2020 Board of Commission Officers: BILL GORDON, PRESIDENT | STU NELSON, VICE PRESIDENT | ROGER WRIGHT, SECRETARY General Manager: Scott Rhees Assistant General Manager: Holly Dohrman 1411 W. Clark Street, Pasco, WA 99301 FRANKLIN PUD COMMISSION MEETING PACKET FEBRUARY 11, 2020 REGULAR MEETING Mission Statement: To provide safe, reliable, and affordable cost-based power that benefits our customers.
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2020 Board of Commission Officers: BILL GORDON, PRESIDENT | STU NELSON, VICE PRESIDENT | ROGER WRIGHT, SECRETARY General Manager: Scott Rhees Assistant General Manager: Holly Dohrman 1411 W. Clark Street, Pasco, WA 99301
FRANKLIN PUD COMMISSION MEETING PACKET FEBRUARY 11, 2020 REGULAR MEETING
Mission Statement:
To provide safe, reliable, and affordable cost-based
power that benefits our customers.
Page 1 of 1
REGULAR COMMISSION MEETING AGENDA
Public Utility District No. 1 of Franklin County
February 11, 2020 | Tuesday | 1 P.M. 1411 W. Clark Street, Pasco, WA
1. Pledge of Allegiance 2. Public Comment 3. Employee Safety Minute – Merari Mendoza, Customer Service Representative 4. Commissioner Reports 5. Consent Agenda 6. Authorizing the General Manager, or his Designee to Execute a Contract for the Purchase of
Primary Underground Cable (Duane Sams)
7. Authorizing the General Manager or his Designee to Execute a Contract Amendment with Magnum Power, LLC, for Miscellaneous Dock Crew Projects (Duane Sams)
8. Approving an Administrative Change to the Rules and Regulations for Electric Service Updating Section 8 (1), Net Metering, as per the Revised Code of Washington 80.60.030(5). (Holly Dohrman)
9. Claims (Steve Ferraro)
10. Reports from Management-
a. General Manager’s Report b. Assistant General Manager’s Report c. Staff Reports
11. Executive Session, If Needed 12. Future Agenda Items
CONSENT AGENDA
Public Utility District No. 1 of Franklin County February 11, 2020 | Tuesday | 1 P.M.
Page 1 of 1
1) To approve the minutes of the January 28, 2020 Regular Commission Meeting.
2) To approve payment of expenditures for January 2020 amounting to $9,077,408.13 as audited
and certified by the auditing officer as required by RCW 42.24.080, and as reviewed/certified
by the General Manager as required by RCW 54.16.100, and expense reimbursement claims
certified as required by RCW 42.24.090 and as listed in the attached registers and made
available to the Commission for inspection prior to this action as follows:
Expenditure Type: Amount
Direct Deposit Payroll Umpqua Bank $ 711,793.80
Wire Transfers (Wires) 5,699,955.13
Automated and Refund Vouchers (Checks) 1,964,321.67
Direct Deposits (EFT) 701,741.83
Voids (404.30)
Total: $ 9,077,408.13
.
The Board of Commissioners of
Public Utility District No. 1 of Franklin County
MINUTES OF THE JANUARY 28, 2020 REGULAR COMMISSION MEETING
The Board of Commissioners of Public Utility District No. 1 of Franklin County held a regular meeting at 1411 West Clark St., Pasco, WA, on January 28, 2020 at 1:00 p.m. Those present from the District for all or part of the meeting were Commissioner Stu Nelson, Vice President; Commissioner Roger Wright, Secretary; Scott Rhees, General Manager; Holly Dohrman, Assistant General Manager; Duane Sams, Director of Engineering; Carrie Locke, Senior Manager, Human Resources; Travis Scott, Director of Operations; Brian Johnson, Director of Risk Mitigation; Steve Ferraro, Senior Manager, Safety and Labor Relations; Mike Gonzalez, Senior Manager, Public Affairs; Brian Iller, Outside General Counsel; and Rosario Viera, Supervisor of Executive Administration. Other staff present for all or part of the meeting were Dan Stephenson, Amy Valencia, Maurilio Lopez, Rob Richmond, Belen Diaz, and Greg Linden. There was no public present for all or part of the meeting. OPENING
Commissioner Nelson called the meeting to order at 1:00 p.m. and called on Mr. Gonzalez to lead the Pledge of Allegiance. Commissioner Nelson reported that Commissioner Bill Gordon was not able to attend the meeting today and was excused. Commissioner Nelson will preside over the meeting. EMPLOYEE SAFETY MINUTE
The Commission welcomed Mr. Stephenson and asked for an overall rating on the safety culture, and any concerns or suggestions to improve safety at the District. Mr. Stephenson rated the District’s safety culture a 7-8 out of 10. Mr. Stephenson noted that the Operations employees do a good job looking out for one another. He noted his appreciation to the Commission and management for their efforts to keep safety at the forefront. Mr. Stephenson reported that training on “situational awareness” would help, especially the field employees. The Commission thanked Mr. Stephenson for attending and providing the information. EMPLOYEE SERVICE AWARD
Ms. Viera reported that Mr. Whitlow was not able to attend the meeting. Commissioner Nelson proceeded to the next agenda item.
