Third organisational meeting Committee of the Regions 10 May 2006.

Third organisational meetingCommittee of the Regions10 May 2006

Agenda of the meeting• Programme - Programme statistics

- Programme overview - Decentralised events- Registration

• Investors´ Café

• Promotion/Coverage of the event

• Official reception

• Planning & Tasks

Programme statistics

Workshops Topics

10 116

1014

8 8

73

4

02468

101214161820

A - “ Inv esting in

competitiv e

enterprises and high

quality jobs”

B - “Fostering

regional innov ation”

C - “ Inv esting in

sustainable use of

resources and

env ironmental

technologies”

D - “Support public-

priv ate partnerships

for larger infrastructure

projects”

E - “Cutting red tape:

Managing the

Structural Funds

betw een 2007 and

2013” .

Conglomerates

DG REGIO

Workshops by topic and organiser

Programme statisticsSpeakers’ countries

Speakers' countries

55

13

14

1013

51

15

33

817

2

64

203

444

11

62

213

232

61

181

2

79

1

105

135

218

0 5 10 15 20 25 30 35 40 45 50

AustriaBelgium

Cy prusCzech Republic

DenmarkEstonia

FinlandFrance

GermanyGreece

HungaryIreland

ItalyLatv ia

LithuaniaLux embourg

MaltaNetherlands

PolandPortugal

Slov akiaSlov enia

SpainSw eden

UKNon-EU countries (RU, CH, RO, NO,

European/International offices/institutionsNot mentioned

Co

un

try

Nb of events

DG REGIO

Conglomerates

Programme statisticsSpeakers - Organisational Affiliation

Organisational Affiliation

6

35

19

10

2

33

20

52

1

53

38

3

14

6

11

57

0

10

20

30

40

50

60

Natio

nal

admi

nistra

tion

Regio

nal

admi

nistra

tion

NGOs

Priva

teen

trepri

se

Bank

s (EI

B,EB

RD, E

IF…

)

Euro

pean

Comm

ission

Othe

r EU

Insti

tutio

ns(C

oR, E

P,

Unive

rsity

orre

sear

chins

titute

Othe

r (wi

der

partn

ers,

cluste

rs,

Organisation

Nb of speakers

DG REGIO Conglomerates

Programme overview9:00-11:00 11:30-13:30 14:00-16:00 16:30-18:30

AXX21 - DG REGIO (Valencia Regional Office - 120)

A1004 - Capital Cities/ Regions & Cities for Cohesion (London House - 90)

A1006 - Metrex (Scotland House - 120)A1001 - Baltic Sea Group (Hanse Office - 70)

B1004 - Competitiveness and Innovation in Northern Europe (Finland’s Perm. Rep. - 90)

B1006 - Innovative Solutions for Regional Competitiveness (Steiermark Office - 80/90)

AXX25 - DG REGIO (Borschette - 80/100)

A1002 - Investments in Regional Partnerships (Representation of the State of Rhineland-Palatinate -90)

BXX20 - DG REGIO (Patronat Catala Pro-Europa - 60)

BXX23-Part III - DG REGIO (Cantabria Government Office - 100)

BXX23-Part II - DG REGIO (Borschette - 80/100)

BXX23-Part I - DG REGIO (Borschette - 80/100)

BXX24 - DG REGIO (Prague House - 120)

C1005 - Dynamic Regions for Sustainable Development (Auvergne-Centre-Limousin Office - 70)

C1001 - Regional Innovation for a Better Europe (European Region Tyrol-South Tyrol-Trentino Office - 90)

BXX22 - DG REGIO (Permanent Representation of Finland to the EU - 90)

C1002 - Sustainable Energy Regions (Mid-Sweden - 70)

CXX23 - DG REGIO (Borschette -80/100)

C1007-Part I - Green Motors for Growth (Regione Lombardia Office - 60/65)

C1007- Part II - Green Motors for Growth (Regione Lombardia Office - 60/65)

D1002 - Metrex (Scotland House - 120) D1203 - Baltic Sea Group (Mission of Norway to the EU - 100)

DXX21 - DG REGIO (Dg Regio) DXX22 - DG REGIO (Dg Regio)

EXX20 - DG REGIO (Borschette -80/100)EXX21 - DG REGIO (Borschette -80/100)

EXX22 - DG REGIO (House of Regions - 300)

E1001 - Investments in Regional Partnerships (Representation of the Regions of Hungary - 60)

9:00-11:00 11:30-13:30 14:30-16:00

AXX24-Part I - DG REGIO (Dg Regio) AXX24-Part II- DG REGIO (Dg Regio)

