TMCA Election Calendar - Nov. 2019 · 11/5/2019 · Municipal Election Law Manual in conjunction with this calendar to fill in those dates on the city secretary’s personal election

TEXAS MUNICIPAL CLERKS CERTIFICATION PROGRAM

Election CalendarFor a City’s Election on November 5, 2019

This calendar indicates the dates for actions necessary in a general election of cityofficers to be held on November 5, 2019. It includes all major actions for which the ElectionCode prescribes a specific date or deadline for performance, but it does not include all actions(e.g., preparation of ballot boxes and other election equipment and of sets of precinct electionforms) for which the beginning date for performance can vary from one city to anotherdepending on local factors. Each city secretary should use the chart in M §9.02 of the TexasMunicipal Election Law Manual in conjunction with this calendar to fill in those dates on thecity secretary’s personal election calendar created in accordance with local conditions [see M§9.03]. The city secretary’s personal calendar should also reflect dates that the city secretaryprefers in place of the discretionary dates recommended in this calendar.

Column 5 indicates the time interval between the date of the action and election day. Forexample, the notation "50th" in the entry for September 16 means that the first day for thecity secretary’s mandatory office hours is the 50th day before election day; the notation"+9" in the entry for November 14 means that last day for the EVBB to verify and countprovisional ballots is the 9th day after election day.

When there is a statutory provision prescribing the last day for the performance of an act,the number in Column 5 reflects that day. If the statutory day must be moved because of aSaturday, Sunday, or state or national holiday, the resulting date is designated in Columns 1and 2 and Column 5 indicates, in parentheses and italics, the actual number of days measuredfrom election day.

In preparing a personal calendar, the city secretary should remember the rule in EC §1.006that if the last day for performance of an action falls on a Saturday, Sunday, or a state ornational holiday, the deadline date is usually extended to the next regular business daywhether the day is a city holiday or not [see M §2.16(a)]. When a deadline is extended for thisreason, the extended date is used for determining other dates that are calculated in relationto the event of the extended date. Exceptions are noted in this calendar.

NOTE: References in this calendar to House or Senate bills are for those passed in the recent86th legislative session (2019).

Major steps are in ALL CAPS. Steps for early voting are in ITALICS.

Date ActionBy or With

Whom TakenManualRef. §

Column5

TueJan 1

First day voters may submit an application for a ballot by mail (ABBM), for an AnnualABBM, or for a Federal PostcardApplication (FPCA). The first day does notmove even though this is a holiday, NewYear’s Day.

City Secretary 16.51(a) 308th

*An asterisk in Column 5 indicates the time stated is not required by statute.

i

ELECTION CALENDAR FOR NOVEMBER 5, 2019, Continued



Column5

ThurJun 20

LAST DAY to begin posting on bulletinboard the notice of the dates of the filingperiod for the general election. (30 daysbefore first day to file application for aplace on the ballot). SOS has ruled thatnotice must contain location whereapplications will be received.

City Secretary 11.05(f) 138th

FriJun 28

Obtain a supply of the following forms:candidate's application for place onballot; appointment of campaign treasurer(candidate and specific-purposecommittee); report of contributions andexpenditures (candidate-officeholder andspecific-purpose committee); applicationfor mail ballot, and a set of administrativeforms if ordered from a supply house. (Set up schedule for ordering precinctsets and other forms if they are to beordered later.)

City Secretary 7.11et seq.18.10

*130th

Jun 28- Jul 26

Review recommendation for followingsteps listed in M §9.02 for possibleneeded or desired action: Steps 1 through5 (revising election precincts; designatingpolling places; changing method of votingif equipment is available but not adoptedfor use or if acquisition of equipment bycity is desired); Step 12 (establishing orchanging terms of election judges).

City Secretaryand

City Council

9.02 *130th

thru*102nd

MonJul 15

LAST DAY for timely filing of semi-annualreport of contributions and expenditures.

City Secretary 18.05 Jul 15

FriJul 19 -

Aug 9

Recommended period for CALLINGELECTION AND POSTING NOTICE ofELECTION on bulletin board.

Mayor [1] 10.0210.0310.0410.12

*109th

to*88th

SatJul 20

GENERAL ELECTION

FIRST DAY FOR FILING APPLICATIONfor place on general election ballot. [30th

day before filing deadline on Mon, Aug19.]



ii




Column5

Jul 20 FIRST DAY FOR FILING DECLARATIONof write-in candidacy. [30th day beforefiling deadline on Mon, Aug 19.]

Note: The City Secretary’s Office is notrequired to be open on Sat or Sun foreither of these activities.

