Time Manageent

8/9/2019 Time Manageent

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TIME

MANAGEMENT

TIME

MANAGEMENT

Submitted To:

Alka Singhal Mam

Submitted By:

Anoop Raj Srivastva- 05A

Karam Bangur- 18 A


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ContentsContents

pObjectives of Time Management

pWhy it is needed

pTime Wasters

p3 Ps of Time Management

pHow to use time efficiently

pOur suggestion

pObjectives of Time Management

pWhy it is needed

pTime Wasters

p3 Ps of Time Management

pHow to use time efficiently

pOur suggestion


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Facts about TimeFacts about Time

p24 hours per day

p168 hours per week

p

8736 hours per yearp10080 minutes per week

p24 hours per day

p168 hours per week

p

8736 hours per yearp10080 minutes per week


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DEFINITIONDEFINITION

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Objectives of TimeManagement

Objectives of TimeManagement

pClarifying your objectives/goals

pIdentifying the most commoninterruptions of working time and try

to eliminate them

pDetermining why and when youprocrastinate and overcome

procrastination.

pClarifying your objectives/goals

pIdentifying the most commoninterruptions of working time and try

to eliminate them

pDetermining why and when youprocrastinate and overcome

procrastination.


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Why Time

Management?

Why Time

Management?pTo manage the work(using time

constructively)

pImprovingproductivity/effectiveness

pTo manage the work(using timeconstructively)

pImprovingproductivity/effectiveness


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Time Wasting CulpritsTime Wasting Culprits

What are the most

common time wasters,

thieves and culprits

What are the most

common time wasters,

thieves and culpritsQuickTime and a

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Time Wasting CulpritsTime Wasting Culprits

pTelephonic interruptions

p Inefficient delegation

pExtended lunch or breakspPoorly run meetings

pMisfiled information

pPoor planning

pTelephonic interruptions

p Inefficient delegation

pExtended lunch or breakspPoorly run meetings

pMisfiled information

pPoor planning

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Contd.Contd.

pWaitings/delayspPaperwork

pJunk mails

pProcrastinationpNot setting priorities

pWaitings/delayspPaperwork

pJunk mails

pProcrastinationpNot setting priorities

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The "Three Ps" ofEffective TimeManagement

The "Three Ps" ofEffective Time

ManagementpPlanning

pPriorities

pProcrastination

pPlanning

pPriorities

pProcrastination


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Why do we

procrastinate?

Why do we

procrastinate?pDont know where to start.

pTo avoid an unpleasant task.

pWere afraid to fail.pWaiting for more information.

pWe may think if you put it off someoneelse will do it.

pWe are over-committed.

pDont know where to start.

pTo avoid an unpleasant task.

pWere afraid to fail.pWaiting for more information.

pWe may think if you put it off someoneelse will do it.

pWe are over-committed.


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To overcome

procrastination:

To overcome

procrastination:

pList the things you have been

avoiding. Prioritize them. Try to doat least one of them each day untilyou catch up.

pList the things you have been

avoiding. Prioritize them. Try to doat least one of them each day untilyou catch up.


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PLANNING ANDPRIORITIZATIONPLANNING ANDPRIORITIZATION


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Why arent we

organized?

Why arent we

organized?pIt takes too much time.

pYou dont know how.

pYou want to do it perfectly.

pIt takes too much time.

pYou dont know how.

pYou want to do it perfectly.


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The price of not being

organized?

The price of not being

organized?pMissed deadlines.

pOverlooked opportunities.

pWasted time.

pLost customers due to poor or slowservice.

pWasted money.

pMissed deadlines.

pOverlooked opportunities.

pWasted time.

pLost customers due to poor or slowservice.

pWasted money.


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Using Your CalendarUsing Your Calendar

pAdd a meeting as soon as you knowabout it.

p

Write dates for follow-up on calendar.p Include personal deadlines.

pHave one master calendar.

p If you use an electronic calendar, back it

up regularly.

pAdd a meeting as soon as you knowabout it.

p

Write dates for follow-up on calendar.p Include personal deadlines.

pHave one master calendar.

p If you use an electronic calendar, back it

up regularly.


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Eliminating things

from your to do list

Eliminating things

from your to do listpWhats the worst that can happen if

dont do this?

pAm I the only person who can do this?

pMust it be done now?

pIs there an easier way to do it?

pWhats the worst that can happen if

dont do this?

pAm I the only person who can do this?

pMust it be done now?

pIs there an easier way to do it?


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How to use Time

Effectively

How to use Time

EffectivelypConsolidate similar tasks

pTackle tough jobs first

p Learn to use idle timepGet started immediately on important

tasks

pReduce meeting time

pTake time to planpRemember that Now is the time to put it

all together.

pConsolidate similar tasks

pTackle tough jobs first

p Learn to use idle timepGet started immediately on important

tasks

pReduce meeting time

pTake time to planpRemember that Now is the time to put it

all together.


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Time Management is

Simple

Time Management is

Simple

Where do you Start?Where do you Start?


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Step IStep I

pThink for an hour in a day

pMake a list of :-pAll the things you need to do

pThink for an hour in a day

pMake a list of :-pAll the things you need to do


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Step IIStep II

Grade your list

p 1- Urgent and important

p 2- Urgent and non-important

p

3- Not Urgent and importantp 4- Not Urgent and non-important

Grade your list

p 1- Urgent and important

p 2- Urgent and non-important

p

3- Not Urgent and importantp 4- Not Urgent and non-important


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Step IIIStep III

Work on your Grade 1sWork on your Grade 1s

1


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Time MangementTime MangementYou not only manage time

You mange:

Yourself,

Others

and work

You not only manage time

You mange:

Yourself,

Others

and work


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Time Manageent

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