Minutes of the Franklin PUD January 28, 2020 Regular Commission Meeting Page 2 of 10
EMPLOYEE RECOGNITION Commissioner Nelson called on Mr. Rhees who noted that the energy services staff is doing a great job reaching out to customers to provide energy savings information. He reported that the District held three winter weatherization workshops in November of last year. He noted that the workshops were all after hours and that Mr. Lopez, and Ms. Valencia had done a great job in organizing the workshops. Mr. Rhees thanked them for their efforts, and the positive impact they are making for our customers. The Commission thanked Mr. Lopez and Ms. Valencia for their work in assisting our customers.
PUBLIC COMMENT
Commissioner Nelson noted there was no public in attendance. COMMISSIONER REPORTS
Commissioner Wright reported that:
He attended the public hearing on the Lower Snake River Dams on January 13. He expressed his disappointment with the BPA speaker and the lack of a clear message. Mr. Rhees noted that staff had relayed the feedback on Mr. Elliot Manzier as had been requested.
He attended the December NoaNet meeting and noted that NoaNet’s financials were reviewed. He reported that NoaNet is performing well financially.
Commissioner Nelson reported that:
He attended the January PPC monthly meeting. He noted that Cowlitz PUD has renewed their membership with PPC.
He attended the Energy Northwest monthly meeting in Olympia. He noted there was discussion on the possible acquisition of NoaNet, battery storage and other general information on Energy Northwest.
CONSENT AGENDA
The Commission reviewed the Consent Agenda. Commissioner Nelson moved and Commissioner Wright seconded to approve the Consent Agenda as follows:
1) To approve the minutes of the December 10, 2019 Regular Commission Meeting.
2) To approve payment of expenditures for December 2019 amounting to $6,953,164.02
as audited and certified by the auditing officer as required by RCW 42.24.080, and as
reviewed/certified by the General Manager as required by RCW 54.16.100, and
expense reimbursement claims certified as required by RCW 42.24.090 and as listed
in the attached registers and made available to the Commission for inspection prior to
this action as follows:
Minutes of the Franklin PUD January 28, 2020 Regular Commission Meeting Page 3 of 10
Expenditure Type: Amount
Direct Deposit Payroll Umpqua Bank $ 471,078.28
Wire Transfers (Wires) 4,639,366.96
Automated and Refund Vouchers (Checks) 1,135,522.93
Direct Deposits (EFT) 710,475.01
Voids (3,279.16)
Total: $ 6,953,164.02
3) To approve the write-offs as listed in the Write-Off report dated December 27, 2019 in the
amount of $5,555.93.
4) To declare final acceptance of the work completed as inspected by the District; to authorize
release of available retainage; and to approve final payment in the amount of $46,558.57 for
work completed by National Wood Treating Co. under Contract 9491, Pole Fire Retardant
Treatment.
The motion passed unanimously. AGENDA ITEM 8 AUTHORIZING THE GENERAL MANAGER OR HIS DESIGNEE TO EXECUTE A CONTRACT EXTENSION WITH AXFORD TURBINE CONSULTANTS LLC FOR CONSULTANT SERVICES RELATED TO THE SALE OF THE PASCO COMBUSTION TURBINE ASSETS. Mr. Scott introduced the agenda item and reviewed the background information as reported on the Agenda Item Summary included in the meeting packet. The Commission asked for an update on the prospective turbine sale. Mr. Rhees noted that contract changes caused a delay but the sale is still being pursued by all the parties. Discussion ensued. Staff recommended that the Commission authorize the General Manager or his designee to execute a one-year contract extension with Axford Turbine Consultants, LLC for consultant services related to the sale of the Pasco Combustion Turbine Assets. The proposed contract extension will run from February 2, 2020 to February 1, 2021. Commissioner Wright moved and Commissioner Nelson seconded to authorize the General Manager or his designee to execute a contract extension with Axford Turbine Consultants, LLC for consultant services related to the sale of the Pasco Combustion Turbine Assets. The motion passed unanimously. AGENDA ITEM 9
AUTHORIZING THE GENERAL MANAGER OR HIS DESIGNEE TO AWARD REQUEST FOR QUOTE NO. 97 FOR THE PURCHASE OF SINGLE PHASE PADMOUNT TRANSFORMERS. Mr. Sams introduced the agenda item and reviewed the background information as reported on