City Secretary 11.10(b) 108th

WedAug 7

LAST DAY for small city in small county toprovide secretary of state notice of intentto use exception to accessibilityrequirements or show undue burden, ifrequired.

CitySecretary

7.07(d),(e),(f)

90th

FriAug 9

Recommended LAST DAY FOR ORDERDESIGNATING ELECTION PRECINCTSAND POLLING PLACES. In Nov election,city uses county precincts and pollingplaces.

City Council 3.02(g) *88th

FriAug 16-Aug 22

Recommended period to POST 72 HOURNOTICE OF DRAWING for order ofnames on ballot.

City Secretary 8.06 *81st

thru*75th

Aug 16 Remove candidate’s name from ballot inGENERAL election if the candidate dieson or before this date (day before the 2nd

day before filing deadline, in other words,the 3rd day before the filing deadline).

NOTE: NEW LAW (HB 1067), if acandidate dies after this date but on orbefore the filing deadline, the CitySecretary MAY choose to remove thecandidate’s name from the ballot, in whichcase the filing deadline is extended to the5th day after the regular filing deadline.

City Secretary 11.25(a) 81st


iii




Column5

MonAug 19

GENERAL ELECTION

LAST DAY FOR FILING APPLICATIONFOR PLACE ON BALLOT in the generalelection unless extended for a city officehaving a 4-year term if no candidate files.(must be received by 5 p.m.). Citysecretary’s office should stay open until 5p.m.

NOTE: NEW LAW (HB 1067), if acandidate dies on or before the filingdeadline, the City Secretary MAY choosetoremove the candidate’s name from theballot, in which case the filing deadline isextended to the 5th day after the regularfiling deadline.

City Secretary 11.05(b) &(d)

11.06

78th

Aug 19 STATUTORY LAST DAY FORORDERING GENERAL ELECTION.[2]

Mayor 10.04 78th

Aug 19 Recommended LAST DAY FOR NOTICEDESIGNATING ELECTION PRECINCTSAND POLLING PLACES.

City Council 3.07 *78th

ThuAug 22

Recommended last day to POST 72-HOUR NOTICE OF DRAWING for orderof names on ballot.

City Secretary 8.06 *75th

Aug 22Thru

Aug 26

Recommended period to CONDUCTDRAWING FOR ORDER OF NAMES ONBALLOT. (If candidate submits stampedself-addressed envelope requesting mailnotice of drawing, City Secretary mustprovide it.) Prepare ballot format andsend it to printer in preparation forprinting.

City Secretary 8.06 *75th thru71st

Aug 22 Recommended beginning date forpreliminary work on appointment ofelection judges.


FriAug 23

LAST DAY FOR A WRITE-INCANDIDATE in GENERAL election todeclare candidacy by 5 p.m. Citysecretary’s office should stay open until 5p.m.



iv




Column5

MonAug 26

LAST DAY for ballot candidate towithdraw in a GENERAL election andhave candidate’s name removed from theballot (withdrawal request must bereceived by 5 p.m.). EXCEPTION: Awithdrawal submitted after this date isvalid if it is submitted before the ballotsare prepared.

City Secretary 8.0511.2211.2311.24

71st

Aug 26 LAST DAY that a declaration of ineligibilitycauses omission of candidate’s namefrom ballot in a GENERAL election. Itmust occur by 5 p.m.

City Secretary 8.0511.2211.2311.24

71st

Aug 26 LAST DAY for write-in candidates towithdraw (by 5 p.m.) in a GENERALelection and have the candidate’s nameremoved from the list.

City Secretary 11.10(e)11.22(b)(3

71st

Aug 26 Recommended last day to POST 72-HOUR NOTICE OF DRAWING for orderof names on ballot in a GENERALelection


Aug 26 If no candidate has an opponent in anelection considered to be a separateelection, deliver the certification ofunopposed candidates to the city council.

City Secretary 10.23 71st

Aug 26 NEW LAW (HB 1067) - LAST DAY FORFILING APPLICATION FOR PLACE ONBALLOT, IF a candidate died on or beforethe regular filing deadline, and CitySecretary chose to remove thatcandidate’s name from the ballot (SeeAug 19 entry).

NOTE: New filing deadline is the 5th dayafter the regular filing deadline, which fallson Saturday, Aug 24, and is extended toMon, Aug 26.

City Secretary N/A (to beupdated)

73rd (71st)


v




Column5

WedAug 28

If a SPECIAL ELECTION TO FILL AVACANCY is held with the generalelection, this is the LAST DAY to order thespecial election so that the filing deadlineis the 62nd day. 70th day is on Tue, Aug27, LBJ Day, a state holiday. This actionis extended to Wed, Aug 28 (69th day).

