The municipal partnering initiative 0810 longer

The Municipal Partnering

Initiative Mixed Purchasing in Local Government

By: David Rauch

Overview

History and Explanation of Program

Research Questions

Data Collection Method

Research on Contracting & Intergovernmental Relations

Procurement Data Analysis

The MPI Experience

2011 Services # Comms. 2012 Services # Comms. 2013 Services # Comms.

Crack Sealing 12 Crack Sealing 14 Crack Sealing 15

Resurfacing 5 Resurfacing 8 Resurfacing 6

Concrete 8 Concrete 11 Concrete 15

Sewer Lining 12 Sewer Lining 10 Sewer Lining 14

Sewer TV 4 Sewer TV 7 Sewer TV 6

Leak Detection 5 Leak Detection 5 Leak Detection 7

Hydrant Painting 6 Hydrant Painting 6 Hydrant Painting 7

Emergency Contr. Asst. 11 Contractor Asst. 9 Emergency Contr. Asst. 9

Water Meter Service 3 Water Meter Service 7

Cold Patch 9 Cold Patch 8

Hauling And Delivery 5 PW Hauling/Delivery 3

Pavement Marking 4 Line Painting 4

Bridge/Retaining Wall 2 Bridge Inspections 2

Custodial Services 8

Janitorial 4

Asphalt Patching 4

Tree Trimming 16

Street Sweeping 3

Sewer Cleaning 2

Generator Maintenance 8

HVAC Maintenance 8

JULIE Locates 2

Manhole Rehab 6

Valve Turning 5

Tree Removal/Stump Grind 16

EAB Treatment 2

Uniforms 5

Auditing Services 6

Inspectional Services 5

Landscaping 10

MPI Services Offered 2011-2013

Growth of MPI

2012

Highest # of services - 7

2013

Highest # of services - 11

2014

Highest # of services - 23

Research Questions

Have the communities that are involved saved money

as a result of their participation? If so, how?

What were the intergovernmental dynamics that lead to

the MPI?

How has the MPI adapted since its inception?

Are there lessons to be learned from the MPI’s

experience?

Three MPI Services

Sidewalk Removal & Replacement

Cold Patch

Crack Sealing

Research on Intergovernmental Relations and Contracting

Intergovernmental Relations

Contracting (Private/Public)

Procurement

Reasons for Joining MPI

Purchase Cost and Time – Best Practice

Example - City of Charlotte, NC

Hours Percent

Cooperatives

Total 16

Total Days 46

Total weeks 6.2 30%

COST $596.00

RFP

Total 49

Total Days 112

Total weeks 15.20 100%

COST $1,345.05

Construction Cost Trend Lines 2008-2013

Construction Cost Trend Lines

2008 2009 2010 2011 2012 2013

Bituminous Asphalt Per Ton

National Ready Mix Concrete Price

Fuel per Gallon

Ill. Hwy. Laborer Prevailing Wage

Construction Cost Average

Procurement Data Analysis – Crack Sealing ($/LBS.)

Non-MPI Price – Red Solid Line

MPI Price (2011-2013) – Green Square Line

DuPage Community Price – Purple Rectangular Line

Procurement Data Analysis – Sidewalk Removal and Reconstruction ($/Foot)

Non-MPI Price – Red Solid Line

MPI Price (2011-2013) – Green Square Line

DuPage Community Price – Purple Rectangular Line

Procurement Data Analysis – Cold Patch ($/Ton)

Kansas City Regional Purchasing Cooperative -

AMINISTRATIVE SAVINGS CALCULATION

Staff Time # Hours Rate Total

Clerical Support – Includes producing, assembling, reproduction of

documents, and preparation for mailing of

documents/envelopes.

hrs $ hr $

Buyer Hours Includes requisition review, research, determine source selection method, prepare draft and reviewing of bid

document, bid opening, bid evaluation, award process.

hrs $ hr $

Other costs - No. of Units Unit Cost Total Cost

Paper Envelopes (including bid return envelopes, if your entity

would normally have provided these)

sheets

envelopes

ea

ea

$

$

Postage

postage/qty ea $

Computer usage

hrs ea $

Advertisements (when legally required or required by your entity policies)

ads placed ea

$

Total Administrative Cost To Produce Bid: $ ___

Glenview Staff – Estimated Cost Savings of 2013 Projects

Project Number of

Communities

Total Project

Value

Savings

Crack Sealing 15 $555k $40-50k

Resurfacing (Lake Groups 1&2) 4 $3.2m $101-121k

Resurfacing (Cook Group) 2 $2.3m $148-158k

Concrete Flatwork (Groups 1-5) 15 $890k $57-77k

Concrete Pavement (Groups 1&2) 4 $537k $15-19k

Sewer Lining (Groups 1-4) 14 $4.0m $51-61k

Sewer TV 6 $261k $56-66k

Contractor Assistance 9 $126k $23-31k

Leak Detection 3 $53k $5-8k

Hydrant Painting 6 $74k $20-30k

Asphalt Patching 2 $173k $2-4k

Cold Patch 8 $138k --------

Hauling & Delivery 5 $500k $2-4k

Pavement Marking 4 $167k --------

Custodial Services 8 $534k $12-14k

Street Sweeping 3 $174k $2-4k

Generator Maintenance 7 $96k $18-24k

TOTAL SAVINGS REALIZED $552,000 – 671,000

15

Close-Knit Communities

2011 Services # Comms. 2012 Services # Comms. 2013 Services # Comms.

Crack Sealing 12 Crack Sealing 14 Crack Sealing 15

Resurfacing 5 Resurfacing 8 Resurfacing 6

Concrete 8 Concrete 11 Concrete 15

Sewer Lining 12 Sewer Lining 10 Sewer Lining 14

Sewer TV 4 Sewer TV 7 Sewer TV 6

Leak Detection 5 Leak Detection 5 Leak Detection 7

Hydrant Painting 6 Hydrant Painting 6 Hydrant Painting 7

Emergency Contr. Asst. 11 Contractor Asst. 9 Emergency Contr. Asst. 9

Water Meter Service 3 Water Meter Service 7

Cold Patch 9 Cold Patch 8

Hauling And Delivery 5 PW Hauling/Delivery 3

Pavement Marking 4 Line Painting 4

Bridge/Retaining Wall 2 Bridge Inspections 2

Custodial Services 8

Janitorial 4

Asphalt Patching 4

Tree Trimming 16

Street Sweeping 3

Sewer Cleaning 2

Generator Maintenance 8

HVAC Maintenance 8

JULIE Locates 2

Manhole Rehab 6

Valve Turning 5

Tree Removal/Stump Grind 16

EAB Treatment 2

Uniforms 5

Auditing Services 6

Inspectional Services 5

Landscaping 10

MPI Services Offered 2011-2013

Conclusion and Questions