Time Topic Action/Outcome Leader 5:30-6pm Board Dinner/ Informal Discussion 6:00pm Introductions Open Comment Period/ Questions Review Tasks from Previous Board Meeting (p.4) Agenda Review Announcements • Owner Survey Share/ Listen Listen/ Respond Review Review Joel Joel Admin Joel/Steve Steve Review and accept July Meeting Minutes GM Monthly Reports • B1, B10 Review Committee Reports • Finance Committee Reports • GM Task Force Review/ Decide Steve Paul Chris Chris Board Decisions • Board Annual Budget • Committee Appointments Review Nominate/ Vote Chris Mike Self Monitoring • D2 & D3 Review/ Discuss Joel Board Education No education this month Closings Review Decisions, Tasks, Assignments Next Meeting Topics Open Comment Review/ Edit Listen/ Answer Admin Joel Attachments: A. July Meeting Minutes (unapproved) – p.2 B. GM Monthly Report – p.5 C. GM Monitoring: B1 – Financial Conditions and Activities – p.14 D. GM Monitoring: B10 – Endorsements of Public Policy – p.17 E. Relocation Report – p.19 F. Board Calendar – p.28 G. Committee Reports – p.29 Board of Directors Meeting Date: August 2, 2016 Time: 6:00 pm 1
29
Embed
Time Topic Action/Outcome Leader - Since€¦ · Annualized turnover for June was 13% (2 employees out of 193. Last year the rate was 27%. Year to date, annualized turnover has been
This document is posted to help you gain knowledge. Please leave a comment to let me know what you think about it! Share it to your friends and learn new things together.
o Urban development/ Welcome to the Neighborhood campaign
o Partnering with healthcare centers to offer nutrition, cooking and focusing on
alternative foods/ eating
Upgrades to our website
o New website platform
o Brown Paper Tickets is our new Class registration system
Pricing Strategy
o New Program - Essentials
Reduced price (margin reduced) on cooking essentials, with supporting
programming - recipes, shopping lists
o New Program - Co-op Everyday
Low priced pantry and household goods.
Review Committee Reports
GM Task Force
Task force is reviewing applications, and conducting interviews.
Policy Committee
Ann has clarifying language for 10.02
Committee reports included in Board Packet: ECOS, BEST,
BOARD DECISIONS
Preferred Shares Resolution
o Discussion
o Motion to approve Resolution: Ann
o Second: Chris
o Vote: All I Favor
Motion to accept Barbara Mendenhall, Ann McCandless, Maggie O’Mara and Scott
Lay to the Election Committee: Mike
o Vote: all in favor
Motion to accept Barbara Mendenhall and Ann McCandless as Co-chairs of the
election Committee
o Vote: all in favor
SELF-MONITORING
C8
Discussion on Board Support.
BOARD EDUCATION
-Burly Beverages- Craft Soda maker. What it’s like to run a small food business in Sacramento.
(hard!)
-Morgan Wolf: Turtle House soft shelled almonds. Fresh almonds that you open out of the shell
yourself.
3
CLOSINGS: Review Decisions, Tasks, Assignments
Tasks/Assignments
1. Email Board Candidates about CBL 101 Training on September 25 (Mike)
2. Provide report on electronic engagement rate (Paul)
3. Email Terese Tuttle to Verify Corporations Code (Ann)
4. Add Board Orientation & Board to Member Communication to list of potential
topics for Board Retreat (Admin)
Decisions
1. Board votes to pass Preferred Shares Resolution
2. Board affirmed members of the Election Committee
OPEN COMMENTS
Several comments.
-Education Committee discussed providing training for GM evaluation
-Bylaw measures – referencing the Corporations Code
ADJOURN MEETING
Respectfully submitted by,
Stacie Traylor
Board Administrator
4
July 23, 2016TO: Board of Directors FROM: Paul Cultrera
MONTHLY GENERAL MANAGER’S REPORT
Ownership The following chart shows owner discounts, owner equity and the return on that equity represented by the discounts:
Month Discounts Current Equity Monthly Annual
September 15 $25,290 $2,325,989 14.13% 20.11% October 15 $33,381 $2,337,991 14.85% 14.85% November 15 $71,708 $2,348,431 39.69% 25.85% December 15 $26,675 $2,347,763 14.77% 22.45% January 16 $35,423 $2,367,495 15.56% 20.40% February 16 $24,107 $2,382,375 13.15% 18.98% March 16 $110,723 $2,393,716 60.13% 25.23% April 16 $58,983 $2,412,519 25.43% 25.10% May 16 $59,666 $2,425,175 31.98% 25.77% June 16 $34,837 $2,428,758 18.65% 25.01%
The end of the month owner statistics were: 11,524 total owners 8,830 current owners
Through the end of June thirty one friends of owners joined through our Benefits With Friends program.
