The Microsoft Office Suite & Word Be Introduce to Microsoft Word Learn the Standards for Document Formatting Have an Overview of Microsoft Office.

The Microsoft Office Suite & Word

Be Introduce to Microsoft WordBe Introduce to Microsoft Word

Learn the Standards for Document Formatting

Learn the Standards for Document Formatting

Have an Overview of Microsoft OfficeHave an Overview of Microsoft Office

Microsoft Windows

System Software

Windows Operating System(s) Current Windows XP Application software that comes bundled with Windows OS

Notepad WordPad Paint Outlook Express Internet Explorer

Windows CE : MS Operating System software for PDA’s

Microsoft Office Suite

The Microsoft Office Application Software Suite is widely used for business and personal computing

WE USE: Word : Word Processing Software Excel : Spreadsheet Software PowerPoint : Presentation Software Access : Database Software (becoming obsolete)OTHER MS Application Software: Publisher: Desktop Publication Software FrontPage: Web Site Publication SoftwareAND Cutdown versions of the above application software

for use with Handheld devices

Microsoft Office Installation

Place CD in CD Drive Office CD will be detected and start installation process Select type of installation required Typical: Simplest option installs most but not all components; may not copy

clipart to hard disk Custom: Allows user to choose what they will install, Choose ‘Select all options’ to install all components

Complete: Installs all components from Office CD including ClipArt and other

Samples Features not installed initially can be installed later if

required.

Microsoft Word

Began life as a word processor

Current versions include: Desktop publishing (text boxes and graphics) Web Page Editing A Browser Embedded Applications such as Excel Spreadsheets Macro Programming using Microsoft’s Visual Basic

Microsoft Word tries to be all things to all people but sometimes specialised applications are better.

Microsoft Word

Word XP Window

MENU toolbar

Formatting toolbar

Standard toolbar

Endnote toolbar

Ruler

Format: font type, size, style (bold, italic, underlined), alignment, bullets, indenting, fill colour (background) & text colour

Excel is the Microsoft spreadsheet software application.

Excel provides:

• A grid of squares for data entry (Columns and rows )

• Math, financial and statistical functions

•Ability to develop and use own functions

• Ability to create charts and graphs

Microsoft Excel

Excel XP Window

Microsoft FrontPage

FrontPage XP Window

MS FrontPage is a HTML editor.

Interface is similar to Word, similar menu and toolbars

Microsoft Publisher

Publisher XP Window

MS Publisher is a desktop publishing program that can be used to create newsletters, flyers, brochures, and catalogues (to name some of many available options).

It has a large range of wizards to assist in publication design.

Wizards help with layout and colour scheme selection but can be edited by user.

Windows Text Editors

Notepad & WordPad Window

Notepad WordPad

Both Notepad and WordPad are supplied with the Windows OS.

Notepad is a basic text editor that can be used to create, edit and save text files , usually with the .txt extension.

WordPad is a cutdown version of Word. It is useful for reading and editing files that are too large for Notepad

WordPad can read and write simple text files, text only Word files and RTF (Rich Text Format) files.

PAINT

Another default inclusion with

the Windows OS is Paint.

Paint can be used to create

simple graphics elements using

tools that are simplified versions

of those found in other graphics

applications.

Images created can be saved in a

variety of standard graphic

formats.

(BMP, GIF, PNG, JPEG)

Features of Word

Cut, Copy and Paste: Copy highlighted text and drag or paste it into another position in document

Search and Replace: Search the entire document and replace all occurrences of a word or phrase

Format Font: Set the font type (Gothic, Script etc), size, colour and font style (bold, italic underline)

Format Paragraph: Set the left and right indenting, left, right or centre justification

Bullets: Insert a bulleted or numbered listInsert: Insert a picture, video, chart (or graph), or Excel

spreadsheet

Features of Word

Table: For presenting data or to manage page layout

Hyperlinks: Allows navigation through the document using hyperlinks and bookmarks

Headers and Footers: Inserted once and duplicated at the top or bottom of each page

Page Numbers: Inserts page numbers and automatically adjusts the number for each page

Insert Date/Time: Inserts current date or time

Features of Word

Spell check: Checks spelling when selected or as you write

Grammar check: Checks grammar when selected or as you write

Thesaurus: Look up a substitution for any word

Word Graphics

Images

ClipArt is a library of small images supplied with applications such as Word or Publisher. These images can be viewed and inserted into the document using the ClipArt management facilities available from the menu bar. (Insert/Picture/ClipArt)

Pictures from Files: Other image types including videos and sounds may also be inserted into a word document.

Word Graphics

WordArt allows the construction

Of large colourful headings or

Logos with a variety of textures,

curves and 3D effects.

Graphs

The facility to create graphs is available in Word 2000 and later. A variety of chart types are available including line, bar and pie charts.

Word Graphics

Drawing facilities are provided to draw basic shapes such as lines, arrows, rectangles and circles

Text Boxes can be moved freely around page. Parameters can be edited like regular text plus background colour and border style can be set.

