Time Management Basics 2ppt.ppt

7/25/2019 Time Management Basics 2ppt.ppt

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Time Management

Time is the most valuable thing

a man can spend.- Laertius Diogenes


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Time Management Pitfalls

The tyranny of urgent

Choose tasks by whatever grabs my

attention

- latest crises - telephone call

- impending deadline

Solution: Make a plan and then work your

plan


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Time Management Pitfalls

Poor Prioritization

Symptoms of Poor Prioritization

- Too much to do and not enough time

- eeling overwhelmed and out of

control

- eeling under constant time pressure

- !ot making significant progress on

important goals


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Causes of Poor Prioritization

"nidentified priorities

Trying to find time for the important stuff

#$ou will never findtime for anything% &fyou want time' you must makeit%(

- Charles

)i*ton )aited by distractions

Procrastination +,void at ,ll Costs


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Solution . )ig /ocks in the 0ar


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Put the rocks in first' the gravel

and sand will fit%


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Concentrate on the rocks first' then you

can make room for the other stuff%


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Moral

Make time for your big rocks

1nly if you put them into the schedule

first

Then allow the other stuff to fill the gaps


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2ffective Time Management

Principles Prioritize your work

- 3ist your pro4ects5goals

- Prioritize them

- Select the most important

- )reak down into tasks

- 6evelop a timeline

- 6elegate

- /epeat process with all of your pro4ects


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7ow to Prioritize

Task 3ist . task description' importance

tag' due date

7igher priority . more important and

long term +e%g%' paper due ne*t month

Medium to 3ow priority . less important

and short-term tasks


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7ow to Prioritize+,ilamaki 8 9ehrke' ;;

% ?ill this improve my standing in mydepartment and my community>

@% ?hat is the deadline>

A% 7ow busy am & during the period when &must devote time to this task> +i%e%' ?ill itinterfere with higher priority tasks>

B% ?ill this be fun to do>


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/eview Tasks and 6ue 6ates periodically May need ad4ustment

)e realistic about reuired timeframe forcompletion "tilize planners 1rganize your documents and workspace

Schedule breaks for yourself Schedule meetings if necessary' but only whennecessary

Stay focused


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Thank $ou

Time Management Basics 2ppt.ppt

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