THE MASTER SCHEDULE COLLECTION March 10, 2011 presented by the Office of Educational Information Management
Feb 07, 2016
THE MASTER SCHEDULE COLLECTION
March 10, 2011
presented by the
Office of Educational Information Management
AGENDA
Review of the purpose of the collection Important Updates Frequently Asked Questions and Scenarios Questions
All we ask is that you don’t kill the messenger…
PURPOSE OF MSC
PURPOSE OF THE MASTER SCHEDULE COLLECTION
To meet three State Fiscal Stabilization Fund (SFSF) reporting requirements: Indicator (b)(1) Indicator (b)(2) Indicator (b)(3)
To collect Instructional Personnel (IPAL) data
INDICATOR (B)(1) CONNECTING STUDENTS AND TEACHERS,COURSE INFORMATION
“the 12 elements described in section 6401(e) (2) (D) of
the America COMPETES Act are included in the State’s
Statewide longitudinal data system”
Virginia is implementing Element 8A teacher identifier system with the ability to match
teachersto students.
and Element 9Student-level transcript information, including
information oncourses completed and grades earned.
Due: September 30, 2011
INDICATOR (B)(2) PROVIDING THE GROWTH MEASURE TO TEACHERS
“the State provides student growth data on their current
students and the students they taught in the previous
year to, at a minimum, teachers of reading/languagearts and mathematics in grades in which the State administers assessments in those subjects in a
manner that is timely and informs instructional programs.”
Master schedule data will be used to provide teachers with growth data
Due: September 30, 2011
INDICATOR (B)(3) PROVIDING TEACHER IMPACT DATA
“the State provides teachers of reading/language arts and
mathematics in grades in which the State administers
assessments in those subjects with reports of individual
teacher impact on student achievement on those assessments.”
Master schedule data will be used to provide teachers with impact data
Not possible for several years
OPPORTUNITIES FOR SPECULATION
Teacher of Record Student Grades Student Growth Teacher Impact Teacher Evaluation FOIA
TEACHER OF RECORD
Difficult to Define Collection provides for multiple teachers; only one
is required
The school division should consider: Which teachers need to see the data? How does your school division choose to use the
data?
STUDENT GRADES
Required by the regulation“Student-level transcript information, including information oncourses completed and grades earned”
Not comparable Attempts in legislature at common grading scales have failed,
and still wouldn’t work USED has not given any guidance on how these data are to
be used DOE has no plans to report student grades, nor compare how
divisions grade Grades will NOT be used to calculate student growth or to
provide teacher impact information DOE does not recommend including student grades in
teacher performance evaluation
STUDENT GROWTH
How much learning has taken place between two or more points in time, regardless of achievement levels
Final grades are NOT part of the student growth calculation, only SOL results
Available for students who participate in SOL (not alternative) assessments
Mathematics, grades 4-8 and Algebra I through grade 9
Reading, grades 4-8
TEACHER IMPACT
Not due on 9/30/2011, so less defined Will consist of multiple years of student growth Annual and longitudinal reports Must wait until multiple years of data are available
from the same assessments (Math and Reading assessments are changing)
May be used as one of multiple measures of student growth in a performance evaluation – the decision to do so is local
TEACHER EVALUATION
Draft revised Guidelines for Uniform Performance Standards and Evaluation Criteria go to the Board of Education this month
Recommend using multiple measures of data to track student growth
Determining how to measure student progress for the teacher’s evaluation is a local decision
The application of value-added statistical models is also a local decision
FOIA
“All data that are not protected under current law are subject to the requirements of Virginia’s Freedom of Information Act.”
DOE’s Policy Office 804-225-2403
UPDATES
REGIONAL PROGRAMS
This is a change!
Data on students from regional programs will be reported by the responsible LEAs
Regional programs (like the Governor’s School) will be responsible for reporting the course/teacher/student information back to each LEA they serve VDOE is building a tool to assist the regional programs
with this task May be a desktop tool and not necessarily an SSWS
tool
REGIONAL PROGRAM SCENARIO #1
This record is for a Physics I class taught by a licensed teacher at Appomattox Regional Governor’s School (Division Code: 267; School Code: 2204).
