THE MANOR ACADEMY SOUTH AFRICA VENTURE KWAZULU … · T.M.A. PARENTS AWT VI DOC 14.01.20 a journey of learning and adventure in one of the wo Objectives The objective of The Manor

T.M.A. PARENTS

AWT VI DOC 14.01.20

Africa Wild Trails CHALLENGE · EXPLORE · DEVELOP

BRITISH STANDARD

BS8848

THE MANOR ACADEMY

SOUTH AFRICA VENTURE

KWAZULU NATAL - MARCH 2021

Document ContentsDocument ContentsDocument ContentsDocument Contents

•Venture Objectives

•Critical Information

•Venture Locations

•Venture Itinerary

•Life on tour

•Preparing to depart

•Safety & Risk Management •BS8848 compliance document

•Child Trafficking guidance

•AWT Insurance document

•AWT Insurance certificate

T.M.A. PARENTS

AWT VI DOC 14.01.20

Objectives

The objective of The Manor Academy venture to South Africa in 2021 is to take a selected group of pupils to the diverse

and rich biospheres of the KwaZulu Natal Province on the eastern seaboard of the country, with the aim of learning about

and contributing to wildlife conservation, experiencing new cultures, engaging with local Zulu school children, to

experience new environments and activities beyond what is possible here at home.

Understanding their capabilities, developing self-assurance, self-reliance, resilience and raising aspirations is a key

objective during this journey. Inspiring a desire to take some action with the knowledge they will gain during this

challenging international venture is also a key outcome for this once in a life time experience in southern Africa.

This will be an incredibly life enhancing and enriching experience for every single member of the venture.

a journey of learning and adventure in one of the world’s most diverse countries…

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AWT VI DOC 14.01.20

KwaZulu Natal Province

Phase 1

Locations

Entry/Exit Port - Durban

Phase 2

Phase 3

Amakhosi Game Reserve

Days 8-12

Phase 1

Tugela River Camp

Days 1-5

Phase 2.2

Anglo-Zulu War Battlefields

Days 5-8

Phase 3

South Africa, KwaZulu Natal Province

Entry and Exit Port

King Shaka

International

Phase 2.1

Spion Kop Battlefield

Day 5

Eastern Seaboard

Indian Ocean

Distance to Durban airport from London

6,000 miles (9,500kms)

T.M.A. PARENTS

AWT VI DOC 14.01.20

VENTURE DATES

Arrive & Depart Durban KSI Likely to be 1-12 March 2021 - TBC Flight number TBC

VENTURE INFORMATION

Duration 12 Days, 11 Nights Vehicle Transfers A to B Distance Time

Pupils & Staff Pupils: 20 Staff: 3 Transfer #1 + (OR) Airport to Camp #1 300kms 3.5hrs

Adventure Leaders

-AWT Venture Leaders/ Dr Peter Calverly/ Dillon Panos

-Further guides in each location as required

-Catering team/ + Drivers as required

Transfer #2 Camp to Spion Kop 100kms 1.5hrs

Transfer #3 Spion Kop to Camp #2 200kms 2hrs

Transfer #4 + (OR) Camp #2 to Camp #3 250kms 3hrs

Location KwaZulu Natal Province, South Africa Transfer #5 Camp #3 to Airport 350kms 4hrs

Transport 2 x VW Quantum minibuses/Trailers/Off road 4x4s/Open safari vehicles Transfer #6 - - -

Entry & Exit port King Shaka International Airport, Durban, South Africa Transfer #7 - - -

TOUR PROVIDER DETAILS

Venture provider Africa Wild Trails Ltd Tour Operator Insurance Policy & Cert. To follow

AWT Venture Leader Mr Angus Wingfield GDPR compliance document To follow

AWT Activity Leaders Bryce Mitchel & Dylon Panos BS8848 Compliance Document To follow

AWT Minibus Driver/Guide Logan Pillay Child Trafficking Regulations Attached

TOUR PROVIDER DETAILS

Financial Failure Insurance

Africa Wild Trails Ltd is a company committed to customer satisfaction and consumer financial protection. In accordance with ''The Package Travel, Package Tours Regulations

