Thurrock Education Services Web Portal Sarah Williams Web Communications Officer Heather Clark Senior Data Liaison Officer
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Thurrock Education Services Web Portal
Sarah Williams
Web Communications Officer
Heather Clark
Senior Data Liaison Officer
What is the web portal
Made up of three distinct areasMy PortalE-briefingMy Communities
THE PORTAL IS AVAILABLE NOW
Thurrock Portal
Purpose: General dissemination of information
about education in Thurrock• Education Services• Contact Details• Day to day operational information
The Education web-portal
will be linked to the Corporate web-site
Thurrock Portal
Audiences:General Public:
• Including Parents, Carers and Pupils
LEA StaffSchools
• Including Heads, Teachers, Support Staff
ProfessionalsMembers
Thurrock Portal
Type of Contents:News – What’s happeningNotice Boards – Latest InformationResources – Guidance / InformationCalendars – Events / meetingsPictures – Gallery for pupil art work Web-links to other useful sitesContact details – e.g. school lists
The Portal – In Development
Content: Gaps in LEA Services Information – some
sections still to submit content Calendars
In development Staff Area
This area is being extensively enhanced to provide a virtual office for staff throughout the LEA and schools
Contact Sarah if you have any
suggestions for site content
E-briefing Purpose
Is to manage all documents sent from the Local Authority to schools.
It is a gate-keeping process complying with DfES requirements.
A classification system is used to tag and organise documents into different Education categories
E-briefing Type of Contents
All documents sent to schools• Statutory plans
• Policy documents
• Guidance
• Briefings
• Circulars
• General letters
E-briefing Audiences Specific groups have been set up
• Head teachers• Governors• LEA Staff• Education Management Team• School Effectiveness• SENCO• School Administration• Class & Pupil Support• School Support Staff• Parents/Carers
Access to E-Briefing Documents
Belonging to a particular group will give users access to appropriate documents
Not all documents will be in the public domain or available to all groups e.g. draft documents or those containing personal information
How to use E-briefing
You will need to register and state the group/s you belong to in order to retrieve documents
New users will be vetted by the Web Development Officer
After registering you will receive an email with your password for the site, you can change your password in the ‘managing your profile area’
Managing your subscriptions
You will receive e-mails when new documents have been made available on E-Briefing
You can tailor how you receive notification of updates via weekly or daily email alerts
You can choose which type of documents you wish to be notified about in the ‘managing your subscriptions area’
E-briefing - Now
Documents are currently being loaded Documents created for schools from Sept
2004 onwardsOther Key current documents gathered
through OFSTED process (e.g. policies)
E-Briefing in Development
We are working with ELT admin team (Denise) on:New procedures for submitting documents
through e-briefingGuidance on classifying documents to
categories A Generic e-mail address has been
created for document [email protected]
What we need from YOU Register with E-Briefing (see flyer) Tailor the way you receive information
(e.g. e-mail alerts / types of documents) Familiarise yourself with the document
classification groups (you can view categories in ‘manage your subscriptions’) as these will be used to tag all future documents you produce for schools
My Communities Purpose
Creates a Forum area for communication and information sharing between specific groups of people
Brings together people located in different places – e.g. offices, schools
A community forum can be accessed from any computer with internet access
My Communities – Audiences
Examples of potential communities: SEN Co-ordinators Head teachersFinance StaffAdmin StaffEMTTeenage Parents
My Communities Content
Type of Contents:Discussion Areas – sorted by topicResources –
• Shared Documents
Calendars – Events / meetingsWeb-links to other useful sites
My Communities How:
Each community has a designated manager who has responsibility for vetting members and content
Users need to register with a community or can be pre-joined by a community manager.
Access is password protected
Development of MyCommunity
Currently only pilot communities setup New communities are to be approved by the web
development team
We would like ideas for new communities Do you belong to a forum that would find
MyCommunities useful?
An exciting development opportunity
We are looking for : Designated Officers Designated Web-publishers My Community Managers
Talk to your EMT if you are interested
Designated Officers
Designated Officers will help to: submit content items and resources in their
field of work seek approval for content from their EMT
manager encourage news items regularly review content
Designated Web Publishers
Designated Web Publishers will help:
To learn how to publish content for their team to the portal (Training will be provided by Sarah)
To attend a web development user
group meeting once a term
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