C RecordSection ID
Serving Division
Serving School
SCED Subject Area
SCED Course Identifier
SCED Course Level
SCED Available Credit
SCED Sequence
Filler
VA State Course Code
Local Course Code
Local Course Title
Physics-GV-01
267 2204 03 151 E 1.0 1 1 4510 Physics I
D RecordSection ID
Serving Division
Serving School
Teacher License Prefix
Teacher License Number
Local Provider ID
Teacher Role Code
Defined Class Type
Highly Qualified Flag
Flexibility Criteria Flag
Physics-GV-01
267 2204 CPL 77777777777 111 1 Y N
REGIONAL PROGRAM SCENARIO #1
This record is for a Physics I class taught by a licensed teacher at Appomattox Regional Governor’s School (Division Code: 267; School Code: 2204).
F Record
Section ID Local Provider ID
State Testing ID
Local Student ID
Final Grade
Virtual Course Indicator
Dual Enrollment Flag
Physics-GV-01
111 1012222678 1234567 A N N
REGIONAL PROGRAM SCENARIO #2
This record is for an English 11 class taught by an non-licensed teacher (who is a college professor) at Southside Virginia Governor’s School (Division Code: 261; School Code: 1853).
C RecordSection ID
Serving Division
Serving School
SCED Subject Area
SCED Course Identifier
SCED Course Level
SCED Available Credit
SCED Sequence
VA State Course Code
Local Course Code
Local Course Title
English11-GV-01
261 1853 01 003 E 1.0 1 1 1150 English 11
D RecordSection ID
Serving Division
Serving School
Teacher License Prefix
Teacher License Number
Local Provider ID
Teacher Role Code
Defined Class Type
Highly Qualified Flag
Flexibility Criteria Flag
English11-GV-01
261 1853 222 1 N N
REGIONAL PROGRAM SCENARIO #2
This record is for an English 11 class taught by an non-licensed teacher (who is a college professor) at Southside Virginia Governor’s School (Division Code: 261; School Code: 1853).
E RecordLocal Provider ID
Provider Name Provider Description
222 Jane Doe 4
F Record
Section ID Local Provider ID
State Testing ID
Local Student ID
Final Grade
Virtual Course Indicator
Dual Enrollment Flag
English11-GV-01
222 1012222678 1234567 B+ N N
REGIONAL PROGRAM SCENARIO #3
This record is for a Marine Science class taught at Chesapeake Bay Regional Governor’s School (Division Code: 269; School Code: 2203). The name of the teacher is unknown to the LEA.
C RecordSection ID
Serving Division
Serving School
SCED Subject Area
SCED Course Identifier
SCED Course Level
SCED Available Credit
SCED Sequence
VA State Course Code
Local Course Code
Local Course Title
MScience-GV-01
269 2203 06 440 E 1.0 1 1 4610 Marine Science
D RecordSection ID
Serving Division
Serving School
Teacher License Prefix
Teacher License Number
Local Provider ID
Teacher Role Code
Defined Class Type
Highly Qualified Flag
Flexibility Criteria Flag
MScience-GV-01
269 2203 987 1 N N
REGIONAL PROGRAM SCENARIO #3
This record is for a Marine Science class taught at Chesapeake Bay Regional Governor’s School (Division Code: 269; School Code: 2203). The name of the teacher is unknown to the LEA.
E RecordLocal Provider ID
Provider Name Provider Description
987 Chesapeake Bay Governor’s School
3
F RecordSection ID Local
Provider ID
State Testing ID
Local Student ID
Final Grade
Virtual Course Indicator
Dual Enrollment Flag
MScience-GV-01
987 1012222678 1234567 A N N
DEFINED CLASS TYPE (FORMERLY AUDIENCE CODE)
“Who” is receiving the instruction in the classroom, not “what” is being taught Examples:
0112: Gifted Education 7865: Specific Learning Disabilities 7848: Hearing Impairment
List of Defined Class Types will be available on the MSC web site and in the revised version of the data elements
TEACHER OF RECORD DEFINITION
The term Teacher of Record identifies the teacher who has overall responsibility for providing the student’s instruction in the required curriculum and assigning the student a grade in that subject.
POLL RESULTS
What should be the measure for student course enrollment reporting?
A. 20th Hour Rule This is the winnerB. Official Grade
Continue to use the 20th Hour Rule to decide which students you should report in the MSC
POLL RESULTS
How should summer data be collected for the End of Year MSC?
