1 Thunder Bay Bio Based Technology Request for Expression of Interest (EOI) 1. Introduction The Northwestern Ontario Innovation Centre (NOIC) and the Thunder Bay Community Economic Development Commission (CEDC) on behalf of various community stakeholders is pleased to issue this Request for Expression of Interest (EOI). We are inviting companies to take part in developing a grain based bio project (s) for the Thunder Bay area. 2. Background Located in Northwestern Ontario, Canada, Thunder Bay is a community which serves the manufacturing, distribution and transportation needs of Northwestern Ontario. We are a major port on the St. Lawrence Seaway system and handle a substantial amount of Canada’s grain shipments to European, Middle Eastern, South American and African markets. Our city has the largest grain storing capacity in North America. This opportunity involves Ontario’s only malt plant. Barley from Western Canada is processed in Thunder Bay and distributed throughout Ontario and North America as brewers’, distillery and food grade malts. The Thunder Bay plant is world renowned for the quality of its malt. As part of the process (See Appendix A), the barley is hydrated in fresh, potable water as part of the steeping process that converts barley to malt. It is this used steep water that is one of the opportunities we wish to explore in this EOI. The volume of this water and the natural nutrients in it are available for use in food production, fish production and energy production or other bio ideas. The volume of this water is approximately 1000m3/day at a temperature of 15C. The makeup of this water is shown in the attachments in Appendix B. Also available is warm C0 2 that is given off from the respiration of the barley during the conversion into malt. The combination of natural steep water, heat and natural C0 2 , we believe will lend themselves to making some very interesting bio products. Also available is approximately 1000 tonnes per year of grain and barley screenings that can be processed to supplement the water, heat and natural C0 2 from the malting process. Thunder Bay has some of the highest daylight hours of sunshine in Canada so the use of the by‐products from the natural malting process in bio‐agricultural products would be practical. Thunder Bay is a great place to do business for a number of reasons. Location: Located on the shores of Lake Superior, Thunder Bay has Canada’s sixth largest port and is at the level of the St. Lawrence Seaway with over 400 boats visiting the port every year. Thunder Bay is 35 miles (60 km) from the U.S. border and the Midwest United States. Canada’s national railways and Trans Canada highway system travel through Thunder Bay. We are also on the Trans Canada Natural gas pipeline. We are Northwestern Ontario’s transportation hub.
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Thunder Bay Bio Based Technology
Request for Expression of Interest (EOI)
1. Introduction
The Northwestern Ontario Innovation Centre (NOIC) and the Thunder Bay Community Economic
Development Commission (CEDC) on behalf of various community stakeholders is pleased to issue this
Request for Expression of Interest (EOI). We are inviting companies to take part in developing a grain
based bio project (s) for the Thunder Bay area.
2. Background
Located in Northwestern Ontario, Canada, Thunder Bay is a community which serves the manufacturing,
distribution and transportation needs of Northwestern Ontario. We are a major port on the St.
Lawrence Seaway system and handle a substantial amount of Canada’s grain shipments to European,
Middle Eastern, South American and African markets.
Our city has the largest grain storing capacity in North America. This opportunity involves Ontario’s only
malt plant. Barley from Western Canada is processed in Thunder Bay and distributed throughout
Ontario and North America as brewers’, distillery and food grade malts. The Thunder Bay plant is world
renowned for the quality of its malt.
As part of the process (See Appendix A), the barley is hydrated in fresh, potable water as part of the
steeping process that converts barley to malt. It is this used steep water that is one of the opportunities
we wish to explore in this EOI. The volume of this water and the natural nutrients in it are available for
use in food production, fish production and energy production or other bio ideas. The volume of this
water is approximately 1000m3/day at a temperature of 15C. The makeup of this water is shown in the
attachments in Appendix B. Also available is warm C02 that is given off from the respiration of the
barley during the conversion into malt. The combination of natural steep water, heat and natural C02,
we believe will lend themselves to making some very interesting bio products. Also available is
approximately 1000 tonnes per year of grain and barley screenings that can be processed to supplement
the water, heat and natural C02 from the malting process.
Thunder Bay has some of the highest daylight hours of sunshine in Canada so the use of the by‐products
from the natural malting process in bio‐agricultural products would be practical.
Thunder Bay is a great place to do business for a number of reasons.
Location: Located on the shores of Lake Superior, Thunder Bay has Canada’s sixth largest port and is at
the level of the St. Lawrence Seaway with over 400 boats visiting the port every year. Thunder Bay is 35
miles (60 km) from the U.S. border and the Midwest United States. Canada’s national railways and
Trans Canada highway system travel through Thunder Bay. We are also on the Trans Canada Natural gas
pipeline. We are Northwestern Ontario’s transportation hub.
