The Future of SharePoint - SharePoint 2016

The Future of SharePoint – SharePoint 2016Work Smarter with SharePoint: A HelpSystems Roadshow – May 27th, 2015

Donald DonaisAvtex Solutions Architect and SharePoint Consultant

[email protected]

Blog – Tales from IT Sidehttp://talesfromitside.wordpress.com

Twitter@dondonais

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• Company Founded: 1972• Employees: ~190• Revenue: ~$55M• Microsoft Gold Partner• Interactive Intelligence Partner

About AvtexCommitted to Interaction Optimization

Avtex Representation

Bloomington, MN (HQ)

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Avtex 360°Technology Enabled Customer Experience Solutions for every Point of Interaction

Agenda

• What’s New with SharePoint 2016

• Changes Coming to OneDrive for Business

• NextGen Portals – Why You Will Care?

• Office 365 Groups – The Next Big Collaboration

Tool?

WHAT’S NEW WITH SHAREPOINT 2016

It Is Still Early!• There is Currently No Technical Preview for

SharePoint 2016• Timeline

Beta Q4 2015, RTM Q2 of 2016

Final Feature Set Will Change Before Release!

Code Base for SharePoint 2016• Starting with Snapshot in Time

Based On SharePoint Online Code

• Feature Sets Backported for On-Premises• If Backporting Not Successful then Leverage

Hybrid With Cloud

Management - Requirements• Hardware Requirements Same as SharePoint 2013

Single Server – 16-24 GB of RAM, X64, 4 Procs, 80 GB HD Farm Server – 12 – 16 GB of RAM, X64, 4 Procs, 80 GB HD

• Other Necessities Windows Server 2012 R2 or Windows Server 10 Windows Management Framework 3.0

• Database Servers X64 SQL Server 2014 SP1 or SQL Server 201X

• Standalone Installation Will Not Be Support Will Not Work with SQL Express

Management – Upgrade To SharePoint 2016

Upgrade

Upgrade Share 2010 Mode Site Collection to 15 Mode

Content Database Migration from 2013 to 2016

Migration

Migrate Content to SharePoint 2016

For SharePoint Online, New Content Migration API’s

• Not Changing Service Applications• If Service Does Not Exist in SharePoint Online

Porting the Service Over to SharePoint 2016 For Example PerformancePoint Services

Management - New Migration API• Used To Migrate to SharePoint Online• Using Azure Temporarily Store Content During

Move• Increased Migration Speed by 5X• During Microsoft Ignite

4 Vendors Are Already Adjusting to the New API’s

Performance and Reliability - MinRoles• SharePoint 2013 Defined

Roles Enabling Services• SharePoint 2016 Pre-Defined

Roles User Services – Typically

Request By User Robot Services – Automated Caching Services

• Configuration Manager Options Special Load WFE Search Application Distributed Cache

Performance and Reliability – Health Analyzer• Based on MinRoles• Service Scans Servers

in Farm Daily• Compares Service

Instances to Expected Configuration Based on MinRole

• Ability to Automatically Bring Back into Compliance

Performance and Reliability - Patching• SharePoint 2013 Updates

Typically 37 MSI’s with Additional Language Patches Cutting These Down to 2 MIS and 2 Language Patches

• Performance for Updates Substantially Quicker• Zero Downtime Patches

Because of Size This Will Run Online

• MinRole Makes This Easier

Performance & Reliability – Boundaries and Limits

Performance and Reliability – Other Notes• File Transfer Using BITS Protocol

Used to Improve Performance with Download and Upload of Files

• Fast Site Creation Uses Master Copy of Site

Collection Will Already Have Features

Enabled

• Durable Links Resource ID Based URLs Durable Across Site Collections Primarily Meant to Help Find Files

When Sharing Also Called Enterprise ID

Durable Links

Performance and Reliability – User Profile Service

• Two Options for UPS• Unidirectional Direct

Connection to AD Think SharePoint 2007

• Stand Up Forefront Identity Manager Sync Separate Server Authenticate with AD Synchronize with FIM

Insights and Data – Real Time Telemetry• More Insights Around

Users within SharePoint Services Actions Usage Engagement Diagnostics

• Based on Tools Used within SharePoint Online

• Will Also Include General Admin Reports

Insights and Data - Search• Cloud Search Service Application• Organizations Can Offload Search to Cloud• Supports Using Office Graph/Delve On-Premises• Will Also Be Available for SharePoint 2013 EOY

One Search To Rule Them All!

