This is a brief synopsis of action taken by the Board on ...€¦ · John Williams, Security Officer – District Sharon Clark, Custodian ... Aaron placed 3rd at the 2015 State Championships

This is a brief synopsis of action taken by the Board on various items. We are now listing the complete

Board Of Education packet (with the exception of Executive Session) on the schools website. Detailed

and supporting information regarding all information discussed is available at:

http://library.hillsboro.k12.mo.us/board_packet/11-24-2015-Notebook.pdf

The following items were presented at the last meeting of the Hillsboro Board of Education held

on November 24, 2015:

Executive Session:

Personnel Decisions:

90-DAY ORIENTATION PERIOD COMPLETED:

Bradley Fincher, Paraprofessional – originally hired 8-20-2015 Suzanne Glaze, Paraprofessional – originally hired 8-27-2015 Michelle Hasty, Bus Driver – originally hired 8-27-2015 Alisia Johnston, Health Svcs Aide – originally hired 8-10-2015 Richard Struckhoff, Bus Driver – originally hired 8-10-2015 Heather Teer, FT Food Service – originally hired 8-10-2015 Laura Volner, Paraprofessional – originally hired 8-27-2015 Ashley Wirick, Health Svcs Aide – originally hired 5-28-2015

RESIGNATIONS BEGINNING WITH THE 2015-2016 SCHOOL YEAR:

Cheryl Welch, Custodian – Primary (effective 10-26-2015) Patricia McDowell, Food Service – Primary (effective 10-29-2015) Krystal Pepper, Para – Intermediate (effective 11-2-2015) Mitch Rowden, Security Officer (effective 11-13-2015) Hannah Wessels, Para – High School (effective 11-20-2015) Derek Emily, Para – Jr. High (effective 11-26-2015) Ronnie Martin, Director of Transportation (effective 2-1-2016) Angela Witcher, Special Svcs Teacher – Primary (effective 12-31-2015) Tina Patterson, Bus Driver (effective 11/27/2015) Susan Bozzay, Bus Driver (effective 11/19/2015) Felisha Rauls, Para (effective 12/4/2015)

RETIREMENT BEGINNING WITH THE 2015-2016 SCHOOL YEAR: N/A

RESIGNATIONS BEGINNING WITH THE 2016-2017 SCHOOL YEAR:

Todd Medley, Asst. Football Coach – HS Berry Ijames, Asst. Football Coach – HS Josh Sheppard, Asst. Football Coach – JH

EMPLOYMENT BEGINNING WITH THE 2015-2016 SCHOOL YEAR:\

Madison Norris, Paraprofessional – Primary Courtney Connell, Paraprofessional – High School Cassie Modglin, Paraprofessional – Elementary John Williams, Security Officer – District Sharon Clark, Custodian – Primary

On behalf of the Board of Education I would like to extend these individuals the best of luck in

their future endeavors and congratulations to all those selected to fill positions for next school

year.

Open Session:

Special Recognition

A. HHS Good News for November

1. NHS inducted 53 new members on Tuesday, November 10. Congratulations to the new and

returning members who have excelled in scholarship, character, leadership, and service.

2. The HHS drama kids donated over 200 items to the food pantry when they participated in Trick-

or-Treat So Tots Can Eat. Also, that the drama kids did a wonderful job during the fall musical, Once

Upon A Mattress, and that we had great audiences each night!

3. From volleyball:

Season Records:

Freshmen 13-4

JV 25-3-2

V 19-10-3

Post-Season Honors:

All Conference, First Team – Cassidy Frank, Megan Allison

All Conference, Second Team- Alli Combs, Kara Dunn

All District, First Team- Cassidy Frank, Megan Allison, Kara Dunn

All District, Second Team- Izze Ringling

All Region, First Team- Cassidy Frank (First All-Region honor for Hillsboro in more than 7 yrs.)

