Through June 2017 - Palo Alto Unified School Districtpausd-web.pausd.org/community/StrongSchoolsBond/... · · 2017-07-25Through June 2017 Strong ... Addison Elementary School –

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MONTHLY PROGRESS REPORT

Through June 2017

Strong Schools Bond Capital Improvement Projects

Prepared by

fs3|Hodges

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TABLE OF CONTENTS

Executive Summary page 3 Attachment 1 – Consolidated Expenditure Report Capital Projects

Gunn High School – Central Building Project page 7 Palo Alto High School – Science Building Addition page 8 Palo Alto High School – Indoor PE and Athletic Facilities page 9 Palo Alto High School – Building 500 Renovation page 10 Addison Elementary School – New Library, Administration and Multipurpose Building page 11 El Carmelo Elementary School – New Multipurpose Building page 12 Escondido Elementary School – New Multipurpose Building page 13 Hays Elementary School – New Multipurpose Building page 14 Hoover Elementary School – New Library, Administration and Multipurpose Building page 15

Completed Capital Projects

Gunn High School – New Classroom Building and World Languages Building page 16 Gunn High School – New Gymnasium page 17 Gunn High School – Existing Gymnasium Modernization page 18 Gunn High School – E and K (L31 and MS) Buildings Renovation page 19 Gunn High School – Traffic Signal Replacement (Phase I‐ Improvements) page 20 Palo Alto High School – Athletic Stadium Improvements page 21 Palo Alto High School – Haymarket and Tower Building Improvements page 22 Palo Alto High School – New Classroom Building and Media Arts page 23 Palo Alto High School – Performing Arts Center page 24 Jordan Middle School page 25 J.L. Stanford Middle School page 26 J.L. Stanford Middle School – Landscape and Site Improvements page 27 Terman Middle School page 28 Duveneck Elementary School – New Classroom Buildings and Modernization page 29 Fairmeadow Elementary School – New Classroom Buildings and Modernization page 30 Ohlone Elementary School page 31 Property Acquisition – 525 San Antonio Rd page 32 Jordan Middle School – Interim Classrooms page 33 Gunn High School – Air Conditioning of Existing Buildings page 34 J.L. Stanford Middle School – Interim Classrooms page 35 Fairmeadow Elementary School – Portable Relocation page 36 Elementary Classroom Improvements – Interactive Whiteboard & Sound Assist System page 37 Palo Alto High School – Multi‐use Field page 38 Gunn High School – Industrial Arts Renovation page 39 Gunn High School – Aquatic Center page 40 Middle School Pre‐Design page 41 Technology page 42

Inactive Capital Projects

Garland Elementary School page 43 High School Master Plan page 44

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EXECUTIVE SUMMARY CURRENT CAPITAL PROJECTS

Gunn High School – Central Building Project Demolition of the Music building is complete, and work is in progress on the old Library building removal. Demolition and waste removal for Spangenberg Theater is also in progress. Site clearing and rough grading will begin in July. Palo Alto High School – Science Building Addition DLM continued work on construction documents, and plans to submit to DSA for review in July. Palo Alto High School – Indoor PE and Athletic Facilities Work on the interior and exterior of the building is substantially complete, and punch list corrections are in progress. The glass guardrail, outdoor basketball courts and the pool fence installation are in progress. Vance Brown will turn over the building to the District on July 17. District movers have begun moving furniture and equipment into the building from the 700 building this month. Palo Alto High School – Building 500 Renovation (Library) The Board approved award of a contract to Sausal Corp on May 9, and preconstruction work has begun on submittals and procurement of materials. Demolition and construction will begin on August 1. Renovation of the 700 building is nearly complete, and will be completed by July 7th. Movers have finished vacating the 700 building, and have begun moving materials from the library to their interim spaces. Addison Elementary School – (Donor Funded Project) Gelfand Partners is working on development of construction documents for submittal to DSA over the summer. Value engineering was finalized during May, and the project is now back within budget after incorporating some cost savings measures. The board has approved applying for a grant for a Magical Bridge type playground, which the district will match if granted. El Carmelo Elementary School – New MP Building The Board approved beginning work on conceptual design for planning a new MP building for El Carmelo in January. The scope of work incorporates a new MP building adjacent to the newer classroom wing along Ramona Ave. The old MP building will be renovated into another flex classroom and a space for reading, speech and educational specialists, while the old specialist’s rooms will be renovated back into a classroom. Staff will present the cost for the three MP projects to the Board in August for their input, since they are cumulatively over budget. Escondido Elementary School – New MP Building The Board approved beginning work on conceptual design for planning a new MP building for Escondido in January. The recommended scheme includes a new MP building in the location of the existing building adjacent to the parking lot. The old MP building will be renovated into two classrooms, and the Kindergarten wing will be expanded with two new classrooms. Staff will present the cost for the three MP projects to the Board in August for their input, since they are cumulatively over budget. Hays Elementary School – New MP Building The Board approved beginning work on conceptual design for planning a new MP building for Hays in January. A new MP building is being proposed in the location of the three Kindergarten portable classrooms. The old MP building will be renovated into two classrooms. The project will also demolish half of the old classroom wing near the parking lot to allow expansion of the parking and drop off area. Staff will present the cost for the three MP projects to the Board in August for their input, since they are cumulatively over budget.

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Hoover Elementary School Gelfand refined the final schematic design plans with the Hoover Advisory committee in April, and a cost estimate was done in mid‐May, which showed the project to be over budget. Gelfand has developed some recommended cost reduction items for the Advisory committee’s approval. The schematic design presentation to the board is on hold for now, pending budget discussions. COMPLETED CAPITAL PROJECTS

Gunn High School – New Classroom Building and World Languages Building The new Math and English Building was occupied by staff and students on August 15, 2013. World Language Building classrooms were occupied in February, 2013. Gunn High School – New Gymnasium The new gymnasium was occupied on June 7, 2013 and PE classes were held in the new gym on August 15, 2013. The tennis courts were completed August 27, 2013. Gunn High School – Existing Gymnasium Modernization The modernized Bow gym was occupied by the campus on November 4, 2013. Gunn High School – E and K (L‐31 and MS) Buildings Renovation Students occupied E and K buildings on August 13, 2014, and building E was occupied on September 15, 2014. Gunn High School –Traffic Signal Replacement (Phase I ‐ Parking and Drop‐Off Improvements) Columbia Electric installed the new traffic signal pole at Arastradero and Miranda Ave. and wiring has been completed. Concrete sidewalk work was also done in late July. Final landscape improvements were completed in August, and the first phase of this project is now complete.

Palo Alto High School – Athletics Stadium Improvements

The concessions building, track re‐surfacing, new ornamental fence, signage and entry lighting were completed for

the 2013 football season.

