1 Time Management - 2
Nov 07, 2014
1
Time Management - 2
2 SAP AG 1999
Overview of Time Infotypes
Record actual timesAbsences (2001)Attendances (2002)Overtime (2005)
Record changes to planned specificationsSubstitutions (2003)Availability (2004)
Record approvals and absence entitlementsAbsence Quotas (2006)Attendance Quotas (2007)
3 SAP AG 1999
Personnel Time ManagementTime Data Recording and Administration
Substitutions
Absences Attendances/Actual Working Times Overtime Availability Managing Time Accounts UsingAttendance/Absence Quotas
...
CAB Company
DeviationsDeviations
Others
Setting Up Deviations in Time Recording
4 SAP AG 1999
Setting Up Absences
Define Absence Types
Personnel Time ManagementTime Data Recording and Administration
...
Absences
Determine Entry Screens and TimeConstraint Classes
Absence Catalog
5 SAP AG 1999
Absences
Absences Infotype (2001)
Leaveillness,others
6 SAP AG 1999
Attendances
Attendances Infotype (2002)
Businesstrips
Attendingcourses
Attendance hoursOthers
7 SAP AG 1999
Creating Attendance/Absence Quotas
Personnel Time ManagementTime Data Recording and Administration
Managing Time Accounts UsingAttendance/Absence Quotas
Time Quota Types
Define Absence Quota Types
Define Attendance Quota Types
8 SAP AG 1999
Time offentitlement
Attendance and Absence Quotas
Absence QuotasRepresent employeeabsence entitlements
Attendance QuotasRepresent attendanceapprovals
...
Overtimeapproval
Absence QuotasInfotype (2006)
Attendance QuotasInfotype (2007)
Leave
9 SAP AG 1999
Assigning Counting and Quota Deduction Rules:Overview
Attendance/Absence Type
Counting Rule:• Payroll days• Payroll hours
Rounding Rules
Quota Deduction Rule:What quotas inin what order?
10 SAP AG 1999
Counting Rules for Attendances/Absences
Counting Rules forCounting Rules forAttendance/Absence TypesAttendance/Absence Types
CountingQuota multiplierRounding
Payroll hoursPayroll days
Payment Statistics Quota Deduction
QuotaDeduction Rule
Conditions forcurrent day
Based on: Attendance/absence hours Attendance/absence days
Conditions
Conditions for the work schedule
Conditions forplanned hours
Condition forattendance/absence
11 SAP AG 1999
Conditions for Current Day
Applicablity of rule
Conditions for current day
Day of the week
Monday
Tuesday
Wednesday
Thursday
Sunday
Saturday
Friday
Holiday class
No public holiday
Holiday class 1 - public hol.
Holiday class 2 - public hol....
Day type
Work acc. to personal WS
Day type 1 - day off
Day type 2 - day off...
12 SAP AG 1999
Conditions for Planned Hours andAttendances/Absences
Applicablity of rule
Conditions for planned hours
Planned hours = 0 Planned hours > 0
Condition for attendance/absence
< 1 day Full-day
13 SAP AG 1999
Controlling Counting
Counting
Hours
Quota multiplier
Rounding rules
100.00 %
01
Multiply first
Round first
Days
Quota multiplier
Rounding rules
100.00 %
01
Multiply first
Round first
14 SAP AG 1999
Values determined are rounded up or down to next whole number
5.21343days
5.00000days
Rounding Rules
RoRule
01
Name
Round up to next whole no.
Lower limit
0.50000
No.
001
Upper limit
1.50000
Incl. Tgt value
1.00000
Value limits are set for determined values
35.34091days
30.00000days
RoRule
05
Name Incl.
Max. value
Lower limit
30.00000
No.
001
Upper limit
99,999.99999
Incl. Tgt value
30.00000
Roll.
Rounding rule also validfor intervals 1.5 - 2.5
2.5 - 3.5 …
Incl.
Lower limitrounded off
Roll.
Sequentialnumber
15 SAP AG 1999
Assigning Counting Rules to Att./Abs. Types (1)
Attendance/Absence Type
Counting Rule:• Payroll days• Payroll hours
Rounding Rules
Quota Deduction Rule:What quotas inin what order?
Assign Counting Rules toAbsence Types
Personnel Time ManagementTime Data Recording and Administration
Absences
Absence Catalog
Absence Counting
...
16 SAP AG 1999
Assigning Counting Rules to Att./Abs. Types (2)
Counting/quota deduction
Quota deduction
PS grouping 01
Att./abs. text 0100 LeaveStart01.01.1990
End31.12.9999
Counting rule 010
Deduction over end of interval
17 SAP AG 1999
Absence Quota for One Employee: Example
00001234
Valid 01/01/2001 ….. 12/31/2001
Absence Quotas
Type
Time
Quota number
Deduction
Deduction from
Mary Miller …
Deduction to
10 Annual leave
...
25.00000 Days
22.00000
01.01.2001
31.03.2002 Neg. deduction to 3.00000
Create Absence Quotas
ValidityInterval
Time-OffCredits
Amountof Quota
DeductionInterval
Absence entitlementsin hours or days
Negative deductionpermitted
18 SAP AG 1999
Example: Deduction Rules for Absence Quotas
Unit of relevant absence quota typesHours Days
Absence quota typesAbsence quota type1110
Quota textChallenged employee leaveAnnual leave
UnitDaysDays
Quota type sequence for further deductionNo further deductionSort all other quota types in ascending orderSort all other quota types in descending order
Deduction priorityAbsence quota typesValid fromValid toDeduction fromDeduction to
Priority 1Not relevantNot relevant
Priority 2
AscendingAscendingAscendingAscendingAscending
DescendingDescendingDescendingDescendingDescending
Priority 3
19 SAP AG 1999
Assigning Deduction Rules to Counting Rules
Applicability of rule
ES grouping 1PS grouping 01Counting rule 010Sequential number 001
Leave
...
Counting...
Deduction ruleAbsence quotas
Within entitlement 010Over entitlement
Attendance quotas
Within entitlementOver entitlement
Attendance/Absence Type
Quota Deduction Rule:What quotas in what sequence?
Counting Rule:• Payroll days• Payroll hours
Rounding Rules
20 SAP AG 1999
Activating Quota Deduction
Quota deduction
PS grouping 01Att./abs. text 0100 Leave
Counting/quota deduction
Deduction over end of interval
Counting rule 010
When quota deductionis active, the
attendance/absence typeis deducted from the
corresponding quotas
Counting Rule:• Payroll days• Payroll hours
Rounding Rules
Quota Deduction Rule:What quotas inwhat sequence?
Attendance/Absence Type
Activate quotadeduction
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