1992'' all passengers booking with Africa Wild Trails Ltd are fully insured for the initial deposit, and subsequently the balance of monies paid as detailed in your booking

confirmation form. The policy will also include repatriation if required, arising from the cancellation or curtailment of your travel arrangements due to the insolvency of

Africa Wild Trails Ltd. This insurance has been arranged by Towergate Chapman Stevens through Zurich Insurance PLC. Claims In the unlikely event of

Insolvency, you must Inform Towergate Chapman Stevens immediately on +44 (0) 1932 334140 or by email at = Please ensure you

retain the booking confirmation form as evidence of cover and value. Policy Exclusions This policy will not cover any monies paid for Travel Insurance or

any claim relating to Air Flights. Please ensure the Company you have booked flights with has the appropriate CAA / ATOL Bonds in place.

Tour Operator Insurance

Policy Number B105317TOU320916 | Camberford Law Underwritting | Binding Authority Agreement Number: B1053BA048, Lygon House, 50 London Road, Bromley, Kent

Critical Information

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AWT VI DOC 14.01.20

DAY BASIC ITINERARY PHASES FOCUS ACCOMM.

1 Arrive Durban | Transfer to camp | Briefing | Orientation Phase 1 Transfer, Acclimatisation, Orientation Bush Camp

2 Animal tracking, Giraffe Focus | Medical, toxic, edible plants Wildlife Conservation, Environ. Awareness Bush Camp

3 Wildlife tracking, identification, field study | Giraffe Focus Wildlife Conservation, Environ. Awareness Bush Camp

4 Orphanage visit | Engage with children and tree planting Kayaking Skills, River Conservation Bush Camp

5 Remote school visit | Football & netball games | Give gifts Community Engagement, Cultural Learning Bush Camp

6 River paddling | River conservation | Team challenge Anglo-Boer War Battlefield and Travel in PM Bush Camp

7 Depart camp | Spion Kop Battlefield | Arrive Elands Camp Phase 2.1 Anglo-Zulu War - Isandlwana Battlefield Bush Camp

8 Isandlwana & Rorke’s Drift Battlefield tour Phase 2.2 Anglo-Zulu War - Rorke’s Drift Battlefield Bush Camp

9 Depart camp | Landover Safari | Elephant and Lion focus Big 5 Safari - Elephant Conservation Bush Camp

10 Safari | Water location | Fire by friction | Tracking | Plants Big 5 Safari - Survival & Game Ranger skills Bush Camp

11 Landover safari | Elephant and Lion focus | Walking safari Phase 3 Big 5 safari - Lion Conservation Bush Camp

12 Depart Durban International Transfer to King Shaka Airport

International Transfer

Plane

Itinerary

As with all outdoor activities in the African bush

we are subject to the weather, terrain and wild

animals. As such we cannot guarantee every activity

will go ahead as planned out above. However, we

will always do our best to ensure they do!

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AWT VI DOC 14.01.20

What you get

The Training Package

-AWT will deliver preparation sessions covering:

The Venture Itinerary | Locations | Catering | Leaders | Accommodation | Ablutions | Kit | Clothing | Culture | Wildlife Conservation | Environmental

Awareness | Roles and Responsibilities | Code of Conduct | Risk Assessment and Management | Dynamic Risk Management | Boer & Zulu Wars

-Loan of specific venture equipment from AWT & the Academy for the training phases and the in country venture phases.

-Regular and out of session access to venture leaders leading up to the departure date should this be required.

-Fund raising assistance from the MA Venture Leader Team.

The Venture

-All activities as noted in the daily itinerary above. Amendments may be made prior to departure.

-All accommodation, including two person canvas dome tents as well as thatched and canvas huts.

-Catering for all dietary requirements: Breakfast, lunch and dinner daily plus tea, coffee and water.

-Transport in South Africa necessary for the completion of the venture itinerary. VW Sprinter models and highly experienced driver guides.

-A qualified and experienced leader team including Adventure Leaders, School Leaders and your Senior Venture Leader.

