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SAIL / Bokaro Steel Plant Fax: +91 6542 240185, 240359Purchase Department E mail: [email protected]

Tender Number: Tender (NIT) Number: BSL/GT/Pur/14/0319

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Dear Sirs,Enclosed please find herewith tender documents containing the following:a) Section 1 Terms & Conditionsb) Section 2 Item detailsc) Section 3 -- General Rules and regulation governing conduct of On line Reverse Auctionsd) Annexure 1 Recent operating conditions & tentative requirement for SMS-Ie) Annexure A Format for Affidavit

f) Form 1 - Format for Acceptance of terms & conditionsg) Form 2 - Format for submitting last prices quoted in RAh) Form A Format for Basic information about the Vendori) Form B Format for Taxes & duties

j) Form C Format for submission of bank guarantee towards Earnest Money Deposit (EMD)k) Form D Format for submission of bank guarantee towards Security Deposit (SD)l) Worksheet A - Summary of quotes for 130T Converter Refractory Sets for SMS I.m) Worksheet 1 Constituents of the setn) Conditions of Contract (SAIL-P/1)o) Instructions to Tenderers

Note: Documents at n and o are available on our website www.sailtenders.co.in The tender documents are non-transferable. Salient features relevant to tender are as under.

Due Date & Time : 06.05.2014 upto11:30 hours IST.(Quotation/Offer received after due date & time shall be rejected)

Delivery Period : In staggered manner.Item Category : 130T CONVERTER REFRACTORY SET FOR SMS INumber of items : 4 Sets Number of bids : Two (Techno-Commercial & Price and also through Reverse Auction) Contact Address : Purchase Department, Ispat Bhavan, Bokaro Steel City - 827001, Jharkhand,

IndiaEarnest Money DepositAmount

: Rs :5,00,000.00- (Rupees:Five lakh only )or Equivalent USD

Earnest Money DepositValidity

: The bank guarantee for earnest money deposit (EMD) should be kept valid upto 6 months from the tender opening date.

Please submit your quotation in duplicate in the enclosed formats in sealed cover super scribing tender numberand due date and addressed to the undersigned to reach within due date and time.Tenderers are requested to read the tender document carefully and submit their quote as per terms & conditionsgiven therein. Tenderers who submit their offers shall be deemed to have read, understood and accepted the termsand conditions of the tender document.

Enclosed : As above

__________________________S BanerjeeAsst. Manager (Pur)

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Steel Authority of India Limited

Bokaro Steel Plant , Purchase DepartmentBokaro Steel City 827001

Notice Inviting Tender ( N IT )

forprocurement

of

130T CONVERTER REFRACTORY SET FOR SMS I

throughon- line Reverse Auction

conductedby

M/s mjunction services ltd

Regd.Office Mailing AddressIspat Bhavan Sri S BanerjeeLodhi Road Junior ManagerNew Delhi 110003 Ispat Bhavan

Bokaro Steel PlantBokaro Steel City- 827001

: 06542-246496, 280319(M): +91 8986873138Fax: +91 6542 240185/ 359E mail: [email protected]

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Section 1: Global Tender Terms & Conditions

1. Unless otherwise specified General Conditions of Contract (SAIL-P/1 ), as modified from time to time,subject to the extent modified by Instructions to Tenderers , shall apply to this tender enquiry. Termsmentioned in section 1 hereunder shall be read with SAIL-P/1 and Instructions to Tenderers and the termsand conditions mentioned hereunder shall supercede those mentioned in SAIL-P/1 and Instructions toTenderers. Copy of SAIL-P/1 and Instruction to Tenderers is available on and can be downloaded from ourwebsite www.sailtenders.co.in.

2. Eligibility criteria : The intending National / International Manufacturer must satisfy conditions asstipulated in Section 2 under Item Details to qualify for consideration in techno-commercial evaluation.The intending tenderer must submit documentary evidence in support of their eligibility alongwith techno-commercial bid, failing which the offer is liable to be rejected. Bokaro Steel Plant, however reserves the rightto call for clarifications/additional documents in support of claims made by the tenderer.

3. Drawing : In case where tender document has been downloaded from our website and drawing ( ifapplicable ) is not available/posted on the website, the relevant drawing may be obtained from the office ofthe undersigned as mentioned in the tender notice on payment of cost of tender document.

4. Earnest Money Deposit (EMD) in the form of demand draft / pay order / local bankers cheque from anyscheduled bank except Cooperative and Gramin bank drawn in favour of SAIL/Bokaro Steel Plant andpayable at Bokaro Steel City or bank guarantee from any scheduled bank except Cooperative and Gramin bank as per proforma provided in the tender document shall be submitted. Bank guarantee is to be valid uptodate as specified.Small scale Units / Ancillary units (if registered for items/item category under procurement) / Public SectorUnits or Undertakings / Cooperative Societies are exempted from submission of EMD against production ofdocumentary evidence as specified in the tender document.As per Government policy small-scale units registered with NSIC or SSIC (if registered for items/itemcategory under procurement) will be eligible for following facilities:1. Issue of tender documents free of cost.2. Waiver of security deposit up to the monetary limit for which the unit is registered.

(To avail the above exemptions requisite certificates will have to be provided)Units claiming exemption from submission of EMD are therefore required to submit a notarized copy of theregistration certificate indicating clearly the item for which they are registered and the validity of same. Thetenderers shall submit EMD in a separate envelope and not to enclose the same with any part of thequotation. No request for adjustment of earlier dues in place of EM shall be entertained.

5. Security Deposit : In the event of placement of order, the successful tenderers shall furnish security deposit tothe extent of 5% (five percent) of the value of order (PO value) within 7 (seven) days, either in the form ofdemand draft favoring SAIL/Bokaro Steel Plant and payable at Bokaro Steel City or in the form of bankguarantee from any scheduled bank except Cooperative and Gramin bank in India. The Bank Guarantee mustbe submitted on Non Judicial stamp paper of value Rs. 100/- which must be kept valid for covering thecontractual delivery period plus six months for lodging claims, if any. BG should be operable in BS City &Kolkata.

Note: Techno Commercial bids of only those tenderers who have submitted valid EMD or proper documents for exemption shall be opened.

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6. SUBMISSION OF BIDS : The tender should be submitted in sealed envelopes as under:

EnvelopeNumber

Envelope to Contain Envelope to be super scribed

1 Earnest Money Deposit or documentsin support of claim for exemption asrequired.

Tender number, due date and the words EarnestMoney Deposit.

2 Techno-Commercial Bid Tender number, due date and the words Techno-Commercial Bid.

3 Price Bid Tender number, due date and the words Price Bid.Above three envelopes to be kept in a biggerenvelope.

Tender number, due date and the wordsquotation for 130T CONVERTERREFRACTORY SET FOR SMS I

6.1 The bids as above should be addressed to The Deputy General Manager (Pur-Ref), PurchaseDepartment, 3rd Floor, Ispat Bhawan, SAIL/Bokaro Steel Plant, Bokaro Steel City-827001,Jharkhand, India & should reach on or before the due date & time or can be submitted directly at theabove address in person or dropped in the tender box in Purchase Department before the due date &time.

6.2 Part 1 to 3 of the bid will be opened on the opening date, for tenders complete in all respects. Bids

will be opened in the presence of any bidders who may choose to be present. The techno-commercial bids of only those tenderers who have submitted the EMD in sealed cover or areexempted from submission of EMD (against valid documentary evidence as instructed in NIT) shallbe opened.

6.3 The bids received after the closing date and time will not be opened. Tenders received inFAX/Telex/Cables/E-mails will not be considered.

6.4 Price or any indication of price should NOT be mentioned in the techno-commercial offer.6.5 Price should be indicated in Price Bid only & sealed .6.6 However Price bidding will be done through on-line Reverse Auction (RA) process conducted by

our Service Provider (SP) viz. M/s mjunction services limited (MJ) as detailed in Section-3. BSLreserves the right to open sealed bid in case of non-availability of sufficient offers in RA or RAcould not be conducted or otherwise .

7. Validity: Your techno-commercial offer should remain open for our acceptance for 2 years / 2 cycles from

the date of tender opening and price 30 days from the date of RA. Price bid submitted along-with techno-commercial bid shall be valid for acceptance for 90 days from tender opening date.8. The techno-commercial offer must confirm/indicate the following with other details:

Basis of Price To confirm Firm price for the duration of the contractDelivery Period Kindly mention the period from which first supply can start and in case of

capacity limitation the maximum quantity that can be supplied per quarter.Payment Term As mentioned in section-2.Validity To confirm offer validity at least for period as specified in clause 7 above.Packing Weight &Dimensions

To indicate the packing weight (gross & net) and dimensions for each itemspecified in the tender document unless specific packing instructions aregiven for the item.

Delivery Term forindigenous source

FOR-BSL Store, BS City (by road only)

Delivery Term forforeign source FOB Port of dispatch/ CFR Kolkata

9. Commercial Terms and Conditions:The detailed commercial terms and conditions applicable for this NIT are covered in Annexure B (forindigenous bidders), Annexure C (for foreign bidders). All bidders should consider these carefully andconfirm their acceptance of these terms and conditions by enclosing Form-1 attached to this NIT, afterduly signed. They are also requested to submit Form A, Form B and Worksheet A duly filled in andsigned. Any deviations quoted by the bidder in techno-commercial bid shall make the bid liable to berejected for any further consideration. Form 2 duly filled in and complete to be sent within 4 hrs ofconduct of Reverse Auction.