Web Editing with Word

Word includes a fully featured web page editor.

(Word documents can be saved as HTML documents.)

[File/Save As, select Save as type: Web document (html)]

Files produced are excessively large with non-standard formatting.

Useful for converting existing Word documents to HTML.

(Suggest ‘cleaning’ in DreamWeaver or similar)

Formatting Documents to Standards

Many students are not aware of the formatting guidelines required for assignments.

Essays, lab reports and theses generally follow one of the major publishing guidelines for format and referencing.

The guidelines affect every aspect of a document

http://www.library.jcu.edu.au/LibraryGuides/refstyles.shtml

Such as – APA HarvardIEEE

Chicago (University of Chicago)Oxford (Deakon University)And many many more

Bibliographic Software

Managing references is a large part of essay writing and can become complex.

Bibliographic software handles the insertion and formatting of references as well as the associated cross referencing of information to assist in research.

EndNote and ProCite are common plug-ins to MS Word

Formatting considerations

The APA format for the header of a published work is: Placed on the top right of every page consists of the first 2 or 3 words from the title of the

work followed with 5 spaces then the page number

Page Headers

Tabs and Tab Stops The default tab intervals normally set from 0.7cm

to 1.2cm.

NOTE: Do not use multiple tabs as the document layout may change if it is opened on another computer with different default tab settings.

Margins - Left: 4cm, Right: 2.5cm, Top: 2.5cm, Bottom: 2.5cm.

Line spacing: Double spaced

NOTE: Margins and line spacing requirements often appear excessive, but are set to allow ease of reader or examiner.

Font Type: Times New Roman Arial

Font size: 12

Formatting considerations cont...

Formatting considerations cont…

Indenting allows the first line of each paragraph or a body of text to be offset from the left of the page.

Indenting

Page Breaks and Section Breaks

Hard page breaks may be inserted at any point in a page to insert a new page.

Do not insert blank lines to create a new page! A section break is used when the next page of the

document is required to have a different format to the previous page.

Formatting considerations cont…

no vertical borders no inner cell borders (just

three horizontal lines; one above the heading row, one below the heading row and one to mark the end of the table)

double spacing Table title at the top of the

table and in the following style Table 1. Title Case

Table Formatting (eg.APA)

Table 1. Search Engines 

Article Number

Search Engine

URL of search Engine Search Criteria

Rating

1 Google http://www.google.com Anxiety children

5

2 Ixquick

http://ixquick.com/ Anxiety AND

children

5

Styles in Word

Styles provide a simple means to consistently apply a range of preset formats to different levels of text such as heading subheading and body text.

Each style may have individual settings for parameters such as font size, style, indent, and paragraph alignment.

Graphs in MS Word

Word 2000 has a graph facility, which will build a graph from data entered into a data sheet.

However, graphs can be created in Excel and then cut and paste or imported into the Word document.

Managing Multiple Documents

Word provides facilities in Outline view to create a single master document that consists of a set of subdocuments.

Blank subdocuments can be created and inserted at the press of a button.

All subdocuments are saved when the master document is saved.

Using Templates

A template is a partially completed document that contains formatting, text and graphics that you want to appear in a new document.

Word supplies a range of templates including letters, resume, reports, brochures, fax cover sheet and other business applications.

Custom templates may also be created by saving a document as a Document Template.

Illustrations

Theses and projects may require block diagrams and illustrations.

The Word Drawing Tool Bar is a very useful tool for this purpose, providing shapes, text boxes, arrows and callout boxes.

Callout Bubble

Using Graphics in Word

Word began as a simple word processor and the desktop publishing features were added later.

You need to maintain the desired relationship of objects such as images, drawing objects or WordArt to the body text and the page borders.

Text Wrapping Picture Position Locking the Anchor

Using Graphics in Word

Text Wrapping - defines whether or not the text is to wrap around the image and how.

In front of text floats the image over the top of the textIn line with text embeds the image into that position in the text and wraps the text around it.

Picture Positioning - allows you to align the image horizontally or vertically and in line with the margin, page, paragraph or position it absolutely (fixed).

Lock Anchor - Each object has an anchor that is inserted into the body text where the object is anchored.

Mail Merge

Mail Merge creates the same letter many times while changing the name, address and other information as appropriate from letter to letter.

File Formats

Word Document (.doc) - Word documents are saved by default with a .doc. There are some incompatibilities between different versions of Word.

Rich Text Format (.rtf) - Rich Text Format is independent of Word and can be read by most word processors (although some degree incompatible between different word processors does exist).

File Backup Options

AutoSave - Automatically saves your file at specified intervals such as 15 minutes.

Create Backup File - Saves a backup copy of the last saved version of the file when the current version is saved.

Auto Recovery - Creates a separate file which allows reconstruction of the document if it becomes corrupted.

Summary of Microsoft Office Suite & Word

Introduction to Microsoft WordIntroduction to Microsoft Word

Formatting to StandardsFormatting to Standards

Overview of Microsoft OfficeOverview of Microsoft Office

Chapter 5 Complete