During May the annual escheatment letter was sent to 709 owners who had not made an investment in three years.
Personnel Annualized turnover for June was 13% (2 employees out of 193. Last year the rate was 27%. Year to date, annualized turnover has been 21%. Last year annualized year to date turnover through the same period was 22%. Year to date, 82% of the employees who left did so voluntarily, while 18% were terminated involuntarily. Last year the rates were 73% and 27% respectively.
During June the number of employees attending the following trainings was: California Food Handler Card: 1 NEO: 11
Directions 2000 Goal # 2: Provide excellent customer service and consumer education. 398 people attended 22 classes and events in the Community Learning Center during June. Class fees totaled $16,758 resulting in a profit of 8,714. Owners earned $971 in discounts. Classes with the highest attendance were Cooking with Elaine Corn (36); Strengthening Digestion (29); and Sensational Sushi (27).
5
Goal # 5: Model sustainable environmental practices in our business. In April, the City of Sacramento’s plastic shopping bag went into effect and we began charging 10 cents for each paper or recycled plastic bag that customers used. Based on those fees collected it appears that customers are now using less than 450 bags per day as opposed to over 1,700 per day before the ban went into effect.
Goal # 7: Honor the earth and cultivate the Co-op’s relationships with the communities we serve and with the broader network of farmers, suppliers, manufacturers, and cooperatives. We continue to raise funds for the One Farm at a Time program. In June, $580 was collected at our registers and through the piggy banks and we sold $74 worth of OFaaT merchandise. Through June we have contributed $193,321 to the proposed purchase of an agricultural easement for Good Humus Produce. When amounts raised by Davis Food Co-op and Good Humus Farm are included, a total of $317,338 has been raised. We have been informed by Equity Trust (one of the potential holders of the easement) that its Board has agreed in principle to holding the GHP easement and has given its permission to move ahead to try to complete the project. Equity Trust has in the meantime agreed to serve as the programs fiscal sponsor until May of 2017. In the meantime, OFaaT members have voted to make up to $300,000 avaible to whatever trust ends up holding the easement. This will allow OFaaT to begin to move on to decide on its next farm preservation project while Good Humus handles the finalization of the easement.
June 2014 Project Update Education and Communications/Design Departments
Outreach: Sacramento Sustainability Forum - June 18 The Co-op provided healthy snacks at the Sacramento Sustainability Forum, which was held in the Clunie Community Center at McKinley Park. The forum is a monthly platform for the community to explore our region's sustainable development activity, while collaborating on ways to create a more sustainable society. The topic of the June forum was exploring our city's Shared Vision as the Emerald Valley. 100 attendees
Co-op Day - June 25 Co-op Day is an annual event at the State Capitol to educate legislators about the importance of cooperatives to California's economy and show how co-ops build healthy communities. 150+ attendees
Track & Field Championships Farm-to-Fork Marketplace - June 28 The Co-op hosted a vendor booth selling local, organic produce and healthy snacks at the Farm-to-Fork marketplace held during the Track & Field Championships at Sac State. This marks the sixth time since 1968 that Sacramento has played the host to the U.S. Championships.
Co-op Events & Education: BOD & Quarterly Owner Meeting - June 3 Co-op awards ceremony honoring owner workers for outstanding service and Sacramento Cooperative Community Fund micro-grant winners - 40 attendees
6
Bee Love Urban Beekeeping Bike Tour – June 8 Co-op sponsored this ride around Sac visiting neighborhood and small farm beekeepers – 24 attendees (on the hottest day of the year!)