JCAA Large School Coach of the Year- Karen Thompson

4. Students in Mrs. Darian’s Career Skills Transition class are collecting toys for the Hillsboro Food

Pantry!

5. The Twin City Optimist Art Contest was held on Sunday, November 8th. HHS Photography Club

submitted multiple entries in the Photography category. Crystal Vogler won 3rd place for her photo titled,

"Light Behind the Mist.” Haylee Short and Crystal Vogler also won several Honorable Mention ribbons

for their photos.

6. The Missouri Options Program has had 5 students take the HiSET test this semester and all 5 have

passed with flying colors. This program will also have 4 early December graduates.

B. JUNIOR HIGH GOOD NEWS

The Junior High sports teams just finished their Fall Season and represented our school well both on and

off the field. Every team finished the 1st quarter with a very solid team GPA. We are very proud of their

accomplishments as student-athletes.

8th Football: 3.1 GPA, head coach Don Horn

Boys Cross-Country: 3.4 GPA, coached by Paul Holland

Girls Cross-Country: 3.5 GPA, coached by Lisa Etter

8th Volleyball: 3.5 GPA, coached by Kara Jokerst

7th Volleyball: 3.7 GPA, coached by Alli Erickson

The following students received a 4.0 GPA:

MacKenzie Baker

Payton Bingman

Payton Gronborg

Sophia Marchetti

Chloe Nicholas

Evelyn Roland

Zoe Wood

Elizabeth Beffa

Brianna Hart

Phillip Byram

John Moseley

Briana Langrehr

Donald Holupka

Mark Moore

Hayden Oilar

Michael Wright

Board of Education -- Recognition of Excellence

Isiah Martin - State Track placed 5th in the 300 hurdles with a time of 40.16

Kevin Koester - State Cross Country All-State finished in 25th Place

Aaron Dugan - On November 7, 2015 Aaron Dugan became a 4x State Medalist and ended his

Hillsboro High School career as the boys most decorated Cross Country runner in school history.

Aaron placed 3rd at the 2015 State Championships at Oak Hills Golf Course in Jefferson City, (20th

in 2012, 10th in 2013, 17th in 2014). Aaron tied Savannah Brown on the Girls side (6th in 1999, 4th

in 2000, 11th in 2001, and 16th in 2002) for most all-time state finishes/places.

2015 Boys Cross Country Team Class 4 District 1 Champions (1st in School History)

--

Congratulations to the Guardian Hawks PTO on being awarded $120,000 from the Jefferson Memorial

Community Foundation to build an all-inclusive playground at the Primary. The new playground will

feature equipment that students of all abilities and special needs can play on side by side. It will provide

Primary students with daily access to a playground.

The Guardian Hawks received notification of the award shortly after their one year anniversary. Guardian

Hawks and the Primary have been working hard to raise funds for the new playground over the last three

years and saved up $16,216.98. The Jefferson Memorial Community Foundation grant will make the new

playground a reality by July 2016! Thank you to the Executive Board of the Guardian Hawks: President,

Laura Weber; Vice-President, Theresa Barner; Secretary, Shannon Stum; Treasurer, Sarah Duncan,

Parliamentarian, Amber Stroter and members for your efforts. This is a monumental achievement for our

school community.

VISITORS TO ADDRESS BOARD OF EDUCATION

A. Scheduled

i. None Scheduled

B. Sign Ups

i. Kris Tucker – Concerned that the institution of 7th

Grade

Football will hurt the Gateway League where students had

played together for several years.

ii. Craig Calvert – Transgender Issue and concern as to why the

policies he presented from other schools are not being

considered by the Board.