Minutes of the Franklin PUD January 28, 2020 Regular Commission Meeting Page 4 of 10
the Agenda Item Summary included in the meeting packet. He reported that the District requested quotes from the District’s vendor list to furnish a total of 70 single phase padmount transformers, ranging from 25 to 50 kVA, that will be added to inventory for use as needed for customer additions and capital projects. He noted that staff received and evaluated the following four (4) quotes: Hees-ERMCO $107,550 Anixter-GE 114,800 Wesco-PPI 118,220 Anixter-Eaton 120,000 Staff determined that Hees-ERMCO submitted the lowest responsive quote. He noted that in accordance with Policy 16, Purchasing Approval and Payment Authority, purchases over $100,000 need approval from the Commission prior to award. Staff recommended that the Commission authorize the General Manager or his designee to award Request for Quote No. 97 to Hees-ERMCO, the lowest responsive quote, for the purchase of single phase padmount transformers, in an amount not to exceed $107,550. Commissioner Wright moved and Commissioner Nelson seconded to authorize the General Manager or his designee to award Request for Quote No. 97 to Hees-ERMCO, the lowest responsive quote, for the purchase of single phase padmount transformers in an amount not to exceed $107,550. The motion passed unanimously. AGENDA ITEM 10 REPORTING ON CONTRACTS AWARDED DURING 2019 FROM THE DISTRICT’S SMALL WORKS ROSTER. Ms. Dohrman introduced the agenda item and reviewed the background information as reported on the Agenda Item Summary included in the meeting packet. She reported that District Administrative Policy 19, Small Works Roster, requires staff to annually provide a report of all the Small Works contracts awarded during the year to the Commission. She reviewed the contracts as listed on Attachment A of the Agenda Item, and noted that it also included Public Works contracts. She noted that no action was necessary on this item. Discussion ensued. Mr. Scott reported that staff is evaluating the tree trimming services as provided under the Small Works Roster. He noted that staff will explore if paying tree trimming services on an as needed basis is more efficient and economical than contracting out. He noted that the current contract extension will expire in July 2020 and staff will bring their recommendation prior to the contract expiration.
AGENDA ITEM 11 AUTHORIZING THE GENERAL MANAGER OR HIS DESIGNEE TO APPROVE USING THE WASHINGTON STATE DEPARTMENT OF ENTERPRISE SERVICES CONTRACT 00918, FOR 2020 MISCELLANEOUS FIBER DOCK CREW PROJECTS. Mr. Johnson introduced the agenda item and reviewed the background information as reported on the Agenda Item Summary included in the meeting packet. Mr. Johnson reported the
Minutes of the Franklin PUD January 28, 2020 Regular Commission Meeting Page 5 of 10
Washington State Department of Enterprise Services (DES) awarded competitively solicited Contract 00918 for cabling materials and services on October 31, 2018, and provides utilities with access to cabling vendors based off of location. At that time, the District had already executed Contract 9032 for Miscellaneous Fiber Dock Crew Projects to Paramount Communications, Inc. and subsequently approved an extension that will terminate on February 28, 2020. Mr. Johnson noted that staff evaluated the Washington State DES Contract 00918 and found that the construction units meet the District’s requirements for fiber dock crew projects and he noted that Interlocal Agreement 6198 between the District and Washington State DES allows the District to utilize Contract 00918. The 2020 Capital Budget includes $500,000 for miscellaneous fiber dock crew projects to be completed in 2020. In accordance with Policy 16, Purchasing Approval and Payment Authority, purchases over $100,000 require approval from the Commission prior to use. Staff reviewed their recommendation.
Commissioner Wright moved and Commissioner Nelson seconded to authorize the General Manager or his designee to approve using the Washington State DES Contract 00918 for 2020 Miscellaneous Fiber Dock Crew Projects in an amount not to exceed $500,000. The motion passed unanimously. AGENDA ITEM 12 APPROVING THE 2020 ORGANIZATION REPRESENTATION LIST.
