This is for students returning to EPICS New EPICS …...Pizza provided Budgeting/Financial Can still spend up to $200 without budget Annual budget Service-learning grants: Not yet

What’s New in EPICS

This is for

students returning

to EPICS

New EPICS

Students should

be in PHYS 114.

Carla Zoltowski, Ph.D.

What’s New in EPICS

This is for

students returning

to EPICS

New EPICS

Students should

be in ARMS 1109.

Carla Zoltowski, Ph.D.

Schedule Changes

Team Culture survey = Week 13

Final Design Reviews = Week 15

Weeks between October Break and

Thanksgiving Break run Wednesday to

Tuesday.

Fall Course Deliverables/Assignments

Deliverable(s) Due Date

Team/

Individual

Assignment

Lab Safety Awareness form (all students) and

Model Release form (new students only)Week 2 (9/2-9/5) Individual

Semester Plan Week 3 (9/8-9/12) Team

Individual Evaluation Rubric Week 4 (9/15-9/19) Individual

Team Website Week 5 (9/22-9/26) Team

Design Documentation (posted for reviewers with

one page overview)Week 6 (9/29-10/3) Team

Design Review Presentation Week 7 (10/6-10/10) Team

Individual Evaluation Rubric

Week 8 (10/15-10/21) IndividualIndividual Documentation

Peer Evaluation

Project Evaluation Rubric Week 8 (10/15-10/21) Team

Individual Evaluation RubricWeek 12 (11/12-11/18)-

OptionalIndividual

Team Culture Survey Week 13 (11/19-11/25) Individual

If delivering, Delivery Checklist Week 13/14 (11/19-12/5) Team

Design Documentation (posted for reviewers with

one page overview)Week 14 (12/1/12/5) Team

Individual Evaluation Rubric

Week 15 (12/8-12/12) Individual

Individual Documentation

Peer Evaluation

Purdue Course Evaluations

Final Reflection

Design Review PresentationWeek 15 (12/8-12/12) Team

Project Evaluation Rubric

Lab and lecture attendance Weeks 1 - 15 Individual

Current Website Weeks 5 and 14Team/

Webmaster

New version of myEPICS

New link too!

https://engineering.purdue.edu/MyEPICS

Lab Manager

Andrew Pierce

Former EPICS student (SVAT)

BSBME and MSBME from Purdue

Has been designing prosthetic devices

for the past several years

Part of instructional team

Expect to see him in the lab, stopping

by your team.

By Steve Blank, “Why the Lean Launch Pad Changes Everything,” Harvard

Business Review, May 2013.

New role titles

Project Manager

Design Lead Design Lead Design Lead

Advisor

Proj Part Liaison

Financial Officer

Proj Part Liaison

Project Archivist Project Archivist

Team members

Proj Part Liaison

Project Archivist

Team members

TA

Webmaster

Team members

New name: Project Manager“Team leader” role was often undefined

Teams needed someone to hold project

accountable to project timelines = project

manager

Program manager aligns better with

industry definition

Manages team resources to deliver quality

project within budget and time constraints

Balance the tendency of design teams to

continually iterate

New name: Design LeadReflects responsibility of leading the project

through all phases of the design process,

including:

Project identification, specification development,

conceptual/detailed design, testing, and delivery

Technical coordination of the project

Communication with project partner, other

stakeholders

Project planning

Design documentation

Accountable to Project Manager

New name: Project Archivist Identify all constraints as they are understood by

the current team

Capture key decisions made during the semester

and the rationale for why they were made

Record all upgrades or changes to underlying

hardware or software

Note any external documentation used

Document all problems that are uncovered in the

course of the semester by members of their team

Encourage the development of a long term planning

approach in their team towards developing

documents

Project Archivist:

What it is not…

Doesn’t direct the technical aspects of the

design

Not responsible for creating all of the

documentation

Skills needed:

Interviewing and active listening

Good written communication

High level perspective

Personable but persistent

Will have two skill sessions this semester

Discussion

Small groups: what are your thoughts

on the proposed new roles in EPICS?

How will it work on your team?

How to make a better PIG?

What are characteristics of effective

Progress, Issues, Goals reports?

How to make a better PIG?

Characteristics: detailed, specific,

show vs. tell

Progress: Accomplishments, design

decisions; start with last week’s goals

Issues: New constraints identified

Goals: Specific action items (not

always true, like “work on”), list

responsible person

Create Powerpoint deck; continually

add

Lectures/Skill Sessions:Many skill sessions for semester will be

posted by the end of next week

Recommend PLAN what lectures/skill sessions you will be participating in

Guide new members if needed for projects

Let us know if need skill session not on list

Leadership Track:

Will receive extra credit for outside work (e.g., Four sessions + outside work = 8 credits)

Expected that you participate in ALL sessions

Lectures: Special note for 5:30Only 4:30 lectures held regularly

The 5:30 Lecture will only meet for the

first week.

