THE ODISHA COMMUNITY TANK DEVELOPMENT & MANAGEMENT SOCIETY The Orissa Community Tank Development & Management Society (OCTDMS) have been formed as a Special Purpose Vehicle (SPV) under the Department of Water Resources, Government of Orissa and to conceptualize and operationalize the World Bank assisted Orissa Community Tank Management Project (OCTMP) during the year 2006 and is registered under the Societies Registration Act 1860 at Bhubaneswar. The project envisages execution through primary and secondary institutions from the State Project Unit to the Community Level Groups with facilitation of Support Organization. Tank irrigation is one of the oldest methods of irrigation in Orissa. The State has 28,303 tanks approximately, including tanks of the Government and Private Sector (GoI, Minor Irrigation Census, 2001). About 4141 tanks (2015) irrigating between 40 ha to 2000 ha of land by these tanks with an irrigation capacity of 5.98 Lakh hectares are being managed by the Minor Irrigation Department. However, nearly 4.15 lakh hectares of agricultural lands are getting irrigation from these MIPs leaving a substantial gap in achieving the irrigation as designed for the state. The major challenges in providing irrigation include the following: 1. Lack of proper management of the MIPs 2. Most importantly the lack of community participation
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THE ODISHA COMMUNITY TANK DEVELOPMENT & MANAGEMENT SOCIETY
The Orissa Community Tank Development & Management Society (OCTDMS) have been formed as
a Special Purpose Vehicle (SPV) under the Department of Water Resources, Government of Orissa and
to conceptualize and operationalize the World Bank assisted Orissa Community Tank Management
Project (OCTMP) during the year 2006 and is registered under the Societies Registration Act 1860 at
Bhubaneswar. The project envisages execution through primary and secondary institutions from the
State Project Unit to the Community Level Groups with facilitation of Support Organization.
Tank irrigation is one of the oldest methods of irrigation in Orissa. The State has 28,303 tanks
approximately, including tanks of the Government and Private Sector (GoI, Minor Irrigation Census,
2001). About 4141 tanks (2015) irrigating between 40 ha to 2000 ha of land by these tanks with an
irrigation capacity of 5.98 Lakh hectares are being managed by the Minor Irrigation Department.
However, nearly 4.15 lakh hectares of agricultural lands are getting irrigation from these MIPs leaving a
substantial gap in achieving the irrigation as designed for the state.
The major challenges in providing irrigation include the following:
1. Lack of proper management of the MIPs
2. Most importantly the lack of community participation
There are different stakeholders within the MIPs such as the farmers in the ayacut of the MIPs,
the fisher who would do fishing in the reservoir, the tenant farmers and wage labourers working within
the MIPs etc. For the successful functioning of the MIPs, it is important that all the stakeholders are
taken into consideration for participating in decision making for water and tank management at the
grassroots. The state has enacted the Pani Panchayat Act whereby Pani Panchayats are formed in the
MIPs of Odisha by the Department of Water Resources, GoO. It was thus a state level institution had
been created to carry out the restoration and renovation works of the MIPs with active involvement of
all the stakeholders.
STRUCTURE
- Aims & Objectives
- Organisation Chart
- Executive Body
- Governing Body
- Activities
The State level society have the functional autonomy for successful implementation of the tank renovation project.
1. Aims & Objectives of the Society: The society shall have the overall goal to improve the functionally and capacity of tank
irrigation structures with the participation of local communities. The society shall focus on the following action points.
a) Facilitate community participation in all aspects starting from project preparation to implementation, formulate policy
to conserve and strengthen water bodies through participatory system, improve livelihood of the community around
the tanks.
b) Integrate interventions and ensure operational convergence in related sectors, viz, Agriculture, Horticulture, Forestry,
Animal Husbandry, Fisheries, Ground Water Management, Watershed Development etc.
c) Formulate policy and develop guidelines for planning, implementation, monitoring and evaluation of the projects.
d) Plan and organize activities of capacity building including awareness generation.
e) Provide resources as well as strategic and logistic support for training, orientation and skill development of
communities.
f) Play pro-active role in facilitating community control, management and ownership of tanks through people centered
institutional approach in order to achieve long-term sustainability.
g) Ensure timely and adequate flow of funds for planning, implementation, monitoring and evaluation of the projects.
h) Co-ordinate with Government of Odisha, Govt. of India, World Bank other funding agencies in furtherance of the
objects.
i) Seek and promote participation of voluntary agencies in mobilizing the social forces and evolving effective strategies
for implementation.
j) Promote partnership between Government and Non-Government Organizations and Institutions engaged in
programmes similar to that of the Society.
k) Do all such acts and things as the Society may consider necessary for directly or indirectly achieving one or more of
the above objectives.