Mr. Rhees introduced the agenda item and reviewed the background information as reported on the Agenda Item Summary included in the meeting packet. He noted that this is customarily done at the end of each year, but the Commission had opted to wait until the Senior Manager of Public Affairs position was filled. He noted that the position has been filled and the Organization Representation List, Attachment A of the Agenda Item, has been revised to reflect the designations to the organizations that the new Senior Manager of Public Affairs will represent the District in, and is as follows:
2020 Organization Representation List
Organization Delegate Alternate
American Public Power Association
Legislative & Resolutions Committee B. Gordon
Policy Makers Council (PMC) B. Gordon
Central Washington Public Utilities S. Rhees H. Dohrman
Central Washington Public Utilities Unified Insurance Program (UIP) C. Locke B. Johnson
Conservation and Renewable Energy Systems (CARES) H. Dohrman
Minutes of the Franklin PUD January 28, 2020 Regular Commission Meeting Page 6 of 10
Columbia-Snake River Irrigators (CSRIA) R. Sargent R. Wright
Energy Northwest (ENW)
Board of Directors B. Gordon S. Nelson
Participant’s Review Board (PRB) S. Nelson
Northwest Open Access Network (NoaNet)
Board Member R. Wright B. Hooper
Member Representative B. Hooper B. Johnson
Northwest Public Power Association (NWPPA)
Government Relations Committee M. Gonzalez
Pacific Northwest Waterways Association (PNWA) M. Gonzalez R. Wright
Public Power Council (PPC)
Executive Committee (Alternate) H. Dohrman
Tri-City Development Council (TRIDEC)
Board of Directors S. Rhees H. Dohrman
Washington Public Utility Districts Assoc. (WPUDA)
Board of Directors S. Nelson R. Wright
Managers Committee S. Rhees H. Dohrman
Government Relations/Communications Committee M. Gonzalez
Energy Committee H. Dohrman S. Nelson
Telecommunications Committee R. Wright B. Hooper
Staff reviewed their recommendation. Commissioner Wright moved and Commissioner Nelson seconded to approve the revised 2020 Organization Representation List as presented effective January 28, 2020. The motion passed unanimously. AGENDA ITEM 13 APPROVING CLOSURE OF THE DISTRICT’S 2018-19 OPERATING PLAN.
Mr. Rhees introduced the agenda item and reviewed the background information as reported on the Agenda Item Summary included in the meeting packet. He reported the 2018-19 Operating
Minutes of the Franklin PUD January 28, 2020 Regular Commission Meeting Page 7 of 10
Plan included 60 Tactics that were developed and successfully completed or are near completion. Mr. Rhees noted that formal updates on the progress were provided at the July 2018, January 2019, and July 2019 regular Commission meetings. He noted that a final review of the Plan’s uncompleted Tactics since the last update was done and summarized on Attachment A of the Agenda Item. He reported that in total staff successfully completed 54 of the 60 Tactics. He reported that the Tactics that were not completed will be incorporated into the 2020-21 Operating Plan. Staff reviewed their recommendation. The Commission asked how employees qualify for the Safety Recognition Program and staff provided the information. The Commission requested that they be notified when the safety training events occur so they may participate when available.
Commissioner Wright moved and Commissioner Nelson seconded to approve closure of the District’s 2018-19 Operating Plan. The motion passed unanimously. CLAIMS Mr. Johnson reported there were no new claims to report. GENERAL MANAGER’S REPORT: Mr. Rhees reported that:
The deployment of the Landis & Gyr Gridstream meters in the Connell area is going well. He noted that staff has been able to switch out the meters for Connell customers with minimal interruptions. He noted that the Commission authorized the installation of the Landis & Gyr Gridstream meters outside the City of Pasco area but issues have been brought forward where the installation of a Landis & Gyr Gridstream meter in other areas is a viable solution. He provided examples, such as hard to read meters, meters with obstructions, or meters in residences where it is unsafe to send a meter reader to read. Discussion ensued. Commissioner Wright noted that installation of Landis & Gyr Gridstream meters outside of the approved area should be done when safety needs dictate or when it is the most practical solution. Commissioner Nelson noted his agreement with Commissioner Wright. The Commission concurred on allowing staff to install Landis & Gyr Gridstream meters on a case by case basis, when safety needs dictate or when it is the most practical solution. Mr. Rhees noted staff will provide notification to the Commission when these cases occur.
For his audit, he noted that through policies in place the District allows for employee participation in civic and professional organizations, and community volunteering. He reported he reviewed the organizations that employees are participating or volunteering in and shared volunteerism of various employees at the District. He noted that this was important as it helps develop strong and supportive relationships with the community the District serves. Mr. Rhees noted that he has requested the Management Leadership Team to consider participating and volunteering in local community events/services.
He was asked to provide a current list of the organizations and other entities that are members of Northwest River Partners (NWRP). He noted that there are currently 21 public utilities in the northwest and 6 neighboring utilities that are members. Commissioner Nelson noted that he would like to be members of the NWRP again, and noted NWRP has
Minutes of the Franklin PUD January 28, 2020 Regular Commission Meeting Page 8 of 10
a good message regarding the value of hydro power. He asked for consideration to renew the membership with NWRP. Commissioner Wright noted his agreement with the progress NWRP is making but would like to postpone any action until Commissioner Gordon was present. Commissioner Nelson agreed, and the Commission requested staff bring this to the March meeting for further consideration.
ASSISTANT GENERAL MANAGER’S REPORT: Ms. Dohrman reported that:
The meeting packet included the November monthly budget status reports and she reviewed them. She noted that staff will provide a more in-depth review of the year-end financials at the February meeting.
