Time Management Seminar

Time ManagementTime Management&&

Coaching TechniquesCoaching Techniques

Seminar for beginners.Seminar for beginners.

Brought to you byBrought to you by

www.cb-consulting.co.ukwww.cb-consulting.co.uk

www.cb-consulting.co.uk

Time Management & Coaching Training

cb consulting – www.cb-consulting.co.uk

Volker Ballueder – Managing Director


M 078 14 46 79 65

[email protected]


Why time management?Why time management? We all have the same amount of timeWe all have the same amount of time It depends on you how effectively It depends on you how effectively

you use it!you use it! It is about prioritising.It is about prioritising. It is about vision.It is about vision. It is about knowing.It is about knowing.


Goal setting? Coaching.Goal setting? Coaching.

VisionVision Have the overview!Have the overview! Be who you want to be!Be who you want to be! Where do you want to be in….Where do you want to be in….

When you are 50When you are 50 In 20 yearsIn 20 years In 2 yearsIn 2 years In 6 monthsIn 6 months


Stepping StonesStepping Stones

Imagine you are already 50 years old, and you look back….what did you achieve, what did you do…..


Stepping stonesStepping stones

50 years: Running a Charity50 years: Running a Charity 45 years: MD of a Charity45 years: MD of a Charity 40 years: MD of a Company40 years: MD of a Company 37 years: Volunteer for a charity37 years: Volunteer for a charity 35 years: Head of a Division35 years: Head of a Division 33 years: Team Leader33 years: Team Leader …….. 22 years: volunteering in a youth 22 years: volunteering in a youth

campcamp


What are your goals/objectives?What are your goals/objectives? PersonalPersonal

FamilyFamily KidsKids HouseHouse HealthHealth SportsSports

CorporateCorporate CareerCareer MoneyMoney InfluenceInfluence Giving something Giving something

backback Etc.Etc.


Goal Setting for Time MgmtGoal Setting for Time Mgmt

What do you have to do this year?What do you have to do this year? …….this month?.this month? …….this week?.this week? …….today?.today? …….this hour?.this hour? …….this minute?.this minute?


Factors that disturb youFactors that disturb you EmailsEmails MSNMSN Office matesOffice mates TelephoneTelephone Noise from the neighbouring officeNoise from the neighbouring office Office environmentOffice environment Working ConditionsWorking Conditions


Planning your timePlanning your time

Plan about 70% of your timePlan about 70% of your time Leave 30% for the unexpectedLeave 30% for the unexpected Go through it at beginning of each Go through it at beginning of each

weekweek Do a Brainstorm/Mindsweep (GTD)Do a Brainstorm/Mindsweep (GTD) Categorise (to-do list)Categorise (to-do list) Prioritise (to-do list)Prioritise (to-do list)


Exercise 1Exercise 1

Do a Do a mindsweepmindsweep – clear your brain – clear your brain and find out what your aims and and find out what your aims and objectives are.objectives are.

Write down your Write down your vision, goals and vision, goals and objectivesobjectives – using the above and – using the above and make a list.make a list.


Wheel of life (exercise)Wheel of life (exercise)

- Categorise what you want to achieve

- Rate how well you doing in your current life

- Identify where you need most improvement

- In those areas: use more resources, spend more

time on it


Getting Things Done (GTD)Getting Things Done (GTD) You don’t manage time but you You don’t manage time but you

manage your resources to gain more manage your resources to gain more time time (remember, everyone has the (remember, everyone has the same amount of time)same amount of time)

Prioritise according to your goals, Prioritise according to your goals, deadlines, objectives and overviewdeadlines, objectives and overview

Have the 50,000 ft overviewHave the 50,000 ft overview Choose your categoryChoose your category


CategoriseCategorise

Mindsweep

Random list of to-dos, ideas and thoughts

1) Put things in your inbox2) Categorise

3) Put it into your “folders”

Folders e.g. from GTD:

1) 50,000 feet

2) 40,000 feet

3) 30,000 feet

4) 20,000 feet

5) 10,000 feet

6) Maybe someday


Inbox / In-trayInbox / In-tray

Anything that needs to be doing, put Anything that needs to be doing, put it in your inbox/in-trayit in your inbox/in-tray

Everything in there needs attention Everything in there needs attention but does not block your mindbut does not block your mind

Try to empty your inbox weeklyTry to empty your inbox weekly Put e.g. business cards in but when Put e.g. business cards in but when

processing your inbox, put them in a processing your inbox, put them in a filing system, e.g. outlookfiling system, e.g. outlook


Folders / To-do listsFolders / To-do lists

50,000 feet: similar to life goals/vision50,000 feet: similar to life goals/vision 40,000 feet: similar to career goals40,000 feet: similar to career goals 30,000 feet: important goals30,000 feet: important goals 20,000 feet: more imminent goals20,000 feet: more imminent goals 10,000 feet: imminent goals10,000 feet: imminent goals Categories/Tasks: things to do & to Categories/Tasks: things to do & to

get doneget done

See it like an “Eagle” – imagine you were at See it like an “Eagle” – imagine you were at 50,000 feet, what is important there and 50,000 feet, what is important there and what is important on the ground.what is important on the ground.


Someday Maybe….Someday Maybe…. Anything you Anything you

want to do in want to do in life but won’t do life but won’t do in the next in the next couple of couple of yearsyears, e.g. , e.g. learn golf, climb learn golf, climb Mount Everest, Mount Everest, go on a world go on a world trip, see the trip, see the Pyramids in Pyramids in EgyptEgypt


The problem with lists…The problem with lists…

… … you need to refer to them and use you need to refer to them and use themthem

Use outlook TASKS and categorise Use outlook TASKS and categorise them into:them into: PersonalPersonal Restaurants, then alphabetically by cityRestaurants, then alphabetically by city Good reading, then by book title or Good reading, then by book title or

authorauthor ……


Covey’s Approach - Covey’s Approach - PRIORITISEPRIORITISE


Exercise 2Exercise 2

Categorise your mindsweep, make a Categorise your mindsweep, make a list (see exercise 1)list (see exercise 1)

Fill in the Wheel of Life (coaching)Fill in the Wheel of Life (coaching) Prioritise those task / categories (to-Prioritise those task / categories (to-

do list)do list)

Time Management Seminar

Business

years old

time mgmt

time plan

important goals

career goals

wheel of life coaching

wheel of life exercise

folders todo