The NIA-PIAG Cy 2012 year end report

PROJECT INSPECTORATE AND ADVISORY GROUP

(PIAG)NORTHERN LUZON AREA

CY 2012 YEAR END REPORT

PROJECT INSPECTORATE and ADVISORY GROUP (PIAG)

Northern Luzon Area

CY 2012 YEAR END REPORT

As Reported By:

JOHN N. CELESTE – Area Manager for RSSP Northern Luzon

ROMEO GONZALVO – Chief Associate Project Officer

DANILO SILVA – Senior Associate Project Officer

NAZARENO CUNANAN – Senior Associate Project Officer

CHERRY ROYECA – Senior Associate Project Officer

OUR REPORT CONTAINS:

1. Introductiona. Objectivesb. Other names of PIAGc. Inspection and Validation: Procedures and Criteria

2. Accomplishmentsa. Summary Of Projects Inspected And Validated (Total listing as per Province/Region)b. CY 2012 Project Status (completed/on-going/spill-over to CY 2013)c. Farming Status/Operation Data

3. General Findings/Observations with Comments/Recommendations andPhotos

4. Assessment/Evaluation/Remarks5. CY 2013 tentative Schedule of Inspection and Validation Activities6. Closing Message

1. INTRODUCTION

a. Objectives of PIAG The Project Inspectorate and Advisory Group (PIAG) was created under MC #47A Series of 2011 to give primary priority on the validation of project accomplishments in support to the Food Staple Self-Sufficiency Program of the Government. Secondary, validate reality of the reported generated new, restored, and rehabilitated areas which should be programmed irrigated in the immediate next cropping period. Also, PIAG has to pry on the causal factors involved in case there would be shortfall in attaining the target accomplishments.

PIAG will report findings/observations with corresponding comments / recommendations, interventions, and strategies. Moreover, PIAG will monitor such to ensure compliance and commitment by the concerned units.

b. Other Names of PIAG In the early phase/stage of the Project Inspectorate and Advisory Group

(PIAG), some field officers had wrong impressions about its true meaning and purpose. Some branded it as “Project Inspectorate and Audit Group” while others called it as “Truth Commission”.

Later, thru the effort of the PIAG members, particularly the Area Manager, the true meaning, functions, objectives, and purposes of PIAG became clear and known to all.

c. Inspection and Validation: Procedures and Criteria

The PIAG-Northern Luzon Year-End Report for CY 2012 is a summary of all the projects inspected and visited, the salient findings / observations and the corresponding comments/recommendations with accompanying photos.

There were a total of 208 projects visited and inspected in the Northern Luzon Area broken down as follows:

TOTAL NUMBER OFREGION PROJECTS INSPECTED TOTAL NO. OF PROJECTS CAR 47 811* REGION 1 86 95 REGION 2 63 510 MARIIS 12 21 ARIIP 1 1

TOTAL 209 1,438 Considering the total number of projects within the area, PIAG was not able to visit and inspect all of them, hence, a procedure and criteria prioritization for the field inspection was established and followed during our inspection and validation works in all the projects mentioned.* 366 new projects are under the recently released P690 M calamity fund

Criteria:

Completed or on-going projects:1. that generate new areas2. with restored areas3. with rehabilitated areas in accordance with significance and importance.

The Procedures:

4. Coordination with field officers on the pre-listed projects2. Gathering of pertinent data such as POW, Lay-outs, Farming Activities, and

Profile of the Projects.3. Review and evaluation of the latest Accomplishment Report4. Site visit: On-going or completed works, source of irrigation water, and the

area to be served by the facility5. Interview with IAs, IDOs, and other personalities in the field6. Evaluation and analysis of the Projects Inspected/Validated7. Exit conference with the concerned office: discussion of findings and observations with the comments and recommendations; other fields of concerns which need immediate attention.8. Preparation and Submission of Final Inspection and Validation Report to be

submitted to the Administrator.