For her audit, she reported that the Purchasing Policy requires pre-authorization for all purchases. She reviewed the purchasing card transactions done in December 2019 to ensure that employees are getting pre-authorization for purchases and that the supporting documentation was included. She noted that authorizations and supporting documents were in place. Discussion ensued on the purchasing process of the District.
STAFF REPORTS: Mr. Johnson reported that:
The meeting packet included the December 2019 monthly power report and Key Performance Indicators (KPIs) for his departments and he reviewed them.
For his audit, he reviewed the online banking access to ensure the appropriate employees were the only ones able to access the information.
Ms. Locke reported that:
The meeting packet included the Human Resources KPIs and she reviewed them.
The benefits through the Washington Paid Family and Medical Leave program have become available to non-represented employees effective January 1, 2020. She reported that represented employees will not be eligible until April 1, 2020 when the new Collective Bargaining Agreement goes into effect.
The Central Washington Public Utilities Unified Insurance Program is going to apply to the state to be self-insured using the Short Term Disability Plan that will be revised to meet minimum requirements by the state. She noted that once approved, the District and employees will not have to pay medical premiums to the state plan.
For her audit, she reported that in October of 2019, a service called Teladoc became available to employees and dependents. This service saves the plan and employees money and time by avoiding doctor visits. She noted that as of January 2020, 10 members have registered and there have been 2 medical consults.
Mr. Gonzalez reported that:
He was excited to join the District’s management team. He expressed his appreciation for the opportunity and shared some of his ideas on improving communication to District customers and employees. He briefly shared some of his relevant work experience.
Mr. Scott reported that:
The meeting packet included the KPIs for his departments and he reviewed them.
Minutes of the Franklin PUD January 28, 2020 Regular Commission Meeting Page 9 of 10
There was an outage caused by a car that hit a pole. He noted that the outage affected some schools and discussed how staff is working with school staff to improve communication and provide current outage information to them. He reported that line crews were able to restore service in 50 minutes and noted that the information provided by the outage management system had been very useful.
The mechanic shop continues to work on the implementation of the fleet management system.
The meter shop continues to install the Landis & Gyr Gridstream meters in the Connell area and are also working with the transformer shop to prepare for the Snake River outage scheduled for the beginning of February.
The tree trimmers completed the work in the Kahlotus area and are now working in the Connell area.
For his audit, he reviewed the substation relay contingency plan. Mr. Ferraro reported that:
He has been working on getting year-end projects closed. He noted that cabinets, countertops, and appliances for Operations building were purchased and are being installed. He noted that the fencing around the HVAC area has been installed for security at the Administration Building. The Commission inquired about the installation of the electric gate and Mr. Ferrero reported that installation is expected to be done in the spring due to the long lead time on the parts needed.
He continues to familiarize himself with staff. He noted that he visited with the meter readers and reminded them to be safe in the field, especially during inclement weather.
For his audit, he checked the Administration Building property in regards to various facility needs, such as drains, compressed gases, flammable materials, etc. He noted that this was also part of the Department of Revenue requirement.
Mr. Sams reported that:
The net metering year-end KPIs were included in the meeting packet and he reviewed them.
Staff has finalized the wireless pole attachment license agreement and through a presentation he provided an overview. He reported on the development process for the agreement, and showed diagrams of the proposed installations on distribution poles and street light poles. There was discussion and questions throughout the presentation. Mr. Sams noted that staff has received indication of small cell sites that will be requested in the District’s service territory but no official requests have been received. Mr. Iller reported that he will work with District staff to ensure the proper rates are in place.
For his audit, he verified that Emergency Work Orders outage database and SCADA logs matched for feeder breaker outages in 2019. He noted that both databases had identified 16 feeder breaker outages in 2019 and that no discrepancies were found.
Mr. Iller did not report. At 2:50 p.m., Commissioner Nelson called for a break to be followed immediately by an executive session for the purpose of reviewing the performance of a public employee as allowed per RCW 42.30.110 (g). He noted that executive session will begin at 2:55 p.m. and end at 3:05 p.m.
Minutes of the Franklin PUD January 28, 2020 Regular Commission Meeting Page 10 of 10
At 3:05 p.m., Commissioner Nelson called for an additional five minutes. At 3:10 p.m., Commissioner Nelson ended the executive session and reconvened the regular meeting. Ms. Locke reported that she will seek Commissioner Gordon’s independent performance assessment of the General Manager and she will bring any necessary information to the February 11, 2020 regular meeting for further discussion. MEETING ADJOURNED With no further business to come before the Commission, Commissioner Nelson adjourned the meeting at 3:11 p.m. The next regular meeting will be on February 11, 2020 and begin at 1:00 p.m. in the District’s Auditorium.