City Council 13.06 70th

(69th)

FriAug 30

Recommended last day to POST 72-HOUR NOTICE OF DRAWING for orderof names on ballot in a SPECIALELECTION with a filing deadline of the62nd day.


SatAug 31

NEW LAW (HB 1067, HB 4129) - LASTDAY to withdraw from GENERAL electionif filing deadline was extended due toremoval of deceased candidate’s namefrom the ballot (deadline does not move tonext business day). EXCEPTION: Awithdrawal submitted after this date isvalid if it is submitted before the ballotsare prepared AND if the public notice ofthe logic and accuracy test has not beenpublished.


66th

WedSep 4

If a SPECIAL ELECTION, was orderedon or before the 70th day, this is the LASTDAY TO FILE AN APPLICATION FORPLACE ON BALLOT in the SPECIALELECTION (must be received by 5 p.m.).City secretary’s office should stay openuntil 5 p.m.

NOTE: for impact of HB 1067, re removalof deceased candidate’s name from thespecial election ballot, and extended filingand withdrawal deadlines, please seeendnotes.

City Secretary 13.06(a) 62nd

ThuSep 5

Recommended date to order the lists ofregistered voters from the county voterregistrar to be used in early voting bymail.



vi




Column5

FriSep 6

LAST DAY TO DELIVER NOTICE TOTHE COUNTY CLERK AND VOTERREGISTRAR of each county in which theelection will be held.

NOTE: NEW LAW (HB 933, HB 1241):The Notice must now include the locationof each polling place, including thebuilding name, if any, and the streetaddress, including suite or room number,if any.

City Council(City Secretary)

10.16 60th

Sep 6 Recommended day to contact the countyclerk or elections administrator concerningavailability of the initial list of voters whohave submitted annual applications forballot by mail (ABBM).

City Secretary 16.523 60th

MonSep 9

If a SPECIAL ELECTION to fill a vacancyis held together with the general election,and the SPECIAL ELECTION was calledon or before the 70th day before theelection this is the:

1. LAST DAY for a candidate in thespecial election to withdraw(withdrawal request must be receivedby 5 p.m.); and

2. LAST DAY that a declaration ofineligibility;

causes omission of candidate’s namefrom the ballot.

NOTE: NEW LAW (HB 4129) -EXCEPTION: A withdrawal submittedafter this date is valid if it is submittedbefore the ballots are prepared AND if thepublic notice of the logic and accuracytest has not been published.


City Secretary 8.05(b)11.2211.24

57th


vii




Column5

Sep 9 Extended deadline to file for a place onthe ballot in a city office having a 4-yearterm if no one has filed by 5 p.m. on Aug19. (Must be received by 5 p.m.).


FriSep

13-23

Recommended period for APPOINTINGELECTION JUDGES. [2] (Schedule forfirst council meeting after period if nomeeting during period.) Notice to judgesmust be given by the 20th day afterappointment. (May be combined withnotice to hold election, if both time periodsare met.)

City Council [1] 4.034.044.05

10.15

*53rd thru*43rd

MonSep 16

RECOMMENDED DATE TO PRINTBALLOTS which have been preparedearlier.


Sep 16 Beginning date of period for mandatoryoffice hours.


FriSep 20

If a SPECIAL ELECTION to fill a vacancyis held with the general election, this isthe LAST DAY to order the specialelection unless a law outside the ECprovides for an earlier date. The filingdeadline is the 40th day.


Sep 20 Last day for a challenge of a candidateapplication if the first ballots by mail areplaced in the mail on Sep 21.

City Secretary 11.07(d) 46th


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Column5

SatSep 21

DEADLINE for mailing ballots to FPCAvoters and other voters who are eligiblefor early voting because they are votingfrom outside the United States. If it is notpossible to mail these ballots by thisdeadline, the City Secretary must notifythe secretary of state within 24 hours ofknowing the deadline will not be met.

NOTE: NEW LAW (HB 1850, SB 902) -Information on the roster for a person whovotes early in person or who votes earlyby mail must be available for publicinspection and on the County’s website ifthe County Clerk or EA is the early votingclerk or on the City’s website if the CitySecretary is the early voting clerk by11:00 am on the day after the informationis entered on the roster (for voters votingin person) or by 11:00 am on the day afterthe early voting clerk receives the ballot(for voters voting by mail). If the entitydoes not maintain a website, theinformation must be on the bulletin boardused for posting notices.