B1202-Part I - Green Motors for Growth (Representation of Land du Baden-Württemberg - 150)

A1008 - Lisbon Regions (Emilia-Romagna Office - 90)

CXX20 - DG REGIO (Dg Regio)B1202-Part II - Green Motors for Growth (Representation of Land du Baden-Württemberg - 150)

DXX24 - DG REGIO (Central Italy Regions - 90)

BXX21 - DG REGIO (Land Steiermark/Kujawsko-Pomorskie/West Pannonia - 90/100)

EXX25 - DG REGIO (Borschette -80/100)

CXX24 - DG REGIO (Irish Regions Office - 120)

DXX20 - DG REGIO (Borschette -80/100)

Joint SessionThursday12 October

Tuesday10 October

Wednesday11 October

9:00-11:00 11:30-13:30 14:00-16:00 16:30-18:30

A1109 - Regional Innovation for a Better Europe (Regione Friuli Venezia Giulia - 90)

A1105 - Baltic Sea Group (Hanse Office - 70)

A1107 - Lisbon Regions (Valencia Regional Office - 120)

A1103 - Ten for Competitiveness and Sustainability (Representation of Lower Saxony - 70)

AXX20 - DG REGIO (Dg Regio)B1101 - Innovative Solutions for Regional Competitiveness (Cantabria Government Office - 100)

AXX22-Part I - DG REGIO (Borschette -80/100)

AXX22-Part II - DG REGIO (Borschette 80/100)

BXX25-Part I - DG REGIO (Dg Regio) BXX25-Part II - DG REGIO (Dg Regio)B1105 - Investments in Regional Partnerships (Representation of the State of Rhineland-Palatinate - 90)

AXX23 - DG REGIO (Scotland house - 120)

C1104 - Ten for Competitiveness and Sustainability (House of the Dutch Provinces - 70)

B1108 - Regions of Rond Point Schuman (Central Italy Regions)

B1207 - Dynamic Regions for Sustainable Development (Irish Regions Office - 120)

CXX21 - DG REGIO (Representation of Lower Saxony - 90)

CXX22-Part I - DG REGIO (Permanent Representation of Sweden to the EU - 100)

B1103 - Capital Cities/ Regions & Cities for Cohesion (London House - 90)

C1103 - Sustainable Energy Regions (Northern Ireland Executive Office - 100)

DXX23 - DG REGIO (Mission of Norway to the EU - 100)

D1101 - Regions of Rond Point Schuman (Scotland House - 120)

CXX22-Part II - DG REGIO (Permanent Representation of Sweden to the EU - 100)

EXX23 - DG REGIO (Borschette -80/100)

EXX24 - DG REGIO (Borschette -80/100)

E1104 - Interregional Network Summit (House of the Regions - 300) - TBC

C1106 - Competitiveness and Innovation in Northern Europe (Casa Liguria - 65/80)

E1103 - Interregional Network Summit (House of the Regions - 300)

E1102 - Interregional Network Summit (House of the Regions - 300)

Decentralised events• 68 events in total

• not balanced/completed information from conglomerates

68 planned in total: Type of Audiences/Events

For general public

(ex hibition…) - 21%

For ex perts

(seminar…) - 30%tbc- 6%not specified- 28%

other- 15%

For ex perts (seminar…)

For general public (ex hibition…)

other

not specified

tbc

OPEN DAYS programmeRegistrations

Central Management System

Ind

ivid

ual

regis

trati

o ns

Administrator 1

Administrator 2

Administrator X

CoR/DG REGIO/Conference Secretariat

OPEN DAYS programme

• to be checked: - programme overview- summary of conglomerates

workshops- summary of DG REGIO workshops- summary of decentralised events

• last version to be approved till Friday 12 May• all Brussels events will be re-coded• the programme version of Friday 12 May will be used for the printed brochure• Internet registrations - 22 May: training for administrators

- 30 May: system operational• programme updates for the web site possible after 31 May

Next steps

OPEN DAYS - Workshop codes

CInvesting in sustainable use of resources and environmental technologies

B Fostering regional innovation

Investing in competitive enterprises and high quality of jobs

ASupport PPP for larger infrastructure projectsD

11A05Thursday12 October

Tuesday10 October

Wednesday11 October

10

11

12

Date

Theme /Heading

Sequence Number

01

02

03 XX

04

…

F

E

Investor´s

Café

Cutting red tape: managing SF between 2007-2013

OPEN DAYS programme

Opening session

Closingsession

Workshops/seminars (81)

(regional offices in Brussels)

