The Make-Over of Strategý The Make-Over of Strategý Accentuating the Positive Musette France McKelvey Library Director, Interim Shaw University 1.

The Make-Over of The Make-Over of StrategýStrategý

Accentuating the PositiveAccentuating the Positive

Musette France McKelveyMusette France McKelveyLibrary Director, InterimLibrary Director, Interim

Shaw UniversityShaw University

1

SHAW UNIVERSITYSHAW UNIVERSITYRaleigh, North CarolinaRaleigh, North Carolina

Established in 1865Established in 1865 11stst black college or university in the black college or university in the

southsouth 145 years later she is still graduating 145 years later she is still graduating

productive members of communitiesproductive members of communities Supported by a library that needs a Supported by a library that needs a

Strategic Plan that is synchronized Strategic Plan that is synchronized with the University’s Planwith the University’s Plan

2

Presentation OutlinePresentation Outline

The project and its goalsThe project and its goals Describe/show the steps taken to Describe/show the steps taken to

achieve those goalsachieve those goals Evaluate the outcomesEvaluate the outcomes What’s next?What’s next?

3

The Library’s ProjectThe Library’s Project

The 5 “W”sThe 5 “W”s WhoWho- Shaw University Library System- Shaw University Library System WhatWhat - Synchronize the Library’s Plan - Synchronize the Library’s Plan

with the University’s Strategic with the University’s Strategic Plan Plan

WhereWhere - Main campus and 8 remote - Main campus and 8 remote sitessites

WhenWhen - 2009-2010 Academic Year- 2009-2010 Academic Year WhyWhy- To enhance the quality, quantity- To enhance the quality, quantity

and access to information and access to information

4

Project Goal 1Project Goal 1

Strategic PlanStrategic Plan Create CommitteeCreate Committee

Identify stakeholders; did we forget anybodyIdentify stakeholders; did we forget anybody Get consultant to help committee set Get consultant to help committee set

goals and objectives aligned with new goals and objectives aligned with new administrationadministration

Present Library’s Strategic Plan to new Present Library’s Strategic Plan to new administrationadministration

5

Approach & OutcomeApproach & Outcome

ApproachApproach Meet with VP of Academic Affairs to Meet with VP of Academic Affairs to

propose creation of Library SP propose creation of Library SP CommitteeCommittee

Outcome Outcome This is a new administration that needed This is a new administration that needed

time to catch its breath which resulted time to catch its breath which resulted in the postponement of this part of the in the postponement of this part of the project for this period of time.project for this period of time.

6

Primary Goal 2Primary Goal 2

To produce a video to record the To produce a video to record the progress of creating the Strategic progress of creating the Strategic Planning Committee. Seniors in the Planning Committee. Seniors in the Mass Communications program Mass Communications program would be used as the crew. would be used as the crew.

7

The video could be used for: The video could be used for: this (HBCU) projectthis (HBCU) project inclusion in the students’ inclusion in the students’

employment portfolio employment portfolio evidence of how the library can evidence of how the library can

partner with other departments on partner with other departments on campus to share and/or create campus to share and/or create information/media.information/media.

ProjectProject Goal 2 (Con’t.)Goal 2 (Con’t.)

8

Approach & OutcomeApproach & Outcome

ApproachApproach Met with Dean of Humanities and Chair of Mass Met with Dean of Humanities and Chair of Mass

Communications to discuss Senior Project.Communications to discuss Senior Project.

OutcomeOutcome The Dean of Humanities and Chair of Mass The Dean of Humanities and Chair of Mass

Communications did not agree to the timing of Communications did not agree to the timing of this project. It was not a confirmed NO; just a this project. It was not a confirmed NO; just a “not now.”“not now.”

9

Too Much, Too Soon?Too Much, Too Soon?

StrategStrategýý was not discouraged was not discouraged

10

What Happened:What Happened:Project Review ‘A’Project Review ‘A’

The two major elements of the The two major elements of the project were abandoned due to project were abandoned due to circumstances beyond our control; circumstances beyond our control; creation of the Strategic Planning creation of the Strategic Planning Committee and production of the Committee and production of the video video Environmental scanning; not paying Environmental scanning; not paying

attention to external events, trends and attention to external events, trends and developmentsdevelopments

11

Strategýs StrategyStrategýs Strategy

Get Over It!Get Over It!

12

Re-StrategizeRe-Strategize

We have a grant to begin the make-We have a grant to begin the make-over, or enhancement.over, or enhancement.

The grant allows us to hire a The grant allows us to hire a consultant to analyze our print and consultant to analyze our print and electronic collections as well as our electronic collections as well as our facilities.facilities.

The consultant will give us a report The consultant will give us a report on his findings and a Plan for on his findings and a Plan for enhancement.enhancement.

13

Plan of ActionPlan of Action

Select consultant based NC State Select consultant based NC State Library recommendationsLibrary recommendations

Identify stakeholdersIdentify stakeholdersLibrary staffLibrary staff

Consultant meets with library staffConsultant meets with library staff Library Director creates an internal Library Director creates an internal

Strategic Planning CommitteeStrategic Planning Committee

14

Library Strategic Planning Library Strategic Planning Committee MeetingCommittee Meeting

This created a forum for discussion of This created a forum for discussion of what a strategic planning committee what a strategic planning committee isismore meetings will be needed before more meetings will be needed before

strategic plan is ready to be shared with strategic plan is ready to be shared with administrationadministration

staff members were assigned tasks staff members were assigned tasks based on need and skill based on need and skill

15

16

What HappenedWhat HappenedProject Review ‘B’Project Review ‘B’

Internal Strategic Planning Internal Strategic Planning CommitteeCommitteeConsists of library staffConsists of library staff Different from staff meeting because it Different from staff meeting because it

addresses specific issuesaddresses specific issues

17

What HappenedWhat HappenedProject Review ‘C’Project Review ‘C’

Consultant delivers preliminary Consultant delivers preliminary reports on the book collection and reports on the book collection and facilities in the Main Libraryfacilities in the Main Library

18

OutcomeOutcome

The initial project had to be revisedThe initial project had to be revised Leadership institute skills were used Leadership institute skills were used

to recover from challengesto recover from challenges Leadership institute teachings lead Leadership institute teachings lead

the director to examine behavior and the director to examine behavior and make some changesmake some changes Include staff in planning processInclude staff in planning process Staff actively participatesStaff actively participates

19

Overall OutcomeOverall Outcome

In the end, our goals were met and In the end, our goals were met and we are on target and the next grant we are on target and the next grant in the series, the LSTA Technology in the series, the LSTA Technology Grant has been written.Grant has been written.

20