10. Evaluation of Techno Commercial bids

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10.1 The bids will be evaluated in two steps. In step 1, the techno-commercial validity of the bid will beevaluated. In step 2, the bid will be opened and competitiveness of the bid will be evaluated. TheTechno-commercial assessment, among other parameters will consider: Response towards delivery schedule Supply potential Technical viability of the proposal Continued ability and willingness of the supplier to support and upgrade the product and reduce

costs. The price bid evaluation shall be done on the landed Rupees per heat quoted (VAT) at BokaroSteel Plant. For foreign suppliers, CFR-Kolkata value converted into Indian Rupees will beloaded with further downstream costs such as inland freight and insurance, port handlingcharges, customs duty and any other duties and costs applicable. BSL, however reserves the rightto conclude the contract on a FOB or CFR Kolkata basis.

10.2 In case any specific adverse report is received against any tenderer as an information or upon enquirymade by SAIL/BSL in respect of performance of tenderers after receipt of tender but beforeparticipating in the R.A., the firm / vendor shall be rejected on the basis of recorded reasons. If sucha report is received after RA, then also the quotation / bid of that tenderer shall be rejected afterrecording the reasons.

10.3 In case there is outstanding quantity on any supplier even after expiry of contractual delivery, suchfirm may not be considered in this case.

11. ORDER DISTRIBUTION:11.1 Order may be placed on more than one source.

12. Ground Rules for Participation / Information to tenderer. 12.1 Tender should provide complete, clear and thorough responses to all information requested in the

Enquiry document. If any one of the forms attached is not submitted or is incomplete in anyrespect, the bid may be rejected

12.2 Tenderers shall keep their offer firm and valid for acceptance by SAIL for a period of 30days from the date of conducting the Reverse Auction.

12.3 It shall be the responsibility of the persons submitting the tender to ensure that the tenders havebeen submitted in the formats and as per the terms and conditions prescribed in the SAIL websiteand no change is made therein before submission of their tender. In the event of any doubt,regarding the terms and conditions/formats, the person concerned may seek clarification from theauthorized officer of SAIL. In case tampering / unauthorized alteration is noticed in the tendersubmitted, from the tender document available on the SAIL website, the said tender shall besummarily rejected and the company shall have no liability whatsoever on the matter. However,deviation if any proposed by the tenderer may be separately indicated for acceptance or otherwiseof SAIL. Such proposed deviation will not be treated as tampering for the purpose of applicationof this clause.

14 Declaration: The supplier is to declare whether the proprietor or any partner of the firm or Director of theircompany as the case may be has any relation with any employee working in the plant concerned and if sogive the name of the employee and the relationship, and also whether any of them has a relationship withinthe meaning of Section 6 of the Companies Act 1956, with any of the Directors of Steel Authority of IndiaLimited and if so give details.

15. SA-8000 requirements BSL would prefer to conduct business with vendors who implement the requirement of SA-8000 (Social

Accountability System) and would like to have access to their premises to assess extent of their

implementation.

16. Opening Of Techno Commercial Bids :16.1 Techno commercial bids will be opened on the due date and time of opening at Ispat Bhavan,

Bokaro Steel Plant, Bokaro Steel City, Bokaro by officers of Bokaro Steel Plant in the presenceof authorized representatives of tenderers, who might choose to be present.

16.2 Evaluation of Techno Commercial bids: The Techno Commercial Evaluation process willcomprise of two steps carried out simultaneously. The technical and commercial evaluation willbe done to scrutinize each tenderers bid and decide about the acceptance or otherwise of thetechnical / commercial - specification / conditions / terms offered by each tenderer. In case ofdeviation/ non-agreement from our technical/commercial specifications/ terms, clarification may

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Section 2 : Item Detail

STEEL AUTHORITY OF INDIA LIMITED

BOKARO STEEL PLANT

TENDER SPECIFICATION (TS)

FOR

PROCUREMENT OF

130T CONVERTER REFRACTORY SETS

FOR SMS- I

WITH

TOTAL REFRACTORY MANAGEMENT SYSTEM

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1. SUMMARY

SAIL, BSL invites tender from manufacturers of repute to bid competitively for 130T BOF Converter liningRefractory set for SMS-I, BOKARO STEEL PLANT on TRM ( Total Refractory Management ) basis. Thepurpose of this document is to explain the procurement methodology, requirements, the method of bidding,commercial terms and conditions, evaluation methodology and the overall timeline to potential bidders.

2 ELIGIBILITY CRITERIA: 2.1 The tenderers who have requisite experience of manufacturing and supplying of CONVERTER

REFRACTORY SET for Converter having a capacity of minimum 130 Ton in any of the last 07 yearsto any of the following.

Govt. Organization PSU Public Limited Company Joint venture company where at least one partner is Govt. Organization or PSU

i. For Indigenous Bidders: Copies of PO along with excise Invoice / Stores receipt voucher in supportshall be furnished along with their Techno-commercial bids.

ii. For Foreign Bidders: Copies of PO along with excise Invoice / Stores receipt voucher / Commercialinvoices with BL/AWB in support shall be furnished along with their Techno-commercial bid.

2.2 In support of successful completion of Purchase Orders mentioned & submitted by the tenderer as requiredin part 2.1, tenderer shall submit performance certificate from the Purchaser or submit a self-attesteddeclaration that the item supplied against above Purchase Orders has no adverse report from the Purchaseras on bid submission date and the above purchase Order is a regular Order, not a trial Order.

2.3 Regular proven suppliers of SAIL (BSL/BSP/DSP/RSP/ISP) for CONVERTER REFRACTORY SET forConverter having a capacity of minimum 130 Ton need not enclose copies of documents in support ofexperience. They shall instead furnish list of SAIL (BSL/BSP/DSP/RSP/ISP) latest / last PO executed bythem for CONVERTER REFRACTORY SET for Converter having a capacity of minimum 130 Ton .

3.1 The tender shall submit audited annual balance sheet for any consecutive three of the last four years fromthe bid invitation date and the average annual financial turnover of the firm for any consecutive three of thelast four years shall be equal to or more than Rs. 290 Lakh.

3.2 The tenderer who have started business since last two years and their turn over value is in increasing trendthen the average annual financial turnover of the firm for the two years shall be equal to or more than Rs.

290 Lakh.The tenderer who have started business since last two years and their turn over value is in decreasing trendthen the lower of the two annual financial turnover of the two years of the firm shall be equal to or morethan Rs 290 Lakh.

The tenderer who have started business since last one year, then 50 % of the annual financial turnover of thefirm for the year shall be equal to or more than Rs 290 Lakh.

4 The tenderers who have supplied minimum 2 ( TWO) CONVERTER REFRACTORY SETS for Converterhaving a capacity of minimum 300 Ton in any of the last 07 years to any of the following.

Govt. Organization PSU Public Limited Company Joint venture company where at least one partner is Govt. Organization or PSU

5 The tenderer is required to submit self- attested photocopies of documents in support of their eligibility andexperience along with the techno- commercial bid. In addition, bidder shall submit an affidavit in enclosedformat (Annexure - A) declaring that the documents submitted by them are genuine.

6 BSL reserves the right to call for original documents for verification at any time during tendering, evaluationand/ or the execution of the contract. In case of any documents/ information submitted by bidder(s) foundto be false or containing any misrepresentation of having any fraudulent declaration in it, then in sucheventuality, legal action (including cancellation of contract, banning of business dealing, damages criminalproceedings etc. as deemed fit may be initiated by BSL against the bidder.

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c) Supplier shall arrange the patching bricks ( basic brick ) for converter patching during runningmaintenance at the designated place by their own transport arrangement at their own cost. Arrangementof brick cutting tools for stable lining quality.

d) Taphole refractories : This includes repair materials during the campaign. e) Gunning materials: This includes services along with manpower and machine. f) All masses/refractories for taphole repair and gunning/ patching are to be packed in pallets.g) Filling of patching bricks in boxes shall be done by the supplier.

h) All the documents relating to consumption of materials like Gunning powder, Tap Hole Mass, Tap HoleSleeve, Hot Patching Mass, Broken bricks for patching etc. must be furnished to the Zonal Incharge ofRED on weekly basis or otherwise as directed.

i) During campaign repair and operation of converter, miscellaneous refractory repair around the convertersuch as service car, heat shields, floorings, STC and overall house keeping shall be under the scope ofsupplier. However, the materials required for such repair will be supplied by BSL.

j) The quotation in the worksheet shall indicate separatelyi. The complete wear lining set and other items needed for installation and

ii. Repair materials .k) Only the items needed for installation shall be considered for calculation of the Rs/Heat or USD/heat.

