Time Management extract from full course

Time Management

By Sally Butler

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Learning ObjectivesUpon completion of the training program,

participants will be able to:

• Make the most of your time

• Identify your top time wasters

• Develop an action plan to deal effectively with time wasters

• Be able to identify priorities and plan your time

• Decide on the tools needed to make the best use of your time

• Increase your effectiveness and reduce stress

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Introduction

• Time is a limited and precious resource

• There is no way to recover time that is wasted

• You can’t

– Speed it up

– Slow it down

– Stop it

• We must find a way to make the most of it

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Definition of Time Management

“Refers to the development of processes and tools that increase efficiency and

productivity.”

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Where does our time go?

26 years sleeping

11.3 years working

11 years in front of TV

7 years insomnia

9 years cleaning

5 years on the net

4.3 years eating

4 years on the phone

3.8 years laughing

3 years in meetings

3 years sunbathing

1 year off sick

1 year searching for things

8 months opening junk mail

6 months queuing

5 months complaining

20 weeks on hold

160 days on fag breaks

27 days getting romanticSource Daily Mail

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Find out where your time is goingWhere you want it to go and how

to get it to go there

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Avoiding Procrastination

Doing things at the

last minute is much

more expensive

than just before the

last minute

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Goal setting

S pecific

M easurable

A chievable

R elevant

T ime-bound

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Personal Disorganization“tidy house, tidy mind”

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If in doubt remember the 4 x D’s

Deal with it

Delegate it

Delay it

Destroy it

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Micro or Macro Managers

Micro-managers

• Closely observe work

• Monitors and assess every step

• Look for the detail in employee’s job every day

• Constantly picking fault

Macro-managers

• Leave employees to sink or swim

• Un-available for discussion

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E-Mail Tips

• If you want somebody to do something, make them the only recipient

• Give a concrete request/task and a deadline

• If you really want somebody to do something, CC someone powerful

• Nagging is okay; if someone doesn’t respond in 48 hours, they’ll probably never respond

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Telephone

• Keep calls short; stand during call

• Start by announcing goals for the call

• Have something in view that you’re waiting to get to next

• When done, get off the phone

• Group outgoing calls: just before lunch and 5pm

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Reward Yourself

Acknowledge your accomplishments

by rewarding yourself!

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Like what you see?

• Why not come and join a Time Management course with Fish4development?

• Only £99 per person (based in Lincoln)

• Or £425 for a group at your venue!

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