Time Management Project

Time Time ManagementManagement

Amir BasslyAmir Bassly

Traditional Definition

-Time management is straight forwardly defined as the management of time in order to make the most out of it

Non-Traditional Definition

-Is a set of principles, practices, skills, tools and systems that work together to help

you get more value out of your time with the aim and improving the quality of life.

Advantages of Advantages of ““Proper”Proper”

Time Time ManagementManagement

AdvantagesAdvantages► Techniques of proper time management Techniques of proper time management

routinely are the highest achievers in all routinely are the highest achievers in all walks of life, from business to sport to walks of life, from business to sport to public service.public service.

► Effectiveness Role ModelsEffectiveness Role Models You admire their effectiveness and talk to them You admire their effectiveness and talk to them

about the techniques they use.about the techniques they use.► Scientific Output AnalysisScientific Output Analysis

Output=Concentration + IntensityOutput=Concentration + Intensity

Advantages Advantages ►The Hidden Half HourThe Hidden Half Hour

Search out extra time in which to do tasks Search out extra time in which to do tasks that you cannot seem to fit into your day.that you cannot seem to fit into your day.

List your current objectives, goals, and List your current objectives, goals, and targets for the coming year.targets for the coming year.

List your current activities in four sections: List your current activities in four sections: routines, problems, planning sessions, and routines, problems, planning sessions, and all other ways you spend your time.all other ways you spend your time.

The “orphan” items on list 2—those that do The “orphan” items on list 2—those that do not contribute to obtaining list-1 goals—are not contribute to obtaining list-1 goals—are your prime candidates for elimination.your prime candidates for elimination.

Why do we Procrastinate?Why do we Procrastinate? Waiting for the “right” mood or the Waiting for the “right” mood or the

“right” time to tackle the important task “right” time to tackle the important task at hand at hand

A fear of failure or success A fear of failure or success Underdeveloped decision making skills Underdeveloped decision making skills Poor organizational skills Poor organizational skills Perfectionism ("I don't have the right Perfectionism ("I don't have the right

skills or resources to do this perfectly skills or resources to do this perfectly now, so I won't do it at all.") now, so I won't do it at all.")

Steps to Overcome Steps to Overcome ProcrastinationProcrastination

Step 1: Recognize that you're Step 1: Recognize that you're ProcrastinatingProcrastinating

Step 2: Work out WHY You're Step 2: Work out WHY You're ProcrastinatingProcrastinating

Step 3: Get over it!Step 3: Get over it!

http://www.speedcubing.com/games/OnlineTimer.html

Time Management Time Management Search ResultsSearch Results

• The ABC Method of Time Management - Texas A&M University • The A-B-C Value Rating - George Washington University • Controlling Procrastination - University of Guelph • Effective Time Planning Strategies - University of Guelph • Establish Short and Long Term Goals - George Washington University • How Come I Never Have Enough Time? - University of Miami • How to Beat Procrastination - St. Joseph's University • Identify Obstacles to Time Management! - George Washington University • Make a To-Do List - George Washington University • Making a Tasklist - University of Guelph • More Information on Time Scheduling - Virginia Polytechnic Institute and State University • No One Can Be Perfect - University of Miami • Overcoming Procrastination - SUNY at Buffalo • Overcoming Procrastination - Texas Woman's University • Overcoming Procrastination - University of Illinois • Perfectionism - University of Illinois • Perfectionism: A Double-Edged Sword - University of Texas at Austin • Preventing Perfectionism - SUNY at Buffalo • Procrastination - Massey University • Time Management - SUNY at Buffalo • Time Management - University of Cincinnati • Time Management - University of Illinois • Time Management - University of South Florida • Time Management for University Students - York University • Time Management: Making It Work for You - University of Guelph • Time Scheduling Suggestions - Virginia Polytechnic Institute and State University

Virtual Pamphlet Collection – Time Management

Texas A&M ABC Method of Time Management

• Step # 1– Organize according to priority

• Step # 2– Must Do, Should Do, Could Do

• Step # 3– Evaluate Accomplishments

Improving Time Managementfrom George Washington University

1. Use an appointment calendar to keep track of all due dates, meetings and scheduled activities.

2. Make and use to do lists everyday.

3. Set priorities. Categorize to do list tasks into high, medium and low priorities and focus on high priorities first.

4. Divide large tasks into several smaller parts. Focus on a small task to complete one part at a time. This will make a big project feel more manageable.

5. Regularly ask yourself "What is the best use of my time right now?" Do that task.

6. Anticipate deadlines and foreseeable high stress periods (midterms, finals week, deadlines for papers) and plan for extra study hours.

7. Schedule time for breaks. It can be hard to stay focused when you're tired or hungry. Get up and stretch or have a snack. Keep breaks to 10-15 minutes.

8. Make time to take care of yourself. Proper sleep, exercise and nutrition help you stay physically fit and mentally alert.

9. Learn to say No. Commit yourself only to those activities you have time for.

10. Learn to say 'later'. Postpone phone calls, visits from friends, and other interruptions or distractions for breaks or after studying.

Myths ofMyths of Time Time

ManagementManagement

Myth 1Myth 1

My life is completely controlled by My life is completely controlled by external events.external events.

Fact: You can have some control over many aspects Fact: You can have some control over many aspects of your life, but you and you of your life, but you and you ALONEALONE are are responsible for initiating that control.responsible for initiating that control.

Myth 2Myth 2

I should meet everyone’s expectationsI should meet everyone’s expectations

Fact: The needs and demands of others may be Fact: The needs and demands of others may be inappropriate for you and your lifestyles. They may inappropriate for you and your lifestyles. They may be poorly timed, highly questionable, or simply be poorly timed, highly questionable, or simply unattainable.unattainable.

Myth 3Myth 3

I Should have no limitsI Should have no limits

Facts: We all have limits…failure to Facts: We all have limits…failure to acknowledge this may cause you to become acknowledge this may cause you to become perfectionistic in your expectations.perfectionistic in your expectations.

Time Management Activity

http://www.speedcubing.com/games/OnlineTimer.html

Answer’s• 1) Go grocery shopping (you have no food)• 2) Study for a test this week• 3) Fix your computer (Word doesn’t load)• 4) Start your dream job paper• 5) Go visit your sickly elderly family member• 6) Go out on the town for a fun night• 7) Go to the free clinic (you have been bad!)• 8) Spend time with the girlfriend/boyfriend• 9) Study for a test next week• 10) Do you laundry (you have no clothes to wear) • 11) Start your thesis which is due in one month• 12) Go to the gym (exercise)

Stephen Covey Stephen Covey ““7 Habits of 7 Habits of

Highly Effective Highly Effective People”People”

Habit 1Habit 1

• Be Proactive and Take Responsibility• Focusing on long-term consequences and

choices• Stimulus and response

Habit 2Habit 2

• Begin with the end in mind– Setting long-term goals– Formulating a personal mission statement

• Define your own vision and purpose

Habit 3Habit 3

• Put first things first– Prioritizing tasks

• Urgency vs. Importance– Successful delegation focuses on results and

benchmarks

The Rest of the HabitsThe Rest of the Habits

• Habit 4: Think win-win

• Habit 5: Seek first to understand, then to be understood

• Habit 6: Synergize

• Habit 7: Sharpen the Saw

Steve Jobs

Commencement Speech at Stanford University in 2005.

http://youtube.com/watch?v=D1R-jKKp3NA

ObituaryObituary Exercise Exercise

“Begin with the End in Mind”

“Lost wealth may be replaced by industry, lost knowledge by study, lost health by

temperance or medicine, but lost time is gone forever”

– Samuel Smiles