Palo Alto High School – Haymarket and Tower Building Improvements All Trusty Builders completed the installation of the new windows on August 9, 2013. Palo Alto High School – New Math/Social Sciences Building and Media Arts Building Move in and occupancy of both buildings occurred in July 2014. Taisei has completed their work, and contract closeout is complete, with DSA closeout in progress. Palo Alto High School – Performing Arts Center (PAC) Students and staff occupied the new building in July, and DSA closeout was completed in September. Additional audio‐visual equipment, drapes and production lighting, and furniture installation was completed in September, in preparation for the Opening Night Gala on October 1. Jordan Middle School Students occupied all new and modernized buildings in fall 2013. J.L. Stanford Middle School Students occupied all new and modernized buildings in fall 2013.

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J.L. Stanford Middle School – Landscape and Sitework Improvements Scapes completed the project on schedule in the fall 2013. Terman Middle School Students occupied the new instructional spaces and modernized buildings in fall 2013. The cafetorium modernization was completed in October 2013. Duveneck Elementary School – New Classroom Buildings and Modernization All buildings were substantially complete and occupied on August 11, 2014. Fairmeadow Elementary School – New Classroom Building and Modernization Students occupied all new and modernized buildings in fall 2013. 525 San Antonio Road – Site Acquisition This site has been leased to Athena Academy. Ohlone Elementary School – New Classroom Building and Modernization Students occupied the new building on January 3, 2012. Jordan Middle School ‐ Interim Classrooms The portables were installed and moved into for fall 2011. DSA closeout received November 19, 2012. Gunn High School – Air Conditioning of Existing Buildings Best Contracting Services Inc. completed the installation of air conditioning units and roofing in the summer 2011. J.L. Stanford Middle School ‐ Interim Classrooms Coulter Construction completed the work on the relocated portables in August 2011. Fairmeadow Elementary School – Portable Relocation Relocation of the portable was complete and occupied on August 8, 2011. Elementary Classroom Improvements – Installation of Interactive Whiteboards and Sound Assist Systems Installation of SmartBoards and Lightspeed sound assist systems were completed for all elementary school classrooms and libraries in April 2011. Palo Alto High School – Multi‐use Field The fields were available for play on February 1, 2011, and the project was completed on March 9, 2011. Gunn High School – Industrial Arts Addition & Renovation This facility was available for instruction in January 2010. DSA closeout received on July 18, 2011. Gunn High School – Aquatic Center This facility was available for use in July 2009, and has been closed out with DSA. Middle Schools Pre‐Design – Jordan, J.L. Stanford and Terman These projects for pre‐design work have been closed. Technology Equipment orders have arrived and were deployed to the various campuses for use during the 2014/15 school year.

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INACTIVE CAPITAL PROJECTS Garland Elementary School Renovation The Board of Education has put new development for Garland on hold until a growth plan is established for the elementary schools. High School Master Plan The Board of Education (BOE) approved the master plans for both high schools, and these projects have been closed.

Board Items in June

June 6, 2017:

Consent 3.I: Authorization to Award Contracts for Inspector of Record and Construction Management Services for the Palo Alto High School Library Renovation Project

Consent 3.J: Resolution No. 2016-17.13: Resolution Requesting the Board of Supervisors of the County of Santa Clara to Establish the Tax Rate for Bonds of the Palo Alto Unified School District Expected to be Sold During the Fiscal Year 2017-18

Consent 3.K: Authorization to Transfer $562,663 from the Paly Reserve to the Paly Athletic Center Project

Consent 3.L: Movement of Budgeted Funds to the Change Order Allowance for the Paly Athletic Center

Consent 3.M: Extension of the Following Site Leases 1. The Lease of the Garland Site to Stratford Schools 2. The Lease of the 525 San Antonio Site to Athena Academy

Discussion 6.G: Design Update and Submittal to DSA for Addison Elementary School and Magical Bridge Playground

Discussion 6.R: Hoover Elementary School Schematic Design Approval (Pulled) June 20, 2017:

Consent 3.F: Approval of Strong Schools Bond Change Orders

Action 5.D: Design Update and Submittal to DSA for Addison Elementary School and Magical Bridge Playground

Discussion/Action 5.H: Approval of Adjusted Contract Amounts for Inspection Consultants for the Peery Family Center at Palo Alto High School

Discussion/Action 5.I: Authorization to Contract for 2017‐18 with fs3|Hodges for Bond Program Management Services

A B C C / A B - C C / B A - B

Measure A Fund

Gunn High School - High School Master Plan 172,390 166,328 147,706 86% 18,622 88.80% 6,062

Gunn High School 1 - Aquatic Center 4,862,530 4,862,530 4,862,530 100% 0 100.00% 0

Gunn High School 2 - I.A Building 5,065,128 5,065,128 5,065,128 100% 0 100.00% 0

Gunn High School 3 - AD2- close out 5,777 5,777 5,777 100% 0 100.00% 0

Gunn High School 4 - New classroom Buildings 24,808,489 24,776,633 24,776,633 100% 0 100.00% 31,856

Gunn High School 5 - Parking & Drop Off improvements 3,939,998 2,085,755 1,855,723 47% 230,032 88.97% 1,854,243

Gunn High School 6- New/Auxiliary Gymnasium 12,450,948 12,440,998 12,440,998 100% 0 100.00% 9,950

Gunn High School 7- A/C 2,092,366 2,092,366 2,092,366 100% 0 100.00% 0

Gunn High School 8 - MS & L-31 Buildings 1,629,176 1,623,174 1,623,174 100% 0 100.00% 6,002

Gunn High School 9 - Central building 24,887,216 24,148,408 2,301,982 9% 21,846,426 9.53% 738,808

Gunn High School - Reserved 3,390,796 0 0 0% 0 0.00% 3,390,796

Palo Alto High Schools - High School Master Plan 172,999 167,759 161,616 93% 6,143 96.34% 5,240

Palo Alto High School 1 - Stadium Field 4,758,037 4,758,037 4,758,037 100% 0 100.00% 0

Palo Alto High School 2 - Multi-Use Field (Multi-Fund) 2,609,680 2,609,680 2,609,680 100% 0 100.00% 0

Palo Alto high School 3 - New classroom & Media Art Building 36,938,516 36,824,295 36,824,295 100% 0 100.00% 114,221

Palo Alto High School 4 - New Theater 27,481,465 27,231,463 26,972,021 98% 259,442 99.05% 250,002

Palo Alto High School 5 - Haymarket and Tower Admin. Building 1,260,933 1,260,933 1,260,933 100% 0 100.00% 0

Palo Alto High School 6- Science Addition 5,532,205 929,613 648,234 12% 281,379 69.73% 4,602,592

Paly 7- Paly Athletic Center (Two Funds) 17,671,556 17,356,770 15,802,796 89% 1,553,974 91.05% 314,786