ThuSep 26

If a SPECIAL ELECTION to fill a vacancyis held on the same day as the generalelection, and the special election wascalled after the 70th day before electionday, this is the LAST DAY TO FILE ANAPPLICATION for a place on the ballotin the SPECIAL ELECTION. Citysecretary’s office should stay open until 5p.m.




ix




Column5

Tue Oct 1

LAST DAY for a candidate in a SPECIALELECTION with a filing deadline of the40th day, to withdraw or be declaredineligible and have name omitted from theballot. This is the 5th day after filingdeadline. EXCEPTION: A withdrawalsubmitted after this date is valid if it issubmitted before the ballots are preparedAND (NEW LAW - HB 4129) if the publicnotice of the logic and accuracy test hasnot been published.



Oct 6 Minimum 10th day to begin postingcontinuous notice if signature verificationcommittee meets Oct 16.


Oct 6-28

PERIOD FOR PUBLISHING NOTICE OFELECTION. 10th day before election dayis Sat, Oct 26. This period is extended toMon, Oct 28. Notices containing timesand places for early voting by personalappearance must be posted on the city’swebsite, if the city has a website.

Mayor [1] 10.1220.04(c)&

(d)

30th

thru10th (8th)

MonOct 7

LAST DAY TO MAIL BALLOTINGMATERIALS for early voting by mail, topersons whose applications wereaccepted before the 37th day. NEW LAW -HB 273 provides that the clerk must mailballots out to voters by the 30th day beforeelection day if the clerk accepted theapplication by the 37th day before electionday (old law was the 45th day). In anycase, ballots should be mailed as soon aspossible.

NOTE: For voters who will be voting fromoutside the U.S. (Including FPCA), ifballoting materials cannot be mailed bythe applicable deadline, the early votingclerk must notify the secretary of state ofthe delay. See NOTE below.

City Secretary 16.57 30th (29th)


x




Column5

Oct 7 Due date for filing first report of campaigncontributions and expenditures byopposed candidates and specific-purposecommittees supporting or opposingopposed candidates, by 5 p.m. or, if filedelectronically, midnight. City secretary’soffice should stay open until 5 p.m. SeeNOTE below.


(29th)

Oct 7 Last day for submitting voter registrationapplication in time to vote at the electionor for requesting transfer of registration intime to vote in new precinct not in thesame county and territory. See NOTEbelow.

NOTE: 30th day is on Sun, Oct 6. Theseactions are extended to Mon, Oct 7 (29th

day).

Registrar 6.23(g)6.25(b)

30th

(29th)

Oct 7 Recommended last day to notify presiding judges of duty to hold election.

Mayor 10.15 *30th

*(29th)

Oct 7 Recommended last day to request voterregistrar to prepare lists of registeredvoters and furnish statement of residenceforms to be used in conducting theelection.

City Secretary 6.326.357.42

*29th

Oct 7 Recommended day to begin posting theNotice of Voting Order Priority for voterswith mobility issues on the city’s websiteif the city maintains one.

City Secretary 9.221(d) *29th

MonOct 14

Recommended last day to request waiverof partial manual recount of electronicallycounted ballots. Look at the SOS websiteto see if a blanket waiver has beenissued. The manual count does not applyto cities that use DRE equipment.

City Secretary 9.45 *22nd

Oct 14-27

Possible period for posting noticeamending notice of branch early votingpolling places.

City Secretary 16.22(k) 22nd

thru 9th


xi




Column5

TueOct 15

Last day for publication of notice of thetest of automatic tabulating equipment tobe used in early voting if the test is on Oct16 (48 hours before date of test.)

City Secretary 7.40(d) 21st

Oct 15 Last day for publication of notice of thetest of DRE equipment to be used in earlyvoting if the test is on Oct 16. (48 hoursbefore the test begins.)

NOTE: Both the above notices should begiven no later than the 3rd day before theday of the test to assure the timely 48hour notice requirements.

City Secretary 7.38(d) 21st

Oct 15 LAST DAY for POSTING NOTICE OFELECTION on bulletin board used forposting notices of city council meetings.

City Secretary[1] 10.12(c) 21st

WedOct 16

Last day to receive an FPCA from anunregistered voter and allow the voter, ifqualified to be registered, to receive a fullballot.

City Secretary 17.02(a)& (d)

20th

Oct 16 First day a signature verificationcommittee may begin work.


Oct 16 Last day to begin posting of continuousnotice of schedule for branch early votingpolling places.

City Secretary 16.22(k) 20th

FriOct 18

Last day to receive application from voterin person for a ballot to be voted by mail(by close of business). This is the lastbusiness day before the beginning ofearly voting by personal appearance.