-Provision of daily activity and safety briefings. Locations, routes, culture, flora and fauna and what to do in an emergency.

-Use of all group equipment necessary for the completion of the venture including kayaks, tents, cooking equipment and safety equipment.

-Support from in FGASA Field Guides, ASA River Guides, camp assistants and other staff as required.

What is provided by The Manor Academy

-Comprehensive travel insurance.

-UK Training and preparation in conjunction with AWT.

-Some items of kit and equipment where possible in conjunction with AWT.

-Transport to the airport on the day of departure from the UK.

What is not provided -Personal equipment (see Kit List).

-Spending money - You will be able to spend money at a few locations as noted.

Venture members will benefit from the following

Venture Benefits

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AWT VI DOC 14.01.20

Who are the Venture Leaders and Staff ?

AWT Venture Leader The Senior Venture Leader is an experienced youth leader in the region and medic, having led numerous

ventures to KwaZulu Natal over many years. AWT Senior Venture Leader will oversee all aspects of preparation,

training in the UK as well as the venture reconnaissance in 2020 and the venture delivery in 2021.

The Senior Venture Leader is responsible for all aspects of the in-country phases including delivering a

reconnaissance trip, assigning and checking all accommodation, transport, guides, drivers, instructors; as well as

ensuring appropriate kit and equipment is in place and all other logistics.

Venture Medics Africa Wild Trails leader teams have experienced first aiders and medics who every group member will have

access to 24 hours a day in South Africa. See Incident Management

Adventure Leaders The Adventure Leaders will be responsible for the safe delivery of all activities. They will be skilled and qualified

instructors, guides or venture leaders with experience of delivering outdoors activities for young people and

working on youth development programmes.

School Staff Leaders The MA Staff Leaders will all go through a selection process. During the venture, they will be responsible for

assisting in the delivery of the activities within each group and will offer support and guidance for participants

throughout the venture and after returning home.

Local Staff Camp assistants will help with the day to day running in camp and manage the catering throughout.

Venture Leaders

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AWT VI DOC 14.01.20

Accommodation Canvas two man dome tents will be used for the duration of the venture. Males and females will not

share tents and leaders will be in tents in the same area. Stretcher beds will be provided to ensure a

good night’s sleep.

Catering This is a fully catered venture and all dietary requirements will be catered for. Three meals per day

and snacks will be provided. Hot and cold breakfast options, packed lunch and a sit down evening

meal will be the norm.

Wildlife Some locations are within conservation areas. As such every group member will have the chance to

experience African wildlife close up. Regular briefings will be given on wildlife and our specific

behaviour when near them.

Fitness An average level of fitness is required. The terrain difficulty is group specific and discussed during

the planning phase. Group members are expected to take their UK training and preparation

seriously. We generally follow game trails where the animals have taken a path of least resistance.

Kit & Equipment Walking boots, sleeping bag, back pack or hold-all, day pack, head torch, water bottle and

appropriate clothing for warm and cool weather are the main requirements. The ability to protect

yourself from the hot African sun is essential. A good hydration system is very important.

Evenings

Night time is a one of the most wonderful experiences for anyone travelling to Africa. Evenings are

spent relaxing and talking around the camp fire and listening to the sounds of the African bush.

A strict night time procedure will be adhered to.

Life on tour

What will life be like when we are in Africa?

See Medical Questionnaire

See Risk Assessment

See Kit List

See Risk Assessment and SOPs

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AWT VI DOC 14.01.20

Preparing to depart #1

Location

History of southern Africa and Province to be visited

Cultural history of the region

History of the Anglo-Zulu War and key battlefields

Wildlife An introduction to wildlife conservation

Animal encounters, comfort zones and pressure zones

Bush tracking skills and bushcraft

Kit and Equipment

Essential kit and equipment

Kit provided by AWT, the school and in country

Transport to be used in country

Accommodation types and facilities in all locations

Culture and Community

Cultural understanding/ Zulu & Afrikaans

Community engagement project

Zulu village life in rural KwaZulu Natal

Leadership Roles and Responsibilities

Risk Management Trekking and climate

Personal hygiene

Risk/Benefit analysis process

Dynamic risk assessment process

There are some

informative blogs

on the AWT website www.africawildtrails.com

The Manor Academy Venture Preparation by Africa Wild Trails

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AWT VI DOC 14.01.20

It is likely your GP will recommend Hep A, Hep B, Typhoid and Tetanus inoculations for KwaZulu Natal. AWT will provide a letter for your GP

