ENC. ___ March 1, 2011 THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA MATERIALS MANAGEMENT DEPARTMENT 101 OLD VENICE ROAD OSPREY, FLORIDA 34229 TELEPHONE (941) 486-2183 • FAX (941) 486-2188 MEMORANDUM TO: Members of the School Board Lori White, Superintendent Mitsi Corcoran, Chief Financial Officer FROM: Pat Black, CPPB, Director of Materials Management TITLE: APPROVAL TO AWARD BID #11-0019 FOR EXCAVATION SERVICES Bids to provide 'Excavation Services' were received from seventeen vendors on January 25, 2011. The bid of Rick Richards, Inc., was the best low bid based on a sealed scenario. This bid is for a period of one year with the option to renew for two additional one-year periods. The funds for these purchases are contained in the capital budget allocated to the Facilities Services Department. Not to Exceed Requested by: Fiscal Impact: $100,000.00 Jody Dumas “Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the protest bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120. Florida Statutes.” Posting Date: 02-22-11 Funding: Capital Recommended Motion: That the bid of Rick Richards, Inc., to provide ‘Excavation Services’ in an amount not to exceed $100,000.00, be approved for award and purchase.
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ENC. ___ March 1, 2011
THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA
MATERIALS MANAGEMENT DEPARTMENT
101 OLD VENICE ROAD OSPREY, FLORIDA 34229
TELEPHONE (941) 486-2183 • FAX (941) 486-2188
MEMORANDUM
TO: Members of the School Board Lori White, Superintendent Mitsi Corcoran, Chief Financial Officer FROM: Pat Black, CPPB, Director of Materials Management TITLE: APPROVAL TO AWARD BID #11-0019 FOR EXCAVATION SERVICES Bids to provide 'Excavation Services' were received from seventeen vendors on January 25, 2011. The bid of Rick Richards, Inc., was the best low bid based on a sealed scenario. This bid is for a period of one year with the option to renew for two additional one-year periods. The funds for these purchases are contained in the capital budget allocated to the Facilities Services Department. Not to Exceed Requested by: Fiscal Impact: $100,000.00 Jody Dumas
“Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the protest bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120. Florida Statutes.” Posting Date: 02-22-11
Funding: Capital
Recommended Motion: That the bid of Rick Richards, Inc., to provide ‘Excavation Services’ in an amount not to exceed $100,000.00, be approved for award and purchase.
Tabulation for Excavation Services - Bid #11-0019THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA
Lowboy for Equipment Transport$95/hr, $750/day, $3750/wk
Grader (670 JD or equal)$110/hr, $800/day, $4000/wk
$35/hr, $280/day, $1400/wk
3 cu. yd. capacity$95/hr, $750/day, $3750/wk
6
Tabulation for Excavation Services - Bid #11-0019THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA
Opened January 25, 2011 at 2:00 p.m.
C & M Roadbuilders, Inc.Bill Mariotti SiteDevelopment Co., Inc.
All prices to include all charges for operator and all associated charges.
Allan Walker's Site Development
7 Rental of equipment billed at net cost plus a mark-up for overhead and profit. Maximum of 15%. (No mark-up of sales tax allowed). Rental is for active use of equipment. Payment for inactive use will not be allowed. Copies of the rental invoices from the supplier must be included with all billings to the SBSC for rentals.
III SUPPLIED MATERIALS PERCENTAGE MARK-UP Billed at net cost plus a mark-up for overhead and profit. Maximum of 15%. (No mark-up of sales tax allowed). A copy of the itemized materials invoice from the supplier must be included with all billings to the SBSC for materials.
8 Clean fill dirt
9 60/40 clay
10 Georgia clay
11 Stabilizer/pit shell
15%
12%
12.5%
12%
15%
10%
10%
10%
10%
10%
10%
10%
10%
5%
10%
12 1/2" wash shell
13 1" wash shell
14 Crushed concrete
15
Balance of line percentage mark-up for supplied materials (Materials not listed above that are typical to excavation services).
12%
12%
12%
12.5%
10%
10%
10%
10%
10%
10%
10%
10%
7
Tabulation for Excavation Services - Bid #11-0019THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA
Opened January 25, 2011 at 2:00 p.m.