Paly 8-Library 14,161,140 12,559,756 847,319 6% 11,712,437 6.75% 1,601,384

Palo Alto High School - Reserved 1,121,584 0 0 0% 0 0.00% 1,121,584

Jordan Middle School -Program Management- MS Pre-Design 17,826 17,826 17,826 100% 0 100.00% 0

Jordan Middle Schools 1- Interim Classrooms 488,033 488,033 488,033 100% 0 100.00% 0

Jordan Middle School 2- Improvements 19,109,345 18,947,062 18,947,062 99% 0 100.00% 162,283

Jordan Middle School - Reserved 0 0 0 0% 0 0.00% 0

J.L.S Middle School - Program Management- MS Pre-Design 18,408 18,408 18,408 100% 0 100.00% 0

J.L.S Middle School 1 - Interim Classrooms 422,500 422,500 422,500 100% 0 100.00% 0

J.L.S Middle School 2- Improvements 15,670,128 15,535,784 15,535,784 99% 0 100.00% 134,344

J.L.S Middle School - Reserved 0 0 0 0% 0 0.00% 0

Terman Middle School - Program Management- MS Pre-Design 18,423 18,423 18,423 100% 0 100.00% 0

Terman Middle School 1- Improvements 13,051,488 13,003,128 13,003,128 100% 0 100.00% 48,360

Terman Middle School - Reserved 0 0 0 0% 0 0.00% 0

PAUSD Elementary Schools - Program Management- Elem. Growth Plan 308,000 93,480 87,290 28% 6,190 93.38% 214,520

Addison Elementary School 1-Phase I 21,267 21,267 21,267 100% 0 100.00% 0

El Carmelo Multi-Use Building 77,000 26,300 11,485 15% 14,815 43.67% 50,700

Escondido Multi-Use Building 73,000 22,100 6,860 9% 15,240 31.04% 50,900

Walter Hays Multi-Use Building 150,000 48,701 4,813 3% 43,888 9.88% 101,299

Hoover Elementary School 1-Phase I 23,207,165 1,697,101 386,560 2% 1,310,541 22.78% 21,510,064

Duveneck Elementary School 1-Phase I 9,230,464 9,229,952 9,229,952 100% 0 100.00% 512

Fairmeadow Elementary School 1- Phase I 7,590,515 7,590,496 7,584,495 100% 6,001 99.92% 19

Ohlone Elementary School 1- Phase I 10,528,254 10,528,254 10,528,254 100% 0 100.00% 0

Garland Elementary School 1- Phase I 280,113 280,113 280,113 100% 0 100.00% 0

Elementary Schools 1 - Elementary Classroom Improvements 1,879,695 1,879,695 1,879,695 100% 0 100.00% 0

Multi-Use Builindg - Reserved 36,832,808 0 0 0% 0 0.00% 36,832,808

PAUSD - Program Management 16,163,405 13,447,174 12,998,311 80% 448,863 96.66% 2,716,231

PAUSD - Technology 11,685,056 11,231,602 10,292,188 88% 939,414 91.64% 453,454

PAUSD - Technology -Reserved 2,222,312 0 0 0% 0 0.00% 2,222,312

PAUSD - Reserved 0 0 0 0% 0 0.00% 0

525 San Antonio -Property Acquisition 8,500,000 8,500,000 8,500,000 100% 0 100.00% 0

Transfer out to Planned Maintenance Fund* 17,758,557 6,330,628 6,330,628 36% 0 100.00% 11,427,929

Bond Issuance Cost 3,043,618 2,972,933 2,972,933 98% 0 100.00% 70,685

Measure A Fund Total 393,360,309 303,316,362 264,622,955 38,693,407 90,043,947

* Planned Maintenance Fund Total 6,330,629 6,166,411 5,611,631 89% 554,780 164,218

*$17,758,557 from Measure A fund to Planned Maintenance fund was approved. The budget for Planned maintenance fund will be increased about $2 M every year in 9 years.

Prepared by: Business Services Department based on QSS accounting System

Palo Alto Unified School District

Strong Schools Bond

5/31/2017

Percent of Expended

Contract Balance

Expenditures Budget BalanceCommittedBudgetSchool Name - Project NamePercent of

Budget Expended

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Gunn High School

Central Building Project

A. PROJECT STATUS

Demolition of the Music building is complete, and work is in progress on the old Library building removal. Demolition and waste removal for Spangenberg Theater is also in progress. Site clearing and rough grading will begin in July.

B. BUDGET & SCHEDULE SUMMARY

C. BOND PROJECT LIST REFERENCE: 5.5 D. PROJECT OVERVIEW:

Demolition work is in progress.

Funding State Funds $0 Strong Schools Bond Funds $ 24,887,216 Other Funding $0 Total $24,887,216 Budget Salaries and Benefits $4,098 Supplies $421 Contracts & Services $3,811,130 Construction & Equipment $21,010,351 Soft Costs Contingency $61,216 Total $24,887,216 Percent of Budget Expended 9.25% Change Order Contingency

Starting Contingency Balance $1,966,300

Remaining Contingency Balance $1,919,572

Percent of Changes 0.1% (Change Orders + Construction Change Directives. Original Contract)

Current Phase: Construction

Schedule: Architect Contract (2) March 31, 2009 BOE Approval April 14, 2009

Conceptual Design (2) February 25, 2014 BOE Approval March 11, 2014

Schematic Design (2) June 3, 2014 BOE Approval June 17, 2014 BOE Approval of Program Change December 9, 2014

Submit to DSA February 15, 2016

Authorize to Bid (2) September 27, 2016 BOE Approval October 18, 2016

Approval by DSA February 7, 2017

Bid Opening March 21, 2017

Award of Contract (1) March 28, 2017

Notice to Proceed May 15, 2017

Substantial Completion December 15, 2018*

* Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings

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Palo Alto High School

Science Building Addition

A. PROJECT STATUS

DLM continued work on construction documents, and plans to submit to DSA for review in July.


C. BOND PROJECT LIST REFERENCE: 4.1 ‐ 4.3 D. PROJECT OVERVIEW:

DLM continued construction documents design efforts to submit into DSA.

Funding State Funds $0 Strong Schools Bond Funds $5,532,204 Other Funding $0 Total $5,532,204 Budget Salaries and Benefits $0 Supplies $60,309 Contracts & Services $842,825 Construction & Equipment $4,628,294 Soft Costs Contingency $776 Total $5,532,204 Percent of Budget Expended 11.72%

Current Phase: Construction Documents

Schedule: Architect Contract (2) March 12, 2013 BOE Approval March 19, 2013

Conceptual Design (2) March 12, 2013 BOE Approval March 19, 2013

Schematic Design (2) September 10, 2013 BOE Approval October 8, 2013

Submit to DSA February 14, 2017 BOE Approval February 28, 2017

Authorize to Bid (2) March 13, 2018* BOE Approval March 27, 2018*

Approval by DSA March 15, 2018*

Bid Opening May 1, 2018*

Award of Contract (1) May 8, 2018*

Notice to Proceed June 1, 2018* Substantial Completion August 1, 2019* Planned Occupancy October 1, 2019*


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Indoor PE and Athletic Facilities

A. PROJECT STATUS

Work on the interior and exterior of the building is substantially complete, and punch list corrections are in progress. The glass guardrail, outdoor basketball courts and the pool fence installation are in progress. Vance Brown will turn over the building to the District on July 17. District movers have begun moving furniture and equipment into the building from the 700 building this month.