City Secretary 16.51(e)16.53(b)

18th

Oct 18 Last day early voting clerk, upon receiptof defective early voting application, mustmail 2nd application with explanation ofdefects and instructions.

City Secretary 16.53(c)(3) & (4)

18th

Oct 18 Last day for conducting first test ofautomatic tabulating equipment and DREequipment to be used for early voting (atleast 48 hours before voting begins).

City Secretary 7.40(c) &(d)

18th


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Column5

MonOct 21

FIRST DAY FOR EARLY VOTING BYPERSONAL APPEARANCE. 17th day isSat, Oct 19. This action is extended toMon, Oct 21 (15th day).If voting will beconducted on Sat or Sun, Oct 26 or 27,notice of schedule must be posted at least72 hours before first hour of the weekendvoting.

City Secretary 16.2116.22(i)

17th

(15th)

Oct 21 STATUTORY DEADLINE TO NOTIFYJUDGES OF DUTY TO HOLD THEELECTION.

Mayor 10.15(a) 15th

Oct 21 Last day to challenge form & content ofwrite-in candidate for compliance.

City Secretary 11.10(h) 15th

TueOct 22

Last day to post 72-hour notice ofweekend early voting if it is held on Sat,Oct 26. Posting on this day assurescompliance regardless of the time votingbegins.


WedOct 23

Last day to post 72-hour notice ofweekend early voting if it is held on Sun,Oct 27. Posting on this day assurescompliance regardless of the time votingbegins.


ThuOct 24

First day cities holding joint election withcounty having population of 100,000 ormore may convene the early voting ballotboard to process mail ballots. 24-hournotice must be posted for each delivery ofvoting materials made before electionday. If notice requirements have beenfollowed, the board may process thematerials but may not count the ballotsuntil after the end of the period of earlyvoting by personal appearance. (9th daybefore end of early voting by personalappearance.)


thru closeof polls

onElection

Day

Oct 24 First day for new illness or disabilityallowing late application for late(emergency) early voting.

Voter 17.16 12th


xiii




Column5

FriOct 25

Last day to receive application by mail fora ballot to be voted by mail, by 12 noon orclose of business, whichever is later. Also applies to FPCA. An FPCA receivedfrom an unregistered voter after the 20th

day but by the 11th day is entitled tofederal ballot only.

City Secretary 16.51(d)16.55(b)17.02(b)

11th

Oct 25 Last day for county to deliver final list ofvoters that submitted an annualapplication for ballot by mail (ABBM).

City Secretary 16.523(a)(3)

11th

MonOct 28

LAST DAY FOR PUBLICATION OFNOTICE OF ELECTION. 10th day is Sat,Oct 26. This action is extended to Mon,Oct 28 (8th day). It is better practice topublish no later than 10th day. See M10.12(b)(3).

Mayor [1] 10.12(b) 10th

(8th)

Oct 28 Due date for filing second report ofcampaign contributions and expendituresby 5 p.m. or midnight if filed electronically.

City Secretary 18.06(c)18.08(a)

& (c)

8th

TueOct 29

Recommended last day for publication ofnotice of first test of automatic tabulatingequipment to be used at a centralcounting station and a polling place if thefirst test is on Nov 1. (48 hours beforedate of test.)

City Secretary 7.40(b) &(d)

*7th

Oct 29 Recommended last day for publication ofnotice of the test of DRE equipment to beused at a polling place if the first test is onNov 1. (48 hours before the test begins.)

NOTE: Both the above notices should begiven no later than the 3rd day before theday of the test to assure the timely 48hour notice requirements.

City Secretary 7.38(d) *7th

ThuOct 31

First day for death in family to qualify forlate (emergency) early voting.


FriNov 1

LAST DAY OF REGULAR EARLYVOTING BY PERSONAL APPEARANCE.

City Secretary 16.21(c) 4th


xiv




Column5

Nov 1 Recommended last day for conductingfirst test of automatic tabulatingequipment to be used at a polling place orcentral counting station (at least 48 hoursbefore used for counting on election day)and DRE equipment to be used at apolling place. To assure 48 hours before7 am of election day, test must be by 3rd

day which is Sat. The secretary of statehas extended this deadline to Mon, but itis inadvisable to wait that long to conduct tests. Notice must be published at least48 hours before date of test for automatictabulating equipment and 48 hours beforetest begins for DREs.

City Secretary 7.40(d)7.38(d)

*4th

Nov 1-Nov 4

As soon as early voting is over, and until7:00 p.m. Nov 4, early voting ballots maybe delivered to the EVBB for qualifyingpurposes (may not be counted untilelection day, except if election is heldjointly with a county in counties of100,000 or more. See below.) Post noticeof delivery continuously 24 hours beforeeach delivery.

