Title I School Improvement 1003(a) Grant Writing Workshop October 10, 2012 Civic Center Holiday Inn Express Charleston, WV.

Title I School Improvement 1003(a)

Grant Writing WorkshopOctober 10, 2012

Civic Center Holiday Inn Express Charleston, WV

The workshop agenda follows the grant proposal format and provides guided group work time: Connection to Five Year Strategic Plan and 3

main focus areas of the grant Data analysis to determine need Proposal development (logic model &

evaluation matrix) Submission and scoring information

Workshop Overview

Teaching and LearningClayton Burch, Office of Early Learning

Improvement ProcessesMichele Blatt, Office of School Improvement

Culture and ClimateDon Chapman, Office of Healthy Schools

Reflecting and Connecting

How are the three main focus areas of this grant represented in your current Five Year Strategic Plan?

Can you link these areas to existing plan content or do we need to add something?

What accomplishments have we had in these areas over the past three years?

What are our weaknesses in these three focus areas?

Team Time

Growth DataSonya White, Office of Assessment

Reflective Analysis and Root CausesRyan Saxe, Office of Federal Programs

Data Analysis

After reviewing and discussing current efforts and practices, the next step is to look at the results of student assessments to determine:

To what extent is each student meeting the state performance targets in Reading/Math?

To what extent is each student group represented on the AYP report meeting the targets?

Are there patterns or trends? Do these patterns hold up over time?

Why, despite all of our efforts and initiatives, are we not getting the results we want?

What factors or conditions are getting in the way? How do we know?

Analyzing The Results – What’s Next?

How do you know what factors or conditions are getting in the way? - After brainstorming the possible “root cause” issues, the

team will need to differentiate between those that are unsubstantiated hunches and those that are not. - This analysis is important to assure that the issues selected as

priorities for the plan can be supported with evidence. For example, if the “CHECK ENGINE” light remains on after starting a vehicle, is it because of a minor electronic malfunction or is it because of something else? The “CHECK ENGINE” light is just a symptom of a problem. “Digging deeper” will help the team discover the actual “root” of the problem.

Dig Deeper – Determine Root Causes

What is a “Root Cause”?In the “School Leader’s Guide to Root Cause Analysis: Using Data to Dissolve Problems”, Paul Preuss defines a root cause as

“... the deepest underlying cause, or causes, of positive ornegative symptoms within any process that, if dissolved, would result in elimination, or substantial reduction, of the symptom.

Determining Root Causes

What is a “Root Cause”?Priuses goes on to highlight key words:

Deepest – this means that we need to look beyond the obvious and to continue to question and dig deeper into what we see.

Cause or causes – education is a complex social system. As such the symptoms that we experience usually have more than one root cause that act in combination to bring about the results. “The good news is that often, by dissolving any one of the multiple root causes, the symptoms can be reduced or even eliminated” (p.4).

Positive or negative – Root causes can be found for both failures as well as successes. Understanding successes can contribute to identifying effective strategies that may work to address negative symptoms.

Symptoms – Symptoms are the “red flag” that draw attention to the gap between expected desired outcomes and the reality.

Process – Everything we do involves process. At its most basic, a simple process consists of input, added value, and output.

Dissolve – The purpose of root cause analysis is to identify the root cause(s) of a symptom, and, where the symptom is negative or undesirable, to find ways to dissolve the root rather than simply patching up and/or hiding the symptom.

Determining Root Causes

Analyze your data Based on the data available to you at this

point, which of your needs should be addressed with this funding opportunity?

Team Time

Logic ModelS.M.A.R.T. ObjectivesEvaluationAnduamlak Meharie, Office of Research

Proposal Description

Insert slides???

Teams will work through the application templates within the presentation segments

Team Time

LUNCH

Connecting to your Five Year Strategic PlanProfessional Development & Collaborative TeamsKathy Hypes, Office of Federal Programs

Strategic Plan Connections

PURPOSE OF GRANTThe purpose of the SIG 1003(a) grant

award is to support the goals as identified in each school’s five year strategic plan including addressing the specific subject area(s) and subgroup(s) causing

the school to be identified for improvement.