Project is substantially complete, and move‐in is in progress.

Funding State Funds $0 Strong Schools Bond Funds $17,671,555 Other Funding (Deseret Trust Co.) $23,443,720 Total $41,671,555 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $2,991,039 Construction & Equipment $38,500,516 Soft Costs Contingency $180,000 Total $41,671,555 Percent of Budget Expended * 87.98% (Above % of budget expended is against bond funds of $17,671,555) Change Order Contingency


Remaining Contingency Balance $214,261

Percent of Changes 4.41% (Change Orders + Construction Change Directives. Original Contract)


Schedule: Architect Contract (2) N/A BOE Approval N/A


Schematic Design (2) September 10, 2013 BOE Approval October 8, 2013

Submit to DSA December 4, 2013 Re‐Submit to DSA January 27, 2014

Approval by DSA September 22, 2014

Lease Leaseback Agreement (1) May 26, 2015 Award of LLB Contract (1) June 23, 2015

Notice to Proceed August 1, 2015

Substantial Completion May 7, 2017

Planned Occupancy July 21, 2017*


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Building 500 Renovation (Library)

A. PROJECT STATUS

The Board approved award of a contract to Sausal Corp on May 9, and preconstruction work has begun on submittals and procurement of materials. Demolition and construction will begin on August 1. Renovation of the 700 building is nearly complete, and will be completed by July 7th. Movers have finished vacating the 700 building, and have begun moving materials from the library to their interim spaces.



Sausal has begun preconstruction activities, and will mobilize on July 31.

Funding State Funds $0 Strong Schools Bond Funds $14,161,140 Other Funding $0 Total $14,161,140 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $2,283,420 Construction & Equipment $11,728,800 Soft Costs Contingency $148,920 Total $14,161,140 Percent of Budget Expended 5.98%



Conceptual Design (2) September 23, 2014 BOE Approval October 14, 2014

Schematic Design (2) March 24, 2015 BOE Approval April 21, 2015

Submit to DSA December 15, 2015

Approval by DSA March 14, 2017* Authorize to Bid (1) February 28, 2017

Award of Contract (1) May 23, 2017

Construction Start August 1, 2017

Substantial Completion November 15, 2018*

Planned Occupancy January 2019*


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Addison Elementary School (Donor‐Funded Project) New Library, Administration and Multipurpose Building

A. PROJECT STATUS

Gelfand Partners is working on development of construction documents for submittal to DSA over the summer. Value engineering was finalized during May, and the project is now back within budget after incorporating some cost savings measures. The board has approved applying for a grant for a Magical Bridge type playground, which the district will match if granted.


C. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10 D. PROJECT OVERVIEW:

Project is currently in Construction Documents phase, with DSA submittal planned for July 2017.

Funding State Funds $0 Strong Schools Bond Funds $0 Other Funding – Donation $1,330,000 Total $1,330,000 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $1,330,000 Construction & Equipment $0 Soft Costs Contingency $0 Total $1,330,000 Percent of Budget Expended 22.4%

Current Phase: Construction Documents

Schedule: Conceptual Design (2) February 23, 2016 March 8, 2016

Schematic Design (2) September 13, 2016 BOE Approval September 27, 2016

Submit to DSA July 30, 2017*

Approval by DSA February 15, 2018*

Authorize to Bid (2) February 1, 2018* BOE Approval February 15, 2018*

Bid Opening April 15, 2018*

Award of Contract (1) May 1, 2018*

Notice to Proceed May 15, 2018*

Substantial Completion September 15, 2019*

Planned Occupancy December 20, 2019*


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El Carmelo Elementary School

New Multipurpose Building

A. PROJECT STATUS

The Board approved beginning work on conceptual design for planning a new MP building for El Carmelo in January. The scope of work incorporates a new MP building adjacent to the newer classroom wing along Ramona Ave. The old MP building will be renovated into another flex classroom and a space for reading, speech and educational specialists, while the old specialist’s rooms will be renovated back into a classroom. Staff will present the cost for the three MP projects to the Board in August for their input, since they are cumulatively over budget.


C. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10

D. PROJECT OVERVIEW:

Conceptual Design planned for board approval in September 2017.

Funding State Funds $0 Strong Schools Bond Funds $0 Other Funding $0 Total $0 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $0 Construction & Equipment $0 Soft Costs Contingency $0 Total $0 Percent of Budget Expended 0.00%

Current Phase: Conceptual Design

Schedule: Conceptual Design (2) August 22, 2017 BOE Approval September 12, 2017

Schematic Design (2) TBD BOE Approval TBD

Submit to DSA TBD

Approval by DSA TBD

Authorize to Bid (2) TBD

Bid Opening TBD

Award of Contract (1) TBD

Notice to Proceed TBD

Substantial Completion TBD

Planned Occupancy TBD


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Escondido Elementary School New Multipurpose Building

A. PROJECT STATUS

The Board approved beginning work on conceptual design for planning a new MP building for Escondido in January. The recommended scheme includes a new MP building in the location of the existing building adjacent to the parking lot. The old MP building will be renovated into two classrooms, and the Kindergarten wing will be expanded with two new classrooms. Staff will present the cost for the three MP projects to the Board in August for their input, since they are cumulatively over budget.









Submit to DSA TBD

Approval by DSA TBD


Bid Opening TBD






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Hays Elementary School New Multipurpose Building

A. PROJECT STATUS

The Board approved beginning work on conceptual design for planning a new MP building for Hays in January. A new MP building is being proposed in the location of the three Kindergarten portable classrooms. The old MP building will be renovated into two classrooms. The project will also demolish half of the old classroom wing near the parking lot to allow expansion of the parking and drop off area. Staff will present the cost for the three MP projects to the Board in August for their input, since they are cumulatively over budget.









Submit to DSA TBD

Approval by DSA TBD


Bid Opening TBD






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Hoover Elementary School New Library, Administration and Multipurpose Building

E. PROJECT STATUS

Gelfand refined the final schematic design plans with the Hoover Advisory committee in April, and a cost estimate was done in mid‐May, which showed the project to be over budget. Gelfand has developed some recommended cost reduction items for the Advisory committee’s approval. The schematic design presentation to the board is on hold for now, pending budget discussions.