The repair materials shall be quoted based upon suppliers own estimates for the full campaign and shallbe supplied free of cost. Such repair materials shall be included in the Bill of Materials and got approvedby the Purchaser. However, the quantity of such repair materials shall be only indicative and dependingupon the requirement, the supplier shall supply the actual quantity. Any additional quantity of materialneeded for within the purview of the approved Bill of Materials shall be supplied by the Suppliers free ofcost. SAIL, BSL shall however avail the CENVAT credit against the relevant CENVAT documentssubmitted by the Supplier as applicable.

l) Additional Supply: The quantity, as mentioned in the bill of material, is the minimum quantity to besupplied. However supply of any additional quantity required for achieving the minimum performanceguarantee will be within the scope of the supplier itself in order to ensure that the performance guaranteeis achieved under the same order value of the purchase order . Any material left after order fulfillmentwill be the property of SAIL, BSL.

m) Relining job shall be completed by the supplier with in the schedule given by BSL. The duration ofrelining is 42 to 48 Hours. However, if there is delay in relining time attributable to the suppliers fault , adeduction of Rs.5,000/- per hour delay in relining time.

n) No payment shall be made for idling of manpower.

5. Other Relevant conditions :5.1 While bidding, Bidders should note the following information:5.1.1 First Tap Hole life : 100 Heats ( Minimum )

However , if sleeve life goes below 80 heat, a deduction of Rs.5,000/- shall be done and if sleevelife goes above 120 heat, a bonus of Rs.5,000/- shall be given.

5.1.2 Repaired Tap Hole life : 80 Heats ( Minimum )However , if repair sleeve life goes below 64 heat, a deduction of Rs.4,000/- per sleeve shall bedone and if repair sleeve life goes above 96 heat, a bonus of Rs.4,000/- per sleeve shall be given.

.5.1.3 Minimum Guaranteed life : The minimum guaranteed life for 130T Converter refractory lining for

SMS-I of BSL shall be 800 heats. Meaning thereby, the payment shall be made @ 0.5 X Rs/ heat(LCNC) X Life achieved if the Converter Refractory set fails to achieve a minimum life of 800heats and the reasons for failure of attaining the minimum guaranteed life of 800 heats is attributable

to the refractory (Quality of bricks as well as the services rendered by the supplier.)

5.1.4 Estimated Life : Estimated lining life for their material should be 1500 heats. This estimated lifeshall be considered for set cost calculation ( Set Cost = 1500 X Rs/Heat or USD/ Heat). The tenderersshould specifically confirm the acceptance of this clause in their offer.

5.1.5 Gunning: Gunning will be allowed for prolonging campaign life. Gunning can be done with theconsent of the Shops authorized representative only. The supplier shall provide material, gunningmachine and personnel for gunning the material. The Purchaser shall supply the utilities required forgunning viz., compressed air, water, electricity, etc., free of cost. Gunning machine should be keptalways in O.K. condition .If needed , an spare machine has to be kept at work place to continue thegunniting job.

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5.1.6 Hot Repair : Hot Repair through Hot patching Mass will be under the scope of supplier. Thequantity of Hot patching mass shall be included in the Bill of materials.5.1.7 Taphole Repair: The Tap Hole shall need a replacement once the tapping time becomes less than4 minutes. Suppliers should supply tap hole repair material as per approved BOM to achieve theestimated life . The sequential jobs for repairing the Tap Hole are as follows :

i ) Shifting of the material from site store to the working site.ii ) Complete execution of Tap Hole Sleeve fixing and maintenance of Tap Hole lining ofConverter specified by BSL. All tools and tackles for the repair shall be supplied by the supplier.iii) Suitable and safe transfer of Tap Hole repair Sleeve including other associated material fromout side the shop shed to actual working site and feeding inside the Converter shall be theresponsibility of the supplier.iv) Supplier may take the help of Fork lift of BSL if required.V ) Cleaning of area after the repairing jobs are over.

Repair shall be done such that the tapping time should not exceed 7 minutes5.1.8 Patching: For enhancing life and reliability, patching will be allowed with the consent of theShops authorized representative only as and when desired. It is the sole responsibility of supplier toarrange patching bricks as and when required.

5.1.9 End of Campaign: The decision of the authorized representative of the Purchaser will be final indeciding end of campaign.

5.1.10 Exclusions: Any premature end of campaign not attributable to refractory performance shall not beto Suppliers account. The decision of the authorized representative of the Purchaser will be final in thisrespect. In such a case, the supplier will be compensated for a converter life equal to the averageconverter life of matured campaigns against the concerned suppliers current PO. If, no such maturedconverter campaign is available in that current PO, the adhoc payment shall be made for 1200 Heatsagainst the said set. The remaining payment / deduction shall be made based on the succeeding maturedaverage converter life of the current PO. If, only one set is there in a particular PO and is declared downprematurely, then payment shall be made only for 1200 Heats. However, if the eventuality happensabove 1200 Heats for this set, then payment shall be made only for the actual life in case of single setorder of a PO. If , there are more than one set in a PO and all the sets are declared down prematurely thenpayment shall be made only for 1200 Heats for each such set.

5.1.11 Recent Operating Conditions: This is covered in Annexure 1 . Please note that this informationis only indicative of the past performance and is in no way binding on SAIL, BSL or to be construed ascommitment on part of SAILBSL, for future performance.5.1.12 Joint improvements: SAIL, BSL will strive to work with its suppliers to improve the life of

converter lining. To help suppliers improve their lining patterns and learn from earlier campaigns, theycan consult shop logbooks to understand operating parameters and adapt their materials suitably.5.1.13 Lining pattern: The suppliers are free to propose changes in the lining pattern, taking thefollowing into account:

a. The internal volume of the lined vessel should not decrease.b. The Height/Diameter ratio of the lined vessel should not get adversely affected.

5.1.14 The Suppliers should submit G.A. drawings in 6 (six) copies along with diskettes (AutoCAD) in 4(four) weeks of issue of order to SAIL, BSL, RED for Information/Approval, incorporating the details ofthe proposed refractory quality and Bill of Material (BoM). To enable the Purchaser to accord approval,the Supplier shall submit back-up data/drawings/basic calculations /assumptions as may be required by

the Purchaser.5.1.15 Any additional information needed by the bidder may be obtained directly from the shop in-chargeof RED, BSL.

5.1.16 Any heats tapped into the ladle will be considered as valid heats for payment.6. Facilities to be provided by BSL :

a ) Lift , Overhead Crane & Compressed airb ) BSL operators may do feeding of pallets on the cradle of relining machine during relining of Converter.C ) Recent operating conditions relevant to Converter refractory performance at SAIL, BSL are covered in

section 2, under heading recent operating conditions. Please note that this information is only indicativeof recent performance and is in no way binding on SAIL, BSL or to be construed as commitment on partof SAIL, BSL for future performance. The decision of the authorized Shop representative will beconsidered final on any matter relating to operations.

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7. STATUTORY REQUIREMENTS Supplier shall abide Statutory Obligations as below.

7.1 Supplier shall be governed by all the statutory requirements as per Central/ State/ Local authorities.7.2 Supplier shall be responsible for ESI, EPF contributions for their workers.7.3 Supplier shall maintain necessary records and registration etc. as per statutory requirements and the

prevailing company regulations from time to time.8. INSURANCEThe following insurance shall be in the scope of Supplier 8.1 Insurance of Workmens Compensation Act.8.2 Third party Insurance Covering accidents to persons and property.8.3 Insurance covering suppliers construction equipment8.4 Personal Accident Insurance for suppliers staff / personnel.

9. SAFETY CLAUSES All safety and security rules applicable to BSL shall be applicable for this work and all safety

appliances needed for the work execution will be supplied by supplier. All the workmen must be provided with PPEs and safety training must be employed. Safety of the workers employed by contractor is entirely his responsibility. Supplier will be responsible for the conduct and behavior of their employees.

Before starting work, the party must get clearance from Safety Engineering Department, ContractorLabour Cell and obtain the labour license from concerned state government, wherever necessary, forworkman compensation and third party insurance for the purpose of issuing gate pass by BSLs PassSection

ANNEXURE - IRECENT OPERATING CONDITIONS & TENTATIVE REQUIREMENTSPlease note that the information contained in this annexure is only indicative and is in no way binding on SAIL infuture1. Number of Vessels : 5

2. Vessel Capacity (in Tonnes): 130

3. Constituents of Logical Unit with Campaign Life:

S.No. Name ofConstituent Campaign life data for 2012-13 up to Jan13(heats)

Average Maximum Minimum1. MCB 716 1023 482

4. Operating Parameters:

Sl.No.

Description Year 2012-13

Average Maxima Minima

1. % Si in Hot Metal 0.68 1.36 0.462. Tapping Temp. ( o C) 1650 1700 1640

3. % FeO in Final Slag 18.4 32.2 14.0

4. % MgO in Final Slag 10.54 14.97 8.0

5. No. of Heats/operatingvessel/ day *

10-11

Likely to increase in the near future.