A. Summer, Fall, SpringB. Fall, Spring, Summer This is the
winner
This is a change! Summer school data will now be reported on the EOY with the rest of the school year data
Summer 2011 data will now be due by September 30, 2011
FAQS
PRIVATE PROVIDERS
How should we report a CSA student?
You would report the student’s school as a private provider using the E Record
PRIVATE PROVIDERS SCENARIO
Section ID
Serving Division
Serving School
Teacher License Prefix
Teacher License Number
Local Provider ID
Teacher Role Code
Defined Class Type
Highly Qualified Flag
Flexibility Criteria Flag
DS-0004 600 8000 5678 6 7805 N N
This record is for the Dooley School, a private school providing services for an autistic elementary school student from Skipwith Elementary School (0480) in Henrico County (043).
C Record
D Record
Section ID
Serving Division
Serving School
SCED Subject Area
SCED Course Identifier
SCED Course Level
SCED Grade Span
SCED Sequence
VA State Course Code
Local Course Code
Local Course Title
DS-0004
600 8000 73 034 G 0404 1 1 0004 Dooley School Gr.
4
PRIVATE PROVIDERS SCENARIO
This record is for the Dooley School, a private school providing services for an autistic elementary school student from Skipwith Elementary School (0480) in Henrico County (043).
Local Provider ID
Provider Name
Provider Description
5678 Dooley School 1
Section ID Local Provider ID
State Testing ID
Local Student ID
Final Grade
Virtual Course Indicator
Dual Enrollment Flag
DS-0004 5678 1012222678 1234567 GLP N N
E Record
F Record
IB/AP PROGRAMS
Would typical Honors level courses be assigned the same SCED course level as AP and IB courses?
In the C Record, the IB/AP programs will not have a SCED Course Level
Already indicated by the SCED Course Number In these cases, the SCED Course Level can be left
blank or have an “X” for no specified course level
IB/AP PROGRAMS SCENARIO
This record is for an AP Chemistry class taught at Alta Vista High School (0200) in Campbell County (016).
C RecordSection ID
Serving Division
Serving School
SCED Subject Area
SCED Course Identifier
SCED Course Level
SCED Available Credit
SCED Sequence
VA State Course Code
Local Course Code
Local Course Title
4470-02 016 0200 06 468 1.0 1 1 4470 AP Chemistry
D RecordSection ID
Serving Division
Serving School
Teacher License Prefix
Teacher License Number
Local Provider ID
Teacher Role Code
Defined Class Type
Highly Qualified Flag
Flexibility Criteria Flag
4470-02 016 0200 CPL 4444444444 333 1 Y N
IB/AP PROGRAMS SCENARIO
This record is for an AP Chemistry class taught at Alta Vista High School (0200) in Campbell County (016).
F Record
Section ID Local Provider ID
State Testing ID
Local Student ID
Final Grade
Virtual Course Indicator
Dual Enrollment Flag
4470-02 333 1012222678 1234567 A- N N
REPORTING MORE THAN ONE TEACHER
Do we need to report every student in a class with two F Records if there are two teachers for that class?
You only need to report one F Record for each student when the D Records reflect that there is both a teacher and a collaborative teacher for the whole class
Choose the Teacher of Record’s Local Provider ID to use in the students’ F Records
This differs from a situation where a teacher only works with a few students in the class. Then, you need to have two F Records for each student
REPORTING MORE THAN ONE TEACHER SCENARIO #1
This record is for Physical Science: Grade 8 class at Chilhowie Middle School (0851) in Smyth County (086). The class has a teacher and a collaborative teacher who works with the whole class.
C RecordSection ID
Serving Division
Serving School
SCED Subject Area
SCED Course Identifier
SCED Course Level
SCED Grade Span
SCED Sequence
VA State Course Code
Local Course Code
Local Course Title
4125-09 086 0851 53 159 G 0808 1 1 4125 Physical Science 8
D RecordSection ID
Serving Division
Serving School
Teacher License Prefix
Teacher License Number
Local Provider ID
Teacher Role Code
Defined Class Type
Highly Qualified Flag
Flexibility Criteria Flag
4125-09 086 0851 CPL 7777777777 567 1 Y N4125-09 086 0851 CPL 0000000000 234 2 Y N
REPORTING MORE THAN ONE TEACHER SCENARIO #1
This record is for Physical Science: Grade 8 class at Chilhowie Middle School (0851) in Smyth County (086). The class has a teacher and a collaborative teacher who works with the whole class.