Vaccine Required Reason for vaccination Risk Date Hepatitis A √ Transmitted through contaminated water

Risk is higher where sanitation is poor

Low

Hepatitis B √ Transmitted by exposure to infected blood or fluids

Risk is higher for long stays, frequent travel

Low

Typhoid √ Transmitted through contaminated food and water

Risk is higher where good sanitation & safe water is limited

Low

Diphtheria Transmitted through inhaling respiratory droplets

Risk is higher in poor, local, overcrowded living conditions

Low

Cholera Transmitted by contaminated food and water

Risk is highest for humanitarian aid workers

Low

Tetanus √ Transmitted through open wound from soil/ manure

Risk is higher if a wound, burn or scratch is not cleaned

Low

Rabies Transmitted through saliva of an infected animal/bite

Risk is higher for those who can’t access prompt treatment

Low

MMR Measles is spread by airborne or droplet transmission

High risk if not up to date with routine vaccination course

Low

Tuberculosis Transmitted by inhaling respiratory droplets

Risk is higher during prolonged or frequent close contact

Low

Anti-

Malarials

Disease transmitted by mosquitoes

Risk is higher with exposed skin/no insect repellent

Low

www.nathnac.org.uk has the most up to date and accurate information. We recommend you read the

content related to your venture inoculations.

What vaccinations are required?

You will be asked to

complete a form confirming

the dates that each course

of vaccination was

completed and your parent

/ guardian will need to sign

this too.

Some courses can take a

month or more to complete

so you are advised to see

your GP as soon as possible

to ensure you have enough

time to get immunised

before you depart.

Your GP will provide you

with a ‘Vaccination Card’ so

you can keep an eye on

vaccination dates. Bring this

card to Africa to show in the

event of medical treatment.

Preparing to depart #2

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AWT VI DOC 14.01.20

Travel Documents

Passport British passport holders do not require any visa documents to visit South Africa. However you must

ensure your passport is valid for 6 months after the trip is due to end and that there are at least 2 blank

pages left.

If you hold a passport of another nationality, please contact the Africa Wild Trails office as soon as

possible to discuss visa arrangements: [email protected]

You will be asked to send a photocopy of your passport to the British Exploring office prior to your

departure from the UK.

As of 08.11.19 Child Trafficking Regulations are no longer applicable but are

nevertheless noted here as we are only a few weeks into the new immigration process. When a person is travelling with a child who is not his or her biological child, he or she must

produce-

(i) a copy of the unabridged (original) birth certificate of the child which includes the names of the

parents;

(ii) an affidavit from the parents or legal guardian of the child confirming that he or she/has permission

to travel with the child;

(iii) copies of the identity documents or passports of the parents or legal guardian of the child;

(iv) the contact details of the parents or legal guardian of the child; where the parents of the child are

both deceased and the child is travelling with a relative or another person related to him or her or his or

her parents, this person must be approved to enter into or depart from South Africa with a child.

Exemption: In the case of school groups, the parental consent may be replaced with an affidavit from

the school principal confirming that all consent letters are held by the school. This special dispensation

applies to all schools registered with the Department of Basic Education and its equivalent abroad.

See CTR Documents attached

Preparing to depart #3

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AWT VI DOC 14.01.20

Medical Questionnaire The information in this document is highly important so that we understand any allergies and

medical needs.

All information will be kept strictly confidential and will be viewed only by those involved in your

care. This information will not be divulged to any third party without your consent.

See Medical Questionnaire

Paperwork to complete

Registration Form Please complete the registration form as guided.

Some sections are repeated in the Medical Questionnaire however we do require this information

on both documents.