INSPECTION AND VALIDATION WORKS

CY 2012 STATUS OF PROJECT IMPLEMENTATION IN NORTHERN LUZONAs of December 31, 2012

REGION TOTAL PROJECTS TOTAL AMOUNT (M)

PHYSICAL ACCOMP (%) PROJECTS REMARKSDecember 31,

2012Completed On-Going NYS

CAR 14.04 366 new projects under calamity fund (P690 M) were added last Nov. 2012 to total number of projects

Reg/Others 327 985,653 47.65 272 50 0

Calamity 484 959,000 39.32 123 366 0

Total 811 1,944,653 42.45 395 416 0

REGION I 15.46 1 for awarding and 1 not yet started (Mabini Agricultural Development Project)

Reg/Others 71 1,181,290.142 71.10 47 23 1Calamity 21 146,245.000 98.80 19 2 0

ARISP 5 22,499.280 84.16 3 2 0

Total 97 1,350,034.442 67.37 69 27 1 REGION II 19.67 6 PIDP for rebidding and 1 line

project (PASA SRIP) excluded in CY 2012Reg/Others 236 1,574,920.00 60.77 178 51 7

Calamity 274 197,508.00 99.07 273 1 0Total 510 2,117,210.00 54.65 451 52 7

MARIIS 5.0 1 POW for procurement 12 on-going projects were temporary suspended due to current irrigation water delivery; 1 proj. schedule for bidding on Jan. 9, 2013 (POW # 2 / Div. II)

Reg/Others 14 411,179 59.91 3 10 1

Calamity 7 58,200 82.07 5 2 0

Total 21 469,379 62.65 8 12 1

AREA TOTAL 1,439 5,881,276,442 54.17 913 517 9

SUMMARY OF PROJECTS INSPECTED AND VALIDATED BYPIAG NORTHERN LUZON FOR CY 2012

ITEM NO.

PROJECTS / LOCATION

ALLOCATIONNO. of

Proj.

TARGET ACCOMPLISHMENT VALIDATEDAREA (HA.) AS REPORTED (ha) (HA)

NEW RESTORED REHAB NEW RESTORED REHAB NEW RESTORED REHAB

REGION 1 -ILOCOS REGION

TOTAL FOR ILOCOS SUR

174,789,200.00 16 321 742 3,071 239 671 2,813 86 642 2,556

TOTAL FOR ILOCOS NORTE

120,145,300.00 16 485 536 656 378 486 656 185 536 656

TOTAL FOR PANGASINAN

671,101,100.00 30 1,269 1,497 3,034 1,057 942 2,521 423 694 1,870

TOTAL FOR LA UNION 181,204,000.00 24 270 1,136 2,213 82 1,111 1,955 20 778 1,121

TOTAL FOR R 01 1,147,239,600.00 86 2,345 3,911 9,034 1,756 3,210 7,945 714 2,650 6,203

REGION 2 - CAGAYAN VALLEY

TOTAL FOR CAGAYAN 580,896,000.00 17 1,758 1,235 6,589 38 275 6,534 33 195 6,534

TOTAL FOR ISABELA 285,132,000.00 12 795 473 185 30 330 185 30 30 185

TOTAL FOR QUIRINO 43,300,000.00 09 110 371 130 10 245 110 0 245 100

TOTAL FOR N. VISCAYA 324,594,000.00 25 355.00 1,501.00 5,536.00 190.00 256.00 2,784.00 190.00 256.00 1,824.00

TOTAL FOR R 02 1,233,922,000.00 63 3,018 3,580 12,440 268 1,106 9,613 253 726 8,643

MAGAT RIVER INTERGRATED IRRIGATION SYSTEM (MARIIS)

TOTAL FOR MARIIS 447,791,191.00 12 1,859 1,866 23,096 523 443 19,020 523 443 17,025

CORDILLERA ADMINISTRATIVE REGIONTOTAL FOR ABRA 6,340,000.00 06 124 95 0 99 95 0 10 0 0

TOTAL FOR APAYAO 53,602,000.00 20 174 190 1,028 124 0 516 114 0 276

TOTAL FOR IFUGAO 112,208,000.00 09 185 210 355 70 5 1,059 50 0 44

TOTAL FOR KALINGA 31,871,000.00 07 98 122 20 18 110 20 0 50 20

TOTAL FOR MT. PROVINCE

866,321,000.00 05 11 5 171 11 5 16 11 5 16

TOTAL FOR CAR 1,070,342,000.00 47 592 622 1,574 322 215 1,611 185 55 356

TOTAL FOR NORTHERN LUZON

3,899,294,791.00 208 7,814 9,979 46,144 2,869 4,974 38,189 1,675 3,874 32,227

CY 2012 STATUS OF PROJECTS AND AREA ACCOMPLISHED

As of December 31, 2012

REGIONALLOCATION Physical

Accomplishment

(%)