City Secretary 16.74(a) 4th thru close of polls onElection

Day

Nov 1 In election held jointly with a countyhaving a population of 100,000 or more,this is the first day that the EVBB maybegin counting early ballots voted by mailstarting at 7:00 pm. Assure that thecounting equipment has been tested atleast 48 hours before use.

Early VotingBallot Board

16.74 4th at7:00 pm,or when-ever early

votingends onthat day

SatNov 2

Last day to receive an application tocancel mail ballot that has not arrived atthe address on the carrier envelope. Thisdeadline is not extended because thereare other procedures for canceling a mailballot.

City Secretary 16.59(a) 3rd

Nov 2-Nov 4

Period to apply for late (emergency) earlyvoting because of death in family Oct 31or later.

City Secretary 17.33 3rd

thru 1st

Nov 2-Nov 4

Prepare list of registered voters for EVBBif more than one early voting polling place.

City Secretary 16.76 *3rd

thru 1st


xv




Column5

Nov 2-Nov 5

Period to apply for late (emergency) earlyvoting because of illness or disabilityoriginating on or after Oct 24.

City Secretary 17.17 3rd thruElection

Day,5 p.m.

SunNov 3

The secretary of state has stated that thisis the last day to conduct test of votingequipment because of the extended dateof the deadlines. It would be unwise towait until this date. See entries for Oct 29and Nov 1.

City Secretary 7.38(d)7.40(d)

2nd

Nov 3 NEW LAW (HB 305): IF City maintains awebsite, deadline to post on website therequirements and deadline for filing forcandidacy of each elected office of thepolitical subdivision for the November2020 election. NOTE: See Endnotes foradditional information that must be postedon the website.

City Secretary N/A (to beupdates)

365th

MonNov 4

Last day to submit an application (byclose of business) for, and vote a ballot bypersonal appearance due to death inimmediate family that occurred Oct 31 orlater.

City Secretary 17.33(b) 1st

Nov 4 Last day to deliver precinct early votinglists to presiding election judges. Earlyvoting clerk must mark this list withnotation for each name of voter who votedearly.

City Secretary 7.4716.83(j)

1st

Nov 4 Recommended date for delivery ofequipment to polling places (statutorydeadline is 6 a.m. on election day).


TueNov 5

ELECTION DAY. Polls are open 7 a.m.to 7 p.m. Voting by sick or disabledvoters at main early voting place, 7 a.m.to 7 p.m., where voting machines areused at precinct polling place.

City Secretary 17.41 E Day

Nov 5 7 a.m. to 7 p.m. early voting clerk’s officemust remain open for early votingactivities.



xvi




Column5

Nov 5 5 p.m. deadline for late applications forballots from voters who became ill ordisabled Oct 24 or later.

City Secretary 17.1617.17

E Day

Nov 5 7 p.m. deadline for receiving ballots fromvoters who became ill or disabled Oct 24or later.


Nov 5 Deliver early voting ballots, etc., to EVBB. Second key to ballot box is delivered bychief of police or marshal.

City Secretary 16.73(a) E Day

Nov 5 7 p.m. first deadline for receiving earlyvoting mail ballots, except overseas andarmed forces ballots and certain ballotsplaced for delivery before deadline. Afterregular mail delivery, check mail box forearly voting mail ballots. See additionaldeadline on +1 day.

City Secretary 9.23(c)(4)16.58(a)

E Day

Nov 5 Receive precinct records, voted ballots,etc. (Chief of police or marshal receiveskeys to ballot boxes containing votedballots.)

City SecretaryMayor

9.33(d)9.34

E Day

Nov 5 PREPARE UNOFFICIAL TABULATIONOF RESULTS.


WedNov 6

Second deadline for receiving mail ballotsif the delivery envelop arrives before 5 pmand has a cancellation mark indicating itwas placed for delivery at or before 7 p.m.at the location of the election on electionday. This second deadline occurs the dayafter the election.

Note: This applies to voters whosubmitted an application for a ballot bymail and cast a by-mail ballot from withinthe United States.

City Secretary 16.58(a) +1


xvii




Column5

Nov 6

Nov 6

First day for public access to early votingby mail applications and for mailed earlyvoting ballot materials, including those forannual ABBMs.

NOTE: NEW LAW (HB 1850, SB 902)requires information on the roster for aperson who votes early voting in personor who votes early by mail to be availablefor public inspection and on the County’sor City’s websites (or bulletin board ifthere is not website) when information onvoters voting in person is entered on theroster or when ballots by mail arereceived. See entry for Sat Sep 21.