Kitchen Safety Class & Store Tour for Girls Scouts - June 13 13 Girl Scouts from David Lubin Elementary School participated in a preparing to cook and kitchen safety class
Meet the Grower luncheon with Preservation & Co. – June 25
Nutrition Education Updates: During June, the CCK program expanded to being provided at 5 sites, Mercy 7th & H St Mercy Boulevard Court, River City Food Bank, Wellspring Women’s Center and Birth & Beyond. It was our first session of courses where all classes were taught by volunteer educators, 10 total with oversight and support by Co-op staff. The dedication and passion of these volunteer educators was impressive with one coming from as far as the city of Cool, another using her vacation time from work to be able to teach and one fitting in teaching between teaching her classes at our CLC and going to school. Their efforts paid off as we received numerous positive comments from students and our partner sites about what the students learned and the impact it was having on their health and eating & shopping behaviors.
With the expansion of the program to more sites, we worked with each of our partner organizations on a more practical logistical plan for getting food & materials to each site every week. Based on requests from students for information on how to freeze cooked bulk items like beans and fresh foods to extend their life, a new guide was created to provide this complementary information as well as a Back to Basics Pantry List that highlighted bulk food items sold at the Co-op. With increases in certain food items like Quinoa and limes, new recipes were researched and added highlighting lower cost food like Freekah and dill. Additionally information on programs serving low income populations at other Cooperatives was compiled to support the development of a Back to Basics program, a list of food items commonly used in low-cost meals that would consistently be sold at a lower price margin further support in low-income populations in being able to budget and shop at he Coop. Information and pictures for a new brochure on the program for seeking sponsorship and donations was compiled highlighting not only what the program offers but the need for this type of education in relationship to the continued high rate of poverty and food insecurity in Sacramento County.
Demos: Total Demos: 60 Vendor Demos: 19: Blender Girl, Wayfare (2x), Coconut Bliss, Weleda, Epic Bars (2x), Vega, Sea Bake, Vicolo (2x), OV, Nancy’s, Runa Tea, Chameleon Coffee, Garlic Gold, California Lavash, Green Vibrance, Alaffia. Paid Demos: 6: Wonderfully Raw (2x), Mr. Dewie’s, Farmhouse Culture (2x), New Primal. Value Procured: $450 for paid demos. $1890 for billed product. Demo Event Focus: Blender Girl Book Demo, Dairy Month, Owner Drives, Track & Field Event, Senior Day, ADF.
7
Donations: UC Davis Cancer Research Fund - jute bag filled with gourmet natural foods for Charity Golf Tournament Ubuntu Green - Lundberg rice chips and Watershed for Building Healthy Communities event Sacramento Tree Foundation - gift card and jute bag for Tree Hero Awards Celebration Met High School - produce and healthy snacks for senior field trip Leonardo da Vinci School - class passes for silent auction fundraiser Del Paso Blvd. Partnership - event sponsorship for Sac Veg Fest American Cancer Society - class passes for silent auction fundraiser Girl Scouts Heart of Central California - free kitchen safety class and store tour Sacramento Zoo - jute bag filled with gourmet natural foods for King of Feasts silent auction Sacramento LGBT Community Center - gift card and Chico bag for Pride Awards raffle Women's Empowerment - class passes for Gala silent auction River City Food Bank - 300 large grocery bags for food distribution Wondertree Homeschool Collective - food for nutrition luncheon Western Service Workers Association - food for dinner celebration
New Owners: Owner Drives: 3 Total New Owners this Month: 60 FY 2014 Target: 1,000 Year to Date: 758
Media: Sac Bee – mention of the Mastering the Art of Green Juices and Smoothies (was such a successful promotion that we added an additional class to handle the demand) Sac Bee – 6/18 – mention of the Wild Fermentation class Sac Bee – 6/13 – mention that Bleating Heart cheese, winner at the State Fair cheese competition, is available at the Co-op (we featured this cheese in the summer Reporter) Sacramento Magazine – mentioned the Co-op’s pasta making class as a “Great Date” idea
TV: 6/14 Good Day Sacramento filmed a segment in our Cooking School during our Homemade Mixers and Shrubs class with Janet McDonald
Press Releases: Kids Summer Cooking Classes at the Co-op – June 4
Ads: Co-op Deals Inside Publications
CLC & Cooking School: Attendance: 471 Shop After Class Sales: $8,597.36/220 coupons Private Classes: 2 – Leavitt Insurance and Sutter Physicians
8
Class Highlights: We had many full classes, with 156 Groupon guests. Popular Classes included: Sushi 32, Lightened up Thai 36, Asian Grilling 32, and Summer Soiree 33. We brought back our free cooking class, called Taste and Enjoy! on June 30th. It gave new students a chance to learn more about the classes. We sold over $1600 in tuition towards summer classes.
