The Resourceful Librarian’s Guide to Electronic Resources Mangement

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The Resourceful Librarian’s Guide to

Electronic Resources Management

Tessa L. H. MinchewSystems & Electronic Content Librarian

Georgia Perimeter College

GaCOMO – October 7, 2011

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ERM or ERMS or ERMs???

We started off with grand dreams …

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Local Customization

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[ Proprietary ERMs ]

• Innovative Interfaces: Electronic Resource Management (ERM)

• Ex Libris: Verde• OCLC: Web-scale Management Services• EBSCONET: ERM Essentials• CO Alliance of Research Libraries: Gold Rush• Serials Solutions: 360 Resource Manager

• Fuller List @ http://www.diigo.com/list/tminchew/erms

[ Open Source ERMs ]

• University of Wisconsin-La Crosse: ERMes• University of Notre Dame: CORAL• North Carolina State University: E-Matrix• Simon Fraser University: CUFTS

• Fuller List @http://www.diigo.com/list/tminchew/erms

[What Goes Into It?]

• Product names & descriptions• Vendor contact data• Licensing data• Payment history• Access/admin URLs and login info• Renewal data• Usage data, or assistance with collecting it• And so on …

[ What Do We Want Out of It?]

• Workflow management• License management• Statistics management• Administrative information storage• Acquisitions functionality• Interoperability (The Holy Grail of ERMs)

2010 Survey Results (Collins & Grogg)

[E-Resources Workflow @ GPC]

• 5 campuses involved, so major e-resources purchases are committee-based & annual only.

• Trial selection in Jan./Feb. • Trials in March. • Decisions in mid-April. • Adds/drops take place on July 1.• Piloting e-book purchases throughout the year

at individual campus level.

[E-Resources Workflow @ GPC]

• Statistics compiled monthly & manually using vendor reports & Excel.

• LibGuides used to relay statistical data, trial information, etc. to the selection committee.

• ERMes used to manage: – Database information– Vendor data– Admin/stats URLs and logins– Payment history & renewal dates

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Presenting the Data

January February March April May June July August September October November December0

500

1000

1500

2000

2500

3000

3500

GPC Libraries E-Book Sessions/Accesses (2009 to Present)

2009 2010

2011

Your internal users await the data

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Behind the scenes data wranglin’

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Questions?

[ Resources for Further Info ]

• Collins, M. & Grogg, J. (2011). Building a better ERM. Library Journal, 136(4), 22-28. Retrieved from http://bit.ly/qqS5fI

• England, L., & Fu, L. (2011). Electronic resources evaluation central: Using off-the-shelf software, web 2.0 tools, and LibGuides to manage an electronic resources evaluation process. Journal of Electronic Resources Librarianship, 23, 30- 42.

[ Resources for Further Info ]

• ERMes Electronic Resource Management (ERM) Software. Retrieved from http

://murphylibrary.uwlax.edu/erm• Gustafson-Sundell, N. (2011). Think locally: A

prudent approach to electronic resource management systems. Journal of Electronic Resources Librarianship, 23, 126-141.

• Hamaker, C. (2011). What’s new in licensing electronic resources for libraries? Searcher, 19(5), 32-36.

• TERMS: Techniques for ER Management. Retrieved from http://6terms.tumblr.com

Tessa MinchewSystems & Electronic Content Librarian

Georgia Perimeter College

o#: [email protected]

http://tessa.minchew.info

http://www.slideshare.net/tminchew