Slide 2 Title I Supplemental Educational Service Training August
19, 2013 The main purpose of supplemental educational services is
to: increase the academic achievement in reading/language arts or
mathematics as well as English language proficiency for students
with limited or no English proficiency of eligible students as
measured by the State's assessments. enable these children to
attain proficiency in meeting the State academic achievement
standards. Slide 3 Agenda : Introductions Identified Schools,
Students and Calendar Selection Committee Process for SES Providers
Student Identification and Enrollment (SEP and SSR) Guidelines
Invoicing Code of Ethics Slide 4 Providing Tutoring Services to
Eligible Title I Students Contract Information Barbara Ruley
303-982-6757 [email protected] Vendor Coordinator Linda
Wright 303-982-6597 [email protected] Data Analyst Selina
Ramos 303-982-6618 [email protected] Title I Director Linda
Reyes-Quinonez 303-982-7397 [email protected]
http://www.jeffcopublicschools.org/programs/title_I/vendor.html
Slide 5 Jeffco Title I Schools on School Improvement SCHOOL
NAMEPRINCIPALSCHOOL ADDRESS Stevens PK-4 303-982-2198 Heather
Stewart 4001 Reed Street Wheat Ridge 80033 Wheat Ridge 5-8
303-982-2833 Warren Blair 7101 West 38th Avenue Wheat Ridge 80033
Jefferson HS 303-982-6056 JoAnn Euler Assistant Principal 2305
Pierce Street Edgewater 80214 Slide 6 Eligible Students for
Supplemental Educational Services We have identified1441 students.
Assurances: How will WE be sure that all students that apply
receive services? Slide 7 Jeffco 2013-2014 District Family Calendar
http://www.jeffcopublicschools.org/calendar/index.html Slide 8
TUTORING DATES TO REMEMBER November 25-29: No school December
23-January 7: No school TCAP: February 19 -20: 3 rd Grade Reading
TCAP: March 3 - 21 March 24 March 31: No school May 28: Last day of
school Slide 9 Barb Ruley Jeffco Purchasing Agent
[email protected] 303-982-6757 Selection Process
[email protected] Slide 10 SES Selection Process Jeffco
received CDEs 2013/2014 approved provider list (approx. 37) and
selection process guidelines. Jeffco notified providers of our
intent to limit the number of providers and to request brochures
and brief portfolios (approx. 22 responded). Jeffco requested
parent participation in the selection process by notifying families
at the affected schools. Jeffco contacted parents of past SES
tutored students to participate in the selection process. Principal
or Assistant Principal from each school were on the selection
committee. Committee reviewed the complete 2013/2014 provider list,
then reviewed CDE and Jeffco test data, along with the brochures
and portfolio sheet from 22 SES providers. Five providers were
selected and notified the week of August 12 th. Providers hand
delivered their completed agreement, required insurance and signed
criminal background checks today (August 19 th ). Slide 11 Selina
Ramos SEP and SSR Questions [email protected]
[email protected] Slide 12 Student Identification and
Enrollment Process Flow Chart & Title I Forms/ Documents
Providers Checklist SES Parent Survey Slide 13 Forms Provider
Selection Form - PSFPSF Student Identification and Enrollment
Process Data Flow 1. Families receive Provider Selection Forms
(PSFs) from Schools. Student Enrollment Plan SEPSEP Student Service
Record - SSRSSR 2. Families turn in filled out PSFs to Title I
office. 3. Student qualifies and is assigned to chosen provider NO
Family is informed YE S 4. Title I Data Dept. sends SSR to Provider
5. Provider requests password and reviews SSR. 6. Provider agrees
by requesting SEPs via confirmation e- mail to Title I Data. NO
Title I staff reassigns student to different provider YE S 7.
