The South African Library for the Blind (SALB) Annual Report for 2009 / 2010.

The South African Library

for the Blind (SALB)

Annual Report for

2009 / 2010

Overview of presentation

1. SALB mandate – Judge Yacoob

2. SALB functions – Judge Yacoob

3. Board overview 2009 / 2010 – Judge Yacoob

4. Administration and Finance – CFO: B Gornall

5. Performance overview – Director: F Hendrikz

6. Discussion

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SALB Mandate

South African Library for the Blind Act 91 of 1998

(Art. 3)

• “The object of the Library for the Blind is to

provide a national library and information service

to serve blind and print-handicapped readers in South Africa.”

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SALB functions (Article 4)

1. to build up a balanced and appropriate collection of South African and other documents for

the use of blind and print-handicapped readers;

1. to provide access to documents nationally and internationally to those readers;

2. to provide library and information services on a national basis to those readers;

3. to co-ordinate and preserve the national audio and braille literary heritage;

4. to produce documents in special mediums such as braille and audio as required by readers;

5. to develop standards for the production of those documents;

6. to research production methods and technology in the appropriate fields

7. to acquire, manufacture and disseminate the necessary technology required to

– read, replay or reproduce media

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Board overview of 2009 to 2010 (1)

1. General Board affairsa. 1st term concluded

b. Board member affairs

c. Meetings

2. Financial Affairs of the Librarya. Unqualified audit

b. Government funding

c. Fundraising

(i) Tactile book project

(ii) Digital Mini Libraries

(iii) International accessible media 5

Board overview of 2009 to 2010 (2)

3. Policy documentsa. Performance Management Policy

b. Revised Conditions of Service

c. Quality assurance and standards

4. 90th anniversary celebrations

a. Building name

b. Recognition of indigenous languages

c. Braille essay competition

d. New logo 6

Board overview of 2009 to 2010 (3)

5. Pilot Braille Newspaper

6. International activities

a. Training in Malawi

b. Global Accessible Library for the Blind

7. Organisational development

a. Management assessment

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AdministrationItems Statistics

Total staff•Coloured (17)•African (14)•White (11)•Disabled (2)

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HR expenditure R9,845 million (75%)

Resignations 4

Vacancies 10

Post filled 8

Training needs addressed Skills programme: 42Accredited training: 3 8

FinancesAuditor’s General Report

• AG’s Report– Unqualified audit– No findings on predetermined objectives– Matters of emphasis

• Fruitless & wasteful expenditure of R12,746

• No fraud prevention plan

• Internal Audit did not report on controls to Board

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Finances - Overview

• Gross income: R15,100,564 (15% increase)• Net surplus: R4,469,250

– Late revenue received

– Filling of Senior post on hold

– Library Project Grant from DSRAC Eastern Cape

– Tactile Book Grant from DAC

– Trust donation for the purchase of material

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Financial Performance

• Revenue made up as follows:

Transfers and Subsidies received

National Department of Arts and Culture R11,545,000

Gifts, Sponsorships and Donations

Donations and Bequests R 1,232,000

Tactile Book Project R 58,000

Audio Production Project R 306,000

Braille Production Project R 21,000

Total R 1,617,000

Interest Income received R 872,000

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Financial Performance

• Revenue made up as follows: (cont.)Other Income

Daisy Players R 260,000

Provincial Coordinator Project R 654,000

African Language Project R 61,000

Tactile Book Project (Dept. of Arts and Culture) R 39,000

Library Project (DSRAC, Eastern Cape) R 94,000

Profit on Asset Disposal R 1,000

Sundry Income R 19,000

Total R 1,067,000

INCOME TOTAL R15 101,000 12

Financial Performance

• Expenditure made up as follows:Administrative Expenses R 515,000

Staff Costs R 7,426,000

Marketing Costs R 280,000

Audit Fees R 114,000

Other Operating Expenses R 2 297,000

EXPENDITURE TOTAL R10,632,000

SURPLUS FOR THE YEAR R 4,469,000 13

Financial Performance

• Reconciliation of budget surplus with the surplus in the Statement of Financial Performance

Net surplus per the Statement

of Financial Performance R4,469,000

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Financial performance

• Reconciliation of budget surplus with the surplus in the Statement of Financial Performance (cont)

Adjusted for:

• Interest received on investments

in excess of budgeted amount (R 672,000)

• Donations and Bequests received

and not budgeted for (R 1,617,000)

• Income from sale of Daisy Players

received and not budgeted for (R 260,000)

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Financial Performance

• Reconciliation of budget surplus with the surplus in the Statement of Financial Performance (cont)

• Sundry Income and Profit on Asset

Disposal received and not budgeted for (R 20,000)• Additional subsidy received from the

Department of Arts and Culture (R 183,000)• Income received from outside Projects

not budgeted for (R 987,000)

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Financial Performance

• Reconciliation of budget surplus with the surplus in the Statement of Financial Performance (cont)

• Income Grants in Aid - Projects and

Capital not applied for R 2,195,000• Expenditure Grants in Aid - Projects

and Capital not applied for (R 2,195,000)• Other expenditure underexpensed

as per approved budget (R 730,000)

Net surplus per approved budget NIL

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Financial Performance

• Application to accumulate and retain surplus funds

• Approved by National Treasury on 16 August 2010• Use of surplus funds:

National awareness radio advertising campaignProduction of audio and braille newspapers and magazinesFill vacant postsDonations received and earmarked for specific projects,

namely collection development

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Performance Information

1. Library Services & Collection development– Added 699 audio and 261 braille titles– 2 new Minilibs in Gauteng and Free State– 150 members registered (5,783 members)– User survey– Tele-book reading club initiated

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Performance Information (2)

2. Braille production services– Produced 288 braille titles– 1 new braille magazine launched– Indigenous languages braille collection– Pilot braille newspaper

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Performance Information (3)

3. Audio production– 264 Daisy books produced– 576 titles converted from Analogue to Digital– 7 new audio magazine titles added– Tested various audio sources to acquire

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Performance Information (4)

4. Production Support Services– Research various production improvement options– Coordinated the production of Braille & Audio

material received from 70 narrators and 91 transcribers, proofreaders and copy-typists

– Braille scholarship proposal

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Performance Information (5)5. Braille Consultancy

– Train three schools in Unified Braille Code– Xhosa Braille primer– Tsonga Braille guide– Production of Tactile reading material

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Performance Information (6)

6. Technical and IT Services– Building needs specifications– Disability access – IT audit and management plan completed– SALB website development & launch

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Performance Information (7)

7. Marketing and Management Services– Appointment of a Marketing Agency– 90th anniversary celebrations– National Library week exhibition– Marketing position filled in January 2010– Performance Management Policy approved– Conditions of Service approved– Financial Manual updated

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ThankThankYouYou