ACTION ITEMS

ACTION ITEMS BY CONSENT

A. Approval of Board of Education Minutes

1. Meeting of October 22, 2015

2. Special Meeting – October 28, 2015

3. Special Meeting – November 16, 2015

B. Approval of Financial Report for October 2015

C. Attendance Data – Average Daily Attendance for the prior month was: 3271.52

D. Investment Data

E. Summary of Activity Accounts

F. Program Evaluations

a. Library Media

b. Wellness

REPORTS

o Superintendent Report

o Facilities & Grounds

o A+ Students to Receive Credit

Statement of Issue: The mentoring component of the A+ program is currently a non credit-bearing course offered at Hillsboro High School. This is preventing some students from enrolling in the program, and others from being eligible for MSHSAA governed extra-curricular activities. Background Information: Students participating in MSHSAA governed extra-curricular activities must be enrolled in, and pass, 6 credit-bearing courses each semester. This requirement, coupled with increased graduation requirements that went into effect with the class of 2010, is making it difficult for students to include a non-credit bearing course into their schedules. Additionally, for those students who find an academic lab hour necessary to successfully complete assignments and keep up grades, there is no room to add another non-credit hour. And finally, some of our academically strongest students are reluctant to enroll in the A+ program because they wish to carry a full course load every semester. Area schools that offer A+ as ½ credit (semester course): DeSoto Pattonville Herky Troy Buchanan Festus St. Charles Windsor New Haven Valley Park Union Washington Owensville Hancock Ritenour Hillsboro High School’s Course would include: FORMATIVE ASSESSMENTS: 20% SUMMATIVE ASSESSMENTS: 80%

Journal Entries (Reflections) Teacher Evaluation of Student’s performance Completed Timesheets Final Resume Attendance 50 hours of Classroom Tutoring time

Resume-draft Thank you letter to teacher *The assignments will be completed outside class time, as their class periods are spent tutoring in other buildings. Cost Analysis: No cost to the district Recommendation: It is the recommendation of HHS administration to allow A+ to be a credit bearing course beginning with the 2016-17 school year.

UNFINISHED BUSINESS (Tabled Items from October 2015 Board Meeting)

None

NEW BUSINESS

o Approval of District Audit as conducted by Daniel Jones and Associates –

Approved 7-0

o Approval of Bills for Payment: $12,956.49 – Approved 6-0-1 (abstained – Lisa

Welker due to reimbursement for School Board conference.)

o Approval to purchase time clocks for the District – Approved 7-0

Statement of Issue:

The request before the Board is to purchase employee time clocks, software, and support.

Background Information:

The district currently uses an excel spreadsheet (paper-pencil) form of time-keeping for employees.

Rationale of Purpose and Justification for Need:

The district needs to move to an electronic form of time keeping for several reasons. In order for changes

to occur regarding employee pay periods, the district must update our time-keeping process to allow for

greater speed, accuracy, and efficiency. The Affordable Care Act (ACA) regulations requires the district to

have a very accurate measure for the employee hours worked, to ensure that individuals who are not

receiving district health care benefits, do not work more than 130 hours a month. Part-time substitute

staff will be using the time-clocks to track their time for these purposes.

The district will be purchasing twelve (12) biometric touch screen time clocks to be placed in the buildings

and departments throughout the district.

Cost Analysis:

Recommendation:

That the Board of Education approve the purchase of employee time clocks and support services from

Time Clocks Plus.

o Policy – MSBA First Read (Second Discussion) –

Copies of the most recent, proposed policy changes have been included for Board review. Revisions

include:

BF-School Board Policy Process

CB-School Superintendent

CBG-Evaluation of the Superintendent

CFB-Evaluation of Principals

FEF-Construction Contracts Bidding & Awards

GBBDA-Family & Medical Leave

GBCA-Staff Conflict of Interest

GCPB-Resignation of Professional Staff Members

*GCPD-Suspension of Professional Staff members

GCPE-Termination of Professional Staff Members

GCPF-Renewal of Professional Staff Members

GDPD-Nonrenewal, Suspension & Termination of Support Staff Members

IGBCB-Programs for Migrant Students

IGDA-Student-Initiated Group Use of District Facilities (K-12)

*IKFB-Graduation Exercises

JHCD-Administration of Medications to Students

*=July 1, 2016 Implementation

All other policies will go into effective upon Board of Education Approval

Beth Petry and Lisa Welker are the Board’s representatives on the Policy Review Committee.