Provider receives SEP forms, completes them, obtains signatures and
submits them to Title I Data Dept. within two weeks or by October
30 th 2013 whichever comes first 7. Provider receives SEP forms,
completes them, obtains signatures and submits them to Title I Data
Dept. within two weeks or by October 30 th 2013 whichever comes
first 8. Title I Data Dept receives SEPs, updates students records
and informs Title I Financial Secretary 9. Provider turns in the
SSR spreadsheet with all the students performance information up to
15 days after services are complete or before March 31, 2014. 10.
Title I Data Dept receives SSR for assessment review. 11. Records
filed Jeffco Schools Title I Tutoring Provider Slide 14 2013-2014
SUPPLEMENTAL EDUCATIONAL SERVICES PROVIDER SERVICE PROCESS
CHECKLIST Chronological Checklist: Receive Student Service Records
(SSR) spreadsheet.SSR Request SSR password. ( All student
information must be password protected) Review and approve SSR
student list. (If unable to provide services to students, inform
Jeffco Title I Data Department via e-mail ASAP so students may be
reassigned.) Request Student Enrollment Plans (SEP).SEP Ensure that
all SEPs are completed, signed and dated by parents and provider.
Send SEPs to Jeffco Title I Data Department within two weeks of
start date for tutoring services or by October 30 th 2013. (via
e-mail as PDF document to [email protected] Selina Ramos)
Inform Jeffco Title I Data Department of dropouts within two weeks
of incident. Send SSR via e-mail to Jeffco Title I Data Department
within two weeks of last session or before March 31, 2014 Receive
SSR e-mail confirmation from Jeffco Title I Data Department. FINAL
Deadline to submit all completed SSRs is Monday, March 31, 2014.
Chronological Checklist: Receive Student Service Records (SSR)
spreadsheet.SSR Request SSR password. ( All student information
must be password protected) Review and approve SSR student list.
(If unable to provide services to students, inform Jeffco Title I
Data Department via e-mail ASAP so students may be reassigned.)
Request Student Enrollment Plans (SEP).SEP Ensure that all SEPs are
completed, signed and dated by parents and provider. Send SEPs to
Jeffco Title I Data Department within two weeks of start date for
tutoring services or by October 30 th 2013. (via e-mail as PDF
document to [email protected] Selina Ramos) Inform Jeffco
Title I Data Department of dropouts within two weeks of incident.
Send SSR via e-mail to Jeffco Title I Data Department within two
weeks of last session or before March 31, 2014 Receive SSR e-mail
confirmation from Jeffco Title I Data Department. FINAL Deadline to
submit all completed SSRs is Monday, March 31, 2014. Slide 15 FC
Slide 16 Slide 17 Slide 18 Slide 19 Slide 20 Linda Wright Invoicing
& Questions [email protected] 1829 Denver West Dr.,
Bldg. 27 Golden, Colorado 80401 303-982-6597 Slide 21 Mail an
ORIGINAL invoice on company letterhead with the following
information: Invoice date Remit to address Dates of Service
Description of Service (location of tutoring, number of hours,
etc.) Total amount to be reimbursed Slide 22 Slide 23 Assessment
Charges Jeffco can reimburse providers for pre and post- assessment
hours providing these hours are within the hours contracted with
CDE and providing they do not exceed Jeffcos per pupil allocation.
Slide 24 In addition to the invoice, we are requiring that you
attach the OMNI District Billing Report each month as evidence of
the students that you provide services to. To recap, please submit
an original invoice and the OMNI District Billing Report monthly to
the Title I Office. Slide 25 Monthly billing to Jeffco office BY:
15 th of every month Jeffcos payment terms are net 30. PLEASE: Do
not email invoices Send only originals Slide 26 FINAL INVOICES DUE
TO THE TITLE I OFFICE BY: April 18 th, 2014 NO EXCEPTIONS Slide 27
CODE OF ETHICS
http://www.cde.state.co.us/sites/default/files/documents/fedprograms/dl
/ti_ses_code.pdf
http://www.cde.state.co.us/sites/default/files/documents/fedprograms/dl
/ti_ses_code.pdf Slide 28