All prices to include all charges for operator and all associated charges.
7 Rental of equipment billed at net cost plus a mark-up for overhead and profit. Maximum of 15%. (No mark-up of sales tax allowed). Rental is for active use of equipment. Payment for inactive use will not be allowed. Copies of the rental invoices from the supplier must be included with all billings to the SBSC for rentals.
III SUPPLIED MATERIALS PERCENTAGE MARK-UP Billed at net cost plus a mark-up for overhead and profit. Maximum of 15%. (No mark-up of sales tax allowed). A copy of the itemized materials invoice from the supplier must be included with all billings to the SBSC for materials.
8 Clean fill dirt
9 60/40 clay
10 Georgia clay
11 Stabilizer/pit shell
E.T. MacKenzieof Florida, Inc.
Florida ConstructionServices, LLCCherokee, Inc.
10% 6%
10% 6%
10% 6%
10% 6%
10% 7%
5%
5%
5%
5%
2.5%
12 1/2" wash shell
13 1" wash shell
14 Crushed concrete
15
Balance of line percentage mark-up for supplied materials (Materials not listed above that are typical to excavation services).
10% 6%
10% 6%
10% 10%
10% 6%
5%
5%
0%
5%
8
Tabulation for Excavation Services - Bid #11-0019THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA
Opened January 25, 2011 at 2:00 p.m.
All prices to include all charges for operator and all associated charges.
7 Rental of equipment billed at net cost plus a mark-up for overhead and profit. Maximum of 15%. (No mark-up of sales tax allowed). Rental is for active use of equipment. Payment for inactive use will not be allowed. Copies of the rental invoices from the supplier must be included with all billings to the SBSC for rentals.
III SUPPLIED MATERIALS PERCENTAGE MARK-UP Billed at net cost plus a mark-up for overhead and profit. Maximum of 15%. (No mark-up of sales tax allowed). A copy of the itemized materials invoice from the supplier must be included with all billings to the SBSC for materials.
8 Clean fill dirt
9 60/40 clay
10 Georgia clay
11 Stabilizer/pit shell
Frederick Derr & Company, Incorporated Gator Grading & Paving, LLC J & D Grading, Inc.
15% 9%
15% 9%
15% 9%
15% 9%
15% 5%
5%
5%
5%
5%
5%
12 1/2" wash shell
13 1" wash shell
14 Crushed concrete
15
Balance of line percentage mark-up for supplied materials (Materials not listed above that are typical to excavation services).
15% 9%
15% 9%
15% 9%
15% 9% 5%
5%
5%
5%
9
Tabulation for Excavation Services - Bid #11-0019THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA
Opened January 25, 2011 at 2:00 p.m.
All prices to include all charges for operator and all associated charges.
7 Rental of equipment billed at net cost plus a mark-up for overhead and profit. Maximum of 15%. (No mark-up of sales tax allowed). Rental is for active use of equipment. Payment for inactive use will not be allowed. Copies of the rental invoices from the supplier must be included with all billings to the SBSC for rentals.
III SUPPLIED MATERIALS PERCENTAGE MARK-UP Billed at net cost plus a mark-up for overhead and profit. Maximum of 15%. (No mark-up of sales tax allowed). A copy of the itemized materials invoice from the supplier must be included with all billings to the SBSC for materials.
8 Clean fill dirt
9 60/40 clay
10 Georgia clay
11 Stabilizer/pit shell
McLeod Land Services, Inc. Mettauer Environmental Meyer EquipmentManagement, LLC
10%
10%
5%
10%
10%
10%
10%
10%
10%
10%
10%
10%
10%
10%
10%
12 1/2" wash shell
13 1" wash shell
14 Crushed concrete
15
Balance of line percentage mark-up for supplied materials (Materials not listed above that are typical to excavation services).
10%
10%
10%
10%
10%
10%
10%
10%
10%
10%
10%
10%
10
Tabulation for Excavation Services - Bid #11-0019THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA
Opened January 25, 2011 at 2:00 p.m.
All prices to include all charges for operator and all associated charges.