Rational of Purpose and Justification for Need:

District policies must be updated regularly to remain in compliance with new laws & regulations.

Cost Analysis:

There is no cost directly associated with consideration of these policy revisions. Future financial

transactions may be affected by policy changes under consideration.

Recommendation:

No action is required at this time. The Board of Education is asked to review these proposed changes and

share any concerns with District administration. The Board of Education may take action on these

revisions at the December meeting or may delay action on certain revisions pending further discussion.

o Policy – MSBA Recommendations – Tabled 7-0 (More direction needed with

sample policy from MSBA to be presented at the December meeting)

GCD—Professional Staff Recruiting & Hiring

GCI – Professional Staff Assignment & Transfers

GDC—Support Staff Recruiting & Hiring

o Approval of Policy ACAE (Transgender Students) – TABELED 7-0 (A Special

Meeting has been set to review policy ACAE – December 14)

o Approval of Board of Education Committee Assignments – Approved 7-0

POLICY REVIEW: Derrick Good, Lisa Welker & Beth Petry TAB: Beth Petry, Derrick Good CURRICULUM: Beth Petry, Lisa Welker EXTRA CURRICULAR: John Lewis, Erick Stephenson, & Rob Kruse MSBA CONVENTION DELEGATE: Lisa Welker MSBA CONVENTION ALTERNATE: Beth Petry TEACHER MEET & CONFER: (3 to attend meetings) Rob Kruse, Lisa Welker, & Lisa Treat (Derrick Good alternate) NURSE MEET & CONFER: Lisa Welker, Erick Stephenson & John Lewis SECRETARY MEET & CONFER: Lisa Welker, Lisa Treat & Beth Petry PARAPROFESSIONAL MEET & CONFER: Lisa Welker, Lisa Treat & Beth Petry CLASSIFIED SALARY SCHEDULES: Bo Harrison & John Lewis (removed per 9/4/12) CALENDAR: Rob Kruse & Beth Petry TEACHER-OF-THE-YEAR: John Lewis HAWK AWARD: Erick Stephenson, John Lewis & two former board members FACILITIES: John Lewis & Rob Kruse INSURANCE: Erick Stephenson & Derrick Good HUMAN RESOURCES: Erick Stephenson, Beth Petry & Lisa Welker TIF: Derrick Good HILLSBORO R-3 FOUNDATION: Lisa Welker, (John Lewis Alternate) WELLNESS COMMITTEE: John Lewis AUDIT COMMITTEE: Lisa Treat & Beth Petry CSIP: Rob Kruse

o Approval of 7

th grade Football starting with the 2016-17 school year – Approved

5-2

Statement of Issue:

Addition of 7th Football starting with the 2016-17 school year.

Background Information:

After the proposal in 2012-13 it was suggested that we (Hillsboro) wait until the next two year cycle by the

Board of Education for the addition of 7th grade football. The next two year cycle begins with the 2016-17

school year and the scheduling process is underway.

Rational of Purpose and Justification for Need:

Rational:

Justification: We have had several schools inform us that without 7th grade football, they will be looking

to replace us on their schedules in order to avoid losing a game for their 7th grade team’s schedules. If this

were to happen it is possible we would only have a three game schedule.

Cost Analysis:

As outlined in the proposal and submitted via attached.

Recommendation:

This report is submitted asking for the Board of Education’s approval in adding 7th grade football.

o Approval of Grant for Primary Playground Equipment … motion to accept the

Guardian Hawks proposal to work collaboratively to build an all-inclusive

playground at the Primary Campus – Approved 7-0

o Motion to approve district funds to procure an architect, site prep for playground

and installation using district staff will be addressed at a later date.