________________________________
William Gordon, President
________________________________ Stuart Nelson, Vice President
_________________________________ Roger Wright, Secretary
Item Amount
1 91,469.32
2 837.00
3 23,901.00
4 38,316.00
5 70,997.00
6 229,572.55
7 75,391.71
8 12,494.72
9 111,175.65
10 1,347.14
11 87,151.07
12 837.00
13 2,023.90
14 70,872.77
15 464,523.18
16 505,167.74
17 463,398.00
18 2,922,955.00
19 10,752.69
20 260,909.52
21 72,797.23
22 93,373.84
23 89,691.10
5,699,955.13
5,699,955.13
Bank Account: 3 - FPUD REVENUE ACCOUNT
Check / Pmt
FRANKLIN COUNTY PUD
Accounts Payable
Warrant Register - Wires
01/01/2020 To 01/31/2020
Tran Type Vendor Name Reference
991 01/02/2020 WIRE 113257 EFTPS FEDERAL INCOME TAX
Date Vendor
988 01/03/2020 WIRE 100285 WA STATE SUPPORT REGISTRY SUPPORT PAYMENT
995 01/09/2020 WIRE 112776 MORGAN STANLEY CAPITAL GROUP GAS SWAP
997 01/09/2020 WIRE 112793 CITIGROUP ENERGY INC GAS SWAP
996 01/10/2020 WIRE 100464 WA STATE DEPT OF RETIREMENT SYSTEMS PERS PLAN
992 01/15/2020 WIRE 112793 CITIGROUP ENERGY INC POWER SWAP
993 01/15/2020 WIRE 112902 EDF TRADING NORTH AMERICA POWER SWAP
994 01/15/2020 WIRE 112776 MORGAN STANLEY CAPITAL GROUP POWER SWAP
1002 01/15/2020 WIRE 112707 THE ENERGY AUTHORITY TEA SCHEDULING
1006 01/16/2020 WIRE 109978 WA STATE DEPT OF REVENUE FEBRUARY 2019 AMENDED EXCISE TAX
1011 01/16/2020 WIRE 113257 EFTPS FEDERAL INCOME TAX
1013 01/17/2020 WIRE 100285 WA STATE SUPPORT REGISTRY SUPPORT PAYMENT
1014 01/21/2020 WIRE 100464 WA STATE DEPT OF RETIREMENT SYSTEMS PERS PLAN
1015 01/22/2020 WIRE 100464 WA STATE DEPT OF RETIREMENT SYSTEMS PERS PLAN
1000 01/24/2020 WIRE 112715 POWEREX CORP DECEMBER FREDERICKSON
EFTPS FEDERAL INCOME TAX
1003 01/24/2020 WIRE 112706 FREDERICKSON POWER POWER
998 01/27/2020 WIRE 112689 BONNEVILLE POWER ADMINISTRATION TRANSMISSION BILL
999 01/27/2020 WIRE 112689 BONNEVILLE POWER ADMINISTRATION POWER BILL
1005 01/27/2020 WIRE 112717 PUGET SOUND ENERGY INC FREDERICKSON GAS
Total for Bank Account - 3 :
Grand Total :
1021 01/27/2020 WIRE 109978 WA STATE DEPT OF REVENUE DECEMBER 2019 EXCISE TAX
1017 01/28/2020 WIRE 100464 WA STATE DEPT OF RETIREMENT SYSTEMS PERS PLAN
1004 01/31/2020 WIRE 112709 LL&P WIND ENERGY INC WHITE CREEK WIND
1022 01/30/2020 WIRE 113257
01.31.20 February 11, 2020 Commission Meeting 1 of 1
12823 01/24/2020 DD 100273 TRIDEC DUES & MEMBERSHIP
02.05.20 February 11, 2020 Commission Meeting 3 of 3
Page 1 of 1
AGENDA ITEM 6
FRANKLIN PUD – AGENDA ITEM SUMMARY
Presenter: Duane Sams REPORT
Director of Engineering DISCUSSION
Date: Febuary 11, 2020 ACTION REQUIRED
1. OBJECTIVE:
Authorizing the General Manager or his Designee to Execute a Contract for the Purchase of Primary Underground Cable.
2. BACKGROUND: The District requested bids to furnish a total of 215,100 feet of primary underground cable. The District will add the underground cable to inventory for use as needed on the 12 kV distribution system for customer additions and capital projects. Staff received and evaluated one (1) bid: Wesco Distribution $670,833 Staff determined that the bid submitted by Wesco Distribution was a responsive bid, and within the District estimate. Staff recommends that the Commission authorize the General Manager or his designee to execute a contract with Wesco Distribution, the lowest responsive bidder, for the purchase of primary underground cable in an amount not to exceed $670,833.
3. SUGGESTED MOTION: I move to authorize the General Manager or his designee to execute a contract with Wesco Distribution, the lowest responsive bidder, for the purchase of primary underground cable in an amount not to exceed $670,833.
