Time and Labor

Training Material

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Peoplesoft- Time and Labor

DC/ SC/ Geo/Practice: Enterprise Solutions

Name of the project/support fn: Numonyx -

HR

Name of the author: Manish Verma

Date Created: 3-Jul-2010

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Time & Labor

Time and Labor is a functional module of Peoplesoft Time and Labor facilitates the management, planning, reporting, approving of time, calendar, schedule creation and usage from one global web-based application.

The Major functions of Time and Labor are as follows: Scheduling Time Reporting Time Administration Distribution

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Prerequisite to setup Time & Labor

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Time & Labor Integration

TCD- Time Collection Devices.

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Time And Labor Configuration

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Key Configuration Flow

1. Time Reporting Code (TRC)2. TRC Program3. Workgroup4. Time Reporting Template5. Task Template6. Task Profile7. Taskgroup8. Shifts9. Workdays10.Schedule ID11.Time Reporter Data

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Time Reporting Code

Time Reporting Codes (TRCs) represent the level at which an organization actually needs to track employee time to support all of its administrative and compensation needs Navigation: Setup HRMS Product Related Time and Labor Time ReportingTime Reporting Code

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Time Reporting Code Program (TRC Program) TRC Program is the logical grouping of the TRCsNavigation: Setup HRMS Product Related Time and Labor Time Reporting Time Reporting

Code

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WorkgroupsA workgroup is a group of time reporters who share identical

compensation requirements.

For example, a workgroup may include all time reporters: In the same business enterprise. In the same pay group. In the same union or union local. At the same work location.

Note: Each time reporter who reports time through Time and Labor must belong to workgroup

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Workgroup setupNavigation: Set Up HRMS Product Related Time and Labor Rules and

WorkgroupsWorkgroup

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Time Reporting Template Time reporting template use to be attached with taskgroup.

There two different types of templates can be created for PUNCH and ELAPSED scheduling.

Timesheet will be created for the employees based on the options selected in Time Reporting Template

Navigation: Setup HRMS Product Related Time and Labor Time Reporting Time

Reporting template

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Task Template

Task templates are attached with task group. Task Profile is to be designed based on the options selected in Task Template.

Navigation: Setup HRMS Product Related Time and Labor Task Configurations Task Template

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Task Profile

Task Profile contains the task related information's like, the BU, company, job code etc.

Task profile setup depend the Task Template configurationNavigation: Set Up HRMS Product Related Time and Labor Task Configuration

Task profile

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Taskgroups

Represents a group of time reporters with similar time and task reporting requirements. Identifies the default time reporting template and task template that are valid for members of the taskgroup. Every time reporter must be associated with a valid taskgroup.The key information that is attached with taskgroup is the Task Profile ID.Taskgroup is further attached with Time Reporter data of the employees

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Taskgroup SetupNavigation: Set Up HRMS Product Related Time and Labor Task Configuration

Taskgroup

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SchedulingThere are three scheduling environments that an organization is likely

to encounter,1. Fixed 2. Rotating3. Dynamic In Time and Labor you can define three main types of schedules: Punch Elapsed FlexPunch schedules include punch detail such as In, Out, Meal, Break, and Transfer. Elapsed schedules show the duration of time to be workedfor example, eight hours on Monday. Flex schedules are practical when a time reporter has some flexibility to begin and end the workday.

For time scheduling we create shifts, workdays and schedule ids.

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Scheduling Shift setupShift is the main building block of the time scheduling as it

defines the actual work timings.Navigation: Set Up HRMS Product Related Time and Labor Schedules Shifts

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Scheduling Workday setupWorkday is a scheduling unit normally used for ELAPSWD

type of time schedulingNavigation: Set Up HRMS Product Related Time and Labor SchedulesWorkdays

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Scheduling Schedule ID setup

Schedule id determines the time reporting of the employees.Navigation: Set Up HRMS Product Related Time and Labor Schedules Definitions.

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Time Reporter Data Entry

Employees and non-employees do not automatically participate in the Time and Labor system when added to the Human Resources database. You must enroll, as a time reporter, each person for whom time will be reported or created. When enrolling a time reporter, specify how the person will report time and how the system will process that time.

The following main informations we capture in Time Reporter

1. Time report schedule type2. Workgroup 3. Taskgroup

The Time Reporter data link is also available on employees Employment Information page.

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Time And Labor Business Transactions/Processes

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Time and Labor Business Processes Following are the main T&L business processes:

Enroll Employees into T&L Report Time Process Time (Run TIMEADMIN) Load Payable Time from T&L to Payroll

24

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Time Reporting

There are a variety of ways in which time can be reported: Timesheet entry. Web clock. Mass time. Time Capturing Device (TDC) Mobile Time Management.

In case of Timesheet entry the user preferences setup is to be done

PeopleSoft Publish and Subscribe communications methodology

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User Preferences Setup

User Preferences setup defines the high level structure of the timesheet entry page.Navigation: ESS Time Reporting User Preferences

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Timesheet Entry

Employee can report the time through timesheet entryNavigation: ESS Time Reporting Report Time Timesheet

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Reporting Through Time Capturing Devices This reporting is for hourly employees having PUNCH

schedule type

This method is normally used for the employees who are not having the computer access like service employees in retail chain or in a production company.

TDC vendor produce the file having the employees attendance data to PeopleSoft on the agreed interval.

The attendance data from file is uploaded to PeopleSoft Report Time record

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Web Clock Entry In this reporting method employee enters the exact In, Out

and Break etc time through the system. The reporting pattern is very much similar to the same of

PUNCH time entry through TDC.Navigation: ESS Time Reporting Report Time Web Clock

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Time Administration

The heart of the Time & labor is the Time Administration processing feature. All aspects of time reporting are processed through this part of the application.

Time Administration converts reported and scheduled time into payable time. It executes the rules you defined using Time and Labors online tools, selects time reporters for processing, combines time reporters into batches, determines the period to process, and calculates prior period adjustments before passing time reporter data to your payroll system or other applications

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Time Administration continues

Steps involved in Time Administration process

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Functions and Process Flow-Time &Labor

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References

Please refer the below peoplebook link for more detail

http://download.oracle.com/docs/cd/E13053_01/hr9pbr1_website_ master/eng/psbooks/htlr/book.htm

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Thank you

Training MaterialPeoplesoft- Time and LaborTime & LaborPrerequisite to setup Time & LaborTime & Labor IntegrationSlide Number 6Key Configuration FlowTime Reporting CodeTime Reporting Code Program (TRC Program)WorkgroupsWorkgroup setupTime Reporting TemplateTask TemplateTask ProfileTaskgroupsTaskgroup SetupSchedulingScheduling Shift setupScheduling Workday setupScheduling Schedule ID setupTime Reporter Data EntrySlide Number 22Time and Labor Business Processes Time ReportingUser Preferences SetupTimesheet EntryReporting Through Time Capturing DevicesWeb Clock EntryTime AdministrationTime Administration continuesFunctions and Process Flow-Time &LaborReferences Slide Number 33