Aligning the School Improvement Grant to the Strategic Plan

Elements of the Plan(Requirement for Title I)ConsultationCore academic subjectsMeasurable goals and objectivesResearch based instructional strategiesSustained professional development Teacher-mentoring programParental involvementExtended learning Technical Assistance from LEA and SEA


Background ContentProcesses Student SupportCulture and Climate

Data Analysiskey outcome indicatorsExternal TrendsStudent AchievementOther Student OutcomesAnalysis of Culture, Conditions and Practices

**Determination of root causes for identified deficiencies


Goals and ObjectivesGoals are aligned with needs assessment and must

align with State’s content standards and objectives. Objectives are written to target specific measurable

outcomes related to goal and subgroups not making AYP. (Logic Model Development - grant)Strategies and Activities

Action Steps (Logic Model Development –grant)Professional Development

correlate to the goals and objectives*Sustained *Teacher-Mentoring Program


Collaborative Teams Program Overview (#3)

Professional DevelopmentTeacher Involvement (#9)

EvaluationTitle I Program Evaluation (#10)*Logic Model Development: Indicators to

measure implementation, progress, and success (grant) *Evaluation Plan Matrix (grant)

* Both will strengthen your strategic plan, revisit plan


School Improveme

nt

School’s Title I

Budget

1003 (a)Grant Proposal

Other Grants and

Budgets (i.e., Dance

Grant)

1003 (a) Grant

Budget

Strategic Plan


Budget Form and Budget NarrativeSubmission RequirementsScoring RubricGrant Award TimelinesSuzette Cook, Office of Federal Programs

Budget, Submission and Scoring

5 DigitProgram Function

Code

3 Digit Object Code

Description

Amount from this School

ImprovementGrant

*Amount from otherFunding Sources(Specify Funding

Source)

Budget Form

TITLE I SCHOOL IMPROVEMENT 1003(a) GRANT FY13BUDGET

Budget Form may be replicated as needed Salaries and fixed costs must be itemized

Budget Narrative Describe budgeted amounts that may be

vague or unclear in the budget form (e.g., materials, supplies, professional development, technology, equipment, travel, etc.)

Identify and explain budgeted amounts specified from other funding sources

Budget and Budget Narrative

At least a 12 pt. font - adhere to page limits for each section

Pre-Submission Checklist Superintendent & county Title I director signatures

for submission School team involvement in proposal

development Electronic submission required by 4:00 pm, Friday,

November 30, 2012 to [email protected]

Submission Requirements

Page 2 of the RFP

mailto:[email protected]

Background – 10 pointsData Analysis and Statement of Need – 15 pointsGoals and S.M.A.R.T. Objectives – 15 pointsStrategies and Activities – 30 pointsEvaluation – 15 pointsBudget and Budget Narrative – 15 pointsSuzette Cook, Office of Federal Programs

Scoring Rubric

Date Grant Process

Sept. 10-Oct. 1, 2012 Collaborative Application Development

Oct. 10, 2012 Grant workshop

Oct. 29, 2012 TA Webinar @ 9:00 a.m.

Nov. 26, 2012 Webinar training for Grant Readers

Nov. 30, 2012 Application Submission Deadline

Dec. 10, 2012 Grant Scoring Meeting

Dec. 14, 2012 Selected grants submitted for WVDE approval

Jan. 2, 2013 Finalize grant awards

Grant Timeline

This segment is reserved for team work time with access to various WVDE staff for questions and brainstorming.

Q&A and Team Time

If you have questions as you are completing your application, contact your Title I county liaison:Robert Crawford – [email protected] Suzette Cook – [email protected] Kathy Hypes – [email protected] Saxe – [email protected] Telephone for all: 304-558-7805

Good Luck…





Marshall

Jefferson

Ohio

Hancock

Brooke

Wetzel Monongalia

PrestonTyler

Pleasants

Wood

MarionBerkeley

Morgan

Hampshire

Mineral

Hardy

Grant

Tucker

TaylorHarrison

PendletonRandolph

Pocahontas

Greenbrier

Barbour

Upshur

Webster

Nicholas

Fayette

Raleigh

Monroe

Mercer

Summers

McDowell

Wyoming

Boone

Kanawha

Roane

Calhoun

GilmerLewis

DoddridgeRitchie

Wirt

JacksonMason

Cabell

Putnam

Wayne

Mingo

Lincoln

Logan

Braxton

Clay

Title I CoordinatorAssignments

Effective September 2012

Suzette [email protected]

Kathy [email protected]

Ryan [email protected]

Robert [email protected]

Title I School Improvement 1003(a) Grant Writing Workshop October 10, 2012 Civic Center Holiday Inn Express Charleston, WV.

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