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5. Guideline Specification5.1. Material Specification: MCB (Mag. Carbon): SAIL/Ref/023 that is shown as under: -

Chemical Composition (Loss free basis)

MgO (% min) - 90

Al2O3 (% min) - 4

CaO (% max) - 2

SiO2 (% max) - 1

Fe2O3 (% max) - 0.7

Physical Properties:

1. A. P. (% max) - 3.52. C. C. S. (Kg/cm2, min) - 4503. B. D. (gm/cc, min) - 2.924. Total Carbon (%) - 9 -115. Hot MOR at 1400C (1/2 hr, min) 1106. Size Tolerance max

Length: upto 350 mm 1 mmOver 350 mm 2 mm

Width & thickness: 1 mm5.2. Specification Chrome-Mag SAIL/Ref / 019 that is shown as under: -

Chemical Composition :

MgO (% min) - 30

Cr2O3 (% min) - 18

Physical Properties:1. A. P. (% max) -242. C. C. S. (Kg/cm2, min) - 2503. R.U.L.(Load- 2 Kg/ cm2) min - 1600 0 C (Ta)4. PLC at 1600 0 C (2 hrs ) max - 0.5 mm5. Spalling Resistance at - 1000 0 C (Air Cooling) min - 20 Cycles6. Size Tolerence - 1.5 % or 1 mm (Whichever is greater).

5.3. Items per set for initial lining (Indicative):

Sl.No.

Item / MarkNo.

Size in mm Weight / piece(kg)

Qty.reqd/ Set(nos.)

TotalWeight(Tonne)

1 MCB-1A 230*125*75 6.36 720 4.5792 MCB-3A 230*125*75/65 5.94 400 2.3763 MCB-11 A 460*125*75 12.72 120 1.5264 MCB-12A 460*125*75/60 11.45 700 8.0155 MCB-13C 460*125*75/55 11.03 600 6.6186 MC-5 700*125*110/95 26.46 3800 100.5487 MC -6 700*125*100/75(K

)23.88 100

2.3887 MC-10 600*125*100/78 19.69 1600 31.5048 MC-11 600*125*100/60 17.7 700 12.390

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9 MC-12 700*125*100/60 21.94 2500 54.85010 MC-14 900*125*104/96 33.19 420 13.94011 MC-

14(CUT)900*125*104/96(K)

33.19 60019.914

12 SPLIT-9A 600*125*60 13.27 50 0.66413 SPLIT-8 460*125*55/35 7.63 124 0.946

14 SPLIT-11 700*125*60 15.49 150 2.32415 THB-1 As per DRAWING 22 15 0.33016 T.H.

SLEEVESET

As per DRAWING 614.2 1

0.614TOTAL MCB (INITIAL LINING) 263.526SAFETY LINING( Including Bottom Safety)17 XM-1 230X115X65 4.8 5500 26.40

18 XM-9 230X115X65/55(S) 4.45 1800 8.01

19 XM-1A 230X115X65 5.22 600 3.13

20 XM-3A 230X125X65/55(K)

4.82 1600 7.71

TOTAL SAFETY LINING 45.25M-95 10.00L.D. GUNNING MASS 50.00D.B.M. 2.00M-87 3.00

TOTALMASS

65.00

GRAND TOTAL FOR CONVERTER LINING 373.78

MATERIAL FOER TAP HOLE REPAIR :

1. TAP HOLE SLEEVE nos

All Tap Hole Sleeves are of OD-215 mm & ID- 120 mmL- 1500 mm: 75 heat each x 3 = 225 heats 3

L-1400 mm: 75 heat each x 4 = 300 heats 4

L-1200 mm : 75 heat each x 4 = 300 heats. 4

L- 1000 mm: 75 heat each x 4 = 300 heats 4

2. Basic Ramming Mass M-95 ( 300 Kg per sleeve change x 15 times) 4.5 Ton3. Patching Material (300 Kg per Sleeve change X 15 times) 4.5 Ton

NOTE:a ) Indicative specification of MCB is as per SAIL 023. However the Tenderer can directly obtain clarifications,if any, and copies of relevant drawings from the shop.b) The above requirement is tentative.

c) Changes in BOM as per need after observing 1 ( One) campaigns is permissible.d) The Tenderer can directly obtain clarifications, if any, and copies of relevant drawings from the shop.e) PO will be placed based on approved GA drawing quantity.f) Supplier should strictly maintain the dimensions of the shaped items within tolerance limit and as per theapproved GA drawing. Any deviation in this regard would be viewed strictly and may disqualify the supplier inthe next procurement cycle.g) Lining pattern: The suppliers are free to propose changes in the lining pattern, taking the following intoaccount:

1. The internal volume of the lined vessel should not decrease.2. The Height/Diameter ratio of the lined vessel should not get adversely affected.

The Suppliers should submit G.A. drawings in 6 (six) copies along with diskettes (AutoCAD) in 4 (four) weeksof issue of order to SAIL, BSL, RED for Information/Approval, incorporating the details of the proposed

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refractory quality and Bill of Material (BoM). To enable the Purchaser to accord approval, the Supplier shallsubmit back-up data/drawings/basic calculations /assumptions as may be required by the Purchaser.3. Any additional information needed by the bidder may be obtained directly from the shop in-charge of RED/BSL.

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COMMERCIAL TERM AND CONDITIONS (for indigenous Suppliers )

1. INSPECTION: Not required. Material to be dispatched under party's T.C/ GC. However, purchaser mayinspect the materials at their own site on receipt, if required. Items not conforming to requirement withrespect to physical dimensions or found defective on visual examination shall not be used. Supplier has totake corrective action within reasonable period.

2. Payment Terms :(a) Initial Payment:

100% payment shall be made towards excise duties & sales tax and freight ( as per PO terms) as applicableand 50 % of the basic price of the set cost shall be payable against Goods Receipt Note (GRN) supported byrelevant documents. The payments shall be made within 30 days from the date of submission of applicabledocuments.

(b) Balance Payment:

The balance payment of the 50 % of the basic price of set cost shall be paid on performance basis as perclause C , Basis of Payment . Purchasers authorized representative shall issue a certificate within 7 days ofthe end of the campaign certifying the performance. The payments shall be made within 7 days from the dateof submission of applicable documents.

( c ) Basis for Payment : : Payment will be made on the basis of per heat Cost (LCNC without taxes & duties)as follows :

o Below the minimum guaranteed life of 800 heats i.e up to 799 Heats: @ 0.5 X Rs/ heat (LCNC) X lifeachieved.

o Up to 1.2 times of estimated life : Rs/ heat (LCNC) X life achieved.o Above 1.2 times of estimated life: Rs. / heat (LCNC ) X 1.2 times of quoted estimated life + 0.7 X

Rs/ heat (LCNC) X additional life achieved

EXPLANATIONS : Considering, the Estimated Life of 1500 Heats andThe Minimum guaranteed life of 800 Heats

1For life achieved up to 799heats

The payment @ 0.5 X Rs/ heat (LCNC) X life achieved shall bemade. The extra payment which has been done against GRN shall be

recovered.2 For life achieved from 800 to1.2 times of Estimated life.

100 % payment i.e. Rs. / heat (LCNC) X No. of Heats achievedshall be made.

3 For life achieved above 1.2times of estimated life. ( say1900 Heats)

Rs. / heat (LCNC ) X 1.2 times of quoted estimated life + 0.7 XLife achieved above 1.2 times of quoted estimated life i.e {(Rs. /heat X 1800 + 0.7 X Rs. / heat X ( 1900-1800)}

5. Delivery : Delivery shall be essence of the contract. BSL shall intimate the monthly delivery schedule in P.O. for whichthe supplier shall arrange to supply the material well in advance in order to ensure that the material reachesby delivery schedule date. However, the delivery shall be regulated by RPC as per the actual site requirementand deliovery can be amended at a later stage.

6. Transit Damage (TD): No transit damage will be allowed since; Supplier has the full responsibility ofdelivering the complete sets to Purchasers stores.

7.

Transportation: The transportation of materials shall be by trucks on door delivery basis to be arranged bysupplier. Loading shall be done by the Supplier and unloading shall be done by the Purchaser.8. Marking: The bricks shall be manufactured with respective shape number may be marked with water

insoluble ink in English or with indelible paint by stenciling. In addition to shape number, the supplier shallstencil the material quality and Suppliers abbreviation on the working face of the bricks. In addition to abovemarkings, colour coding quality wise shall be done on the working surface to avoid mix up of differentquality bricks of similar shapes during relining.

9. Packing : All bricks shall be supplied securely packed on pallets. Supplier shall indicate the details of packingproposed to be adopted in their offers for both bricks & masses. However, no separate packing charges shallbe payable to the Supplier.

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The materials shall be packed in wooden pallets for shipment/ transportation, protecting them frommechanical damages. The packing should be seaworthy and of International quality. The packing shall bewater proof and should be such that the material does not get damaged or catch/ absorb moistureduring inland transportation and handling irrespective of the supply period. The pallets shall be made ofgood quality wood and shall be strong enough to withstand the handling during handling of material. Thepacking should be water proof such that the material does not catch/ absorb moisture when due to somereason or the other, the material , while being shifted from stores to site, is kept in open area for some time.

All packing cases, containers, packing and other similar materials shall be new and supplied free by theSupplier and it will not be returned. Notwithstanding anything stated in this clause, the Supplier shall beentirely responsible for loss, damage or depreciation or deterioration to the materials & supplies due tofaulty protective and insecure packing.