F Record
Section ID Local Provider ID
State Testing ID
Local Student ID
Final Grade
Virtual Course Indicator
Dual Enrollment Flag
4125-09 567 1234567890 9876543 C+ N N4125-09 567 1012222678 1234567 B- N N
REPORTING MORE THAN ONE TEACHER SCENARIO #2
This record is for an English 7 class at C. Alton Lindsay Middle School (0450) in Hampton City (112). The class has a teacher of record and a collaborative teacher who works with five students in the class.
C RecordSection ID
Serving Division
Serving School
SCED Subject Area
SCED Course Identifier
SCED Course Level
SCED Grade Span
SCED Sequence
VA State Course Code
Local Course Code
Local Course Title
1110-04 112 0450 51 035 G 0707 1 1 1110 English 7
D RecordSection ID Servi
ng Division
Serving School
Teacher License Prefix
Teacher License Number
Local Provider ID
Teacher Role Code
Defined Class Type
Highly Qualified Flag
Flexibility Criteria Flag
1110-04 112 0450 CPL 9999999999 789 1 Y N1110-04 112 0450 CPL 0000000000 123 2 7865 Y N
REPORTING MORE THAN ONE TEACHER SCENARIO #2
This record is for an English 7 class at C. Alton Lindsay Middle School (0450) in Hampton City (112). The class has a teacher of record and a collaborative teacher who works with five students in the class.
F RecordSection ID Local
Provider ID
State Testing ID
Local Student ID
Final Grade
Virtual Course Indicator
Dual Enrollment Flag
1110-04 789 1234567890 9876543 B- N N1110-04 789 1012222678 1234567 C N N1110-04 123 1012222678 1234567 C N N
IPAL IN STUDENT INFORMATION SYSTEMS
What is happening to IPAL? Hand entry for IPAL information will no longer be
accepted; it must be submitted through the B and D Records in the MSC
IPAL reports will still be available through SSWS As with all VDOE data collections, the LEAs have
total control over how the data is stored within their school division
SUMMER SCHOOL COURSES
How should summer school courses be reported? Should we report remedial and enrichment courses?
Any academic course must be reported Course credit courses Remedial courses
Enrichment courses do not need to be reported
DUAL ENROLLMENT
How should we report Dual Enrollment classes? Who is serving division and school?
If you are contracted with the community college, report the information using your division and school codes Provide an E Record for the teacher (if they do not have
a teacher’s license) or community college
If the community college serves students that you are not paying tuition for, report using the Serving Division “999” and Serving School “9999”
DUAL ENROLLMENT SCENARIO #1
This student resides in Spotsylvania County (088) and attends Riverbend High School (0150). She takes Pre-Calculus as a Dual Enrollment course through Germanna Community College.
C Record
D Record
Section ID
Serving Division
Serving School
Teacher License Prefix
Teacher License Number
Local Provider ID
Teacher Role Code
Defined Class Type
Highly Qualified Flag
Flexibility Criteria Flag
Calculus1-CC 088 0510 98765 1 N N
Section ID
Serving Division
Serving School
SCED Subject Area
SCED Course Identifier
SCED Course Level
SCED Available Credit
SCED Sequence
VA State Course Code
Local Course Code
Local Course Title
Calculus1-CC
088 0510 06 404 H 1.00 1 1 DE3230 Calculus I
DUAL ENROLLMENT SCENARIO #1
This student resides in Spotsylvania County (088) and attends Riverbend High School (0150). She takes Pre-Calculus as a Dual Enrollment course through Germanna Community College.
E RecordLocal Provider ID
Provider Name Provider Description
98765 Germanna Community College
5
F RecordSection ID Local
Provider ID
State Testing ID
Local Student ID
Final Grade
Virtual Course Indicator
Dual Enrollment Flag
Calculus1-CC 98765 1012222678 12345 90 N Y
DUAL ENROLLMENT SCENARIO #2
This record is for a Political Science class at Lord Fairfax Community College, where students attend dual enrollment classes. These students are paying tuition for the classes and receiving transfer credit from Millbrook High School (0584) in Frederick County (034).
