The KnowledgeBank: Powered by DSpace Laura Tull Systems Librarian Ohio State University Libraries [email protected] WiLSWorld July 27, 2004.

The KnowledgeBank:Powered by DSpace

Laura Tull

Systems Librarian

Ohio State University Libraries

[email protected]

WiLSWorld July 27, 2004

The KnowledgeBank

A knowledge management system for the university to support the creation, organization, storage, dissemination and preservation of the institution’s digital information assets.

Both a “referatory” providing links to digital objects and an institutional “repository” that captures the intellectual output of the university produced in a digital format.

The KnowledgeBank

Faculty Expertise Directory Web Media Collective Digital Union Institutional repository

Institutional Repository

Captures the intellectual output of the university community

New scholarly publishing paradigm Institutional visibility and prestige

Institutional Repository

Olentangy River Wetlands Research Park

Undergraduate Honors Theses Hilandar Research Library – Watermarks Polar Oral History Program

DSpace – What we will cover

What is DSpace? DSpace demonstration Important features Future directions OSU’s approach to DSpace

DSpace – What is it?

DSpace Open source software Developed by MIT Libraries and HP

Research Labs Digital library system/Digital Asset

Management System/Institutional repository

DSpace – What does it do?

Captures Digital material in any format Directly from creators (e.g. faculty) Large-scale, stable, managed long-term

storage Describes

Descriptive, technical, rights metadata Persistent identifiers

DSpace – What does it do?

Distributes Via Web

Preserves Bitstream preservation guaranteed Functional preservation - Institution decides

which formats they will support into the future

DSpace – Information Model

Communities Collections

Items (metadata plus bitstreams)Digital files (bitstreams)

DSpace – Basic User functions

Search & browse all of DSpace, one community or one

collection

Subscribe to collections Submit material (if authorized)

DSpace – Subscribe to a collection

Register with DSpace Subscribe to collections and receive

email alerts of new additions

DSpace – Submit material

To submit material, users must register DSpace administrator authorizes users

to submit material to particular collections

Material must be in digital format

DSpace – Important features

Batch load utility Up to three optional workflows Templates for metadata Access control - Collections can be open

to the world or restricted to a select group of people

DSpace – Important features

Transactions are secure (SSL) Supports OpenURL linking Supports metadata harvesting

OAI-PMH as a data provider

DSpace – Preservation

Bit preservation guaranteed but … Persistent identifiers to items and

bitstreams Reference model for OAIS Records technical metadata upon

ingest

DSpace – Preservation

“History component of DSpace generates metadata which describes how the content and metadata associated with a work within the system changes over time”

METS in release 1.2

DSpace – Future directions

Interoperability with course management systems

Incorporating other metadata schemas IMS/SCORM (educational material) SIMILE project (HP,MIT,W3C)

DSpace – Future directions

OCLC is integrating authority control Ingest of a web site (iCampus project) Google partnership Creative Commons license

How to get started

Understand what faculty want Identify a variety of content Be flexible Do a pilot Define your staffing model, policies,

service model, procedures, marketing plan

Faculty needs and concerns

Intellectual property, copyright Ease of use Interoperability with software they

already use (CMS, Powerpoint, etc.) Single sign on Ability to restrict collections to OSU, their

college or department

OSU’s Staffing model

Marketing & user support Knowledge Bank Program Manager (50%) Systems Librarian (20%)

Metadata support Head, Access, Support, & Accounting Department (10%) Metadata Librarian (50%)

Technical support Systems Developer/Engineer – OIT (Less than 10%) Senior Systems developer (50%)

Funding & costs

One-time funding from Ohio Board of Regents’ Research Challenge funding through June 2005 for startup

Service level agreement for technical support (server, storage, personnel) with the Office of Information Technology.

Policies

Who can submit? What types of content will you accept? What will your withdrawal policy be? What formats will you support into

future?

OSU Service model

Community and collection set up Training and user support Metadata consultation/services Storage (currently no cost but …?) Preservation services Digitization services

OSU Procedures

Market to interested groups on campus Provide a demonstration of DSpace Meet with community (workflow, metadata) Community and collection setup in DSpace Training (incorporates metadata

recommendations) Follow-up user support

DSpace – Important URLs

OSU pilot (https://dspace.lib.ohio-state.edu/index.jsp)

DSpace Federation (http://www.dspace.org/)

MIT (http://libraries.mit.edu/dspace-mit/)

SourceForge (http://sourceforge.net/projects/dspace)