Last day to deliver provisional ballots toVoter Registrar of each county in whichthe city is located.

City Secretary

City Secretary

16.56(g)

9.41

+1

+1

ThuNov 7

Recommended day to PROVIDEOFFICIAL OATH AND STATEMENT OFELECTED OFFICIALS to candidates whoappear to have won, or may win. Theseare provided for information only. Theoaths are taken after the canvass.

City Secretary 12.32(d) *+2

FriNov8-14

Period during which EVBB may meet tocount ballots received from outside theUnited States if the early voting clerkcertifies that all ballots mailed fromoutside the United States have beenreceived.


16.74(f) +3 thru+9

Nov8-18

Completion before canvass of report ofearly votes cast for each candidate ormeasure, by election precinct. 11th dayafter the election is Sat, Nov 16. Thisdeadline is extended to Mon, Nov 18(+13th day).

City Secretary 16.87 +3 thru +11(+13)


xviii




Column5

Nov8-18

PERIOD FOR OFFICIAL CANVASS. Thecity council sets exact day and hour. CitySecretary records results in electionregister as soon as practicable aftercanvass. 11th day after the election is onSat, Nov 16. This deadline is extended toMon, Nov 18 (+13th day). [Canvass mayoccur before 11th day only if all FPCAballots have been received and the ballotboard has completed the count ofprovisional ballots.]

City Council/City Secretary

9.429.44

+3 thru+11

(+13)

Nov8-18

A F T E R C A N V A S S , I S S U ECERTIFICATES OF ELECTION, exceptthat; if a recount has been requested, thecertificate in that race may not be issueduntil after the recount.

Mayor 12.23 +3 thru +11(+13)

Nov8-25

ORDERING OF RUNOFF ELECTION, ifnecessary, not later than 5th day aftercanvass. If the 5th day after canvass isNov 23, a Sat, the deadline is extendedto Mon, Nov 25, the 20th day after theelection.

City Councilor

Mayor [1]

14.04 +3 thru +18 (+20)

Nov8-26

Partial manual count of electronicallycounted ballots if waiver not obtained fromsecretary of state. Must begin not laterthan 72 hours after polls close and becompleted by the +21st day. (Check theSOS website to determine if a blanketwaiver has been issued.)

City Secretary 9.45 +3 thru +21

MonNov 11

Type A elected officials may qualify andassume duties of office. [LGC §22.006] The statute states 5th day after election,excluding Sundays. The resulting day isthe 6th day after the election. Since this afirst day, it is not affected by the VeteransDay holiday. Officials may not take officeuntil the canvass is complete unless theelection was cancelled.

Candidate withCity Secretary

12.34 +6


xix




Column5

TueNov 12

LAST DAY for receiving a mail ballot fromoutside the U.S. from a non-military voter,if postmark indicates ballot placed fordelivery by 7 pm on election day. The 5th

day after the election is Sun, Nov 10.Mon, Nov 11 is Veterans Day. This actionis extended to Tue, Nov 12, the 7th dayafter the election.

City Secretary 16.58(b) +5(+7)

Nov 12 LAST DAY to receive an FPCA ballotvoted by a member of the armed forces ofthe U.S. or a spouse or dependent of amember, including the merchant marines.NO postmark showing date placed fordelivery is required on these ballots. SeeNote below.

City Secretary 16.58(b-1) +6(+7)

Nov 12 Last day for provisional voter to presentacceptable ID to the registrar or executeappropriate affidavit. See Note below.

Note: The +6 day is Nov 11, VeteransDay. These actions are extended to Tue,Nov 12, the 7th day after the election.

City Secretary 16.261(g) +6(+7)

Nov 12 Last day for Voter Registrar to designatea time of delivery of provisional ballots tothe general custodian of election recordsor presiding judge of the EVBB. Timemust be before the convening of theEVBB.

City Secretary orPresiding Judge

of the EVBB

9.41TAC

§81.175(d)(3)

+7

ThuNov 14

Last day the EVBB meets to count ballotsreceived from outside the United States,if the early voting clerk did not certify thatall ballots mailed from outside the UnitedStates and any FPCA ballots frommembers of the U.S. armed forces ormerchant marines or the spouse ordependent of a member had beenreceived earlier.

Early Voting Ballot Board

16.74(f) +9

Nov 14 Last day for EVBB to verify and countprovisional ballots reviewed by the voterregistrar.


9.4116.77

+9

FriNov 15

Last day to mail to voters, notices ofrejected mail ballots.