TARGET AREAS AREA ACCOMPLISHMENT

% ACCOMPLISHMENT(ACTUAL Against TARGET)

P (M) REHAB REST NEW REHAB REST NEW REHAB REST NEW

CAR 1,944,653.00 42.45 33,260 2,978 2,624 19,054 1,877 1,450 57.29 63.03 55.26

REGION I

Reg. 1,203,789.422 76.20 3,488 2,548 2,552 2,527 1,838 2,024 72.45 72.13 79.31

Cal. 146,245.000 98.80 7,585 677 0 7,373 677 0 97.20 100 0

OVER-ALL 1,350,034.422 67.37 11,073 3,225 2,552 9,900 2,515 2,024 89.5 77.98 79.31

REGION 2 2,117,210 54.65 31,709 4,842 5,406 28,436 3,034 1,355 89.7 62.66 25.06

MARIIS 469,379 62.65 38,131 1,672 1,088 32,105 203 208 84.20 12.14 19.12

AREA TOTAL 5,881,276.422 54.17 114,173 12,717 11,670 89,495 7,626 5,037 78.38 59.96 43.16

CY 2012 STATUS OF PROJECT IMPLEMENTATION WITH SPILL - OVERSAs of December 31, 2012

REGION FUNDING SOURCE

TOTAL NO. OF

PROJECTS

TOTAL AMOUNT OF ALLOCATION

NO. OF PROJ. COMPLETED

NO. OF SPILL-OVER PROJECTS

REMARKS

CARREGULAR 327 985,653,000.00 272 50 Additional 366 new projects

under calamity (P690 M) were started in the late 4th quarter

CALAMITY 484 959,000,000.00 123 366TOTAL 811 1,944,653,000.00 395 416

REGION 1

REGULAR 71 1,181,290,142.00 47 241 project for award and 1 project temporarily suspended

CALAMITY 21 146,245,000.00 19 2ARISP 5 22,499,000.00 3 2TOTAL 97 1,350,034,442.00 69 28

REGION 2REGULAR 236 1,574,920,000.00 178 58 11 PIDP projects started; 6

PIDP projects for rebidding and 2 other projects. (PASA SRIP and Chico River PIP) excluded

CALAMITY 274 197,508,000.00 273 1TOTAL 510 2,117,210,000.00 451 59

MARIIS

REGULAR 14 411,179,000.00 3 11 1 POW for procurement and 12 projects were suspended due to ongoing irrigation activities under 5-in-2 cropping calendar

CALAMITY 7 58,200,000.00 5 2

TOTAL 21 469,379,000.00 8 13

AREA TOTAL 1,439 5,881,276,442.00 923 516 64.14% completion / 35.86% spill-over

GENERAL FINDINGS AND OBSERVATIONS:

• Sometimes preparation and submittal of the required Inspectors Daily Reports were neglected and necessary construction permits such as concrete pouring and embankment permit were overlooked.

• In some projects inspected, the minimum equipments required by the contract were not mobilized.

• Some project office does not have a copy of the contract documents and the PIC/Inspectors may have not seen or read / study the documents particularly the Technical Specifications of the Contracts.

• Some Contractors field staff do not have a copy of the specifications / documents and informed us that they have it in their main office (maybe kept in the cabinet).

Comments/Recommendations:

• Reminded the IMO on the preparation and importance of Inspector Daily Reports and construction permits in the implementation of the contract works.

• Inspect and evaluate the on-going projects regarding compliance in the mobilization of equipment. Provide copies of the Contract Documents particularly the Technical Specifications to field offices and to project-in-charge / inspectors of contract works for their reference

GENERAL FINDINGS AND OBSERVATIONS:

• Discrepancies in reported data by IMO and Region

• The RIO declares area accomplishments according to physical accomplishments attained for each project although the realization of the said areas would not be possible because the project may not be totally completed to irrigate, or needs another phase/s to fully complete it.

Comments/Recommendations:

• To clarify the discrepancies in the reports, especially physical accomplishment and area. To re-evaluate the accomplished generated area based on completed projects with target generations.