F. BUDGET & SCHEDULE SUMMARY

G. BOND PROJECT LIST REFERENCE: 1.1 – 1.2, 1.4 – 1.10

H. PROJECT OVERVIEW:

Schematic design will go to the Board for approval in September 2017.

Funding State Funds $0 Strong Schools Bond Funds $23,207,165 Other Funding $0 Total $23,207,165 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $4,848,277 Construction & Equipment $18,358,888 Soft Costs Contingency $ Total $23,207,165 Percent of Budget Expended 0.84%

Current Phase: Schematic Design

Schedule: Conceptual Design (2) December 13, 2016 BOE Approval January 10, 2017

Schematic Design (2) August 22, 2017* BOE Approval September 12, 2017*

Submit to DSA January 2018*

Approval by DSA September 2018*

Authorize to Bid (2) September 2018*

Bid Opening November 2018*

Award of Contract (1) December 2018*

Notice to Proceed January 2019*

Substantial Completion March 2020*

Planned Occupancy April 2020*


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Gunn High School

New Classroom Buildings A & B A. PROJECT STATUS

The new Math and English Building was occupied by staff and students on August 15, 2013. World Language Building classrooms have been in use since February, 2013.


C. BOND PROJECT LIST REFERENCE: 3.1, 3.3, 3.4 D. PROJECT OVERVIEW:

The World Languages building move‐in occurred on February 8, 2013, and was occupied with staff and students on February 11, 2013. The Math & English building move‐in occurred on July 15, 2013, and was occupied with staff and students on August 15, 2013. The project was completed within budget.

Funding State Funds $0 Strong Schools Bond Funds $24,808,488 Other Funding $0 Total $24,808,488 Budget Salaries and Benefits $24,948 Supplies $308,194 Contracts & Services $3,789,909 Construction & Equipment $20,685,160 Soft Costs Contingency $277 Total $24,808,488 Percent of Budget Expended 99.9% Change Order Contingency

Starting Contingency Balance $ 1,763,200

Remaining Contingency Balance $ 99,232

Percent of Changes 9.3% (Change Orders + Construction Change Directives vs. Original Contract)

Project Savings Realized = $226,713

Current Phase: Occupancy – August 15, 2013


Conceptual Design (2) September 8, 2009 BOE Approval September 22, 2009

Schematic Design (2) January 12, 2010 BOE Approval January 26, 2010

Submit to DSA August 4, 2010 Authorize to Bid (2) March 8, 2011 BOE Approval March 22, 2011

Approval by DSA May 27, 2011

Bid Opening July 13, 2011

Award of Contract (1) July 22, 2011


Substantial Completion July 15, 2013

Planned Occupancy August 15, 2013


Page | 17

Gunn High School

New Gymnasium

A. PROJECT STATUS

The new gymnasium was occupied on June 7, 2013 and PE classes were held in the new gym on August 15, 2013. The tennis courts surfacing and striping was installed and completed August 27, 2013.



The new gym was occupied on June 7, 2013.

Funding State Funds $0 Strong Schools Bond Funds $ 12,450,946 Other Funding $0 Total $12,450,946 Budget Salaries and Benefits $0 Supplies $19,706 Contracts & Services $2,461,402 Construction & Equipment $9,936,883 Soft Costs Contingency $32,955 Total $12,450,946 Percent of Budget Expended 99.9% Change Order Contingency

Starting Contingency Balance $834,700




Current Phase: Occupancy – June 7, 2013




Submit to DSA August 4, 2010

Authorize to Bid (2) March 8, 2011 BOE Approval March 22, 2011






Planned Occupancy June 7, 2013


Page | 18

Gunn High School

Existing Gymnasium Modernization

A. PROJECT STATUS

The modernized Bow gym was occupied by the campus on November 4, 2013.



The project was completed on‐schedule and within budget. Occupancy by the school occurred on

November 12, 2013.

Funding and Budget This project is funded by the New Gymnasium project budget. See that project budget for status. Change Order Contingency




Current Phase: Occupancy – November 12, 2013





Authorize to Bid (2) February 12, 2013 BOE Approval February 26, 2013

Approval by DSA January 23, 2013

Bid Opening April 2, 2013

Award of Contract (1) April 9, 2013


Substantial Completion October 28, 2013

Planned Occupancy November 12, 2013


Page | 19

Gunn High School

E and K (MS and L‐31) Buildings Renovation

A. PROJECT STATUS

Students occupied E and K buildings on August 13, 2014, and the flex room in building E was occupied on September 15, 2014.



Construction was completed on schedule and within budget. Occupancy took place on August 13, 2014.

Funding State Funds $0 Strong Schools Bond Funds $1,629,173 Other Funding $0 Total $1,629,173 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $428,000 Construction & Equipment $1,198,886 Soft Costs Contingency $2,287 Total $1,629,173 Percent of Budget Expended 98.2% Change Order Contingency








Schematic Design (2) June 11, 2013 BOE Approval June 18, 2013

Submit to DSA November 25, 2013

Authorize to Bid (2) March 25, 2014 BOE Approval April 22, 2014

Approval by DSA March 27, 2014

Bid Opening April 29, 2014



Substantial Completion August 11, 2014



Page | 20

Gunn High School

Traffic Signal Replacement

Phase I – Parking and Drop‐off Improvements

A. PROJECT STATUS

Columbia Electric installed the new traffic signal pole at Arastradero and Miranda Ave. and wiring has been completed. Concrete sidewalk work was also done in late July. Final landscape improvements were completed in August, and the first phase of this project is now complete.



The Miranda Ave. parking and drop‐off was phase one of a multi‐phase project for various parking and drop off improvements. Future phases will be coordinated with the Central Building project, which will develop a new drop off area and entry plaza in the main parking lot.

Funding State Funds $0 Strong Schools Bond Funds $3,940,000 Other Funding $0 Total $3,940,000 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $919,858 Construction & Equipment $2,919,840 Soft Costs Contingency $100,302 Total $3,940,000 Percent of Budget Expended 47% Change Order Contingency




Current Phase: Closeout


Conceptual Design (2) June 19, 2012 BOE Approval June 26, 2012

Schematic Design (2) December 18, 2012 BOE Approval January 15, 2013

Authorize to Bid (2) June 11, 2013 BOE Approval June18, 2013

Submit to DSA July 17, 2013

Approval by DSA October 2, 2013

Bid Opening November 12, 2013

Award of Contract (1) November 19, 2013

Notice to Proceed December 4, 2013



Page | 21


Athletic Stadium Improvements

A. PROJECT STATUS

The concessions building, track re‐surfacing, new ornamental fence, signage and entry lighting were completed for the Fall 2013 football season.



The ornamental fence was completed on schedule in August 2013. The concessions building was occupied September 10, 2012. The bleacher replacement work was completed on schedule in June 2013.