Presiding Judgeof EVBB

16.78 +10


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Column5

MonNov 18

LAST DAY for conducting the officialcanvass of the election. 11th day after theelection is on Sat, Nov 16. This deadlineis extended to Mon, Nov 18 (+13th day).

City Council/City Secretary

9.42 +11(+13)

Nov 18-Nov 28

Period during which notice of dispositionof provisional ballots must be mailed tovoters. If 10th day is Sat or Sun, the lastday is extended to Mon. If the 10th day isThanksgiving Day or Fri, Nov 29, bothstate holidays, the deadline is extended toMon, Dec 2.

PresidingJudge of

EVBB

16.77 By 10th

day aftercanvass

Nov 20 NEW LAW (SB 902): Election recordsmust be available in an electronic formatno later than this day, for a fee of notmore that $50.00.


+15

TueNov 26

Last day for mailing results of manualcount to secretary of state, if no waiver isobtained.

City Secretary 9.45 +21

ThurNov 28-Jan 2

POSSIBLE PERIOD FOR RUNOFFELECTION, depending on date of officialcanvass, unless a charter provides for alater date.

NOTE: NEW LAW (HB 88): The order ofthe names on the runoff ballot should bein the same order as they appeared onthe general election ballot, so no ballotdrawing is required for the runoff ballot.

City Secretary/City Council

14.03 +20th-+45th

day aftercanvass

ThurDec 5

Last day to transmit election results bycity precinct in electronic form to secretaryof state.

Mayor(Presiding Officer

of theCanvassingCommittee)

9.44 +30

SunDec 15

LAST DAY OF MANDATORY OFFICEHOURS.


SunJan 5

First day for transfer of voted ballots in themain election from the locked ballot box toanother secure container.



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Column5

Sep 5,2021

Last day of preservation period for ballotsand other non-federal precinct electionrecords of main election, except forcandidate applications.

City Secretary 9.49(g) +22months

Nov 5,2021

Last day of preservation period forcandidate applications.

City Secretary 11.02(f) +2 years

Endnotes

[1] Follow home-rule city's charter provision, if any.

[2] The city’s governing body may choose to conduct a mock student election under EC§276.007. The major steps taken for a general election should be taken for a studentelection. The student election may be held on the first day before the election, but resultsmust not be published until after the polls close on election day.

[3] HB 1067 provides that if a candidate on the ballot dies on or before the filing deadline, theCity Secretary MAY choose to remove the candidate from the ballot, in which case, thefiling deadline is extended 5 days. If that extended filing deadline falls on a weekend orholiday, it is extended to the next business day. Withdrawal deadlines after the extendedfiling deadlines will also be impacted. The Wednesday, September 4 filing deadline for aspecial election to fill a vacancy ordered on or before the 70th day before election day wouldbe extended to Monday, September 9, and the withdrawal deadline for that extendeddeadline would be Saturday, September 14 (the withdrawal deadline does NOT move to thenext business day). The Thursday, September 26 filing deadline for a special election tofill a vacancy ordered after the 70th day before election day would be extended to Tuesday,October 1, and the withdrawal deadline for that extended deadline would be Sunday,October 6 (the withdrawal deadline does NOT move to the next business day).

[4] HB 305 is effective 9/1/19, and it provides that certain information must be posted on a

city’s website, if the city maintains a website. Our recommendation is to post theinformation listed below as it becomes available, beginning on than that date: (1) thepolitical subdivision's contact information, including a mailing address, telephone number,and e-mail address; (2) each elected officer of the political subdivision; (3) the date andlocation of the next election for officers of the political subdivision; (4) the requirementsand deadline for filing for candidacy of each elected office of the political subdivision forthe May 2020 election. (5) each notice of a meeting of the political subdivision'sgoverning body under Subchapter C, Chapter 551; and (6) each record of a meeting of thepolitical subdivision's governing body under Section 551.021. Note that a City withpopulation of less than 5,000 located in a county with population of less than 25,000 doesnot have to post (5) and (6) on its website.

NOTE ON CALENDAR FOR SPECIAL OR RUNOFF ELECTION


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To prepare a calendar for a special election to fill a vacancy in office, see M §13.02; fora special election on a measure, see M §15.02; for a runoff election, see M §14.03.

NOTE ON CONTEXTWhen reading a section of the Election Code, remember to read the chapter and subchapter

titles to determine if the section you are reading applies to cities.


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TMCA Election Calendar - Nov. 2019 · 11/5/2019 · Municipal Election Law Manual in conjunction with this calendar to fill in those dates on the city secretary’s personal election

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