• RIO should declare equivalent accomplished area only for projects completed that would irrigate the said area.

GENERAL FINDINGS AND OBSERVATIONS:

• There are very many projects located in various places in the province. Some are one (1) year projects, and some are multi-year projects. Some of them had not been inspected by the regional and provincial irrigation officials who are signatories in the layouts, plans, and programs of works.

RECOMMENDATION:

• Study the possibility of reducing number of projects but with the same allocation and same target areas generation, restoration, and rehabilitation. Some advantages are more comprehensive study of individual projects in terms of feasibility and design of the most appropriate schemes, easy monitoring of limited projects, shorten completion of construction/repair/rehabilitation of diversion systems and canal systems as a whole. This to finally realize the benefit from it.

GENERAL FINDING/OBSERVATION:

• Lapses in construction supervision and management of projects were observed and quality control is not given so much attention because of quantity and location of the projects. Manpower compliment for field inspectors/project engineers is not sufficient to oversee and cover the ongoing construction activities within the area or province concerned with frequency.

RECOMMENDATION:

• Close management and supervision of projects should be practiced by providing at least field inspectors/engineers for critical and major activities involved in each projects at a frequent schedule or as required by the program of work.

Very thick (more than 30 cm) embankment lift Ex.: Lat. A, Div II

De-silted materials dumped on both sides of road

ARIS Main Canal :,75mm thick concrete lining Km 29-30,Manaoag, Pangasinan (Method of concrete lining construction is from top to bottom)

The LABBUNAN CIS, Villaverde, Nueva Viscaya – Diversion dam works; noticed a lot of construction lapses on the part of contractor; work is also delayed due to small number of manpower being utilized; advised contractor’s engineer to increase manpower requirement to speed-up work accomplishment; also advised Project Engineer to clean all construction joints and re-bars before concreting.

RSB are touching the ground, spacers not properly placed.

No compactor was found in the area, compaction not adequate.

BARBARIT CIP, Gattaran, Cagayan: The rubble masonry construction does not conform to the required specs; No equipment is present at site, compaction done by merely foot compaction; Vertical portions are done without forms

GENERAL FINDING/OBSERVATION:

• Lapses in feasibility study, design, and construction phases of some projects were observed as evidenced by the structures and appurtenances of Malanas CIS, Lower Tabangao CIP and other irrigation projects in the CAR, Region 1, and Region 2

RECOMMENDATION:

• NIA Regional Officials and Provincial Coordinators should have a joint inspection and study of projects before implementing them in order to have a reliable and dependable facilities that will serve the areas designated for a longer and efficient operation.

OTHER SALIENT FINDINGS/OBSERVATIONS:

a.Mabuno SWIP (SIP), Gattaran

With a P4.0 M allocation to generate 20 hectares new was not reached by the group due to high water in the river. The work at site is temporarily suspended because materials could not be delivered due to access problem. The present physicalaccomplishment is only 50%.

Recommendation:

To prevent further delay of the work, the Contractor should develop a better way of sourcing materials which would not depend on the river condition for delivery purposes, rather, to provide the required materials and proceed with the works. Also, PIC must require compliance of the contract provisions like workmanship and quality, and complete equipment requirement.

b.Maggapit PIS, Calamaniugan FUSA is 9,500 hectares but only 5,200 hectares is irrigated during wet season though during dry season 9,200 hectares is irrigated. The big gap between wet cropping and FUSA is attributable to area submergence during rainy months resultingfrom poor drain water ways. Mr. Ric Agustin informed us that proposals and studies were prepared to solve the problem of the 4000 hectares.

Recommendation:

We advised Mr. Ric Agustin to formalize the proposals and studies and submit them for recommendation to RIO and CO forevaluation and possible implementation. An indicative POW for each proposal should also be prepared for allocation purposes.

c.CUNIG SIP, Gattaran, CAGAYAN; SIP CY2012, P6.0M, 90 Hectares New Area; Physical Accomplishment = 0, Not yetStarted –

The Notice to Proceed for the Contract Work ACB-CBIMO-09-12 (Construction of Diversion Works; Canal Structures and Service Road, P5.052M) was issued on April 12, 2012 and received by the Contractor on April 24, 2012. On July 9, 2012, NIA Cagayan IMO issued a letter to the Contractor regarding the contract status and to start the contract works. As of this date November 23, 2012, the Contractor have failed to mobilize.