2. Organisation Chart
The society is led by Project Director, of the rank of Additional Secretary to Government in the Department of Water
Resources, Odisha. The work and proceeding of the society is being governed by an Executive Body and Governing Body
Chaired by the Principal Secretary, Department of Water Resources and the Agriculture Production Commissioner
respectively.
3. Executive Body
Sl.No Designation Status Occupation
1. Principal Secretary/ Secretary, Department of Water Resources Chairman Public Service
2. Project Director, OCTDMS Member Secretary -Do-
3. Project Finance Officer Member -Do-
4. Additional Secretary/ Joint Secretary to Govt., Department of Water Resources Member -Do-
5. Engineer-in-Chief, (P&D) Member -Do-
6. Chief Engineer, Minor Irrigation, Odisha Member -Do-
7. Director, Agriculture & Food Production Member -Do-
8. Director, Fisheries Member -Do-
9. Director, Soil Conservation Member -Do-
10. Director, Horticulture Member -Do-
11. Director, Animal Husbandry & Veterinary Services Member -Do-
12. Director, Special Projects, Panchayat Raj Department Member -Do-
13. Joint Secretary to Govt., Revenue Department Member -Do-
14. Joint Secretary to Govt., Finance Department Member -Do-
15. Director, Planning & Co-ordination Department Member -Do-
16-17 Two Representatives of NGOs (to be mentioned by State Govt.) Invitee
18-19 Two Representatives of Apex Pani Panchayats (to be nominated by the State
Govt.) Invitee
4. Governing Body
Sl.No Designation/ Address Status Occupation
1 Agriculture Production Commissioner-cum-Additional Chief Secretary Chairman Govt. Service
2 Principal Secretary/ Secretary, Department of Water Resources Vice-Chairman Govt. Service
3 Principal Secretary/ Secretary, Agriculture Department Member Govt. Service
4 Principal Secretary/ Secretary, Fisheries & Animal Resources Development Member Govt. Service
5 Principal Secretary/ Secretary, Panchayat Raj Department Member Govt. Service
6 Principal Secretary/ Secretary, Finance Department Member Govt. Service
7 Principal Secretary/ Secretary, P&C Department Member Govt. Service
8 Principal Secretary/ Secretary, Forest & Environment Department Member Govt. Service
9 Project Director, OCTDMS Member Secretary Govt. Service
10 FA-cum-Additional Secretary, Department of Water Resources Member Govt. Service
11 Engineer-in-Chief, Water Resources Member Govt. Service
12 Chief Engineer & Director, WALMI Member Govt. Service
13 Chief Engineer, Minor Irrigation, Odisha Member Govt. Service
14 Representative from Funding Agencies Invitee
15 Representative from the Ministry of W.R., Govt. of India Invitee
16-17 Representative of two NGOs (to be mentioned by State Govt.) Invitee
18-19 Two Representatives of Apex Pani Panchayats (to be nominated by the State
Govt.)
Invitee
5. Activities
To achieve the above objectives, major activities of the Society will be as follows.
a) To undertake all activities that may be necessary for implementation of the Project and in particular for the
achievements of the objectives referred to in Article 5.
b) To create duly empowered administrative mechanisms, through such participation as may be deemed necessary for
various Departments and autonomous agencies of the Central and State Governments, for the achievement of the
objectives of the Society.
c) To establish State Project Management Unit and district task forces as branch offices and other appropriate
mechanisms at District and tank level, and to delegate necessary powers to enable them to discharge their
responsibilities for implementation of the project.
d) To secure active involvement and participation of relevant institutions, voluntary agencies, formers’ organization and
individuals committed to rural development and overall improvement in the quality of life with specific reference to
irrigation, drinking water, sanitation and other related matters and to provide financial assistance to them.
e) To provide necessary advice to State Government, other Authorities and Institution relating to programmes and
policies of Water Resource Management.
f) To bring about effective decentralization in water resource management and tank fed agricultural development by
involving people through the process of training and awareness building.
g) To secure constructive and participatory involvement of people for the achievement of set objectives by establishing
formal as well as informal structures.
h) To identify, design and launch training, orientation programmes for effective Community Water Management and
related institutional structures.
i) To undertake and promote research studies relating to Water Resource Management and tank fed agricultural
development and other related matters.
j) To ensure technical resource support through existing institutions or through establishment of new ones.
k) To organize conferences, symposiums, workshops, etc. in furtherance of the objectives.