Funding State Funds $0 Strong Schools Bond Funds $4,758,036 Other Funding $0 Total $4,758,036 Budget Salaries and Benefits $882 Supplies $2,746 Contracts & Services $818,716 Construction & Equipment $3,935,692 Soft Costs Contingency $0 Total $4,758,036 Percent of Budget Expended 100% Change Order Contingency



Percent of Changes ‐1.7% (Change Orders + Construction Change Directives vs. Original Contract)



Schedule: Architect Contract (2) January 26, 2010 BOE Approval February 9, 2010


Schematic Design (2) February 22, 2011 BOE Approval March 8, 2011

Submit to DSA April 4, 2011

Authorize to Bid (2) June 28, 2011 BOE Approval July 19, 2011

Approval by DSA July 26, 2011

Bid Opening December 1, 2011

Award of Contract (1) December 13, 2011

Notice to Proceed January 4, 2012

Substantial Completion ‐ Concession August 31, 2012 Planned Occupancy ‐ Concessions September 10, 2012 Bleachers March 31, 2013 Fence Completion August 1, 2013 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings

Page | 22


Haymarket and Tower Building Improvements

A. PROJECT STATUS

All Trusty Builders completed the installation of the new windows on August 9, 2013, on schedule and within budget.



The project completed on schedule and within budget.

Funding State Funds $0 Strong Schools Bond Funds $1,260,933 Other Funding $0 Total $1,260,933 Budget Salaries and Benefits $0 Supplies $62,844 Contracts & Services $179,000 Construction & Equipment $1,019,092 Soft Costs Contingency $0 Total $1,260,933 Percent of Budget Expended 100% Change Order Contingency







Conceptual Design (2) N/A BOE Approval N/A

Schematic Design (2) N/A BOE Approval N/A

Submit to DSA May 25, 2012

Authorize to Bid (2) April 24, 2012 BOE Approval May 6, 2012

Approval by DSA August 24, 2012

Bid Opening January 17, 2013

Award of Contract (1) January 29, 2013

Notice to Proceed February 21, 2013



Page | 23


Classroom Building and Media Arts A. PROJECT STATUS

Move in and occupancy of both buildings occurred in July 2014. Taisei has completed their work, and contract closeout is complete.



Furniture installation and occupancy of the Media Arts and Math/Social Sciences buildings completed.

Funding State Funds $0 Strong Schools Bond Funds $36,938,515 Other Funding $0 Total $36,938,515 Budget Salaries and Benefits $18,448 Supplies $1,325,333 Contracts & Services $6,261,915 Construction & Equipment $29,236,995 Soft Costs Contingency $95,826 Total $38,415,001 Percent of Budget Expended 99.6% Change Order Contingency



Percent of Changes * 9.9% (Change Orders + Construction Change Directives vs. Original Contract) * Does not include $570,000 settlement agreement with Taisei for release of any and all claims

Project Savings Realized = $1,476,486






Authorize to Bid (2) March 8, 2011 BOE Approval March 22, 2011

Approval by DSA April 28, 2011

Bid Opening June 30, 2011



Substantial Completion April 15, 2014



Page | 24

Palo Alto High School Performing Arts Center (PAC)

A. PROJECT STATUS

Students and staff occupied the new building in July, and DSA closeout was completed in September. Additional audio‐visual equipment, drapes and production lighting, and furniture installation was completed in September, in preparation for the Opening Night Gala on October 1.


C. BOND PROJECT LIST REFERENCE: 4.11


Occupancy occurred over the summer break.

Funding State Funds $0 Strong Schools Bond Funds $29,370,049 Other Funding $0 Total $29,370,049 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $4,377,871 Construction & Equipment $24,845,000 Soft Costs Contingency $147,178 Total $29,370,049 Percent of Budget Expended 90.19% Change Order Contingency


Remaining Contingency Balance $1,065,582 Percent of Changes 5.12%

(Change Orders + Construction Change Directives vs. Original Contract)

Current Phase: Occupancy – July 1, 2016



Schematic Design (3) June 14, 2011 BOE Approval December 13, 2011 BOE Approval January 17, 2012

Submit to DSA March 28, 2013


Authorize to Bid (2) January 14, 2014 BOE Approval January 28, 2014

Bid Opening May 13, 2014

Award of Contract (1) June 3, 2014

Notice to Proceed June 23, 2014


Planned Occupancy July 1, 2016

( ) Denotes number of Board of Education Readings

Page | 25

Jordan Middle School

Classroom Wing, Cafetorium and Campus Improvements A. PROJECT STATUS

Students occupied all new and modernized buildings for the start of school in fall 2013.


C. BOND PROJECT LIST REFERENCE: 2.1 – 2.3, 2.6 – 2.8, 2.10 – 2.12, 6.3 – 6.5 D. PROJECT OVERVIEW:

The project was completed on schedule and within budget.

Funding State Funds $0 Strong Schools Bond Funds $19,109,345 Other Funding $0 Total $19,109,345 Budget Salaries and Benefits $6,111 Supplies $86,265 Contracts & Services $3,723,370 Construction & Equipment $15,224,812 Soft Costs Contingency $68,787 Total $19,109,345 Percent of Budget Expended 99.2% Change Order Contingency





Current Phase: Close‐out / Occupancy – August 15, 2013

Schedule: Architect Contract (2) October 28, 2008 BOE Approval October 30, 2008

Conceptual Design (2) June 23, 2009 BOE Approval September 8, 2009

Schematic Design (2) March 23, 2010 BOE Approval April 27, 2010



Approval by DSA October 5, 2011







Page | 26

J.L. Stanford Middle School Classroom Wing and Campus Improvements A. PROJECT STATUS



C. BOND PROJECT LIST REFERENCE: 2.1 – 2.3, 2.5 – 2.8, 2.11 – 2.12, 6.4, 6.5 D. PROJECT OVERVIEW:


Funding State Funds $0 Strong Schools Bond Funds $15,670,127 Other Funding $0 Total $15,670,127 Budget Salaries and Benefits $8,879 Supplies $144,790 Contracts & Services $3,545,843 Construction & Equipment $11,970,665 Soft Costs Contingency $0 Total $15,670,127 Percent of Budget Expended 99.1% Change Order Contingency




Project Savings Realized = $1,514,522




Schematic Design (3) June 1, 2010 BOE Approval June 22, 2010 BOE Approval (Sitework) September 28, 2010


Authorize to Bid (2) November 29, 2011 BOE Approval December 13, 2011








Page | 27

J.L. Stanford Middle School Landscape and Site Improvements

A. PROJECT STATUS

Scapes completed the project on schedule in the fall 2013.