See Registration Form

Kit and Clothing Ensure you read the Kit List now so that you are fully aware of:

1) The kit you already have

2) The kit that the school is providing

3) The kit you still need to get See Kit List

The Manor School Paperwork Ensure any further paperwork for the school is completed promptly.

Don’t pack unnecessary items!

Preparing to depart #4

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AWT VI DOC 14.01.20

Culture & Community Climate & Fitness

Safety #1

Expect our average day time temps to be, on

average, as hot as our hottest summer day in

the UK and evenings to be relatively cool/cold.

During the period you will be travelling

temperatures could drop below zero.

The likelihood of rain is very low but it is

always sensible to ensure a light, waterproof

jacket is in your pack at all times. This is also a

good outer shell during the evenings which can

be cool/cold.

Participants will need to be healthy,

reasonably fit and robust enough to carry a

back pack containing water, food, clothing,

binoculars, camera etc over rough terrain on

hot days for a few hours at a time.

Regular walking with your back pack and

walking boots will be excellent preparation, and

you benefit hugely during the venture.

We cannot stress highly enough how good

preparation will help you when on the ground

in Africa.

Zulu People Of the many ethnic groups in South Africa, the Zulu

population is the largest at around 10 million.

They refer to themselves as 'the people of the

heavens' and most reside in KwaZulu-Natal.

isiZulu is the language of the Zulu people and most

that you will meet also speak English as it is taught

in their schools from an early age.

Take some time to research their culture, religion,

food and traditions during the months leading up to

departure and perhaps even a few words or

sentences to try out!

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Code of Conduct

Throughout the venture you should 1. Be willing and enthusiastic in carrying out all duties necessary to the successful completion of the aims of the venture, both announced in advance and as

developed and amended during the venture itself.

2. Subscribe to the ethos of safety whereby the prevention of accidents is only achieved by constant vigilance on the part of everybody, and avoid intentionally

undertaking any activity that might bring yourself or other members of the venture into unnecessary and avoidable risk.

3. Avoid intentionally undertaking any activities which break either UK law or that of the host country.

4. Avoid intentionally undertaking any activities which offend against the customs of the host country, and endeavour to discover the kind of behaviour expected of

you in all situations.

5. Be environmentally conscious and avoid any actions which will lead to any form of pollution, fully following the venture ethos of minimum impact.

6. Carry out the reasonable requests of those placed in authority by the venture chain of command; in particular, such concurrence will be immediate and without

question in times of danger or apparent danger.

7. Respect the rights of other venture members to participate fully in the venture activities; there is to be no discrimination of any kind.

8. Be willing to have any dispute between members taken to a relevant and agreed member of the leader team, and abide by the resultant decision with good

grace.

9. Adhere to the stipulation that intimate sexual relations will not be tolerated on the venture, on the grounds that possible resultant problems will conspire

against the success of the venture.

10. Adhere to the stipulation that the use of illegal drugs, alcohol or any substance that detracts from the individual’s ability to function will not be tolerated on the

venture, on the grounds that the safety of the venture and its members may well be compromised by any impaired judgement and / or performance. Any

Participant found in possession of illegal drugs will be removed from the venture immediately.

11. Adhere to the stipulation that the smoking of cigarettes or the use of e-cigarettes will not be permitted and that there will be a zero tolerance policy adopted to

any participants found smoking. Participants who smoke should make themselves known to their Group Leaders who will offer support and guidance on giving up

prior to the venture.

12. In the interest of safety, adhere to the venture’s rules concerning independent movement and activities, and seek permission from a relevant member of the

leader team for any such activity. Normally, permission for such activities will be given, provided that the activities do not compromise either the venture’s safety

or the venture’s aims.

Safety #2

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AWT VI DOC 14.01.20

Disciplinary Procedure We will operate a card policy for inappropriate behaviour. If we feel that a participant has behaved in such a way that jeopardises the safety or enjoyment of other

members of the programme, we may issue a ‘Yellow or Red Card’ in the form of a verbal warning, and/or later as a formal letter.

The card policy is in place throughout the entire training programme and South Africa venture.