Investors' Café

(CoR building, rue Belliard 101)

Decentralisedevents

in Europe´s regions

and cities

Investors´ Café

• exhibition of participating regions/cities and official partners• events - opening of the exhibition

- series of seminars

• networking point cafeteria

bilateral meetingsindividual meetings with representatives of business and banking sector

Elements

Investors´ Café

• a „village“ will be established for each conglomerate • staff to be present at the village for the duration of the exhibition (Tue/Wed 8:30 – 17:00, Thu 8:30 – 13:30)

- representatives of regions/cities (majority!)- investment/developement agencies

Exhibition

Banner with the names of the conglomerate/regions/cities

Space for displays/banners from regions/cities

Investors´ Café

• opening of the exhibition • seminars/workshops/conferencies – confirmed organisers:

European Investment Bank

Eurochambres/European Economic and Social CommitteeEuropean Citizens Action Service private companies: Alcatel Intel

BT MicrosoftCisco PhilipsDeutsche Telekom SAPEricson SiemensFrance Télecom Telecom ItaliaHP Telefonica

CIRCOM briefing

• in total 17 events

Events

Workshops/seminars in regional offices

• Local and regional politicians• Members of the Committee of the Regions• Members of the European Parliament• Representatives of the EU Presidency• Members of the European Social and Economic Committee• Representatives of European and national associations of local and regional authorities• Representatives of European and national business federations• Public and private companies and business entrepreneurs• Representatives of the banking sector• Officials of regional and city administrations• Officials of EU Institutions• Experts in the field of managing and evaluating Structural Funds´ programmes• Representatives of NGOs• Representatives of trade unions• Media

3000 participants

Investors' Café

• Public and private companies and business entrepreneurs, corporations• Representatives of the banking sector• Representatives of European trade and professional associations • Representatives of national trade associations • National employers´federations Representatives of NGOs• Representatives of trade unions• Think tanks• Consultants• Interest groups

3700 contacts

OPEN DAYS – The public

Promotion - tools

First Brochure (A5, 12 pages)

Second Brochure (A4, about 60 pages)

Posters – EU map

Posters – pictures

(A0)

Internet(www.opendays.europa.eu)

Individual invitationsAdvertisements

in EU magazines/periodics

Advertisements in EU

magazines/periodics

Investors´ Cafespecific promotion

ConglomeratesCoR/DG REGIO

Promotion – printed brochures

First Brochure (A5, 12 pages)

Second Brochure (A4, about 60 pages)

• European Commission/European Parliament• Speakers of DG REGIO workshops• Presidents of EU regions• Mayors of biggest EU cities• CoR members• Europe Direct/European Documentation Centres• EuroInfo Centres• Structural Funds Managers• Participants of OPEN DAYS 2005

4500

• regional politicians• officials of regional administrations• Structural Funds managers• private companies• developement agencies• universities• libraries• regional clients

?

• European Commission/European Parliament• Speakers of DG REGIO workshops• Presidents of EU regions• Mayors of biggest EU cities• CoR members• Europe Direct/European Documentation Centres• EuroInfo Centres• Structural Funds Managers• Participants of OPEN DAYS 2005• Investors´Café clients 9000

• regional politicians• officials of regional administrations• Structural Funds managers• private companies• developement agencies• universities• libraries• regional clients

?

Promotion – regional databases

Second Brochure (A4, about 60 pages)

CoR Conglomerates

Conglomerate provides regional database

Conglomerate demands number of brochures

CoR provides requested number of brochures

Option B

Mailing

Option A

Mailing

Promotion/coverage of the event

• CoR/DG REGIO offers reimbursement for 4 journalists per conglomerate

- at min. one journalists should be from TV- accommodation: max. two nights during the

week• regional TV journalists - CIRCOM regional

1) all regional TV to receive a letter from CIRCOM

2) regional offices to contact their regional TV

• directors of communication in EU regions/cities

Official reception• menu to be proposed by each conglomerate• value of 2000€• by 16 June• all technical details to be communicated next time

Planning & Tasks12 May approval of the programme16 May names of administrators of registration system22 May training for administrators of registration system26 May decision on a way of promotion

- Option A: to provide number of brochures needed

- Option B: to provide database of contacts30 May registration on-line 8 June fourth organisational meeting 9 June BAT for second brochure16 June proposal of the menu for the official reception23 June second brochure printed

Planning & TasksAny task to be send to

[email protected]

Please specify always the subject as follows:

Programme – workshopsProgramme – decentralised eventsRegistration systemPromotionOfficial reception – menu

etc.