Recommendation:

For whatever is the cause of the delay, the time elapsed is too long. The NIA Regional Office or IMO should now initiate the take-over or rescission proceedings and imposed the appropriatesanctions as called for by the contracts.

d. MALAMA HAN-HAN CIS, CY 2012 RREIS - P2.5 M, 52 has. rehab / CRENIS - P3.0 M, 52 has. rehab

• Three (3) different project fund sources declaring the same rehabilitated area of 52 hectares which could have been doubly added to the overall total rehab area

• Portion of the RREIS program could not be completed as per

schedule because of right of way problem.

Recommendation:

• Copies of POWs were requested from IMO to be furnished to PIAG for review; also, IMO was advised to review same.

• IMO to act immediately on the right of way problem to prevent further delay in the project completion

e. BOLO RIS, Bangui, Ilocos Norte; RREIS CY 2012; P2.505 M; 50 hectares restored; Bolo River

• The newly constructed siphon is now in operation but as observed, the structure is already exposed and its downstream side backfill is scoured. It is in a critical situation for an imminent damage in case of heavy flooding.

Recommendation:

• A sort of protection on both sides of the siphon should be provided to prevent it from being exposed for possible damage due to river bed scouring.

BOLO RIS, Bangui, Ilocos Sur: The newly completed siphon in operation which is exposed and in imminent damage.

Assessment / Evaluation / Remarks:

1. Delays and suspension of programmed projects were encountered due to conflicts in operation activities.

- IMO/RIM/OM should prioritize projects by strategic planning and scheduling of program of works and operation activities to accommodate construction.- To follow a well organized Critical path method for all activities.

2. Most of the designed facilities were not based on established water source discharge measurements and actual parcellarized area to be irrigated. Constructed structures may be too small or too big for the actual requirement.- In the design of facilities for irrigation, there should be a strict consideration

of the discharge measurement of the water source and actual area to be irrigated.

3. The “Phase” scheme of projects resulted to no realization of the programmed areas to be generated specially if the area involved is at the tail-end of the facility.- For a particular new facility to generate an area far from the source, the

Program of Work should be for the full completion of the system in order to realize its purpose once it is accomplished.

CY 2013 TENTATIVE SCHEDULE OF INSPECTION AND VALIDATION

Inspections and field visits of projects by PIAG, as mentioned in the procedure, will be carried out in the same manner for the current year. For the 1st Quarter of CY 2013, the tentative schedule is as follows:

DATE REGION/SYSTEM/OFFICE

January 7 – 18, 2013 Office work and gathering, evaluation of CY 2013 data

Jan. 21 – Feb. 8, 2013 Cordillera Administrative Region (CAR)February 12 – 28, 2013 Region 1 – Ilocos RegionMarch 4 – 22, 2013 Region 2 – Cagayan Valley RegionMarch 25 – 29, 2013 MARIIS

Schedule for the 2nd, 3rd, and 4th quarters of CY 2013 will be prepared later. Also, in case of an important and emergency need in any region / province / system or as the situation requires, the group will be willing and ready to be deployed for special missions.

CLOSING

The PIAG Northern Luzon Team, thru its unselfish effort of rendering its mission and objectives, was able to perform in its full capacity. We hope that in our littlest capacity, not mentioning the hurdles and perils of site visits in any situation, the NIA management would have appreciated our accomplishments. Still, we are ready to deploy, and will try to improve and accelerate our targets with all the necessary support from the NIA management.

Rest assured, it will be a more hectic year ahead. Spill over projects and current year programs of work are aplenty. Our experience will enable us to cover the most of the projects in each region and we will maximize our resources to attain our goals.

We thank NIA Management for the confidence and support in our ability and sincerity.

We would like to thank also the Regional Managers and their staff for the full support they have extended to us through our activities. They were helpful and cooperative in providing factual data and relevant information, guidance and direction to the project sites, and ensuring comfort in our accommodation and personal needs during our stay in their areas.

We request NIA management to further provide us the necessary logistics and updated support in all our needs and requirements. Our full and timely mobility will enable us to cover more sites and projects.

A productive work year ahead! God bless and more power.