board
Secretary.
APPROVAL OF'AGENDA
The agenda was approved as presented.
PUBLIC COMMENT TIME
There were no members of the public present.
DRAF'T F'ISCAL YEAR2Ol9 BUDGET
See staffreport attached hereto.
Assistant General Manager Brett Hodgkiss provided an overview of
the District's Fiscal Year (FY)2019 Budget. He noted that the
Revenue and Operating Budgets both reflect an increase of
approximatelyfour percent for FY 2019 and that the Capital Budget
is proposed to decrease by 16.2 percent whencompared to FY 2018; it
is projected that approximately $1.4 million will be contributed to
reserves. Headvised that, based on a 1O-year rolling average, the
District projects to receive I I percent less local waterin FY
2019; consequently, the District will purchase more water from the
San Diego County WaterAuthority; the Operating Budget reflects the
anticipated cost of additional water purchases.
Mr. Hodgkiss stated that, based on discussion which took place
at the recent meeting of the PublicAffairs Committee regarding the
possibility of making changes to the District's Scholarship
Contest, thebudget for Awards/Contributions on Page 13 had been
increased by $3,000.
Mr. Hodgkiss pointed out the continued downward trend in the
District's overall legal expenses.He noted a corection to the
description for legal expenses, stating that the second sentence
should bestricken, as it was no longer applicable. Under
"Consultants" on the same page, Mr. Hodgkiss stated thatthe first
item in the account group listing should be changed from "Master
Plan/Facilities Study" to "WaterSupply Planning Study". Mr.
Hodgkiss also reviewed changes to the Field Services Department
4.
5.
Fiscal Policy CommitteeMINUTES 412312018VISTA IRRIGATION
DISTRICT
Organizational Chart; the revisions were being made to correct
the omission of approved positions fromthe organizational chart.
The revisions are as follows: 1) add a Welder I position; 2) change
the title of oneConstruction Worker position to Welder Helper; and
3) add a Labor Trainee position (under the
FacilitiesSupervisor).
The Committee reviewed the Capital Budget. Chair Dorey requested
that the original purchase yearbe added to the description of
assets being replaced in future budget documents. The Committee
discussedthe proposed HB Reservoir Rehabilitation Project. Director
MacKenzie suggested adding a generaldescription of the location of
reservoirs in future documents.
Mr. Hodgkiss reviewed the capital request to purchase mini
hydraulic excavator (5-ton) to replacea much larger 24-ton
excavator. Mr. Boone commended staff for recommending eliminating
the aged largerexcavator in favor of this smaller, more versatile
piece of equipment. Operations and Field ServicesManager Frank
Wolinski stated staff has concluded that it would be more cost
effective to rent the largerexcavator when needed, rather than
keeping one as part of the District's inventory. The
Committeeconcurred with this assessment.
The Committee recommended that the Fiscal Year 2019 Budget, with
minor changes as noted, bepresented to the Board of Directors for
approval on May 2,2018.
6. COMMENTS BY COMMITTEE MEMBERS
None were presented.
COMMENTS BY GENERAL MANAGER
None were presented.
ADJOURI\MENT
There being no further business to come before theadjourned the
meeting.
Paul E. , Chair
ATTEST:
Lisa R.Board of DirectorsVISTA IRRIGATION DISTRICT
7
8.
r
at 10:35 a.m. Chair Dorey
Fiscal Policy CommitteeMINUTES 4/23/20182VISTA IRRIGATION
DISTRICT
FISCAL POLICY COMMITTEE
STAFF REPORT
Agenda Item: 5 Meeting Date: April 23, 2018 Prepared By: Marlene
Kelleher Reviewed By: Brett Hodgkiss Approved: Eldon Boone
SUBJECT: DRAFT FISCAL YEAR 2019 BUDGET RECOMMENDATION: Review
draft Fiscal Year 2019 Budget. FISCAL IMPACT: The draft Budget
projects revenues of $53,210,300, operating expenses of $45,832,700
and capital outlay of $5,958,000; revenues are projected to exceed
operating expenses and capital outlay resulting in a $1,419,600
being contributed to reserves. SUMMARY: The draft Budget projects
water sales of 16,500 acre feet; 14,207 acre feet of water is
projected to be purchased from the San Diego County Water Authority
and 3,393 acre feet of local water is projected to come from Lake
Henshaw. Local water production is budgeted based on a 10-year
rolling average. Revenue and Operating Budgets are projected to
increase by just over 4% primarily as a result of inflationary
adjustments made to water rates and charges as well as operating
expenses, including purchased water and infrastructure repair and
maintenance costs. The Capital Budget is projected to decrease by
16% to $5,958,000. Approximately 92% of the Capital Budget is
designated for the Mainline Replacement Program and other necessary
water-related and infrastructure improvement projects; the majority
of other Capital Budget items are construction equipment needed to
provide direct support to the Mainline Replacement Program.
DETAILED REPORT: See draft Fiscal Year 2019 Budget. ATTACHMENT:
Draft Budget – Fiscal Year 2019