7 Rental of equipment billed at net cost plus a mark-up for overhead and profit. Maximum of 15%. (No mark-up of sales tax allowed). Rental is for active use of equipment. Payment for inactive use will not be allowed. Copies of the rental invoices from the supplier must be included with all billings to the SBSC for rentals.
III SUPPLIED MATERIALS PERCENTAGE MARK-UP Billed at net cost plus a mark-up for overhead and profit. Maximum of 15%. (No mark-up of sales tax allowed). A copy of the itemized materials invoice from the supplier must be included with all billings to the SBSC for materials.
8 Clean fill dirt
9 60/40 clay
10 Georgia clay
11 Stabilizer/pit shell
Spectrum Underground, Inc.Rick Richards, Inc. Seavy & Associates, Inc.
10%
10%
10%
10%
10%
2% 8%
2% 8%
5% 8%
2% 8%
2% 8%
12 1/2" wash shell
13 1" wash shell
14 Crushed concrete
15
Balance of line percentage mark-up for supplied materials (Materials not listed above that are typical to excavation services).
10%
10%
10%
10%2% 8%
2% 8%
2% 8%
2% 8%
11
Tabulation for Excavation Services - Bid #11-0019THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA
Opened January 25, 2011 at 2:00 p.m.
All prices to include all charges for operator and all associated charges.
7 Rental of equipment billed at net cost plus a mark-up for overhead and profit. Maximum of 15%. (No mark-up of sales tax allowed). Rental is for active use of equipment. Payment for inactive use will not be allowed. Copies of the rental invoices from the supplier must be included with all billings to the SBSC for rentals.
III SUPPLIED MATERIALS PERCENTAGE MARK-UP Billed at net cost plus a mark-up for overhead and profit. Maximum of 15%. (No mark-up of sales tax allowed). A copy of the itemized materials invoice from the supplier must be included with all billings to the SBSC for materials.
8 Clean fill dirt
9 60/40 clay
10 Georgia clay
11 Stabilizer/pit shell
Superior Asphalt, Inc. Woodruff & Sons, Inc.
12%
12%
12%
12%
12% 15%
10%
10%
10%
10%
12 1/2" wash shell
13 1" wash shell
14 Crushed concrete
15
Balance of line percentage mark-up for supplied materials (Materials not listed above that are typical to excavation services).
12%
12%
12%
12% 10%
10%
10%
10%
12
Tabulation for Excavation Services - Bid #11-0019THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA
Opened January 25, 2011 at 2:00 p.m.
C & M Roadbuilders, Inc.Bill Mariotti SiteDevelopment Co., Inc.
All prices to include all charges for operator and all associated charges.
Allan Walker's Site Development
IV DISPOSAL SERVICES PERCENTAGE MARK-UPBilled at net cost plus a mark-up for overhead and profit. Maximum of 15%. (No mark-up of sales tax allowed). A copy of the itemized materials invoice from the supplier must be included with all billings to the SBSC for disposal services.
16 Disposal of concrete debris
17 Disposal of asphaltic debris
18 Disposal of dirt, fill, sod, clay or other material
SUBCONTRACTED SERVICES PERCENTAGE MARK-UP19 Subcontracted services billed at net cost plus a mark-up for
overhead and profit. Maximum of 15%. (no mark-up of sales tax allowed). A copy of the itemized invoice for subcontracted services must be included with all billings to the SBSC.
Tabulation for Excavation Services - Bid #11-0019THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA
Opened January 25, 2011 at 2:00 p.m.
All prices to include all charges for operator and all associated charges.IV DISPOSAL SERVICES PERCENTAGE MARK-UP
Billed at net cost plus a mark-up for overhead and profit. Maximum of 15%. (No mark-up of sales tax allowed). A copy of the itemized materials invoice from the supplier must be included with all billings to the SBSC for disposal services.
16 Disposal of concrete debris
17 Disposal of asphaltic debris
18 Disposal of dirt, fill, sod, clay or other material
SUBCONTRACTED SERVICES PERCENTAGE MARK-UP19 Subcontracted services billed at net cost plus a mark-up for
overhead and profit. Maximum of 15%. (no mark-up of sales tax allowed). A copy of the itemized invoice for subcontracted services must be included with all billings to the SBSC.