E-Marketing:Number of Subscribers:6,324New Sign Ups Over Month -100Unsubscribes – 37
Eblasts: Fresh Deals at the Co-op 6/1/01 10:02:48 Recipients – 6,391 Open Rate - 22.4% Click Rate - 0.1%
Price Change: Fresh Deals at the Co-op 6/1/16 11:49:14 Recipients – 6,395 Open Rate - 24.8% Click Rate - 0.1%
You're invited to the Co-op Quarterly Owner Meeting! 6/3/16 12:01:04 Recipients – 6,387 Open Rate - 22.8% Click Rate - N/A
You're invited to the Co-op Quarterly Owner Meeting! 6/6/16 12:02:48 Recipients – 6,382 Open Rate - 22.8% click Rate - N/A
Product Recalls from Clif Bar, MaraNatha and REBBL 6/6/16 17:13:40 Recipients – 6,380 Open Rate - 28.7% click Rate - 0.1%
Fresh Deals from the Co-op 6/16/16 10:02:30 Recipients – 6,375 Open Rate - 20.1% Click Rate - 0.1%
Looking for an investment that you can watch grow? 6/16/16 12:00:14 Recipients – 6,369 Open Rate - 23.5% Click Rate - 0.3%
Website: daily hits - approximately 598 (based on 17,940 sessions throughout the month divided by 30 days)
Yelp Reviews: 6/2/16 Chris E. Sacramento, CA 4 out of 5 stars Pros: The variety of food, the wonderful people, great soaps, selection of bulk teas/herbs and lotions. I came in looking for pure shea butter, coconut oil and essential oils. They have great sales that really are better than any other store. Cons: Parking is a NIGHTMARE. I have two children who are disabled and trying to get in and out of the disabled parking spots is terrifying. It would helpful for the parking attendants to stop foot traffic and the cars from going thru so you can get out. I actually asked them one time to guide me out once and they were so nice they did.
6/7/16 kate m. Sacramento, CA 1 out of 5 stars A terrible experience, rotten food and management who turned a blind eye to their customers being mistreated and theft because 'he is a regular' I went with my family today to get a healthy lunch, instead I was treated to a dollop of abuse, complacent staff and rotten food. A 'regular' to this store today intimidated and threatened people at the lunch counter after he pushed his way to the front of the line displacing and then insulting a woman shopping alone ahead of us before threatening my husband who attempted to help the lady. Shocked and concerned I approached management who essentially told me that he was a regular. They asked me what I wanted them to do (I had told them security should speak to him agree very
10
least about his intimidating behavior.) Instead of approach him, they gave me the third degree about what I wanted, while the person in question proceeded through the checkout line as if he had done nothing at all. Despite the fact that e didn't even bother to pay for the food he took from the self serve counter.
I told the manager it was a hostile situation that made me and those involved very uncomfortable and feel unsafe but apparently that is not important because I am not a regular.
Frustrated that they apparently seem to think their non regular customers should be abused while shopping in the store I left. Only to find the organic strawberries I had purchased were moldy and rotten.
6/7/16 DK N. Sacramento, CA 3 out of 5 stars The best part about Sac Natural Foods Co-Op is the friendly staff! They definitely make you feel valued!
The selection is typical of natural foods stores like Whole Foods, Fresh Market, Sprouts, etc. Except that they definitely have a variety of brands unlike Trader Joe's. They say there's a huge selection of local businesses, but maybe I wasn't looking hard enough. I was looking for lunch, and some natural cosmetics. The cosmetics selection is standard, same brands you'll find at other high end grocery stores and for the same high price.
I was able to grab a freshly made smoothie, hummus, and pasta salad for lunch. The "hot foods" area was a bit small & gets congested. The smoothie was tasty!!
Other than that, if I'm in the area I'd stop in if I'm free, but on a regular basis not really...