If a participant displays repeated disregard of any of the objectives of the Code of Conduct, and this continues after two verbal warnings, a Yellow Card will be

issued. This acts as a formal warning. A second Yellow Card warrants a Red Card and the participant will not be permitted to continue with either the training

programme or the venture itself for a full day or two days.

For serious incidents the venture member will not take part in the rest of the venture or could be sent home.

In the event of serious misconduct, participants will be immediately issued a Red Card and either be removed from the rest of the activities or sent home.

Participants should not commit to the venture until they are familiar with, and are happy to agree to, the Code of Conduct stated above.

Code of Conduct

FORMALFORMALFORMALFORMAL

WARNINGWARNINGWARNINGWARNING

1)1)1)1) VERBAL WARNING #1VERBAL WARNING #1VERBAL WARNING #1VERBAL WARNING #1

2)2)2)2) VERBAL WARNING #2VERBAL WARNING #2VERBAL WARNING #2VERBAL WARNING #2

3)3)3)3) FORMAL WARNINGFORMAL WARNINGFORMAL WARNINGFORMAL WARNING

4)4)4)4) SUSPENSIONSUSPENSIONSUSPENSIONSUSPENSION

SUSPENSIONSUSPENSIONSUSPENSIONSUSPENSION

Safety #3

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AWT VI DOC 14.01.20

The following provides a summary of the incident and emergency plan for the Manor Academy Venture 2021. A full version of the plan is

available on request and briefings will be offered to all members of the venture both during UK training and on arrival into South Africa.

In the case of an incident or emergency during the venture, the Senior Leader will assume the position of Incident Controller. If the Senior

Leader appoints another to be Incident Controller, this will be the appropriate in country Adventure Leader.

He will therefore take responsibility both for the actions taken by way of response to this incident and for communicating with Africa Wild Trails UK

Home Agent, local emergency services and any other key people or organisations.

A nominated person from the school leader team will assume responsibility for contacting and updating Next of Kin contacts where relevant.

Emergency Communications Each group will be supplied with two way radios to contact base camp and a mobile phone will be held by each team leader in order to ensure

provision of communications in the case of an emergency.

In addition to any emergency communications, groups will communicate with the Senior Leader daily to report on their status.

Staff Training and Medical Support There will be a fully qualified located at a medical centre near to ever camp location during all of the venture phases.

In addition, all Adventure Leaders are first aid trained as well as training in specific emergency plans for different scenarios.

Each group will carry a first aid kit.

Summary of the Incident and Emergency Plan Emergency Plan

Safety #4

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AWT VI DOC 14.01.20

Casualty Evacuation If there is an injury we will use and escalate medical care as follows:

1) Utilise venture medics and first aiders

2) Request an ambulance to camp or meet on route

3) Fastest overland route to medical centre or hospital

The Senior Leader will take responsibility for instigating evacuation procedures as appropriate:

The Manor Academy will be required to show that they have comprehensive travel insurance to cover the costs of evacuations and repatriation to the

UK in the event of a medical emergency.

The nature and necessity of this evacuation will depend on the following factors:

The Nature of the incident and the relative locations of:

-First aid trained staff and venture Medic

-The Venture Senior Leader or local Doctor

-Local Medical facilities and hospitals

-Locations and availability of 4 x 4 and helicopter

Summary of the Incident and Emergency Plan cont.

Safety

Safety #5

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Reconnaissance trip Despite the locations being well known to the Venture Senior Leader, a recce will be conducted this July to ensure everything is in place and will

be ready for the arrival of the group next year. Regular contact will be made between then and the departure date. Accommodation, catering,

guides and transport were checked during the reconnaissance trip as well as meetings with our key adventure leaders.

The Senior Leader will ensure a 2nd

recce visit takes place to all locations when he is in the region, in order to make the final logistical

preparations prior to the groups arrival.

Planning meetings Multiple planning meetings have been conducted between key staff at the Academy, Africa Wild Trails and related field experts in the UK and

South Africa to ensure the venture will be delivered exceptionally well.

Preparation & Training sessions A preparation process is in place and will ensure the group members have the correct kit, have experience in camping outside together, have

begun to work together as a team, are aware of the cultural differences, are aware of the activities and risks involved on venture.