10 . Validity of offer : Tenderer shall keep their offer firm and valid for acceptance by BSL for a period of 120days from the date of tender opening.11. Consignee : As indicated by Bokaro Steel Plant at the time of release of purchase order.12. Price: Price shall be on free delivery at stores of Bokaro Steel Plant / Unit on landed cost net of VAT basis.The prices and freight shall remain firm during the period of the contract.12. Excise Duty :

12.1 Excise Duty shall be payable extra as applicable on the date of dispatch within the contractual deliveryperiod.

12.2 The supplier has to provide the duplicate transporter copy of Invoice along with the material to enable theSAIL/BSL to avail CENVAT benefit.

12.3 All necessary formalities and rules of Excise must be followed for preparing the CENVAT invoice toavoid any discrepancy at the time of receipt of material.

12.4 In the event of CENVAT cannot be availed due to faulty invoice, the amount so claimed shall berecoverable from the suppliers pending/ forthcoming bills.

12.5 In case the bills are not supported by Excise Paid documents, the claim for Excise Duty shall be withheld.The same shall be released only after the supplier submits the requisite documents.13. Sales Tax : Concessional Sales Tax declaration form as applicable shall be made available by BSL. If SalesTax is not applicable, the same should be clearly indicated in the offer.14. Penalty and Recovery : Bokaro Steel Plant reserves the right to make recoveries towards penalties, shortreceipt, rejection, etc. from any of the suppliers pending / subsequent bills.15. Issuance of purchase Order : Bokaro Steel plant shall issue the purchase order indicating the detailed terms

and conditions including consignee, delivery schedule, paying authority, submission of bill etc. Supplies toBokaro Steel plant shall be affected and payment shall be made by Boakro Steel Plant.16. Validity of Contract : Validity of the contract shall be till the completion of the supply.17. Rescinding of Contract : The Purchaser reserves the right to suspend/cancel /short close the order, if theSuppliers performance is consistently poor.18. Force Majeure Clause: If in the event either or both the parties to the contract is/are prevented fromdischarging its/ their obligation(s) under the contract by reason of one or more of the events such as arrest(s),restrain(s) by Government or people, blockade(s), revolution, insurrection(s), mobilization(s), strike(s),lockout(s), civil commotion(s), riot(s), accident(s), Act(s) of God or other natural calamities or on account of anyother act(s) beyond the control of the parties to the contract, the time of delivery shall be extended by the periodequal to the period of delay/ constraints occasioned by one or more of the aforesaid Force Majeure conditions.

On the occurrence of any of the above Force Majeure conditions, the party concerned shall notify the otherparty in writing of such concurrence(s) within 10 days of occurrence(s) stating therein (i) the date ofoccurrence(s) of Force Majeure disability, ii) the nature of such Force Majeure disability along with acertificate from the appropriate Statutory Authority and / or Chamber of Commerce of the concerned Statecertifying the fact of the Force Majeure condition during the relevant period.In the event of the Supplier invoking the Force Majeure condition(s), the Purchaser shall have the option tocancel the contract for reasons of any or all of the Force Majeure condition notified by the Supplier withoutbeing liable to pay any compensation whatsoever to the Supplier.

19. Arbitration: For PSU Suppliers the Arbitration shall be in accordance with the provisions of thememorandum issued by BPE. For other than PSU firms, SAIL P/1, will be applicable.20. Legal Jurisdiction: All suits and legal proceedings by or against SAIL, BSL in any matter arising out of thetender shall be triable only by the appropriate civil court at Bokaro.

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21. Deductions From Contract Price: All costs/charges/damages or expenses which the Purchaser may havepaid, for which under the contract, the Supplier is liable, may be deducted by the Purchaser from any money dueor becoming due to him under the contract or may be recovered by action of law or otherwise from the Supplier.22. Security Deposit : Supplier shall have to submit Security Deposit for 5% of the Order Value.23. Exception to the Tender Document: SAIL, BSL in its sole discretion, unconditionally and without havingto assign any reason, reserves to itself the right:

a) To accept or reject the lowest offer or any other tender or all the tenders.

b) To accept any tender in full or in part.c) To apportion the total quantity amongst different Tenderers.d) To allow purchase preference to the PSUs and Joint venture with PSUs as per the relevant

prevailing guidelines of the Government of India.24. RISK PURCHASE : In case the supplier fails to supply as per delivery schedule, the SAIL /BSL reserves the

right to procure the material from other sources at the risk and cost of the defaulting supplier. The pricedifferential, if any, shall have to be borne by the defaulting supplier. Moreover the defaulting supplier willhave no claim over the quantity that they failed to supply.

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COMMERCIAL TERMS AND CONDITIONS FOR ( FOREIGN SUPPLIERS )1. INSPECTION : Not required. Material to be dispatched under partys TC/GC. However, Purchaser mayinspect the materials at his own site on receipt, if required. Items not conforming to requirements with respect tophysical dimensions or found defective on visual examination shall not be used. Supplier has to take correctiveaction within reasonable period.2. BASIS FOR PAYMENT : Payment will be made on the basis US $/heat (FOB/CFR) and shall remain firmfor the entire period of contract. Any heats tapped into the ladle will be considered as valid heats for payment.

2.1 Below the minimum guaranteed life of 800 heats i.e up to 799 Heats : @ 0.5 X US $/heat (FOB/CFR)X life achieved.2.2 Up to 1.2 times of estimated life : US $/heat (FOB/CFR) X life achieved.2.3 Above 1.2 times of estimated life: US $/heat (FOB/CFR) X 1.2 times of quoted estimated life + 0.7 X

US $/heat (FOB/CFR) X additional life achieved

EXPLANATIONS : Considering the Estimated Life of 1500 HeatsMinimum guaranteed life of 800 Heats

1For life achieved up to 799heats

The payment @ 0.5 X US $/heat (FOB/CFR) X life achieved shall bemade. The extra payment which has been done against GRN shall berecovered.

2 For life achieved from 800to 1.2 times of Estimated

life.

100 % payment i.e. US $/heat (FOB/CFR) X No. of Heats achievedshall be made.

3 For life achieved above 1.2times of estimated life. (say 1900 Heats )

US $/heat (FOB/CFR) X 1.2 times of the quoted estimated life + 0.7 XLife achieved above 1.2 times of quoted estimated life i.e {( US $/heat(FOB/CFR) X 1800 + 0.7 X US $/heat (FOB/CFR) X ( 1900-1800)}

3. PAYMENT TERMS:3.1 INITIAL PAYMENT : Initial payments shall be made on the basis of US $/heat (FOB/CFR) multipled by50% of estimated life declared by the supplier whichever is higher, eligible for payment. The payment shall bemade by letter of credit (LC) opened in favour of the supplier by Bokaro Steel Plant on presentation of the under-mentioned documents immediately after despatch of the material. The LC shall provide for payment for 60 daysfrom sight, interest free. All bank charges within India shall be borne by the purchaser and those outside Indiashall be borne by the supplier.Full set of Clean on Board Bills of Lading - 1 setInvoice (Signed in ink) - 4 copiesPacking List - 4 copiesCertificate of Origin - 4 copiesManufacturers Test / Quality Certificate - 4 copiesInsurance Declaration copy - 4 copiesFax / Cable Message (as per note below) - 4 copiesCopies of the Certificate from the supplier to the effect that drawings and catalogues for customs clearancepurpose have been kept with the packages for shipment.Note: 1) The supplier must communicate Despatch/ Delivery details by FAX / CABLE within 48 Hours ofdispatch / delivery of materials to the purchasers and purchasers Port clearing agency/ officer as indicated byBSL.2) Along with the consignment six (6) copies of the packing list to be sent, two (2) copies in case No.1 of eachconsignment of the goods and four (4) copies in each case [three (3) inside the box and one (1) copy in a specialpacket at the outer side of the box].

The supplier shall send four (4) sets of Non-Negotiable copies of the above set of documents by courier to thepurchaser within three days after the date of vessel sailing as per the mailing list to be indicated by BSL.3.2 BALANCE PAYMENT: Balance amount payable / deductible after completion of the campaign to thesupplier will be calculated on the basis of US $/Heat (FOB/CFR Kolkata) as per clause 2 of this annexure, byCAD through Bank or to be reimbursed to the purchaser, as the case may be depending upon the campaign lifeachieved. For claiming this balance amount certificate shall be issued by the authorized representative of the shopwithin seven days of completion of the campaign and the payment will be made within 15 days of the submissionof relevant documents.4 SHIPPING INSTRUCTION:In case of placement of order, successful tenderer will be intimated about details of our shipping agent.5 MARKING:

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The bricks shall be manufactured with respective shape number marked with water insoluble ink in English orwith indelible paint by stenciling on working surface. In addition to shape number, the supplier shall stencil thematerial quality and Suppliers abbreviation on the working faces of the bricks. In addition to above markings,colour coding quality wise shall be done on the working surface to avoid mix up of different quality bricks ofsimilar shapes during relining. Supplier shall ensure that the following shipping marks are clearly stenciled withgood quality non- fading paint on one side of the package, in characters atleast 150mm high, where size ofpackage will permit.