l) To create technical, administrative, managerial and other posts in the Society and to make payments for the same in
accordance with the Bye-laws of the Society.
m) To make Rules & Regulations for smooth conduct of affairs of the Society and to add or amend them from time to
time.
n) To open bank accounts along with the signatories to the account.
o) To accept grant of money, securities or properties of any kind and to undertake and accept the management of any
endowment, trust, fund or donation, not inconsistent with the objectives of the Society.
p) To accept, execute cheques, drafts, receipts, bills of exchange or other instruments and securities as required for the
conduct of the business of the Society.
q) To incur expenditure after drawing up the Budget and to approve over all work plan with due regard to economy,
probity and propriety.
r) To prepare annual reports and accounts of the Society.
s) To purchase, hire, take on lease, exchange or otherwise acquire property, moveable or immoveable for carrying out the
objectives of the Society.
t) To enter into contracts and undertake any legal action that may be necessary to ensure the fulfillment of contracts
made between the Society and other.
u) To consider the audited Balance sheets and accounts of the previous year.
v) To consider annual reports prepared by the Governing Body.
w) To take all such actions as may appear necessary or incidental for the achievement of objectives of the Society.
x) To exercise overall responsibility for management of Society on behalf of the State Government within the framework
of project guidelines.
y) To formulate guidelines for various programmes of the Society and prepare operation manual for the Project.
z) Establish models for participatory social and economic development of the rural poor in conformity with all these
objectives and establish their relevance, sustainability and replication.
PROJECTS
- OCTMP
- OIIPCRA
- Green Climate Fund (GCF)
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1. Odisha Community Tank Management
Project (OCTMP)
Background & Concept of the Project
Tank Irrigation Systems in Odisha are centuries old. Tank system structures are mostly constructed under the aegis of the Kingship (Gadajata system) to support the basic human needs of drinking, bathing, irrigation and especially as a hedging mechanism against drought. Government of Odisha in partnership with the Government of India has initiated the Odisha Community Tank Management Project, with funding from the World Bank. The project aimed at repairing and rehabilitating 332 Minor Irrigation Tanks having an irrigation command area between 40 hectares to 2000 hectares and covering 64,200 hectares in 12 districts of Odisha namely Mayurbhanj, Balasore, Jajpur, Cuttack, Jharsuguda, Bargarh, Boudh, Anugul, Khordha, Ganjam, Gajapati, and Rayagada.
Figure 1 Location of OCTMP District Project Units
Project Principle
The key principles underlying project design are:
• A decentralized mechanism where the main tank beneficiaries play a proactive role in planning, implementing and sustaining project interventions.
• The tank system rehabilitation work meets technical quality safety standards and pays adequate attention to social, environment and fiduciary considerations.
• To improve agricultural productivity and farmer income, access to improved agricultural technologies and practices and facilitation of market linkage for agricultural producers are as important as improving access to water.
Objectives
The project aimed at achieving sustainability of restored minor irrigation systems through community participation and empowerment to develop self-owned, self-managed and self-sustenance of Pani Panchayats. It aspires to create and enabling legal and institutional environment to implement the solutions emerging out of participatory and demand driven processes. It further intends to usher in sustainable improvement of tank based agriculture livelihood system by increasing production, productivity and profitability of agriculture, horticulture, fisheries and livestock production system.
Project Component
The project objectives have been encompassing four main project components as described below:
• Institutional Strengthening: This includes
inter alia, strengthening of community-based institutions to assume responsibility for the tank system improvement and management, development of human resources and developing mechanisms where by the needs of the traditionally vulnerable stakeholders can be addressed.
• Tank System Improvement: This includes
physical improvement of the tank systems. The actual rehabilitation work required would be determined for each tank system individually with an upfront “Tank Improvement and Management Plan (TIMP)” prepared in consultation with tank users prior to undertaking any investments. In general, interventions are likely to address deficiencies in feeder channels, tank bed and structures, and the water distribution and drainage systems.
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• Agricultural and Livelihood Support
Services (ALSS):
This includes Agriculture, Horticulture, Livestock, Fisheries and Agri-marketing sub-components of the project. The objective is to support the stakeholders of the respective Minor Irrigation projects to increase production & productivity of selected agricultural produce through improved production technique and increase the share of final value obtained by farmer marketing groups in targeted commodities.
• Project Management: The objective of this
component is to ensure smooth implementation of project activities. The different sub-components include Finance & Procurement, documentation & communication and monitoring & Evaluation of the key activities.
