The implementation of e-procurement in North-Rhine Westphalia Conference on e-procurement, Brüssel, 18.09.2013.

The implementation of e-procurement in North-Rhine Westphalia

Conference on e-procurement,

Brüssel, 18.09.2013

Conference on e-procurement 18.09.20132

NRW – the economic center of EuropeNRW 2012

Area 34,110 km²

Population 17.5 million

Population density 514/km²

GDP 582.1 bn €

Exports 181.9 bn €

Imports 203.9 bn €

Roads 29.600 km

Rails 6.000 km

Waterways 720 km

Universities / technical colleges 70

Technology centers 41

Students 637.000

150 million consumers within about a 500-kilometer radius

Public administration in NRW

Conference on e-procurement 18.09.2013 3

Ministry of finance Ministry of justiceMinistry of

interieur affairsFederal Chancellery und 9 additional ministries State parliamentCourt of audit

and subordinated authorities

205 courts 22 bodies of public

prosecutors 37 prison services

35.000 employees

139 authorities

32.000 employees

62 authorities,expecially

internal security61.500 employees

North-Rhine Westphalia

396 local authorities

Conference on e-procurement 18.09.20134

Our philosophy:

e-procurement starts before the notification of the procurement procedures

CONTRACTING AUTHORITIES

AND

ENTERPRISES

REGULATIONS TECHNOLOGIES

eNotfikation e

access

esubm

ission e

award

eevaluation

eordering

einvoicingpaym

ent

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Single point of contact for public procurement in NRW

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Support for enterprises and contracting authorities

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Module „Vergabemarktplatz NRW“model of architecture „groupings of platforms“head platform- central platform for all notifications of contracting authorities in NRW- central database of enterprises- central service

Vergabemarktplätze- communication and transaction- separate platforms, a special design/label of the local authorities is possible- Single-Sign-On mechanism for enterprises

z.B.Metropoleruhr

Vergabemarktplatz of municipalities

Vergabemarktplatzconctracting authoritiesof NRW

z.B.BLB NRW

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Module „Vergabemarktplatz NRW“

• 79.000 notifications/awards• 52.000 registered enterprises with more than 61.000

user and 1,5 Millionen clicks per month• 250 contracting authorities of NRW with more than

1.900 user• 70 local authorities with more than 700 user• eGovernment award „biggest effect“• example for savings:

only costs of print and delivery, ca. 8 million Euro

plus costs of savings in electronic communication

and tendering

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Module „Vergabemarktplatz NRW“ from the point of view of enterprises

- all services free of charge

- look at notifications- simple searching and

newsletterfunctions- download tender

documents- e-communination- e-tendering- all national e-

signatures, some signatures from member states of the EU also possible

perspective 2013:- e-tendering without a separate software for bidders- optimation for mobile devices

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ministry of finance ministry of justiceministry of

interieur affairsFederal Chancellery and 9 addtional ministries State parliamentCourt of audit

and subordinated authorities

205 courts 22 bodies of

public prosecutors 37 prison services

35.000 employees

139 authorities

32.000 employees

62 authorities,expecially

Internal security60.500 emplyees

North-Rhine Westpahlaia

Oberfinanzdirektion NRW

data processing center

5 district governments

central purchase police services

IT.NRW(IT Products, also

for other authorities of

NRW)

Bau- und Liegen-schaftsbetrieb

(NRW)

3 higher regional courts

5 prison services

court of social affairs

purchase by the resorts

central purchase of

NRW

Lead Buyer

Paper

view of products

district government

Münster

Oberfinanz-direktion NRW

……..

certain materialof IT

materials for offices

IT-NRW

Chances for central purchase

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Go-Live implementation in a short period of six weeks(!)

actual datas of use

- 15 framework agreements with more than 40.000 articles

- more than 60.000 orders

- 500 authorities with 4.000 user in process

- order volumes up today > 33 Mio. €

Module catalogue of purchase

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Advantages of e-procurement

• simple and fast communication• more competition• more transparence• more consistent processes• more consistent documents

and therefore savings in costs of process

The journey of e-procurement is still going on!