a) Name & address of the consignee :b) Name of the Supplier:c) Country of Origind) Port of Loadinge) Port of Unloadingf) Order No. & date issued by respective SAIL steel plantg) Description of the goodsh) Package No.i) Gross & Net weights in kgs:Where necessary the package shall be marked with special markings such as Top, Bottom, Do notoverturn, etc. as well as a special symbol indicating the top6 PACKING:Supplier shall include and provide for securely protecting & packing the material in accordance with the bestestablished practice, so as to protect the contents from damage during transit from point of manufacture until afterarrival at site by AIR/SEA/RAIL/ROAD. Under conditions which may involve multiple handling, transport byship, rail & road, storage, exposure to heat, moisture, rain, etc. and possibility of pilferage. All packing cases,containers, packing and other similar materials shall be new and supplied free by the Supplier and it will not bereturned. The shipment dimensions of each package shall not exceed the maximum dimensions of packing thatcan be accepted by broad gauge system of Indian Railways. All packing shall be seaworthy. The Tenderer in hisoffer shall furnish the details of the type of packing proposed by him.All packages of a consignment of say 8 packages shall be marked as 1/8, 2/8 upto 8/8Each package shall have detailed packing list quoting specifically the name of the Purchaser i.e. the respectiveSAIL steel plant, order no., and detailed list of contents. A duplicate copy of packing list shall be put in awaterproof envelope and fastened securely to the outside of the packing.The supplier will have to make arrangement for restacking of left over bricks from pallets taken out duringcampaign of ladles in separate pallet for reuse in subsequent lining campaign or repair.Notwithstanding anything stated in this Article, Supplier should be entirely responsible for loss, damage ordepreciation to the materials, arising out of defective, faulty or insecure packing or due to insufficient protectivemeasures.

7. DELIVERYDelivery shall be essence of the contract. BSL shall intimate the monthly delivery schedule in the order in termsof number of sets for which the supplier shall arrange to supply the material well in advance and to be completedby Dec2013 .

8. RESCINDING OF CONTRACT: The Purchaser reserves the right to suspend/cancel /shortclose the order, ifthe Suppliers performance is consistently poor.

9. FORCE MAJEURE CLAUSE: If in the event either or both the parties to the contract is/are prevented fromdischarging its/ their obligation(s) under the contract by reason of one or more of the events such as arrest(s),

restrain(s) by Government or people, blockade(s), revolution, insurrection(s), mobilization(s), strike(s),lockout(s), civil commotion(s), riot(s), accident(s), Act(s) of God or other natural calamities or on account of anyother act(s) beyond the control of the parties to the contract , the time of delivery shall be extended by the periodequal to the period of delay / constraints occasioned by one or more of the aforesaid Force Majeure conditions.On the occurrence of any of the above Force Majeure conditions, the party concerned shall notify the other partyin writing of such concurrence(s) within 10 days of occurrence(s) stating therein (i) the date of occurrence(s) ofForce Majeure disability, ii) the nature of such Force Majeure disability along with a certificate from theappropriate Statutory Authority and / or Chamber of Commerce of the concerned State certifying the fact of theForce Majeure condition during the relevant period. In the event of the Supplier invoking the Force Majeurecondition(s), the Purchaser shall have the option to cancel the contract for reasons of any or all of the ForceMajeure condition notified by the Supplier without being liable to pay any compensation whatsoever to theSupplier.

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10. ARBITRATION:All disputes or differences of any kind whatsoever arising between the parties or relating to the constructionmeaning and operation of effect of the Contract, the breach thereof shall be settled by arbitration in accordancewith the rules of the conciliation and arbitration of the International Chamber of Commerce, Paris. Arbitrationand award made in pursuance thereof shall be final and binding on the Parties. The venue of the Arbitration shallbe at New Delhi, India.

11. GOVERNING LAW: The contract shall be in all respects, be governed and interpreted according to the lawsof Republic of India. All suits and legal proceedings by or against SAIL, BSL in any matter arising out of thetender shall be triable only by the appropriate civil court at BOKARO.

12. DEDUCTIONS FROM CONTRACT PRICE: All costs/charges/damages or expenses which the Purchasermay have paid, for which under the contract, the Supplier is liable, may be deducted by the Purchaser from anymoney due in units of SAIL or becoming due to him under the contract or may be recovered by action of law orotherwise from the Supplier.13. SECURITY DEPOSIT : Supplier shall have to submit Security Deposit for 5% of the Order Value.

14. EXECUTION TO THE TENDER DOCUMENT: SAIL, in its sole discretion, unconditionally and withouthaving to assign any reason, reserves to itself the right:a) To accept or reject the lowest offer or any other tender or all the tendersb) To accept any tender in full or in part.c) To apportion the total quantity amongst different Tenderers.d) To allow purchase preference to the PSUs and Joint venture with PSUs as per the relevant prevailingguidelines of the Government of India.

15. RISK PURCHASE : In case the supplier fails to supply as per delivery schedule, the SAIL /BSL reserves theright to procure the material from other sources at the risk and cost of the defaulting supplier. The pricedifferential, if any, shall have to be borne by the defaulting supplier. Moreover the defaulting supplier will haveno claim over the quantity that they failed to supply

For any clarifications you may contact Shri SMA Ashraf, Sr Manager Purchase at 06542- 280352 (Tel) Mobile:8986873165 or 06542-240185/240359 (Fax), Shri FR Azmi, DGM (REF-PUR) at 06542 280040 mobile:8986873145, Shri S Roychowdhury, AGM (RPC) Mobile: 8986870902.

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SAIL, BSL will be empowered to approve any deviations from the RFQ document asked for bythe Supplier.

2.4 Vendor Enablement - Mjunction shall have the responsibility of familiarizing the bidders withthe Reverse Auction Process. (Including training to the vendors).

3.0 Participation in On-line Reverse Auction for price bidding:

3.1 Tenderers will be required to participate in On-line Reverse Auction over Internet forprice bidding.3.2 The General rules & regulations are given in point no. 4 and definition of Key Terms of

Reverse Auctions is given in point no. 5 . 3.3 The key features for participation in a Reverse Auction are given below:

a. The Reverse Auction will be conducted on mjunctions platform. Mjunction shall intimateschedule of the Reverse Auction to all the techno-commercially acceptable tenderers.

b. The start bid price, minimum decrement and bid time shall be intimated to all techno-commercially acceptable tenderers.

c. There would be an auto extension of bid time in case bids are placed during last three minutes ofthe indicated bid closure time. The auto extension rule will extend the bid time by a period ofthree minutes till bids continue to get placed or the buyer decides to terminate the ReverseAuction.

d. All bidders should nominate a person who would be the authorized BIDDER (i.e., the personwho is authorized to bid in Reverse Auction on the firms behalf - Form 1 to be filled forauthorization & sent with the Techno Commercial Bid) . The USER-ID and PASSWORDwill be given to this person only. The Mjunction will intimate a secure and confidential Login IDand Password specific to each tenderer, for participating in the Reverse Auction. The user ID andPassword shall be intimated to the bidder before the reverse auction.

e. During the Reverse Auction, bidders have to quote for all items and for the entire quantity of allthe item(/s) in a Lot, else their bid will not be accepted for that Lot. Bidders shall not be allowedto quote for part quantity of a lot. However, SAIL reserves the right to distribute the quantity of alot among multiple suppliers.

f. During the Reverse Auction, suppliers shall be allowed to revise their price and bring it

downward only. Bidders are not allowed to quote above the Start Bid Price. 3.4 All Bidders have to confirm through a letter/ fax (033-2288 3279) to the mjunction, their last

quoted prices (Form 2 - to be filled after the reverse auction & sent & not with the technocommercial bid ) for each lot within 4 (four) hours of concluding the Reverse Auction. Theyalso need to mention in the same letter, if they have matched L1 prices on-line for any of theLots, if offered to match.

3.5 All Bidders are advised to quote from a reliable Internet facility, as neither SAIL nor MJ would beresponsible for any failure in the Internet connectivity during the bidding.

3.6 It is to categorically state on behalf of M/s SAIL, and M/s Metal junction that the Bidders need notpay any fee towards training for actual bidding or any other service with regard to this tenderetc., in the Reverse Auction and the Bidders need not subscribe to any of the services in lieu ofparticipation in the Reverse Auction.

3.7 Written Acceptance in-toto to all the Terms & Conditions mentioned in this document is a pre-requisite for

securing participation in the On-line Reverse Auction conducted by Metal junction on behalf of SteelAuthority of India Limited for the products required as per this RFQ.

4.0 The price bid evaluation process shall comprise of two key elements L1 definition and ordersplitting. The emergence of L1 vendors in the Reverse Auction:4.1 A single value, landed cost net of VAT (LCNC or LCNV) shall be quoted for each lot/market.4.2 Bidding will be done in LCNC (Landed Cost Net of Cenvat) OR LCNV (Landed Cost Net of

VAT) for Jharkhand based bidders. The material is to be delivered at the BSL Plant Store.a) LCNC rate to include Base Price (Ex Works + packing and forwarding) + Excise Duty@ 12% (as applicable) + (Education Cess @ 3% on ED) + ST (As Applicable) + freight +insurance+ entry tax as applicable Cenvatable ED

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b) LCNV rate to include Base Price (Ex Works + packing and forwarding) + Excise Duty@ 8% (as applicable) + (Education Cess @ 3% on ED) + JVT (As Applicable) + freight +insurance Cenvatable ED - Input Tax credit (ITC) on account of VAT.