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Cost: Thunder Bay has a lower cost of doing business when compared to other Canadian cities similar in
demographics and location. These costs include, but are not limited to, affordable real estate (Thunder
Bay has the second lowest cost of housing versus other major Ontario cities). Lower Ontario and
Canadian corporate taxes versus U. S. Cities and plenty of available land in the vicinity of the malt plant
can be used for development of your bio project. Our transportation system is second to none.
Support: There is a large network in place to assist with business opportunities, innovation,
partnerships and alliances, jobs, products and services. Numerous incentive funding programs are in
place from all levels of government – Federal, Provincial and Municipal – focusing specifically on
Economic Development in Northern Ontario and covers costs associated with technology development
and implementation, innovation, training, site and equipment acquisition, infrastructure, and
manufacturing.
Human Resources: Thunder Bay is home to an educated, highly‐skilled and technical workforce. Local,
modern post‐secondary institutions have programs focused specifically around Engineering, Chemistry
and food research and have current international partnerships in place which help to direct program
development.
Infrastructure: Along with a great road and rail network to the site, the City of Thunder Bay is also
blessed with a solid broadband infrastructure that features quick and easy access to major fibre optic
networks in Canada.
With these competitive advantages, we invite proponents to develop a bio based project(s) in Thunder
Bay to continue to diversify our local economy and meet local and regional needs for bio products.
3. Purpose
The purpose of this initiative is to mobilize a bio project(s) in Thunder Bay that will lead to the
construction of a commercial or demonstration pilot plant in Thunder Bay. We are looking for a
project(s) which can promote local economic growth, create jobs and advance the bio economy based
on an agricultural feedstock in Thunder Bay in a sustainable manner (See Appendix C for examples of
possible projects).
4. Scope of Work of EOI
The proponent is to mobilize a project in Thunder Bay that has high potential to build a commercial or
demonstration pilot plant in Thunder Bay based on agricultural by products. Utilization of the
agricultural by‐product, water and heat will be an asset for this activity. The selected technology must
be proven at laboratory scale with sufficient research data to support operations. The feasibility of
application of the technology as well as the business case should be validated. The project must have
proven commercialization potential and can bring economic benefits to Thunder Bay. The project is
expected to be close to shovel‐ready.
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Deliverables. The proponent is required to provide a detailed Thunder Bay implementation document, which includes: • Thunder Bay business case, including detailed analysis with Thunder Bay as a landing spot for the subject technology; • Budget planning; • Site selection of the plant; • Infrastructure and logistical support needed • Feedstock availability and cost for specific technology The NOIC and CEDC will support all proponents during the EOI process and during development to ensure information is easily accessible and all opportunities are utilized. We look forward to working with the proponent(s) to develop world‐class biotechnology in Thunder Bay. Once we receive the EOIs we will (see section #7 for dates):
1. Review and evaluate each Expressions of Interest 2. Engagement with qualified EOI proponents for clarification of the proposal and possible
connections to other synergistic proposals 3. Call for Request for Proposals (RFP) with those meeting EOI qualifications listed below 4. Award of RFP to successful proponent(s)
Support will be available for the development of a detailed feasibility analysis and business case to move project proposals forward to the successful proponent(s)
5. Evaluation and Selection The evaluation and selection will follow a point system; the points allocation is provided below: Table I: Evaluation Criteria.
Points Proponent A Proponent B Proponent C1. Firm
Experience with Bioenergy Projects
Knowledge of technology trends and familiarity with marketplace
Firm Background and Qualifications
15 10 5
2. Project Team Project Manager
Project Team members, roles, experience and qualifications
5 20
3. Methodology and Approach Overall Approach to
completing scope of work task Ability to identify and make
connections with other jurisdictions and technology companies
Identification and incorporation of external stakeholders
Creativity and innovation
20 10 5 5
4. Schedule 5 5. Technology
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Credibility of the technology Possession of proven research
data Risk Assessment High market demand Job creation potential Capital expense Potential Economic benefits Funding Requirement Environmental impacts or
benefits Willingness of the proponent
to invest and proceed in a tangible way
2010 10 20 10 10 20 5 20 5
6. Total Score of 230
6. Award of Proposals
This request for Expressions of Interest should not be construed as a contract to purchase goods or services. Subsequent to the submission of proposals, interviews may be conducted with some of the proponents, but there will be no obligation to receive further information, whether written or oral from any proponent. NOIC and CEDC and/or its partners will not be obligated in any manner to any proponent whatsoever until a written contract has been duly executed relating to an approved proposal. 7. General Instructions
Timing. Time is of the essence in the EOI. We are welcoming all the discussions, questions and comments at all times while the EOI is open. The milestones for the project are:
EOI document release – Monday, September 29, 2014 EOI discussion meetings where NOIC & CEDC conducts a telephone meeting with each
company upon request – September 29 to November 7, 2014 EOI Submission date – Friday, November 7, 2014, 4:30 pm Technical Review to create a short list – During the week of November 10, 2014 Interview with companies on the short list and explore synergistic proposals and quantify the
proposals that we are interested in – Complete by the week of December 1, 2014 Call for final Request for Proposals from candidates selected above by December 19, 2014 January 2015 begin discussing business plan and final contract with successful proponent of
EOI
Contract Administration. All questions concerning this EOI shall be directed to: D. Murray, CEO, Thunder Bay Community Economic Development Commission (Phone: 807‐625‐3096 or e‐mail: [email protected])
Coordination. After contract award, all coordinating for services will be with “Name of Manager or a partner designee”. The successful proposer shall designate in writing, a project manager and all coordination for services between NOIC/CEDC and the successful proposer shall be the responsibility of the respective managers.