Project Profile
• Total MIPs : 332 Nos. • CCA covered : 64,200 ha. (approx.) • Project Area : 12 Districts of Odisha • Original Project Cost : US $ 87.80 million
(INR 375 Cr. approx.) • Revised Project Cost : US $ 76.39 million
(INR 432 Cr. approx.) • Project Agreement signed : 27.01.2009 • Project Closing date (Original): 31.08.2014 • Project Closing date (Revised): 30.06.2016
Physical Status
By the end of March’ 2017, renovation & improvement works of 332 Minor Irrigation tanks covering CCA of 64,237 hectares were completed. A District-wise status of rehabilitation of the tanks and other related activities are shown in Table-3.1. The financial status are shown in Table-3.2.
Account Support Organisation (ASO) is the Chartered Account firm engaged at Pani Panchayat (PP) Level for handholding support to PPs. It will facilitate in writing the cash book, reconciling passbook with cash book & maintaining all types of financial records. The ASO will send monthly financial progress/ status report to District Project Unit (DPU). The objective of this is to strengthen the capacity of PP on maintaining books and record so that they can continue the practice in the post project period. 2. Adoption of Mother-Child account
OCTMP has adopted Single Bank account procedure which is known as Mother-Child Account. All the funds are being deposited at state account (Mother), while district level accounts (Child) have been opened with zero balance. The DPU will issue cheques as per the allocation from the Child account which
would can be monitored from the Mother account. The entire procedure is being done through the MIS. 3. Multi-Disciplinary staff
As per the Project Development Objective (PDO), a multi-disciplinary professional (Technical, Social & Livelihood) working in a team at the State, District and Cluster level. 4. 7-days training programme has been
organized at the Centre of Excellency, IIT, Roorkee for capacity building of Minor Irrigation Engineers.
5. Tank level trainings and hand holding
support have enabled in creation of critical mass at Pani Panchayat level leading to meet the larger demand for services & solidarity among farmers.
6. In order to ensure that the Pani Panchayat
will take full responsibility for Operation and Maintenance of the tank system, a manual has been developed by the project
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which is known as “Taking over Manual”. This manual would be used by the Pani Panchayat members as a guide for successful take over and operate & maintain the tank systems.
7. Self-Reliant Pani Panchayats
The concept of “Self Reliant Pani
Panchayats - A Vision” has been developed by OCTMP for building up the Pani Panchayats in the following field
• Knowledge & Skill (O & M, Crop- Water Management)
The World Bank procurement procedure is being adopted in OCTMP. For effective audit, the project has engaged Internal and External Auditors (Chartered Account consultancy Farm).
Reporting Methods
For effective reporting and monitoring of activities, the project has a Monitoring & Evaluation unit at State level in the State Project Unit (SPU) & DPU level. Here Pani Panchayat (PP) is the grass root organisation which maintains different records for keeping the data at tank level. Each Pani Panchayat is supported by at least one Community
Resource Person (CRP). The CRP facilitates the PP for maintaining records and provides information to the Cluster & DPU team as and when required. The DPU MLE-MIS officer submits MPR & QPR as per the prescribed formats to SPU. Besides, the project has a web based MIS, which is being updated at DPU and SPU level.
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OUTCOME OF PROJECT DEVELOPMENT OBJECTIVES
A. PDO Indicator (s)
Indicator Baseline
Value
Original
Target
Formally
Revised Target
Actual Value Achieved at
Completion
Date achieved 01-07-2008 01-07-2012 30-06-2016 01-08-2016
Indicator-1 Percentage increase in crop productivity (measured in % increase)
Value
(Quantitative
or Qualitative)
Paddy:
2.88 t/ha
Paddy:
25% Increase
Paddy:
25% Increase
Paddy: 42 % Increase with
existing Technology &
83% increase with new
technology
Green gram:
0.40 t/ha
Green gram:
30% Increase
Green gram:
30% Increase
Green
gram:
57 % Increase with
existing Technology &
95 % increase with
new technology
Mustard:
0.45 t/ha
Mustard:
30% Increase
Mustard:
30% Increase
Mustard: 150 % Increase with
existing Technology &
200 % increase with
new technology
Groundnut:
1.25 t/ha
Groundnut:
20% Increase
Groundnut:
20% Increase
Groundnut: Achieved
Vegetables:
10.0 t/ha
Vegetables:
50% Increase
Vegetables:
50% Increase
Vegetables: Achieved
Indicator Baseline Value Original Target Formally Revised
Target
Actual Value
Achieved at
Completion
Indicator-2 Percentage increase in cropping intensity (measured in % increase)
Value (Quantitative
or Qualitative) 125% 20% Increase 20% Increase 15% Increase
Indicator-3 Percentage increase in Fish Productivity (measured in % increase)