Rest of lectures will be completed online

Watch Video:

https://engineering.purdue.edu/EPICS/Re

sources/Lectures

Submit attendance in myEPICS by date

listed on Lecture Schedule (usually 2

weeks)

Lectures: Special note for 5:30

For new students: only in PHYS 114 for the first 5 lectures

Lecture schedule is posted on web

Advisor can approve events that count (fill out “Advisor Approved Activity” form to count – within two weeks!)

Special Meeting

Project Manager (Team Leader) Meeting

(Recommended)

Monday, September 8th

5:30 – 6:30 pm

ARMS 1098C

Pizza provided

Budgeting/Financial

Can still spend up to $200 without budget

Annual budget

Service-learning grants:

Not yet posted

Apply if eligible

Last year, these grants provided almost $16,000 toward

project expenses

NO Personal Reimbursements!!!!!!

Before First Lab MeetingFind old notebooks

Review prior semester’s

documentation/transition report

Prepare agenda

Prepare introduction to projectsIdentify new projects if needed

Identify/prepare needed training

See leadership handout

EPICS Lab Space

ComputerLab

BuildLab

ElectronicsPrototyping

Prototyping

Small GroupMeeting

Conference RoomConference Room

Problem Statement

• How can we deliver projects faster?

• How can we waste less money on supplies?

• How can we get more done in less time?

• How can we create a better learning environment?

5S

• System first instituted in Japan by Toyota

• Increase efficiency by reducing waste

• Continuous improvement process

– Never ‘done’ with 5s

Benefits of 5s

• Reduce non-value adding activity• Reduce search time in locating tools, parts and supplies• Reduce parts stored in inventory, and associated inventory carrying costs• Improve floor space utilization• Improve safety • Improve project quality• Extend equipment life through more frequent cleaning and inspection

From http://www.kaizenworld.com/kaizen/5s.html

Seiri (Say-Ree) - Sort

• 1st Pillar of 5S

• Identification of the best organization of a workspace

• Two basic questions:

– “Do we need this?”

– “Do we need this here?”

• Red Tagging

– Identify things in the wrong place

Seiton- Set in Order

• 2nd Pillar of 5S

• Arrange needed items such that they are accessible and identifiable

• Most used items should be easiest to access

• “A place for everything, and everything in its place”

Seiso- Shine

• 3rd Pillar of 5S

• Maintain clean and orderly workplace

• Allows items out of place to be quickly identified

Seiketsu- Standardize

• 4th Pillar of 5S

• Maintain the first three pillars

• Develop processes that make it easy to do the right thing

• Slow: change of culture

Shitsuke- Sustain

• 5th Pillar of 5S

• Continuously improve how work is done

• Strive for perfect productivity

• Make a habit of maintaining the space and procedures

Vision of a 5S Lab

• No…

– Searching

– Secrets

– Injuries

– Waste

• Lab environment that is self-explaining

• What is supposed to happen does happen, every time, day or night

From hcmut.edu

Emergency Procedures

• To report an emergency, call 911.

• To obtain updates regarding an ongoing emergency, and to sign up for Purdue Alert text messages, view www.purdue.edu/ea

• There are nearly 300 Emergency Telephones outdoors across campus and in parking garages that connect directly to the Purdue Police Department (PUPD). If you feel threatened or need help, push the button and you will be connected immediately.

Emergency Procedures, cont.

• If we hear a fire alarm, we will immediately suspend class, evacuate the building, and proceed outdoors, and away from the building. Do not use the elevator.

• If we are notified of a Shelter in Place requirement for a tornado warning, we will suspend class and shelter in the lowest level of this building away from windows and doors.

Emergency Procedures, cont.

• If we are notified of a Shelter in Place requirement for a hazardous materials release, or a civil disturbance, including a shooting or other use of weapons, we will suspend class and shelter in our classroom, shutting any open doors or windows, locking or securing the door, and turning off the lights.

Emergency Procedures, cont.

• Your course syllabus includes additional preparedness information as it might impact this class, including class suspension for severe weather or other emergencies. Please review the syllabus and the Emergency Preparedness website for additional information. http://www.purdue.edu/ehps/emergency_preparedness/index.html”

Evacuation

Reminder for 5:30 Lecture

The 5:30 Lecture will only meet for the

first week.

Rest of lectures will be completed

online

Watch Video:

https://engineering.purdue.edu/EPICS/Re

sources/Lectures

Submit attendance in myEPICS by date

listed on Lecture Schedule (usually 2

weeks)

Parting Words for today…. If you have friends who want to join

EPICS—it is not too late!

Turn in EPICS Lab Safety forms

Attendance Form (Scantron)

Fill in name and 10-digit PU ID

“T” for Question 1

It takes approximately two weeks from the

date of the lecture to update myEPICS with

your attendance.

Have a great semester!