Insights and Data - Compliance• Compliance Center

Available Hybrid Primarily Based on Search

• Ability to Use Right Management Services Online

• Data Loss Prevention Policies

• eDiscovery and Hold for both SharePoint Online and On-Premises

Other Tidbits• Hybrid Scenario

Following Allowed for Sites, Documents and People Managed Metadata Service Promoted Sites Self-Service Site Creation

• Hybrid Configuration Based on Wizard Tool

CHANGES COMING TO ONEDRIVE FOR BUSINESS

What’s Wrong with ODFB?

Changes with ODFB• Using the Common Sync

Engine for OneDrive and ODFB

• Release Updated Sync Engine in 2015

• Adding Right Click Behavior

• Introducing Selective Sync Sync up to 50,000 files No More 20,000 file limit Support up to 10 GB

More Changes with ODFB• Version Control Will Be Added• Delve Integration Will Be Available• Future releases will support characters in URL

and longer paths• Eventually will be able to sync files that are

Shared With Me• Management Will Include Available to Disable

External Sharing for Specific Users

ODFB Roadmap

Q2 2015 Q3 2015

Q4 2015

Planned(no timelines)

Next-gen sync client (PC & Mac) (Preview)

Unified web UX

Mobile Offline files (read-only) for iOS, Android

Stop/revoke sharing control

Company-shareable links

New mobile PDF experience for iOS, Android

Send a link from Outlook Mobile on iOS, Android

Save to OneDrive for Business from OWA

Expiration of anonymous shares

Next-gen sync client (PC & Mac) (GA)

Windows 10 Universal app (including read-only offline files)

Offline mobile editing

Offline mobile folders

Mobile PDF annotation support for iOS, Android

Modern attachments for Outlook

Expiration of all external shares

NEXTGEN PORTALS – WHY YOU WILL CARE?

NextGen Family

Video

O365 Video

Delve

Delve

“InfoPedia”

O365 “InfoPedia” Custom

Your Portal

ENHANCED BY KEY OFFICE 365 CAPABILITIES

Office Graph YammerOneDrive Skype Outlook SharePoint Content

Management

Office Add-Ins Azure Media & other Azure PaaS

Services

Compliance Center

NextGen Portals• Focusing On

Responsive Design Performance Authoring Storage

• Built on SharePoint Online Platform• Takes Advantage of:

Search and Social Integration Built In Permissions Versioning Rich Text Formatting Review/Approval Workflow Taxonomy

Video Portal• Currently Available Within

Office 365• Can Consume Videos Multiple

Platform/Devices• Uses Azure Media Services to

Encode• SharePoint Online for Storage• Uses Office Graph to Deliver

Personalized Suggestions• Uses Built In SharePoint

Permissions• Secured with Encryption At-

Rest and In-Transit• Create Channels to Categorize

Content

How Video Portal Works

Delve and Office Graph• Proactive and Personalize Information Per User• Delve Displays the Relevant Information• Office Graph

Suite Wide Intelligence Fabric Underpinning Delve Connected Into SharePoint, OneDrive for Business,

Exchange, Yammer, Calendar, Skype for Business

Content

+People Group

sOrganization

How Office Graph Works• /users• /messages• /events• /files• /groups• /workingWith• /

trendingAround

directReportsmanager

memberOf

workingWithmodifiedBy

createdBy

shared modifiedBy

workingWith

trendingAround

trendingAround

GROUPS

MESSAGES

FILES

CONVERSATIONS

EVENTS

TASKS

NOTES

ME

FILES

New Features Include

• New Updated Profile Page Finding Content through

People Finding People Through

Content

• Groups in Delve Connect To a Group Discover Recent Activity

within Group

New Features Continued• Delve Boards Being

Rolled Out Soon• Delve Mobile Apps• Organizational

Insights Allowing

Collaboration Groups to See Patterns within Activities

Identify Opportunities to Help Team Improve Collaboration

Interactive Dashboard

Project Infopedia• Knowledge

Management Tool• Different Components

Help To Make Infopedia Boards Articles Blogs Documents Microsites Office Graph

Components• Articles

Easy to Author and Publish Content

Automatic In-Article Navigation

• Blogs Mobile Friendly Easy to Add Documents,

Images, and Videos Content is Auto-Saved

OFFICE GROUPS – THE NEXT BIG COLLABORATION TOOL?

What are Office 365 Groups?• Multiple Office 365

Services Coming Together Outlook OneDrive OneNote Calendar

• Self-Service Area Public by default Has Context and

Retains History Easy to Manage

Future of Office 365 Groups• Groups Discoverable

within Delve• Group Profiles Easy

to Find Information• Group Members can

Quickly stay on Key Activities

• Skype Meet Now• Invite Guest Users• More Admin Features

Q & A

Thank you!

Avtex IT Pro [email protected]

Blog – Tales from IT Sidehttp://talesfromitside.wordpress.com

Twitter@dondonais