Page 1 of 1
AGENDA ITEM 7
FRANKLIN PUD – AGENDA ITEM SUMMARY
Presenter: Duane Sams REPORT
Director of Engineering DISCUSSION
Date: February 11, 2020 ACTION REQUIRED
1. OBJECTIVE:
Authorizing the General Manager or his Designee to Execute a Contract Amendment with Magnum Power, LLC for Miscellaneous Dock Crew Projects.
2. BACKGROUND: On February 12, 2019, the District entered into contract with Magnum Power, LLC to furnish labor and equipment required to complete various projects in the District’s Capital Budget. The term of the contract is for three years. As allowed by paragraph 15 of the contract, staff is seeking a contract amendment to include an increase of 3% for all unit pricing, with the exception of line items 153 and 154, which are fixed prices set by the District in the original call for bids. The amendment will authorize year two funding of $1,256,141 which includes the 3% increase of $34,739 for all unit pricing. Staff recommends that the Commission authorize the General Manager or his designee to execute a contract amendment for miscellaneous dock crew projects with Magnum Power, LLC, for year two funding in the amount not to exceed $1,256,141 which includes a 3% increase for unit pricing.
3. SUGGESTED MOTION: I move to authorize the General Manager or his designee to execute a contract amendment for miscellaneous dock crew projects with Magnum Power, LLC, for year two funding in the amount not to exceed $1,256,141 which includes a 3% increase for unit pricing.
Page 1 of 1
AGENDA ITEM 8
FRANKLIN PUD – AGENDA ITEM SUMMARY
Presenter: Holly Dohrman REPORT
Assistant General Manager DISCUSSION
Date: February 11, 2020 ACTION REQUIRED
1. OBJECTIVE:
Approving an Administrative Change to the Rules and Regulations for Electric Service Updating Section 8 (1), Net Metering, as Per the Revised Code of Washington 80.60.030(5).
2. BACKGROUND: The Rules and Regulations for Electric Service (Rules and Regulations) were last revised and adopted in November 2018, via Resolution 1309. The Rules and Regulations provide customers of the District information on the basis and conditions under which the District provides services, including net metering. The Revised Code of Washington (RCW) 80.60.030(5), was updated in 2019 with a new date for resetting “any remaining unused credits for kilowatt-hours accumulated during the previous year”. The new date is March 31st of each calendar year and was previously April 30th of each year. Resolution 1309 authorizes administrative changes to the Rules and Regulations to keep the document current with District Policy and practice. Staff will update the Rules and Regulations, Section 8 (I), Net Metering, to reflect the new date as per the RCW. No other changes are being done at this time. Staff recommends that the Commission approve the administrative change to the Rules and Regulations as allowed per Resolution 1309, to update Section 8 (1), Net Metering, as per revisions to RCW 80.60.030(5).
3. SUGGESTED MOTION: I move to approve the administrative change to the Rules and Regulations as allowed per Resolution 1309, to update Section 8 (1), Net Metering as per RCW 80.60.030(5).
Electric system reliability statistics are tracked using the following industry standard indices:
SAIFI = System Average Interruption Frequency Index The number of times the average customer has an outage in a year. SAIDI = System Average Interruption Duration Index
The number of minutes in a year that the average customer is without power.
CAIDI = Customer Average Interruption Duration Index The average time a customer is without power per interruption.
ASAI = Average System Availability Index The percent of time during the year that the average customer has power. ASAI ≥
99.99% means the average customer has less than 52 minutes without power per year, power is available more than 525,548 of out the 525,600 minutes in a year).
2019 Year-End Reliability Report
2019 Year-End Reliability Report February 11, 2020 Staff Report Page 3 of 7
214
217
242
189
210 220
0
50
100
150
200
250
300
2015 2016 2017 2018 2019
Co
un
t o
f O
uta
ges OUTAGES BY MONTH
2019 Year-End DEC
NOV
OCT
SEP
AUG
JUL
JUN
MAY
APR
MAR
FEB
JAN
10YR AVG
2019 Year-End Reliability Report
2019 Year-End Reliability Report February 11, 2020 Staff Report Page 4 of 7
SAIFI = System Average Interruption Frequency Index The number of times the average customer has an outage in a year.
0.4762
0.7536
0.3081
0.1954
0.5979
0.4332
0.0000
0.1000
0.2000
0.3000
0.4000
0.5000
0.6000
0.7000
0.8000
2015 2016 2017 2018 2019
Nu
mb
er o
f O
uta
ges
Per
Met
er SAIFI2019 Year-End
DEC
NOV
OCT
SEP
AUG
JUL
JUN
MAY
APR
MAR
FEB
JAN
10YRAVG
2019 Year-End Reliability Report
2019 Year-End Reliability Report February 11, 2020 Staff Report Page 5 of 7
SAIDI = System Average Interruption Duration Index
The number of minutes in a year that the average customer is without power.