Present Input Tax Credit is as under1) 5%JVAT : 61% of 4% JVAT + 100% of 1%JVAT2) 14% JVAT : 61% of 4% JVAT + 100% of 10%JVAT

4.3 Item wise price break-ups will be required to be furnished by the L1 tenderer (in such a manner that thequoted item wise price does not exceed the estimated prices as also the lot price LCNC or LCNV. Thebidders shall submit their detailed price break-up for all taxes and duties, within two working days of theclosure of the auction, to mjunction (033 22883536 and 06542-226132, Kind Attention : Sudipto BasuHead- Buyjunction with a copy to _______________________, (Purchase), Ispat Bhavan, Bokaro SteelPlant, Bokaro 827001. (Fax no. 06542 240185, 240227).

5.0 The General Rules and Regulations provided herein that govern the conduct of On-line ReverseAuctions operated by mjunction services limited.

INTRODUCTIONThe General Rules and Regulations provided herein that govern the conduct of On-line Reverse Auctionsoperated by mjunction services limited. These rules cover the roles and responsibilities of the parties inthe On-line Reverse Auctions on the Mjunction platform. Acceptance in-toto to these General Rulesand Regulations is a pre-requisite for securing participation in the On-line Reverse Auctions on theMjunction platform .Role of mjunctionMjunction is the service provider providing the forum for conducting the reverse auction, the role ofMjunction as the agency providing the auction engine would include: Input of the details of the auction items and defining of the bidding rules as desired by the client. Providing access to the approved bidders to participate in the auction Enhancing bidder awareness of and comfort with the auction mechanism and bidding rules. Summarizing of the auction proceedings and communication of the outcome to the client.

The responsibility for fulfillment of the contract rests between the bidders and the client and mjunction shall have no liability on this account.

Role of the BidderThe role of the bidder is outlined below:

The bidder would participate in the Reverse Auction with the aim of bidding to securethe auctioned item in the auction (being selected for supplying the clients requirement in aReverse Auction).

The bidder would be provided access to the Auction through a User Id protected by a password.The bidder needs to ensure that the User Id and password is not revealed to unauthorizedpersons.

Access to the auction mechanism shall be provided to all the approved bidder subsequent toobtaining their written consent to the General Rules & Regulations.

In the event of winning an allotment in the auction mechanism, the bidder shall commit to fulfilloutlined obligations under the contract.

Bidding Rules:The Bidding Rules refer to the information and terms defined specifically for a particular Reverse

Auction. The purpose of the Bidding rules is to provide approved bidder with the information and termsspecific to the auction in which they are bidding. This would include: Start Time and duration of the Reverse Auction. Any extension of the duration of the auction in the event of bids being received towards the end

of the pre-specified duration. Reserve Price (if specified) Minimum & Maximum Bidding Quantity (if specified) Price Decrements and any reduction in the price decrements in the auction in the event of

inactivity Other attributes (informational/non-negotiable in nature)

Participation in the auction process presumes complete awareness and understanding of the bidding rules.

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Conduct of the Reverse AuctionThe Reverse Auction shall be conducted on pre-specified date.Mjunction retains the right to cancel or reschedule the Reverse Auction on any of the followings reasons:

Some of the confirmed bidders are unable to access the module due to infrastructural problemssuch as sustained power failure or telecommunication breakdown.

Bids are received but above the Start Bid Price

The duration of the Reverse auction may also vary from the pre-specified period of time on account oftermination of the auction by mjunction : On the advice of the client, or, On its own accord in case of situations where it is felt that continuance of the auction proceedings is

prejudicial to the smooth conduct and / or integrity of the auction process.

Liability of mjunction:mjunction shall not be liable to the client / bidders in the auction or any other person(s) for:- any breach of contract by and party in the fulfillment of the underlying contract.- Any delays in initiating the online auction or postponement / cancellation of the online auction

proceedings due to any problem with the hardware / software / infra structural facilities or any other shortcomings.

Confidentiality Clausemjunction undertakes to handle any sensitive information provided by the client or confirmed bidders for thereverse auctions conducted on the mjunction platform with utmost trust and confidentiality.

JurisdictionAny disputes relating to the online reverse auction module shall be subject to the sole jurisdiction of Kolkatacourts only to the exclusion of any other court.

Right of the clientSAIL reserves the right to fully / partly accept the bids or completely reject the same.

5. Definition of Key Terms Reverse Auction

Reverse Auction

Reverse Auction is used to procure items/services, where the requirement for one/more Markets of an item isstated and the participants are required to bid down the price to be selected to supply the requirement.

On-line Reverse AuctionsOn-line Reverse Auctions refer to those Reverse Auctions conducted through the Internet with simultaneousbidding by the bidders (from one or more locations). In other words, the venue for the auction is on an Internetwebsite/ platform. The Mjunction website ( http://auction.mjunction.com ) or any other URL assigned byMjunction would constitute the venue for the purpose of the on-line auction.

Award at the Reverse AuctionThe bidder quoting the lowest price is normally allotted the item/service.

Client

Client is SAIL who has contracted mjunction to conduct such Reverse Auction. In case of Reverse Auction, thepurpose would be to meet their requirement for item/s from among the sellers desiring to sell the items to theClient.

BidderBidder is the individual/business entity participating in the Reverse Auction, intending to supply the item/s to theClient. To be become a Bidder in the auction, a business entity has to secure client approval for participation andalso provide written assent to the General Rules and Regulations

Auction Engine

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Auction Engine refers to the software that encapsulates the entire auction process, processing logic andinformation flows. mjunction is the sole owner of the auction engine and retains exclusive right over theutilization of the same.

Preview TimePreview Time refers to the period of time that is provided prior to the commencement of bidding. This is tofacilitate approved participants to view the auction details such as item specifications, bidding details and bidding

rules. The purpose is also to familiarize participants with the functionalities and screens of the auctionmechanism. It is not mandatory for mjunction to provide Preview Time.

Start TimeStart time refers to the time of commencement of the conduct of the On-line auction. It signals thecommencement of the Price Discovery process through competitive bidding.

Duration of the Reverse AuctionIt refers to the length of time the price discovery process is allowed to continue by accepting bids from competingbidders. The duration of the auction would normally be for a pre-specified period of time. However, the biddingrules may state the conditions when the pre-specified duration may be extended/ curtailed. The conditionsinclude:

Automatic extension in the event of bids being entered towards the end of the scheduled duration to facilitatethe other bidders to view and react to the bid.

Auto Extension of the Auction TimingsIn the event of bids in the last few minutes of the scheduled bid time, the Bid Timings are automatically extendedfor a specified period from each such bid. Such Auto Extension shall continue until no bids are placed for thespecified period (Engine remains inactive for the specified period). The Inactivity Time for Auto Extensionpurpose is normally 3 minutes. Mjunction however retains the right to change the same. The Inactivity Timeapplicable for the particular On-line Bid shall be communicated to the bidder if it will be set to a value less than 3minutes.

End of the Reverse AuctionEnd of the Auction refers to the termination of the bidding event signaling an end to the price discovery process.

Auction Reportmjunction would provide an Auction Report to the Client containing a summary of the bidding event andoutcome. The Auction Report would constitute the official communication from mjunction to the client about theoutcome of the Reverse Auction.

ID and Password - Password and ID shall be given to all the eligible by the mjunction for enabling the bidderto participate in the Reverse Auction.

Start Bid Price Start Bid Price is the Maximum Price, which will be accepted by the Reverse Auction engine.Supplier have to quote a price lesser than the Start Bid Price for participating in the Reverse Auction. Thecomputer shall not accept Price higher than Start Bid Price for a lot. Bidding will start at start Bid Price to be

intimated in advance to the vendors eligible for bidding. This will be put up on the site and will also becommunicated in advance through Fax/ email.

Minimum Decrement - Minimum decrement is the minimum amount a supplier has to reduce in order to beat ahigher bid. For example if a bidder bids Rs 10,00,000/ - for a Market, others, in order to beat this bid, have toquote a lower price with a minimum decrement say of Rs 2,500/- i.e. in order to be eligible they have to quoteRs. 9,97,500/- (or lower) for the same Market. This minimum decrement shall be pre-decided by Steel Authorityof India Limited and will be in- built in the auction engine.

6.0 Mjunction retains the right to extend or cancel or reschedule the reverse auction on any of thefollowing reasons:

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SlNo

Circumstance Action

01 Auto Extension Of BiddingTime

ONLY in the event of any bid being placed in the last 3 minutes of thescheduled bidding time, the bidding time shall automatically extend by 3minutes from each such bid. This Auto Extension mechanism remainsactivated until a continuous inactivity period (i.e. no bids being placed byany bidder) of 3 minutes is reached at which point the market shall close

02 Cancellation of event / bid 1. The number of confirmed bidders is deemed insufficient to conduct thereverse auction.2. On Advice of the Buyer3. MJ on its own accord - in case of situations where it is felt thatcontinuance of the auction proceedings is prejudicial to the smoothconduct and/or the integrity of the auction process.4. Cancellation/ premature termination of the reverse auction with/ withouta subsequent rerun of the auction on a mutually decided date betweenClient and MJ.5. Cancellation of a wrong bid6. Locking a bidders account (suspension of operations in the account)

03 Poor Participation 1. Manual extension carried out if less than 10 bids received2. Reserve / expected price not met.

3. It is determined that one or more bidders have submitted bidswhich are clearly below Cost4. On the advice of the Buyer

04 Unable to access the moduledue to infrastructuralproblems - Internet Problemsbeing reported by bidders

1. Manual extension carried out till connectivity restored or MJ will bid onbehalf of bidder after obtaining suitable authentication.2. The number of extensions and the time involved in each extension is onthe judgment of the auction controller concerned.