Section ID
Serving Division
Serving School
SCED Subject Area
SCED Course Identifier
SCED Course Level
SCED Available Credit
SCED Sequence
VA State Course Code
Local Course Code
Local Course Title
2451-01 999 9999 04 153 H 1.00 1 1 2451 Political Science
C Record
D RecordSection ID
Serving Division
Serving School
Teacher License Prefix
Teacher License Number
Local Provider ID
Teacher Role Code
Defined Class Type
Highly Qualified Flag
Flexibility Criteria Flag
2451-01 999 9999 345 1 N N
DUAL ENROLLMENT SCENARIO #2
This record is for a Political Science class at Lord Fairfax Community College, where students attend dual enrollment classes. These students are paying tuition for the classes and receiving transfer credit from Millbrook High School (0584) in Frederick County (034).
E RecordLocal Provider ID
Provider Name Provider Description
345 Lord Fairfax Community College
5
Section ID Local Provider ID
State Testing ID
Local Student ID
Final Grade
Virtual Course Indicator
Dual Enrollment Flag
2451-01 345 1012222678 12345 90 N Y
F Record
ROLE CODE IN THE D RECORD
What is the reasoning behind having the role code in the D Record? Why do we have to include administrators in the D Record?
Since both IPAL and MSC use this record, all licensed personnel need to be reported in the D Record
Some administrators or pupil personnel service provider may teach courses Examples
Assistant Principal Guidance Counselor
REPORTING SPED COURSES
How should we report the courses of special education students that do not fit into the SCED codes?
Report the students based on what courses they are taking, not their disability
Use the Defined Class Type to specify a special education classroom
SPECIAL EDUCATION SCENARIO #1
This record is for a special education classroom where intellectually disabled students receive all their education services at Westhaven Elementary School (0210) in Portsmouth City (121).
C RecordSection ID
Serving Division
Serving School
SCED Subject Area
SCED Course Identifier
SCED Course Level
SCED Grade Span
SCED Sequence
VA State Course Code
Local Course Code
Local Course Title
0003V-06
121 0210 73 033 G 0303 1 1 0003 Grade 3
D RecordSection ID
Serving Division
Serving School
Teacher License Prefix
Teacher License Number
Local Provider ID
Teacher Role Code
Defined Class Type
Highly Qualified Flag
Flexibility Criteria Flag
00003V-06
121 0210 CPL 2222222222 555 1 7822 Y N
SPECIAL EDUCATION SCENARIO #1
This record is for a special education classroom where intellectually disabled students receive all their education services at Westhaven Elementary School (0210) in Portsmouth City (121).
F Record
Section ID Local Provider ID
State Testing ID
Local Student ID
Final Grade
Virtual Course Indicator
Dual Enrollment Flag
00003V-06 555 1012222678 12345 GLP N N
SPECIAL EDUCATION SCENARIO #2
This record is for student enrolled in Biology I at Alleghany High School (0310) in Alleghany County (003). This student is taking courses to earn credits toward a Modified Standard Diploma.
Section ID
Serving Division
Serving School
SCED Subject Area
SCED Course Identifier
SCED Course Level
SCED Available Credit
SCED Sequence
VA State Course Code
Local Course Code
Local Course Title
BioI-06 003 0310 03 051 G 1.0 1 1 4310 Biology I
C Record
D Record
Section ID
Serving Division
Serving School
Teacher License Prefix
Teacher License Number
Local Provider ID
Teacher Role Code
Defined Class Type
Highly Qualified Flag
Flexibility Criteria Flag
BioI-06
003 0310 CPL 1111111111 888 1 7822 Y N
SPECIAL EDUCATION SCENARIO #2
This record is for student enrolled in Biology I at Alleghany High School (0310) in Alleghany County (003). This student is taking courses to earn credits toward a Modified Standard Diploma.
F Record
Section ID Local Provider ID
State Testing ID
Local Student ID
Final Grade
Virtual Course Indicator
Dual Enrollment Flag
BioI-06 888 1012222678 12345 C N N
CONTACT INFORMATION
Master Schedule Collection web site: http://www.doe.virginia.gov/info_management/data_collection/master_schedule_collection/index.shtml
Contact us by email: [email protected]
Contact us by phone: (804) 225-3909
VDOE CONTACTS
Teacher Licensure/Teacher EvaluationPatty Pitts 804-371-2522James Lanham 804-371-2471
Instructional PersonnelBrian Mason 804-225-2823
Student Growth/Teacher ImpactDeborah Jonas 804-225-2067
General SFSF questionsVeronica Tate 804-225-2869