C. BOND PROJECT LIST REFERENCE: 2.1 – 2.3, 2.5 – 2.8, 2.11 – 2.12, 6.4, 6.5 D. PROJECT OVERVIEW:


Funding and Budget This project is funded by the J.L. Stanford Middle School project budget. See that project budget for status. Percent of Budget Expended 100% Change Order Contingency







Schematic Design (3) June 1, 2010 BOE Approval June 22, 2010 BOE Approval (Sitework) September 28, 2010


Authorize to Bid (2) November 29, 2011 BOE Approval December 13, 2011






Completion August 16, 2013


Page | 28

Terman Middle School Library Addition and Campus Improvements

A. PROJECT STATUS

Students occupied the new instructional spaces and modernized buildings for the start of school in fall 2013. The cafetorium modernization was completed in October 2013.



The project completed on schedule in August 2013, except for the Cafetorium, which was completed in November 2013. The project has been completed within budget.






Current Phase: Close‐out / Occupancy – November 15, 2013



Schematic Design (2) May 11, 2010 BOE Approval May 25, 2010







Substantial Completion October 31, 2013

Planned Occupancy November 15, 2013


Page | 29

Duveneck Elementary School New Classroom Buildings and Modernization

A. PROJECT STATUS

The fence around the sod for the field area to establish growth was removed on September 19, 2014. All buildings were substantially complete and occupied on August 11, 2014.



The project has been completed within budget, and was occupied on August 5, 2014.

Funding State Funds $0 Strong Schools Bond Funds $9,277,534 Other Funding $0 Total $9,277,534 Budget Salaries and Benefits $20,313 Supplies $0 Contracts & Services $2,098,650 Construction & Equipment $7,154,178 Soft Costs Contingency $4,393 Total $9,277,534 Percent of Budget Expended 99.5% Change Order Contingency

Starting Contingency Balance $703 ,772



Realized Project Savings = $500,824

Current Phase: Close‐out/Occupancy – August 5, 2014

Schedule: Architect Contract (2) April 27, 2010 BOE Approval May 11, 2010

Conceptual Design (2) December 14, 2010 BOE Approval January 11, 2011


Submit to DSA February 27, 2012

Approval by DSA December 10, 2012

Authorize to Bid (2) December 18 2012 BOE Approval January 15, 2013

Bid Opening February 28, 2013


Notice to Proceed March 25, 2013

Substantial Completion July 31, 2014



Page | 30

Fairmeadow Elementary School New Classroom Building and Modernization A. PROJECT STATUS






Starting Contingency Balance $642 ,300






Conceptual Design (2) March 23, 2010 BOE Approval April 6, 2010

Schematic Design (2) September 14, 2010 BOE Approval September 28, 2010

Submit to DSA April 18, 2011

Authorize to Bid (2) October 11, 2011 BOE Approval October 25, 2011

Approval by DSA November 14, 2011







Page | 31

Ohlone Elementary School

New Classroom Building and Modernization A. PROJECT STATUS

Move‐in to the new building and other existing classrooms occurred in December 2011. Students occupied the new building on January 3, 2012.



Occupancy occurred on January 3, 2012. Project completed on schedule and within budget.






Current Phase: Occupancy – January 3, 2012

Schedule: Architect Contract (2) September 30, 2008 BOE Approval October 14, 2008



Submit to DSA November 24, 2009 Authorize to Bid (2) April 27, 2010 BOE Approval May 11, 2010



Award of Contract (1) August 3, 2010


Substantial Completion November 18, 2011

Planned Occupancy January 3, 2012


Page | 32

Site Acquisition 525 San Antonio Rd

A. PROJECT STATUS

This site has been leased to Athena Academy.



The site has been leased to Athena Academy.

Funding State Funds $0 Strong Schools Bond Funds $8,500,000 Other Funding $0 Total $8,500,000 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $8,500,000 Construction & Equipment $0 Soft Costs Contingency $0 Total $8,500,000 Percent of Budget Expended 100%

Current Phase: N/A




Submit to DSA N/A

Approval by DSA N/A

Authorize to Bid (2) N/A BOE Approval N/A

Bid Opening N/A

Award of Contract (1) N/A

Notice to Proceed N/A

Substantial Completion N/A

Planned Occupancy N/A


Page | 33

Jordan Middle Schools ‐ Interim Classrooms A. PROJECT STATUS

The portables were installed and moved into for fall 2011. DSA closeout received November 19, 2012.



This project completed ahead of schedule and under budget.

Move in occurred on September 30, 2011.

Funding State Funds $0 Strong Schools Bond Funds $379,811 Other Funding $208,222 Total $488,033 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $180,286 Construction & Equipment $306,983 Soft Costs Contingency $764 Total $488,033 Percent of Budget Expended 100%

Current Phase: Move‐in

Schedule: Approval by DSA June 16, 2011

Authorize to Bid (2) June 14, 2011 BOE Approval June 28, 2011



Notice to Proceed July 27, 2011

Substantial Completion September 20, 2011

Occupancy September 30, 2011


Page | 34

Gunn High School Air Conditioning of Existing Buildings

A. PROJECT STATUS

Best Contracting Services Inc. completed the installation of air conditioning units and cool roof coating in the summer 2011.



Project has been closed‐out.

Funding State Funds $0 Strong Schools Bond Funds $2,092,366 Other Funding $0 Total $2,092,366 Budget Salaries and Benefits $1,919 Supplies $0 Contracts & Services $454,610 Construction & Equipment $1,612,946 Soft Costs Contingency $22,891 Total $2,092,366 Percent of Budget Expended 100%

Current Phase: Completed




Submit to DSA October 20, 2010

Approval by DSA February 10, 2011

Authorize to Bid (2) February 22, 2011 BOE Approval March 8, 2011



Notice to Proceed April 11, 2011



Page | 35

J.L. Stanford Middle School Interim Classrooms A. PROJECT STATUS

Coulter Construction completed the work on the relocated portables in August 2011.



Project completed on schedule and is currently in close‐out.

This portable relocation project funded by main JLS project. Refer to pg. 14

Current Phase: Occupancy ‐ August 11, 2011

Schedule: Approval by DSA April 19, 2011 Jordan Project June 16, 2011

Authorize to Bid (2) May 10, 2011 BOE Approval May 24, 2011







Page | 36

Fairmeadow Elementary School Portable Relocation Project

A. PROJECT STATUS

Relocation of the portable was complete and occupied on August 8, 2011.



Project completed ahead of schedule on August 8, 2011.

This portable relocation project funded by main JLS project. Refer to pg. 14

Current Phase: Occupancy ‐ August 8, 2011

Schedule: Architect Contract (2) February 15, 2011 BOE Approval N/A




Approval by DSA March 3, 2011

Authorize to Bid (2) May 11, 2011 BOE Approval May 24, 2011







Page | 37

Elementary Classroom Improvements Interactive Whiteboards and Sound Assist System Installation

A. PROJECT STATUS

Installation of SmartBoards and Lightspeed sound assist systems were completed for all elementary school classrooms and libraries in April 2011.