6/11/16 Chinwe N. Sacramento, CA 5 out of 5 stars They have tiffins, castile soap by the gallon, a large bulk food, herb, coffee section and locally sourced goods. The prices for a few items beat Whole Foods heartily not to mention the extensive calendar of cooking classes. This will definitely be my 1st stop for all my health food needs and it feels good to support a locally owned business.
They also had a great wall of community postings so it definitely feels like an all-around great gathering spot for those looking to connect with like-minded folks. I'll definitely be back here!
6/13/16 Laser B. Carmichael, CA 2 out of 5 stars The place has a decent variety of fresh produce, but everything is very expensive, often more
11
expensive than Whole Foods! I've been there several times, and can confirm that the food selection is small, the food counter selection is limited. Overall, I would not go there again, because the price/quality ratio is too low, and I can't afford their prices. If you're looking for value, go to Trader Joe's. And, btw, the management's defense of a threatening customer to another non-regular customer is quite disturbing and makes me not want to go there for one more reason!
6/21/16 Kathleen K West Sacramento, CA 5 out of 5 stars I love this place so much u want to work here. The sense of peace that comes over me when I walk in the front doors is like nothing else I've ever experienced. The food is always well displayed and fresh. The staff is always smiling and helpful. The variety of organic products always blows my mind. I have dietary restrictions and shopping here feels easy and fun (unlike big box stores) I feel at ease when i bring my grandson here that all the choices here are good for him and i don't have to say no. Also having kid carts is Awesome too!!! Makes it fun for him to shop so he only picks off the shelf what he wants in his basket. Yay!!! SNFC
NEXT MONTH’s Events: Board of Directors Meeting - July 1 Owner Worker Orientation - July 2 Anti-Depression Friday - July 11 Senior Day - July 16 Owner Drives - July 11, 16, 23, 26 & 29 Kids Cooking Camp - July 14-18 Oak Park Farmers Market - July 19 Sutter Healing Journeys Cooking Class - July 22 Outreach Demo at McClaskey Adult Center - July 24 Wellness Day in store event - July 26 Cheesemonger – special event in the CLC – July 26 Fun on the Farm – July 26 Walk, Talk & Taste - July 30
Co-op Community Kitchen Classes: Upcoming Classes:
Wellspring Women's Center July 17, 24, 31 and August 7 August 14, 21, 28th (3 week session
River City Food Bank July 17, 24, 31 and August 7 August 14, 21, 28th
Mercy Housing Kennedy Estates July 22, 29 and August 5 August 12, 19, 26th
12
Birth & Beyond- August TBD
Mercy 7th & H. - August TBD
Cares Community Clinic- Sept. TBD
Upcoming Events (Next 3 Months): Anti-Depression Friday - August 1 Peach Party at Good Humus Farm - August 2 Kids Cooking Camp - August 4-8 BOD & Meet the Candidates Night - August 5 Cooking Class for UC Davis Bariatric Patients - August 6 WIC Breastfeeding Event - August 8 Oak Park Farmers Market demo - August 9 Farmer & the Chef – August 14 Senior Day - August 20 Outreach Demo at Martin Luther King's Children Center - August 20 Paws to Party Dinner Fundraiser for Front Street Animal Shelter - August 22 August Owner Drives - Dates/Times TBD Meet the Grower Luncheon (guest TBD) – August 27 Little Buckaroos Day at Crocker Art Museum - September 1 Board of Directors Meeting - September 2 California Dept. of State Hospitals Employee Health Fair - September 3 Anti-Depression Friday - September 5 Pizza cooking class at Good Humus – September 6 Beauty Day - September 13 Cycle the Food Cycle Bike tour of West Sac farms, etc. – September 14 Senior Day - September 17 Autumn Equinox Celebration at Soil Born Farms - September 20 Farm to Fork Festival - September 27 September Owner Drives - Dates/Times TBD Cooking Class for UC Davis Bariatric Patients - October 1 Anti-Depression Friday - October 3 Hoes Down Harvest Fest – October 4 Board of Directors Meeting - October 7 Outreach Demo at Midtown Farmers Market - October 11 Owner Worker Orientation - October 11 Senior Day - October 15 Food Day Outreach Demo at Sac State - October 24 Meet the Grower Lunch (Guest TBD) – October 29 October is Co-op Month Owner Drives - Dates/Times TBD
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
Board of Directors Calendar (remainder) 2016
July 2016 August 2016 Sept. 2016 Oct. 2016 Nov. 2016 Dec. 2016
Board
Education
Mike Phillips No Education Chris Tucker Joel Erb No Education Ann
Richardson
Board->
Member
Engagement
Board
Perspective
FORK – Chris.