Tabulation for Excavation Services - Bid #11-0019THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA
Opened January 25, 2011 at 2:00 p.m.
All prices to include all charges for operator and all associated charges.IV DISPOSAL SERVICES PERCENTAGE MARK-UP
Billed at net cost plus a mark-up for overhead and profit. Maximum of 15%. (No mark-up of sales tax allowed). A copy of the itemized materials invoice from the supplier must be included with all billings to the SBSC for disposal services.
16 Disposal of concrete debris
17 Disposal of asphaltic debris
18 Disposal of dirt, fill, sod, clay or other material
SUBCONTRACTED SERVICES PERCENTAGE MARK-UP19 Subcontracted services billed at net cost plus a mark-up for
overhead and profit. Maximum of 15%. (no mark-up of sales tax allowed). A copy of the itemized invoice for subcontracted services must be included with all billings to the SBSC.
N t
Frederick Derr & Company, Incorporated Gator Grading & Paving, LLC J & D Grading, Inc.
15% 9%
15% 9%
15% 9%
15% 9%
5%
5%
5%
5%
Notes
E-mail
Contact
Address
Phone
Fax
Federal ID# 590915336 208670315bunky@frederickderr
Tabulation for Excavation Services - Bid #11-0019THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA
Opened January 25, 2011 at 2:00 p.m.
All prices to include all charges for operator and all associated charges.IV DISPOSAL SERVICES PERCENTAGE MARK-UP
Billed at net cost plus a mark-up for overhead and profit. Maximum of 15%. (No mark-up of sales tax allowed). A copy of the itemized materials invoice from the supplier must be included with all billings to the SBSC for disposal services.
16 Disposal of concrete debris
17 Disposal of asphaltic debris
18 Disposal of dirt, fill, sod, clay or other material
SUBCONTRACTED SERVICES PERCENTAGE MARK-UP19 Subcontracted services billed at net cost plus a mark-up for
overhead and profit. Maximum of 15%. (no mark-up of sales tax allowed). A copy of the itemized invoice for subcontracted services must be included with all billings to the SBSC.
N t
McLeod Land Services, Inc. Mettauer Environmental Meyer EquipmentManagement, LLC
Tabulation for Excavation Services - Bid #11-0019THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA
Opened January 25, 2011 at 2:00 p.m.
All prices to include all charges for operator and all associated charges.IV DISPOSAL SERVICES PERCENTAGE MARK-UP
Billed at net cost plus a mark-up for overhead and profit. Maximum of 15%. (No mark-up of sales tax allowed). A copy of the itemized materials invoice from the supplier must be included with all billings to the SBSC for disposal services.
16 Disposal of concrete debris
17 Disposal of asphaltic debris
18 Disposal of dirt, fill, sod, clay or other material
SUBCONTRACTED SERVICES PERCENTAGE MARK-UP19 Subcontracted services billed at net cost plus a mark-up for
overhead and profit. Maximum of 15%. (no mark-up of sales tax allowed). A copy of the itemized invoice for subcontracted services must be included with all billings to the SBSC.
N t
Spectrum Underground, Inc.Rick Richards, Inc. Seavy & Associates, Inc.
Tabulation for Excavation Services - Bid #11-0019THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA
Opened January 25, 2011 at 2:00 p.m.
All prices to include all charges for operator and all associated charges.IV DISPOSAL SERVICES PERCENTAGE MARK-UP
Billed at net cost plus a mark-up for overhead and profit. Maximum of 15%. (No mark-up of sales tax allowed). A copy of the itemized materials invoice from the supplier must be included with all billings to the SBSC for disposal services.
16 Disposal of concrete debris
17 Disposal of asphaltic debris
18 Disposal of dirt, fill, sod, clay or other material
SUBCONTRACTED SERVICES PERCENTAGE MARK-UP19 Subcontracted services billed at net cost plus a mark-up for
overhead and profit. Maximum of 15%. (no mark-up of sales tax allowed). A copy of the itemized invoice for subcontracted services must be included with all billings to the SBSC.