Budget. Once the selected proponent of the RFI is identified, the CEDC and NOIC will assist and help with the development of a detailed Thunder Bay Plan and help initiate the project.
Proponents Expenses. Proponents are solely responsible for their own expenses in preparing, delivering or
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presenting a proposal and for subsequent negotiations with NOIC/CEDC, if any. The submission of a proposal shall be considered an agreement to all the terms and
conditions provided herein and in the various proposal documents, unless specifically noted otherwise in the proposal.
Currency and Taxes. Prices are to be quoted in Canadian dollars, inclusive of HST.
8. Legal ‐ If a contract is awarded, then
Indemnity. The successful proponent will be required to indemnify and hold NOIC/CEDC harmless and against all liability and expenses, including solicitors fees, howsoever arising or incurred, alleging damage to property or injury to, or death of, any person arising out or attributable to the proponents performance of the contract awarded. Any property or work to be provided by the proponent under this contract will remain at the proponent’s risk until written acceptance by the NOIC/CEDC; and the proponent will replace, at the proponent’s expense, all property or work damaged or destroyed by any cause whatsoever.
Exceptions. The proponent shall furnish a statement on company letterhead giving complete description of all exceptions to the terms, conditions and specifications. Failure to furnish the statement will mean that the proponent agrees to meet all requirements of the EOI.
Termination for Convenience. NOIC/CEDC may terminate a contract, in whole or in part, whenever the NOIC/CEDC determines that such a termination is in the best interest of the NOIC/CEDC, without showing cause, upon giving written notice to the proponent. NOIC/CEDC shall pay all reasonable costs incurred by the proponent up to the date of termination. However, in no event shall the proponent be paid an amount which exceeds the bid price for the work performed. The proponent shall not be reimbursed for any profits which may have been anticipated but which have not been earned up to the date of termination.
Termination for Default. When the proponent has not performed or has unsatisfactorily performed the contract, NOIC/CEDC may terminate the contract for default. Upon termination for default, payment will be withheld at the discretion of NOIC/CEDC. Failure on the part of the proponent to fulfill the contractual obligations shall be considered just cause for termination of the contract. The proponent will be paid for work satisfactorily performed, as determined by NOIC/CEDC, prior to termination, less any excess costs incurred by the NOIC/CEDC in re‐procuring and completing the work.
Interpretation. The contract resulting from this EOI shall be construed under the laws of the Province of Ontario.
Integration. The ROI document, the proponent’s response to this solicitation, and subsequent purchase order(s) to the successful proponent contain the entire understanding between parties, and any additions or modifications hereto may only be made in writing executed by NOIC/CEDC and the proponent.
Non‐Assignment of Contract. The proponent shall not assign the contract, or any portion thereof, except upon the written approval of the NOIC/CEDC.
Contract Agreement. The selected proponent may be required to enter into a contract agreement with NOIC/CEDC.
Compliance with Laws. The proponent will give all the notices and obtain all the licenses and permits, required to perform the work. The proponent will comply with all laws applicable to the work or performance of the contract.
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Confidentiality. The selected proponent agrees not to release or in any way cause to release any confidential information of the NOIC/CEDC unless they have been specifically approved to so in writing by the NOIC/CEDC.
Added Value. NOIC/CEDC are interested in maximizing the value of expenditures as it relates to achieving additional value that would further benefit NOIC/CEDC and the City of Thunder Bay. As such, bidders are encouraged to consider, develop and propose value added concepts, programs, components and the like that would further enhance the proposed acquisition represented in this solicitation request.
Disputes. In cases of dispute as to whether or not an item or service quoted or delivered meets proposal requirements, the decision of NOIC/CEDC or authorized representatives, shall be final and binding on all parties.
Reservations. NOIC/CEDC a) reserves the right to reject or accept any or all proposals or parts of proposals, when in their reasoned judgment, the public interest will be served thereby, b) may waive formalities or technicalities in proposals, as deemed necessary, c) may waive minor differences in the proposal provided these differences do not violate the proposal intent.