The Value of Validated Data An Iowa State University Case Study February 23 rd , 2012 Presented by: Associate VP for Business and Finance, Pamela Elliott-Cain Associate Director Business Services, Don Chrusciel Associate VP, Facilities Planning and Management , David Miller Regional Account Executive, Sightlines, Thomas Huberty
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The Value of Validated Data - Iowa State University Case Study
Learn how Iowa State University harnessed vast amounts of facilities' data to support strategic decision making, not only within Facilities Planning and Management, but to communicate strengths, challenges, and opportunities in an impactful way across campus.
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The Value of Validated DataAn Iowa State University Case Study
February 23rd , 2012
Presented by: Associate VP for Business and Finance, Pamela Elliott-Cain
Associate Director Business Services, Don Chrusciel Associate VP, Facilities Planning and Management , David Miller
Regional Account Executive, Sightlines, Thomas Huberty
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Campus ProfileIowa State University
• Established: 1858 as Iowa Agricultural College & Model Farm
• Designated nations first land-grant college in 1864
6.6M GSF E&G; 173 buildings• Acreage: 1,984 Developed Acres
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History/Rationale
Joined Sightlines in 2004 with the
Big Ten and Friends Group
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History/Rationale
Campus ProfileBuilding Construction DateDates of Major Building RenovationsBuilding Function (Resident Hall, Academic, Athletic, …)Building Gross Square Footage, Land AcresTechnical Complexity of space(1-5 building mechanical system rating to be done with Sightlines)List of buildings served by central systems – boiler plant(s), chiller plant(s) and electrical primary feed(s)
Deferred Maintenance Deferred Maintenance Assessment (in-house or contracted) Total need and project detailCompleted project lists from both Operating resources and Capital fundsCost of New Buildings
OperationalDepartment Organizational ChartDistribution of trades, custodial and grounds staff by shop including supervisorsTotal number of requested work ordersTotal number of completed work ordersCompleted work orders break down - by shop and type of work ( Daily Service, PM, Project)
Energy Profile Monthly Utility Cost and Consumption by Fuel Type (Gas, Oil, Electric) for each year analyzed.
Primary generation equipment profile including hours of operationFinancialInstitutional Financial Statement Balance Sheet and Operating BudgetFacilities Operating Budget Fiscal Year Operating Budget and Actual by department and line item.
Capital Budget Recurring Capital budget (Plant fund, R&R account) and Capital (Bonds, Capital Campaign)
Building Information
Work Order Report
Capital & Operating Project List
Staffing Table
Comprehensive Facilities Analysis
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History/Rationale
ApplesTo
ApplesComparison
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History/Rationale
QVQProcess
Quantify, Verify, Qualify
Independent Third Party Validation
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History/Rationale
Robust Database
of Peer Data
Sightlines works with more than 280 institutions Sightlines’ database houses information for over 320 campuses
Sightlines works with institutions in over 37 states and the District of Columbia Sightlines’ database includes over 860 million GSF
95% Annual retention rate
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History/Rationale
Joined Sightlines in 2004
Apples to Apples comparison
Independent Third Party Validation
Robust Database of Peer Data
Campus ProfileBuilding Construction DateDates of Major Building RenovationsBuilding Function (Resident Hall, Academic, Athletic, …)Building Gross Square Footage, Land AcresTechnical Complexity of space(1-5 building mechanical system rating to be done with Sightlines)List of buildings served by central systems – boiler plant(s), chiller plant(s) and electrical primary feed(s)
Deferred Maintenance Deferred Maintenance Assessment (in-house or contracted) Total need and project detailCompleted project lists from both Operating resources and Capital fundsCost of New Buildings
OperationalDepartment Organizational ChartDistribution of trades, custodial and grounds staff by shop including supervisorsTotal number of requested work ordersTotal number of completed work ordersCompleted work orders break down - by shop and type of work ( Daily Service, PM, Project)
Energy Profile Monthly Utility Cost and Consumption by Fuel Type (Gas, Oil, Electric) for each year analyzed.
Primary generation equipment profile including hours of operationFinancialInstitutional Financial Statement Balance Sheet and Operating BudgetFacilities Operating Budget Fiscal Year Operating Budget and Actual by department and line item.
Capital Budget Recurring Capital budget (Plant fund, R&R account) and Capital (Bonds, Capital Campaign)
Building Information
Work Order Report
Capital & Operating Project List
Staffing Table
Comprehensive Facilities Analysis QVQ
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Internal UsesFacilities Planning and Management
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Data Based Decision MakingFacilities Planning and Management
“In God We Trust, All others must
bring Data”
~ Dr. W. Edwards Deming
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Data Based Decision MakingFacilities Planning and Management
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Data Based Decision MakingFacilities Planning and Management
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Data Based Decision MakingFacilities Planning and Management
Bob’s office
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Managing scarce resources to maintain facilitiesFacilities Planning and Management
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Managing scarce resources to maintain facilitiesFacilities Planning and Management
Managing scarce resources to maintain facilities
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Managing scarce resources to maintain facilitiesFacilities Planning and Management
Managing scarce resources to maintain facilities
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Managing scarce resources to maintain facilitiesFacilities Planning and Management
Managing scarce resources to maintain facilities
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Motivating tool to encouraging staff on a continual basisFacilities Planning and Management
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Staff Motivation and EncouragementFacilities Planning and Management
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Staff Motivation and EncouragementFacilities Planning and Management
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ReportingFacilities Planning and Management
Incorporated into multiple ISU annual
reports
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ReportingFacilities Planning and Management
Complements other campus
data collection
efforts
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Internal UsesAcross Campus
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University at LargeResource Management Model (RMM)
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University at LargeResource Management Model (RMM)
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Informed Decision Making and Strategic PlanningUniversity at Large
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Informed Decision Making and Strategic PlanningUniversity at Large