C. BOND PROJECT LIST REFERENCE: 1.5 – 1.7 D. PROJECT OVERVIEW:

All SmartBoards and Lightspeed sound systems installed.

Funding State Funds $0 Strong Schools Bond Funds $1,879,695 Other Funding $0 Total $1,879,695 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $275,488 Construction & Equipment $1,604,207 Soft Costs Contingency $0 Total $1,879,695 Percent of Budget Expended 100%

Current Phase: Complete ‐ May 15, 2011




Submit to DSA N/A

Approval by DSA N/A

Authorize to Bid (2) November 9, 2010 BOE Approval November 23, 2010

Bid Opening February 25, 2011


Notice to Proceed March 9, 2011

Completion May 15, 2011


Page | 38

Palo Alto High School Multi‐Use Field A. PROJECT STATUS

The fields were available for play on February 1, 2011, and final change order negotiations completed on March 9, 2011.



Field was open for use on February 1, 2011.

Funding State Funds $0 Strong Schools Bond Funds $2,609,680 Other Funding $1,007,255 Total $3,616,935 Budget Salaries and Benefits $0 Supplies $1,506 Contracts & Services $698,293 Construction & Equipment $2,916,682 Soft Costs Contingency $454 Total $3,616,935 Percent of Budget Expended 100.0% Change Order Contingency




Current Phase: Occupancy – February 1, 2011

Schedule: Architect Contract (2) September 30, 2008 BOE Approval October 14, 2008


Schematic Design (2) November 18, 2008 BOE Approval December 09, 2008



Authorize to Bid (2) February 24, 2009 BOE Approval March 17, 2009




Substantial Completion January 31, 2011

Planned Occupancy February 1, 2011


Page | 39

Gunn High School

Industrial Arts Addition and Renovation

A. PROJECT STATUS

This facility was available for instruction in January 2010. DSA closeout received on July 18, 2011.



The building occupied as scheduled, and the project completed within budget.

Funding State Funds $0 Strong Schools Bond Funds $5,065,128 Other Funding $0 Total $5,065,128 Budget Salaries and Benefits $1,061 Supplies $88,985 Contracts & Services $984,783 Construction & Equipment $3,990,300 Soft Costs Contingency $0 Total $5,065,128 Percent of Budget Expended 100% Change Order Contingency




Current Phase: Occupancy – January 4, 2010




Submit to DSA June 17, 2008 Approval by DSA December 24, 2008

Authorize to Bid (2) October 14, 2008 BOE Approval October 28, 2008




Substantial Completion November 25, 2009

Planned Occupancy January 4, 2010


Page | 40

Gunn High School Aquatic Center

A. PROJECT STATUS

This facility was available for use in July 2009.



This project completed within budget.

Funding State Funds $0 Strong Schools Bond Funds $4,862,530 Other Funding $0 Total $4,862,530 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $647,169 Construction & Equipment $4,215,360 Soft Costs Contingency $0 Total $4,862,530 Percent of Budget Expended 100% Change Order Contingency




Current Phase: Occupancy – June 15, 2009




Submit to DSA December 11, 2007 Approval by DSA April 24, 2008

Authorize to Bid (2) April 8, 2008 BOE Approval April 22, 2008




Substantial Completion June 15, 2009

Planned Occupancy June 15, 2009


Page | 41

Middle School Pre‐Design Jordan, J.L. Stanford and Terman

A. PROJECT STATUS

AEDIS presented recommended concept plans for each campus to the Board of Education for approval on September 8, which became the program documents for the new projects at each campus. These projects for pre‐design work have been closed, and funds will be transferred to the program contingency on June 14, 2011.



This project has been completed. Board approval received on September 8, 2009.

Funding State Funds $0 Strong Schools Bond Funds $54,658 Other Funding $0 Total $54,658 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $54,658 Construction & Equipment $0 Soft Costs Contingency $0 Total $54,658 Percent of Budget Expended 100%

Current Phase: Complete




Submit to DSA N/A Approval by DSA N/A


Bid Opening N/A






Page | 42

Technology Improvements

A. PROJECT STATUS Equipment orders have arrived and were deployed to the various campuses for use during the 2014/15 school year.



Equipment has been installed for the 2014/15 school year.

Funding State Funds $0 Strong Schools Bond Funds $10,485,054 Other Funding $0 Total $10,485,054 Budget Salaries and Benefits $0 Supplies & Computers $6,850,644 Contracts & Services $539,269 Construction & Equipment $3,095,142 Soft Costs Contingency $0 Total $10,485,054 Percent of Budget Expended 92.2%

Current Phase: N/A




Submit to DSA N/A

Approval by DSA N/A


Bid Opening N/A






Page | 43

Garland Elementary School Campus Modernization

A. PROJECT STATUS

The Board of Education has put new development for Garland on hold until a growth plan is established for the elementary schools. The board voted to terminate the lease with Stratford School in June 2011. Discussions with the Board on future plans for growth at the elementary schools are ongoing.


C. BOND PROJECT LIST REFERENCE: 1.1, 1.4 – 1.10 D. PROJECT OVERVIEW:

This project has been placed on hold.

Funding State Funds $0 Strong Schools Bond Funds $22,178,544 Other Funding $0 Total $22,178,544 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $3,915,789 Construction & Equipment $17,400,000 Soft Costs Contingency $862,755 Total $22,178,544 Percent of Budget Expended 1.3%

Current Phase: On Hold


Conceptual Design (2) February 10, 2009 BOE Approval February 24, 2009


Submit to DSA N/A Approval by DSA N/A


Bid Opening N/A






Page | 44

High School Master Plan

Palo Alto HS and Gunn HS

A. PROJECT STATUS

The Board of Education (BOE) approved the master plans for both high schools, and these projects have been closed, with funds transferred to the respective campus reserve funds.



Master planning effort complete.

Funding State Funds $0 Strong Schools Bond Funds $285,387 Other Funding $0 Total $285,387 Budget Salaries and Benefits $0 Supplies $0 Contracts & Services $285,387 Construction & Equipment $0 Soft Costs Contingency $0 Total $285,387 Percent of Budget Expended 86.2%

Current Phase: Complete Schedule: Architect Contract (2) March 31, 2009 BOE Approval April 14, 2009 Initial Master Plan Approval (2) September 8, 2009 BOE Approval September 22, 2009 Paly CEQA Approval (2) February 9, 2010 BOE Approval February 23, 2010 Gunn Master Plan Update (2) March 23, 2010 BOE Approval April 6, 2010 Gunn CEQA Approval (2) April 27, 2010 BOE Approval May 11, 2010 Master Plan Revision Approval (2) September 14, 2010 Paly MP Revision Approval (2) October 9, 2010 Gunn MP Revision Approval (2) October 12, 2010 * Anticipated Dates – Subject to Change ( ) Denotes number of Board of Education Readings