Feb 08, 2016
Learning Objectives
• Discuss Job Requirements • Explain Job Descriptions• List Factors in Job Design
Job
• Group of Related Activities and Duties• Many Jobs Within an Organization• Many Employees do a Certain Type of
Job• Facilitate the Organization's Goals
Specific Position
• Duties• Responsibilities• One Employer Per Position
Position
- The different duties and responsibilities performed by only one employee.
Job Requirements
• Duties• Tasks• Responsibilities
Job Description
- Statement of the tasks, duties, and responsibilities of a job to be performed.
Job Specification
- Statement of the needed knowledge, skills, and abilities of the person who is to
perform the job.
Class Project:Write a Job Description
• Job Identification (Facts)• Job Statement - Major Duties• Job Duties and Responsibilities• Job Specification
The Job Title
• Defines Duties• Indicate Level Within Organization (junior,
etc.)• Qualifiers on Same Job (I, II, III, etc.)
Job Identification Section
• Department• Reporting Relationship• Date of Last Review• Classification Level
Job Duties
• Each Task Define• Start with a Verb• Rank in Order of Importance• Usually 8-20 1 to 3 line Statements• See Examples
Characteristics of Job Descriptions
• No set format• Basic Parts (Title, ID, Duties,
Specifications)• Qualifications, Separate Section
Qualities of a Good Job Description
• Direct Statements• Terse• Direct
• Begin Statements with Verbs• Maintains• Supervises• Performs
• Umbrella Statement:• "Other duties as assigned"
Simple Concise
Coordinates Operates Directs
Key Elements of the Job Description
JOB TITLE• Ideally three words or less• Non-sexist• Indicates job duties and organizational level
STATEMENT OF THE JOB• Distinguishes job from all other jobs
ESSENTIAL FUNCTIONS (JOB DUTIES)• Listed in the order of importance or time required• Indicate:
– weight or value of the duties– results to be accomplished
• Start phrases with active verbs; subject implied
Job Analysis
- Process of obtaining information about jobs determining what the duties, tasks,
or activities of jobs are.
Sources of Data
• Employee• Supervisor• HRM Job Analyst• careeronestop.org
Methods of Collecting Data
• Interviews• Questionnaires• Observations• Past Records• Standardized Descriptions (DOT)• Job Diaries• Websites
Job Data• Tasks• Performance Standards• Responsibilities• Knowledge Required• Skills Required• Experience Needed• Job Context (Relationship)• Duties• Equipment Used
Determining Job Requirements
• Determining job requirements
• What the employee does• How the employee does it• Why the employee does it
• Employee orientation• Employee instruction• Disciplinary action
• Recruitment• Selection• Development
Nature of: Basis for:JOB ANALYSIS
• Summary statement of the job• List of essential functions of the job
JOB DESCRIPTION
• Personal qualifications required in terms of:– Skills– Education– Experience
JOB SPECIFICATION
Job Specifications
• Skill Requirement• Physical Demands• Social Skills• Education Level• Personal Qualities• Interests
Dictionary of Occupational Titles (DOT)
• U.S. Employment Service
• “Comprehensive Descriptions of 20,000+ Jobs”
• www.AJB.org
• careeronestop.org