The Lone Star College System 13 Locations spread across 1,400 square miles 5 Colleges 2 University Centers 5 Centers System Office & Training Center 4,800.

The Lone Star College System 13 Locations spread across 1,400 square miles

5 Colleges 2 University Centers 5 Centers System Office & Training Center

4,800 employees 152 OTS Staff

80,000+ Students 62,476 Credit 19,250 Non-Credit

$420 million bond project21 new buildings on 10 sites in 18 months!

1

• Challenge– Coordinate core IT infrastructure – Meet instructional needs– Provide innovative classroom technologies

• Go beyond the normal involvment– Become a partner that adds value to the project– Learn how the process really works

• Establish and document standards– Think outside the box – focus groups with students, faculty and

staff– Evaluate all options before setting a standard– Make sure to get documented buy-in from everyone

Intergrate IT into the Process2

Technology

Project

Manager

General Contractor MEP

Specialty Consultants

Facilities

Architects

Project Manager

IT STAFF

NETWORK SERVICESPROVIDER

VoIPVENDOR

A/V CONTRACTOR

NETWORK SERVICES

APPLICATIONSDEVELOPERS

CABLING VENDOR

ENDUSERS

DATA NETWORKPROVIDER

Select the Right Design FirmIT Professionals do not have the right skills to handle large construction projects

Choose an IT construction consultant that does

Three stage RFP Process• Written responses with sample design packages• Formal presentation• Detailed reference checks and site visits if possible

3

The consultants are not a Vendor! They are an extension of your IT organization for the duration of the projects.

• Be invoved in the bidding process for each building• Make sure section 27 identifies your standards• Review all subcontractors to make sure they have the standards

document, and have written acknowledgement• Meet with the General Contractor and your Project Team

• Design for Growth!

IP Backbone NetworkIP Backbone Network

Establish Standards

CATV /MATV

SecurityOverhead Page

Ground Bar

4 - 6 " Riser Cores

Equipment and Cable Racks

Ladder Rack

4

• IP Network “Convergence”

• Voice Systems

• Data Devices

• Video Distribution

• Building Automation

• Security Video

• “Technology Vision” Needed

• Engage Multiple Teams and Constituencies

• Impact on Data Center, Backup Systems, WAN

• Other System-Wide Technologies: Conferencing Servers,

• Mass Notification Systems

Technology Friendly Space5

• Square Footage is rarely a meaningful predictor of technology costsSquare Footage is rarely a meaningful predictor of technology costs• Headcount X 1.15 = Telephone CountHeadcount X 1.15 = Telephone Count• Headcount X 1.25 = Cable CountHeadcount X 1.25 = Cable Count• Square Footage / 20,000 per = Number of Technology ClosetsSquare Footage / 20,000 per = Number of Technology Closets• Budget GuidelinesBudget Guidelines

• VoIP Phones:VoIP Phones: $1,000 per telephone *$1,000 per telephone *• Call Centers / Trading:Call Centers / Trading: $2,500 per position minimum$2,500 per position minimum• Nurse Call:Nurse Call: $2,500 per bed minimum$2,500 per bed minimum• Cabling: Cabling: $500 to $650 per outlet$500 to $650 per outlet• Data Centers: Data Centers: $150 to $700 per foot$150 to $700 per foot• IP Networks:IP Networks: Wild Card!Wild Card!• Audio / VisualAudio / Visual $ -0- to Millions *$ -0- to Millions *

Designs and Budgets6

Intergrate IT schedules into the construction planning group’s main schedule

Managing the Schedule

Create Detailed Plan for Opening

7

• Expect the unexpected• Phase I Excavation – know your fiber locations, and when

the contractors are close to them

Have emergency repair contracts ready!

Be Prepared for Problems8

1. Establish IT standards for construction – Use for all projects large or small

2. Make sure you are part of the project team from start to finish – Be Engaged!

3. Enforce your standards – that’s why you set them!4. Manage the IT Project Budgets5. Prepare for the unexpected – It will happen!6. Select Partners not Vendors

– There is too much at risk

Take a ways!9

Shah Ardalan, Vice Chancellor/CIO, Technology ServicesLink Alander, Associate Vice Chancellor Technology Services

Lone Star College System