05 MJ server not able toconnect to the Internet cloud

To the extent possible, all auctions will be extended until the problem isresolved/ internet connectivity of MJ machine improves.Ability to extend depends upon time available, as also ability of MJ staffto connect to the MJ machine.

06 Power failure/ Plannedpower shutdown in his area

reported by an interestedsupplier

MJ will bid on behalf of bidder after obtaining suitable authentication.(The party will inform his minimum price and will also inform his user id

and password)Manual extension may be involved if the call is received just beforeclosure, and MJ staff does not have sufficient time required to make a bid.

At the request of the Client, mjunction may permit bidding through a combination of online and offline means(offline means including phone/fax/email). However in such event, mjunction would not be responsible for anyerrors in transmission or entry of the information received in the offline medium. It must be expressly understoodthat such facilities if and when extended are only for the convenience of bidders and, while reasonable care andcaution shall be taken by mjunction, the ultimate responsibility for the same shall rest with the bidder/s.

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7. Training Module

7.1 STEPS TO PERFORM FOR BIDDING IN AN ON-LINE REVERSE AUCTION

WELCOME TO THE ONLINE SOURCING PLATFORM OF buyjunctionbuyjunction.in

Log in to our website to participate in Online Auctions

Log in to our website to participate in Online Auctions

CONTACT DETAILS

FAX : 033 66011720 , 66133222

CONTACT DETAILS DURING AUCTION :033 66011721 / 66011722/ 66011723/ 66011724 / 66011725.

CONTACT DETAILS BEFORE & AFTER AUCTION :

Ms. Payel Chatterjee : 033 66133208, 0 9231000403Ms. Naaz Ansari : 033 66133213, 0 9231024351Ms. Monalisha Biswal : 033 66011721, 0 9231064426Ms. Sanchita Gupta : 033 66011722, 0 9231063970

Ms. Anamika Dutta : 033 66011724, 0 9231025941ATTENTION PLEASE :

1. During Auctions you may contact us only for guidance only at the Auction Room nos. All conversations willbe on record. Calls made to any other contact nos. or mobiles will not be entertained during the auction period.

2. Be active during bidding. Keep your contact nos. free from any other calls so that our representatives can reachyou easily whenever required.

3. Ensure stable connectivity. Use Proxy bidding wherever provided. Manual Extensions will not be provided atthe request of a bidder. M/s mjunction services limited or the Client will not be responsible for anydisconnectivity or infrastructural failure at your end.4. Keep your email inbox open to receive any files, if sent, during the event.

5. Bid ahead of close time. Do not wait till the last few seconds to bid. Your bid may not finally get registered inthe system due to slow connection speed at your end or due to the time lag between your server and our server.

6. Only authorized people should bid. Bids once placed will have to be honoured. Wrong bids, if placed forwhatsoever reason will not be DELETED from the system. Please be careful while bidding.

7. You need to change your password to keep it secure. Mjunction or client will not be responsible for any misuseof your Login ID and password.

STEPS TO PERFORM FOR BIDDING IN ONLINE SOURCING PLATFORM OF buyjunction

1. Connect to the Internet.2. Launch Internet Explorer browser or Netscape Navigator.3. In the address bar, type the path buyjunction.in & click on Log in for Online Auctions located on top

right side of the screen .

For practicing use the following Login Id & passwords: Please do not change the demo passwords.

Demo ID Password01 100000 10000002 100001 10000103 100002 10000204 100003 100003

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For the actual event use login ID provided by us.

AFTER LOGIN INTO THE SITE WITH YOUR USER ID, CHANGE PASSWORD TO CONTINUE.

UPDATE PROFILETo update profiles of User & Organization , click on right side of screen. Please keep the same updated always.

DOWNLOADING DOCUMENTS

On the left pane of the screen click on DOWNLOAD . Click on respective hyperlink to get the relevantdocument.

IMPORTANT MESSAGES , if any, during the event will be flashed on top of the screen.

A. TO PARTICIPATE IN ONLINE REVERSE AUCTION

4. Click on BID (S) to proceed for auctions.5. Click on ADD to participate in bidding.

The screen has two parts horizontally divided Bid Summary Screen & Bidding Screen .

6. Bid Summary Screen: Bid Summary Screen (Top Screen) will provide the latest update of all the runningmarkets. It refreshes automatically to provide you the latest market status, current market price. This isviewable only for those items where you have placed a valid bid which is equal to or less than the Start Bid

Price.

7. Bidding Screen: Choose the item / items you want to give your price by entering the price amount in therespective box under NEW BID and then clicking the respective check boxes in the extreme left column.Next click on the SUBMIT button placed at the left bottom of the screen.

The bid to placed can be of two types Normal Bid & Proxy Bid.

Normal Bid is a direct bid being placed manually.

Proxy Bid : This is the most preferred way to bid. The lowest value that you can offer to supply is fed in thesystem for the system to bid on your behalf. This value is not known by any other bidder and rests at thebackend of the system. This is a feature provided to you to keep you:a. the leading bidder till the lowest bid value fed in the system till some other bidder places a bid lower than

yours.

b. safeguards you from any disconnectivity /infrastructural failure (power, computer, link, slow speed etc)or other problems.

c. Where more than one Market/Lot is running simultaneouslyd. Pre-occupied and not in a position to put normal bids

How to activate : Simple. Place your lowest bid value under NEW BID and click on the check box underPROXY (A tick mark will appear). Then select & submit the bid. Once the proxy is activated the bids are

placed automatically as per the minimum decrements upto the limit to which you have activated the proxy.The lowest value of your proxy bid amount is not visible by any other bidder.If two bidders activate two different proxy amounts, the market will come to a bid value which is lower of thetwo.Example : Suppose, the current bid in the market is Rs.1500 and the min. decrement is Rs.10 and you haveactivated proxy till Rs.1450. Now say another bidder places a bid of Rs.1480, the system automatically bidsRs.1470 on your behalf at the same time and keeps you as a leading bidder.

DO REMEMBER THAT TILL A HAMMER APPEARS ON YOUR SCREEN YOU ARE NOT ALEADING BIDDER.

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8. A message will appear under Result. If the bid is a valid or accepted bid, you will now be able to see themarket status on the top screen.

9. If your bid is the Leading bid, then the picture of a hammer will appear on the top screen. If not repeatthe step 7 to improve your bid to be in the winning position. Bids need to placed in multiples of Biddecrement only.

10. It is possible that more than one suppliers same lowest price is accepted in the system. This becomes a TIEBID. The position/Rank will be decided on the basis of time. This happens when a proxy bid of one supplier

reaches the threshold limit and a normal bid of the same value from another supplier is placed. Only onebidder will see the hammer in the screen. Hence the other bidder needs to improve the price to see thehammer in the screen and be in a winning position.

11. The On-line Event of the particular item stops at the close time mentioned as per the schedule if there is nobid in the last 3 minutes of the close time. If there is a bid in the last 3 minutes, the close time willautomatically be extended by another 3 minutes and so on till no further bids are received in the system. Thisis due to a Auto Extension mechanism working in the system. However if mjunction or the client feels thatthe price obtained is not appropriate or for any other reason under mjunctions / clients discretion, the closetime may be manually extended. However for SAIL events, time may be extended when there is no bids,single bid or technical failure of our server situation.

12. New Lots/Markets launched will appear on the top screen. For submitting your bid in new lots, click again onBID (S) and then on ADD button to view the new markets and repeat the steps from 7.

13. To Logout click the Sign Out button at top of the screen.

B. TO PARTICIPATE IN ONLINE SEALED BID

Steps 1 to 5 is same as mentioned above. Directly go to step 7 and place your BEST BID ONCE ONLY. Nomarket status will be available.

C. TO PARTICIPATE IN ONLINE PRICE MATCHSteps 1 to 5 is same as mentioned above. Directly go to step 7. The displayed Bid Price cannot be changed. Onlyselect the check box and SUBMIT the bid to acknowledge matching the displayed price. No market status will beavailable.

VIEWING CLOSED AUCTION DETAILSClick on BIDS on the left pane of screen & click on VIEW , CLOSED AUCTIONS & then CODE to checkclosed auction details. For each of the Codes the details will appear. The details will be available for maximum of24 hrsIn case you have any complaint/suggestion regarding mjunctions e-reverse auction, kindly log intoauction.buyjunction.in and use the feedback link given on the top left hand side of the page.Complaints/Suggestions regarding mjunctions e-reverse auction received through any other mode willnot be treated as formal

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SAIL / Bokaro Steel Plant Fax: +91 6542 240185, 2