BAYAN ELECTRONIC SINGLE WINDOW GCA Inspection Officer User Guide Version: 1.0 Date: 13/10/2015 Confidentiality & Copyright This document was developed by CrimsonLogic for the Royal Oman Police, using CrimsonLogic proprietary material and additional material from the Royal Oman Police. To the extent that the document contains CrimsonLogic proprietary material, the Royal Oman Police is granted the right to use such material.
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BAYAN
ELECTRONIC SINGLE WINDOW
GCA Inspection Officer User Guide
Version: 1.0
Date: 13/10/2015
Confidentiality & Copyright
This document was developed by CrimsonLogic for the Royal Oman Police, using CrimsonLogic proprietary material
and additional material from the Royal Oman Police. To the extent that the document contains CrimsonLogic
proprietary material, the Royal Oman Police is granted the right to use such material.
B A Y A N E L E C T R O N I C S I N G L E W I N D O W S Y S T E M
U S E R G U I D E
G C A I N S P E C T I O N O F F I C E R
CHAPTER 1About this GuideThis user guide aims to explain the process and steps involved in reviewing and approving the Declaration Inspection.
Purpose and Participant The purpose of this user guide is to help the GCA Inspection officers in doing the following tasks: Search and View Declaration for Inspection
GCA Inspection Officer to approve/reject/conditionally release the items.
Participant
GCA Inspection Officer
Document ConventionsRefer to this section to familiarise yourself with the visual aids used throughout the user guide.Navigation
To assist users with accessing screens, pages, or windows, refer to the following navigation format:
B A Y A N E L E C T R O N I C S I N G L E W I N D O W S Y S T E M
U S E R G U I D E
G C A I N S P E C T I O N O F F I C E R
CHAPTER 2About the BAYAN Electronic Single Window SystemThe BAYAN Electronic Single Window System aims to enable Oman to provide world class trade facilitation services through a transparent and predictable border environment, complying with relevant international standards and conventions. It provides integrated services with a coordinated view of the Government-to-Business (G2B) processes, by reducing the administrative and logistical burden to support the trade growth. The Bayan systems facilitate efficient clearance and effective Government regulation by reducing the clearance time, eliminating duplicate processes and, standardization of operations across Government.
B A Y A N E L E C T R O N I C S I N G L E W I N D O W S Y S T E M
U S E R G U I D E
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CHAPTER 3GCA Inspection OfficerThe GCA Inspection officer reviews the declaration that is pending for the approval. The GCA Inspection Officer can Reject/Approve or Conditionally Release the Declaration Inspection.
Searching and Viewing Declaration for InspectionThe GCA Inspection Officer logs into the ESW portal with their credential and search for and view the declaration submitted by the Importer/Exporter/Broker.
To search for and view declaration for inspection:1. Click Inspection Management>>GCA Inspection. The Search GCA Inspection
Page will be displayed.
GCA Inspection Search Page
Following are the field and button descriptions of the GCA Inspection Search page.
B A Y A N E L E C T R O N I C S I N G L E W I N D O W S Y S T E M
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Field/Button description
Action/Input Required
Search Allows the user to specify the search criteria details.
Click or to show or hide the details.
Declaration Type Select the Export, Import, Transit or Transshipment type of declaration from the dropdown list.
Declaration Number Enter the Declaration Number.
Date Of Inspection Click the Calendar Icon to select the From and To Inspection Date.
Status Select the status as Completed from the drop-down list.
@ If user does not know the complete search phrase (words) for any criterion,
enter partial search phrase (words) and click Search. To get an exact search result, user must enter any one of the following
search criteria: o Declaration Numbero Date of Inspection o Status
2. Click to display the search results, if the Declaration Number is not known, searches can be made on Declaration Type, Date of Inspection or Status or any combination of these criteria. The Search Results Page will be displayed as shown below.
B A Y A N E L E C T R O N I C S I N G L E W I N D O W S Y S T E M
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GCA Inspection Officer to Approve/Reject/Conditionally Release the ItemsThe GCA Inspection Officer reviews the declaration that is pending for his approval. GCA Inspection Officer can Approve/Reject or Conditionally release the declaration, and apply the charges.
To approve/reject/conditionally release the items:1. Click Inspection Management>>GCA Inspection. The Search Inspection will be
displayed.
GCA Inspection Search Page
Following are the field and button descriptions of the GCA Inspection Search page.Field/Button description
Action/Input Required
Search Allows the user to specify the search criteria details.
B A Y A N E L E C T R O N I C S I N G L E W I N D O W S Y S T E M
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Field/Button description
Action/Input Required
Declaration Type Select the Export, Import, Transit or Transshipment type of declaration from the dropdown list.
Declaration Number Enter the Declaration Number.
Date Of Inspection Click the Calendar Icon to select the From and To Inspection Date.
Status Select the status from the drop-down list as Pending.
@
If user does not know the complete search phrase (words) for any criterion,
enter partial search phrase (words) and click . To get an exact search result, user must enter any one of the following
search criteria: o Declaration Numbero Date of Inspection o Status
2. Click to display the search results, if the Declaration Number is not known, searches can be made on Declaration Type, Date of Inspection or Status or any combination of these criteria. The Search Results Page will be displayed as shown below.
B A Y A N E L E C T R O N I C S I N G L E W I N D O W S Y S T E M
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Field/Button description
Action/Input Required
Inspection Result Select the Status of the inspection as Approved or Rejected or Conditionally released from the drop-down list.
Further Action If the status selected is rejected the Further Action field will be populated.
Select the reason for rejection from the drop-down list.
Remarks Enter the free text relevant to the Items.
Note: For Rejected Status Remarks is a Mandatory field.
Click Save button to save the Item Details.
Click Cancel button to cancel the current action.
@ For more information, refer Common Icons and Buttons .
@
Approved: When the response from GCA is "Approved", declaration will proceed to further customs processes for release.
Rejected: If the declaration is rejected and further actions are provided by GCA as re-export, auction or destroy, the customs inspector also has to choose same further action.
Conditional Release: When the response from GCA is "Conditional Release", declaration will proceed to further customs processes for release and GCA officer advice the declarant with regards to the measures to be taken for meeting the requirements of the goods release.