Titel

Quaar TMS-Transport Management System


Scope of the module

The objective of Qguar TMS is to support following processes:

planning

delivery

cost calculation and allocation

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clearing with clients and subcontractors of transport services√


Target clients

Qguar TMS is designed for the following types of companies:

Logistic Service Providers (3 PL’s)

Manufacturing and trading companies that organize transport by themselves

Transport companies

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Qguar TMS

transport agreements

open order loading list

way - bill

route execution

route completioncalculation of route costs

hub warehouse contractorWM

S

shipping order

orders monitor

route planning

route monitor

map


Fundamental principles

primary: warehouse- shipment, delivery; transport needs of otherssecondary: further stages of transport, e.g.: from Hub to end recipient

Sources of Dispatching Orders:√

Central Office and Hubs, may be visible and performed by more than one dispatch manager, managing means of transport individually...

Dispatching Orders may be entered at various locations, e.g.:√

may be distributed, grouped and assigned to routes, so as to minimize dispatching costs, while observing the transport and reception conditions ( e.g. chilled, GPS, ADR, date of collection etc).

Loads recorded in Dispatching Orders√

Considering Hubs on optimisation of transports. Dispatch managers at Hubs organize dispatching referring to their reloading station by themselves.

Managing Transportation Network√


Transport network

C

C – headquarter

H

H

HH – hub

D

D

D – delivererR

R

R

R

R – recipient

DO – dispatching order

DO1

DO2

DO3+DO4DO3

DO4

DO5a

DO5b

DO6

DO7a

DO7b

DO7c

DO7d DO8


Business Processes and Events (1)

Managing SLAs (Service Level Agreements) with clients

Managing SLAs with subcontractors (means of transport owners)

Sophisticated process integration with WMS software

Planning transport routes validation of transport conditions (continuous and on request) (e.g. the total weight of assigned loads, delivery at a specified date/time,compatibility with requirements for loading, transport and unloading)

Route planning - assignment of transport type, drivers, vehicles, sending a “transport order” to (subcontractors),

Route confirming to paperwork (load lists, manifests etc)

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Business Processes and Events (2)

Modifications of planned and approved routes as reactions to unexpected transport events (no opportunity to collect goods from warehouse, prolongation of transport time, accident – the route can not be continued etc.)

Proof of delivery and closure of executed transport routes

Preparation of data for encumbering invoices for sold transport services

Cost calculation of sold transport services, i.e.: routes clearing

Elements of fleet management

Elements of drivers management

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Supported documents

► dispatching order ( primary and secondary )

► sLAs with clients

► sLAs with subcontractors

Input document√

► secondary dispatching order

► load list

► manifest

► transport order (for subcontractors performing transports)

► reports - data for sales invoice for delivered transport services

► reports – data for purchase invoice for ordered transport services

Output documents√


Basic Terms and Objects

is the order to perform transport of goods (calculated into load units), their delivery at a specified date and time, at a specified place, to a specified recipient, not necessarily transported by the same means of transport

Dispatching order√

is the set of Dispatching Orders, typically having the same common feature, like: the same ordering customer, the same, common price, …

Compound dispatching order√

is an item on the waybill and is a transport order, using an assigned means of transport, for a specified quantity of load units loaded (e.g.: pallets ), transported at the same time, locations, dates and times of their loading and unloading.

Transport√

is one way of one means of transport, having 1 start, 0..n intermediate stations and 1 end, at each station it is possible to load and unload the load units, the route executes 1..n transports assigned to it, as entire or partial dispatching order.

Route√


TMS – basic functionality

Dispatching Orders

WMS

WARHOUSE NETWORK

HUBS

Own fleet

Subcontractors fleet

Route Planning

CLIENTS CLEARING

COSTS CALCULATION

SUBCONTRACTORS CLEARING

Warehouse ordersTMS

MONITORING (TRACK AND TRACE)


TMS – Route Planning

Route realization

Route Planning

Dispatching Orders

Order filtering and grouping

Route creation Transport type selection

Transport creation and grouping

Availability of transport means

Fleet assignment Route cost prognosis

Free loading spaces

Transports assignment

Transport requirement test (on line)


Dispatch manager screen


TMS & digital map


WMS + TMS

Customer Order

Order Activation

Shipments

Loading

WMS

Dispatching Order

Route Planning

Route realization

TMS

Article quantity verification

Load units verification ( quantity and id numbers )

Load units verification

( quantity and id numbers )


Possible integration with other systems

Recipient system (Proof of Delivery) in order to confirm load exit, goods receiving, reception receipt,...

GIS systems cooperating with digital maps concerning route display, (city plans, addresses) and their optimisation

Load tracking system

Information systems on other loads to be carried, including return loads

Systems of other dispatching companies, for single use of alien means of transport or finding a supplement load

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TMS – accounting Services

customersprice lists

calculation algorithms

calculation parameters

contractors price lists

clearingcost calculation

ERP system interface

contractors invoice verification


IT Environment

Server: Windows NT/2000/XP, Solaris, IBM AIX, Linux

Work stations : Windows NT/2000/XP

Database: ORACLE

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Citrix / MS Terminal Services 2003√


Next versions...

Automatic route / load generation

Templates of dispatching orders realization

Periodic (cycle) dispatching orders / routes

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own POD√

Improved internet module for inputting dispatching orders

Tracking and balance settlement of return units ( pallets, trays, bottles,… )

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Support for route planning optimising√


Advantages of TMS solution

strait integration with other Qguar products, particularly with Warehouse Management System, supporting two different schemas: WMS or TMS precedence, homogeneous GUI, uniform architecture and technology,

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► control of transport demands and limitations when planning routes

► coordination of route planning between Hubs

► simplicity of administration

central, remotely accessed database system, with:√

precise clearing of transport services, both: purchased and sold √


Thank you for your time


1. Titel

2. Scope of the module

3. Target clients

4. Modules

5. Fundamental principles

6. Transport netwotrk

7. Business Processes and Evands (1)

8. Business Processes and Evands (2)

9. Supported documents

10. Basic Terms and Objects

11. TMS – basic functionality

12. TMS – Route Planning

13. Dispatch manager screen

14. TMS & digital map

15. WMS+TMS

16. Possible integration with other systems

17. TMS – Accounting Services

18. IT Environment

19. Next versions...

20. Advantages of TMS solution

21. Thank you for your time

22. Presentation map

23. Banner - Quantum

Presentation map


Titel

Documents

transport order

means of transport

transport type

stages of transport

unexpected transport

prolongation of transport

dispatching costs

route confirming