52.81
43.68
58.12
18.34
57.04
41.19
0.00
10.00
20.00
30.00
40.00
50.00
60.00
70.00
2015 2016 2017 2018 2019
Ave
rag
e C
ust
om
er O
uta
ge
Du
rati
on
in M
inu
tes
DEC
NOV
OCT
SEP
AUG
JUL
JUN
MAY
APR
MAR
FEB
JAN
10YRAVG
SAIDI2019 Year-End
2019 Year-End Reliability Report
2019 Year-End Reliability Report February 11, 2020 Staff Report Page 6 of 7
ASAI = Average System Availability Index The percent of time during the year that the average customer has power. ASAI ≥
99.99% means the average customer has less than 52 minutes without power per
year, (power is available more than 525,548 of out the 525,600 minutes in a year).
99.99…
99.989%
99.997%
99.989%
99.992%
99.990%
99.984%
99.986%
99.988%
99.990%
99.992%
99.994%
99.996%
99.998%
100.000%
2015 2016 2017 2018 2019
Per
cen
tag
e o
f T
ime
Po
wer
is A
vaila
ble
ASAI2019 Year-End
ASAI
10YR AVG
2019 Year-End Reliability Report
2019 Year-End Reliability Report February 11, 2020 Staff Report Page 7 of 7
CAIDI = Customer Average Interruption Duration Index The average time a customer is without power per interruption.
57.75
188.64
93.89 95.40 95.09
114.84
0.00
20.00
40.00
60.00
80.00
100.00
120.00
140.00
160.00
180.00
200.00
2015 2016 2017 2018 2019
Ave
rag
e In
terr
up
tio
n D
ura
tio
n in
Min
ute
sCAIDI
2019 Year-End
CAIDI
10YR AVG
Public Utility District No. 1 of Franklin County
PROPOSED AGENDA ITEMS FOR FUTURE COMMISSION MEETINGS Subject to Change
02.05.20 Page 1 of 2
March 24, 2020
Regular Commission Meeting Description: Presenter
1. Adopting a Resolution Continuing the Low-Income Senior Citizen and Low-Income Disabled
Person Discount Programs and Superseding Resolution 1314 ............................... Johnson
2. Adopting a Resolution Approving a Revised Salary Administration Plan for Regular Non-Bargaining Employees .............................................................................................. Locke
3. Authorizing the General Manager or his Designee to Execute a Contract for the Purchase of
Switchgear. ............................................................................................................. Sams 4. Authorizing the General Manager or his Designee to Execute a Contract for the Purchase of
Underground Wire/Cable Puller .............................................................................. Scott
5. Authorizing the General Manager or his Designee to Execute an Extension to the Vehicle Fuel Contract .......................................................................................................... Scott
6. Authorizing the General Manager or his Designee to Execute a Contract for the Purchase of
Two Half-Ton Trucks .............................................................................................. Scott
7. Adopting a Resolution Finding District Property Surplus and Authorizing the General Manager or his Designee to Dispose of Surplus Property ....................................... Scott
April 28, 2020
Regular Commission Meeting Description: Presenter
INFORMAL UPDATE on 2020-2021 Operating Plan Quarter 1 1. Adopting a Resolution Authorizing the General Manager or his Designee to Execute a
Revised Enterprise Risk Management Policy .......................................................... Johnson
2. Authorizing the General Manager or his Designee to Execute a Contract for the Purchase of
Franklin Substation Equipment ............................................................................... Sams
Public Utility District No. 1 of Franklin County
PROPOSED AGENDA ITEMS FOR FUTURE COMMISSION MEETINGS Subject to Change
02.05.20 Page 2 of 2
May 26, 2020 Regular Commission Meeting
Description: Presenter
June 23, 2020
Regular Commission Meeting Description: Presenter
1. Opening the Integrated Resources Plan Public Hearing, Presenting the Preliminary
Integrated Resource Plan, and Recessing the Public Hearing. ............................ Johnson
July 28, 2020
Regular Commission Meeting Description: Presenter
1. Re-opening the Integrated Resources Plan Public Hearing, Presenting the Updated
Presenting the Updated Integrated Resource Plan, and Recessing the Public Hearing ........................................................................................................ Johnson
2. Adopting a Resolution Approving a Revised Broadband Services and Facilities Rate Schedule and Superseding Resolution 1292 .......................................................... Johnson
3. Authorizing the General Manager or his Designee to Execute a Contract for the Tree Trimming Services .................................................................................................. Scott
4. Providing an Update and Approving Revisions to the District’s 2020-2021 Operating Plan (Q2). ............................................................................................................... Rhees
August 25, 2020 Regular Commission Meeting
Description: Presenter
1. Closing the Integrated Resources Plan Public Hearing and Adopting the Updated
Integrated Resource Plan ................................................................................... Johnson