Standard Operating Procedures AWT and our in country partners have specific Standard Operating Procedures for each location, activity, movement of people, leading, guiding

and catering.

These procedures extend to the wild animals and how we move around them when in vehicles and on foot, to ensure we do not startle wildlife

and for the safety of the group.

Dynamic Risk Assessment

A process of dynamic or ‘on the spot’ risk assessment takes place continually during each activity. As such, the Senior Leader and Adventure

Leaders may decide not to continue with an activity if he/she deems necessary. If this does happen, an alternative activity will be put in place.

How do we assess and manage risks? See Risk Assessment

Safety #6

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As noted previously: As of 08.11.19 Child Trafficking Regulations are no longer applicable but are nevertheless noted here

as we are only a few weeks into the new immigration process.

CHILD TRAFFIKING REGULATIONS PLEASE NOTE THAT THE FOLLOWING IMMIGRATION RULES APPLY FOR YOUR FORTHCOMING TRIP TO OR VIA SOUTH AFRICA IF YOU ARE TRAVELLING WITH A CHILD UNDER 18 YEARS

OLD.

Failure to produce the appropriate

documentation will result in the airline’s refusal to permit boarding:

(1) When both parents are travelling with a child, they must produce an unabridged (original) birth

certificate of the child which must include the names of both parents of the child.

(2) When one parent is travelling with a child, he or she must produce an unabridged (original) birth

certificate which includes the name of that parent and one of the following-

(i) consent in the form of an affidavit from the other parent of the child authorising him or her to enter into or depart from South Africa; or

(ii) a court order granting full parental responsibilities and rights or legal guardianship; or

(iii) where applicable, a death certificate of the parent of the child; where the parents of the child are both deceased and the child is travelling with a relative or another person related

to him or her or his or her parents, this person must be approved to enter into or depart from South Africa with a child.

(3) When a person is travelling with a child who is not his or her biological child, he or she must

produce-

(i) a copy of the unabridged (original) birth certificate of the child which includes the names of the parents;

(ii) an affidavit from the parents or legal guardian of the child confirming that he or she/has permission to travel with the child;

(iii) copies of the identity documents or passports of the parents or legal guardian of the child;

(iv) the contact details of the parents or legal guardian of the child; where the parents of the child are both deceased and the child is travelling with a relative or another person related

to him or her or his or her parents, this person must be approved to enter into or depart from South Africa with a child.

Telephone: (+44)20-8971-9350, Fax: (+44)20-8944-6705, Email: [email protected]

Visit us at www.southafrica.net

Safety #7

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AWT VI DOC 14.01.20

CHILD TRAFFIKING REGULATIONS cont.

(4) When an unaccompanied minor (under 18) is travelling, they shall produce to the immigration

officer-

(i) a copy of the unabridged (original) birth certificate of the child which includes the names of the parents;

(ii) proof of consent from one of or both his or her parents or legal guardian, in the form of a letter or affidavit for the child to travel into or depart from South Africa: Provided that in

the case where one parent provides proof of consent, that parent must also provide a copy of a court order issued to him or her which he or she has been granted full parental

responsibilities;

(iii) a letter from the person who is to receive the child in South Africa, containing his or her residential address and contact details in South Africa where the child will be residing;

(iv)a copy of the identity document or valid passport and visa or permanent residence permit of the

person who is to receive the child in South Africa; and

(v) the contact details of the parents or legal guardian of the child.

Exemption: In the case of school groups, the parental consent may be replaced with an affidavit from the school principal confirming that all consent letters are held by the school.

This special dispensation applies to all schools registered with the Department of Basic Education and its equivalent abroad.

For further details please visit https://www.gov.uk/foreign-travel-advice/south-africa/entry-requirements

Tolene is very efficient and will help with any matters relating to these regulations.

Tolene Van der Merwe

Country Manager: UK & Ireland, South African Tourism, 2nd Floor, 1-2 Castle Lane, London, SW1E6DR

Telephone: (+44)20-8971-9350, Fax: (+44)20-8944-6705, Email: [email protected]

Visit us at www.southafrica.net

Safety #8