Time management and organizational strategies

Time management and Organizational strategies

Prepared by:Aziz DRIOUCH

THE EROSION OF TIME :

• School calender.• Intructional time.• The pace of instruction.• Teacher time-on-task.• Student time-on-task.

PRISONERS OF TIME :The National Education Commission reported ,in

April 1994, that schools were very much controlled by the clock and that true school reform must re-examine the allocation and use of time o, the schools. The report came up with eight recommendations as the rudder of a school reform:

Reinvest school around learning, not time.Fix the design flaw: use time in new and better ways.Establish an academic dayKeep schools open longer to meet the needs of

children and communities.Give teachers the time they need.Invest in technology.Develop local action plans to transform schools.Share the responsibility: finger-pointing and evasion

must end.

BLOCK SCEDULING:• What is a Block Schedule?

On a Block Schedule, the length of class periods gets doubled. For example, students attend four 90-minute classes each day rather than six 50-minute classes each day. Because of the increased time in each course, a student can complete a traditional year's worth of study in one semester. This allows students to take more courses throughout a school year and opens up the possibility to study either a wider range of elective subjects or more depth in a particular subject such as science, math or history.

Advantages of block scheduling:

• Extra time supports more project-based learning and more learning activities.

• Teachers see fewer students each day and know them better.• Time permits more cooperative and hands-on learning.• Greater depth and breadth of content is possible.• Less time spent in between class transitions.• Opportunity for providing more individualized instructions.• Blocks allow time for more and more one-on-one teaching and

evaluation.• Teachers ‘planning time is longer and more feasible.• Students have less homework each weekday.• Blocks allow more time to integrate technology into instruction.

Disadvantages of block scheduling:

• Teachers face the challenges of holding students’ attention.• Teachers must have a variety of instructional skills.• Teachers have to spend more time with exasperating classes.• Students lack daily reinforcement of content.• Students find it harder to catch up after absences.• Impact on achievement is still questionable.• Teachers may end up teaching more courses in a year.• Student transfers between schools are more difficult to handle.• Blocks may decrease participation in extra-curricular

activities. (largely due to schedule conflicts with academic courses).

Storage solutionsIf sufficient storage facilities are provided, it is

easier to maintain an organized classroom.

Train your students to put materials back in their designated places.

The challenge of paperwork

Challenges of producing paperwork are :

• Question of environment .• Time consuming.

Causes of the paper Deluge

What are the causes of having a lot of papers? The number of publications has exploded. Many people are concerned with

documentation. The invention of technology (photocopier and

computer).

Some tips for handling paperwork

Never save papers because you might need them someday.

Set aside one day a year to purge all your files of any piece of paper you don’t need.

Save only one copy of papers you need in the future.In your desk or at the front of your file drawer, keep

three folders ; label the first Corespondence, the second Schedules, and the third Forms.

A computer has the potential to help with all kinds of paper work chores.

CommunicationsA teacher’s job entails hundreds of communications

each day.Tips fo effective use of communication channels:Leave notes for teachers, administrators,or

students_rather than taking time to wait for someone.Use a Rolodex file to record important phone and fax

numbers and email adresses …etcDevelop your own form of letters.

Teacher Time LogTeacher Time Log is a record that reveals

how class time is really spent.The Log aims at :heplping you get a good reflection on where

your time really goes.Developing new strategies that help you spend

more time on doing higher-priority activites

To-Do ListList everything you need or want to get done. Set your priorities.

A - Must be done B – Should be completed if at all possibleC – Low priority, completed only after doing A’s

and B’sPrioritize tasks within each group.

Developing this habit will increase productivity.

Everything I didn’t do yesterday, added to everything I haven’t done today, plus everything I won’t do tomorrow completely

exhausts me.

Assessing Student Time-On-Task

How ?Focus on decreasing noninstructional activites.Increasing student engagement rates.Using a systematic observation :how long does it take to get a class started ?how smooth are the transitions from one task

to the next ?

Six tips for minimizing classroom interruptions.

Carry a stopwatch for a day or a week Let the world know that intrusions are not welcome Hang out a sign outside the doors, such as ' Important

Learning in Progress' or 'Please do not disturb : Learning in Progress

If doors or windows provide too many visual distractions, rearrange the furniture to face away from the distraction

Let other teachers know that sending students to borrow supplies during class is not welcome. Be tactful but assertive

Conduct a well planned, organized lesson, have the necessary materials ready before class begins.

Teacher time robbers:Teachers usually suffer from the activities that they most

frequently cite as keeping them from doing their job better. The following are examples of those activities:

filling out forms, paper work. repeating directions. dealing with unplanned interruptions. doing clerical tasks , photocopying. handling classroom behavior.

Classroom routines:Here are some specific routines some teachers

find helpful in running their classrooms' daily activities.

Taking attendance.Distributing and collecting materials.Regaining students’ attention.

Procrastinations payoffs

• Different ‘reason’ for procrastinations.• Procrastinations as a life style.• Some of its ADVANTAGES !!!• Cases in which it occurs.

Attacking procrastination

• Begin small and progress as you experience success.

• Establish your own deadlines.• Set a definite beginning point.• Set priorities.• Reward yourself.

Tips on getting orginized

Nothing is so fatiguing as the eternal hanging on an uncompleted task. --William, Letters of William

Know what you

want!!

Plan for

success.

Discover you prime

time.Are you an early bird or a night owl? When

you are most

creative.

Keep a personal Calendar.

Have a balanced life

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