Due August 7
Board
Perspective
FORK – Joel Due
Nov. 7
Board ->
Community
Engagement
Election Cycle
starts July 9
Quarterly Owner
Meeting
“Meet the
Candidates”
Co-op
Election Day
Sept.
Quarterly Owner
Gathering
Saturday
Nov. 5
Board
Development
Opportunities
Product
Knowledge
Training
July 13 & 27
Product
Knowledge
Training
Aug. 10 & 24
CBL 101 &
Leadership
Training
(Sept. 26)
Grower’s Lunch
w/ Diestel Turkey
Oct. 26
Director
Orientation
Admin
Agenda Items
Board
Budget
(Complete by
August 31)
Seat New Board
Members
2017 Calendar
Review
Schedule Board
Retreat
Executive
Limitations
No report B1, B10 B9 B7, B8 B1, B2 No report
Board Process
Monitoring
C8 –
Governance
Investment
D2 & D3-
Delegation to
the GM
D- Global Board
Management
Connection, D1-
Unity of Control
C, C1 &
C2- The Boards
Job
No report C6- Officers
Roles, C7- Board
Committee
Principles
Co-op.
Community
Happenings
Farm To Fork
Festival
Soil Born Farms
Autumn Equinox
Grand Opening
Oct. 7-9
Hoes Down
Oct. 1
Owner
Appreciation
Month
Proposed 2017 Calendar (Jan – June)
January 2017 February 2017 March 2017 April 2017 May 2017 June 2017
Board
Education
Board->
Member
Engagement
FORK Article
Due Feb. 6
FORK article
Due May 8
Board ->
Community
Engagement
Quarterly Owner
Meeting
Quarterly Owner
Meeting
Board
Development
Opportunities
Board Retreat
Admin
Agenda Items
Board Retreat
Agenda
Executive
Limitations
No report Ends Monitoring
& B1 (including
External Audit
No report B3
Assets Protection
B1 & B6 B4 & B5
Board Process
Monitoring
No Report C5 No report D4 C3 & C4 No report
Co-op.
Community
Happenings
28
Committee Reports ECOS-Michael O’Sullivan
• Next meeting Sept 19, 2016 • At our last meeting, Councilmember Steve Hansen and new Regional Transit Director Henry Li
gave an informal talk on Measure B and the current state of RT. ECOS has not taken a position on Measure B. Joe Romero of Imprenta Communications Group gave an update on the statewide Plastic Bag ban. Marty Maskall of Fair Oaks Ecohousing gave a talk on the inclusive, earth-friendly community they are building. She stressed their commitment to smart growth, green design and community.
• ECOS wants to thank the Sacramento Natural Foods Coop for their continued support of Sacramento Earth Day.
• Our member organizations: o California Native Plant Society has Friday Walks, variable times and locations.
• Upcoming dates: o ECOS Environmentalist of the Year Awards, Nov 16 o Wild and Scenic Film Festival on tour in Sacramento, TBA o SacramentoEarthDay, April 23, 2017, looking at Southside Park.
Check our website calendar for committee meetings. Board Effectiveness Support Team (BEST) – Paige Lettington
• The Board Effectiveness Support Team (BEST) has decided to go on hiatus for the summer and regroup in the fall to decide whether to continue its activities. The BEST has been producing the LEADer quarterly since 2008, with issue, #31, "Building Alignment for Change," released just this spring.
o Each issue of the LEADer focuses on a specific topic area pertinent to co-op boards, and offers two or three short articles on aspects of that topic. We also offer suggested additional resources and a study guide on the topic consisting of a series of questions or activities in the topic area for the board or a group of directors to use in adapting and making improvements in the topic area.
• The group has run the gamut of topics and most of the issues and articles retain their relevance even now and would be an excellent learning resource for new board members. All issues are available on line at http://www.grocer.coop/lead-program. The team's next meeting is scheduled for mid-September, when we will decide whether to resume producing the LEADer.