The Fellowship Application Process Linda Parker AIITT Research Office 02 July 2009.

The Fellowship Application Process

Linda Parker AIITT

Research Office

02 July 2009

Outline

•Strategy Research Managers - faculties•Application Support

• InfoEd Proposal Development• development/FEC/price/approvals• fellowship applications - internal approval process• application submission • justification of resources

•Post award management•Timing

Strategy Research Managers - faculties

Faculty of Engineering• Jane Williams

[email protected]

www.imperial.ac.uk/engineering/

research

Faculty of Natural Sciences

• Rebecca Wilson [email protected]

www.imperial.ac.uk/naturalsciences/

research

Faculty of Medicine• Lindsey Houseman

[email protected]

www.imperial.ac.uk/medicine/research

Imperial College Business School

• David [email protected]

www.imperial.ac.uk/business-school/research

FoM - Strategic Theme Leaders

Broad Strategic Themes

Endocrinology, Diabetes and Metabolic Diseases

Philippe Froguel

Respiratory Science Bill Cookson

Cardiovascular Science Michael Schneider

Infection Charles Bangham

Immunology and Inflammation Philip Ashton-Rickardt

Public and International Health Geoff Garnett

Focused Strategic Themes

Cancer Charles Coombes

Reproductive Science Stephen Franks

Neuroscience Lefkos Middleton

Cross-cutting Themes

Integrative Physiology and Pharmacology Julia Buckingham

Genetics and Genomics Medicine Tim Aitman

Imaging David Edwards

Health Technologies Charles Vincent

Application support

•Departmental / Divisional Administration (DA) or Departmental Operating Manager (DOM)•Research Services (RS)

• FoM» 3 teams based at St Mary's,

Hammersmith and South Kensington with responsibility for 8 medical divisions

• FoE and BS» 1 team based at South Kensington with

responsibility for 10 departments and the Imperial College Business School

• FoNS» 1 team based at South Kensington with

responsibility for the 10 departments / divisions in the faculty + Institutes

•Research Office• support for Research Services –

procedures, policies and systems

InfoEd Proposal Development

•Imperial’s grant application tool•all funders, all research applications

•Full Economic Costing (FEC)•concept of cost and price•www.imperial.ac.uk/researchservices/fecandgrants/fec

•Only tool for internal approval•Precedes submission to funder

Full Economic Cost v price

•FEC calculates the actual cost of all resources necessary to undertake that project

•All applications (including fellowships) must be costed using FEC methodology for all funders

•Price

• what the funder is willing to pay and what the College is willing to accept

• can be = < or > than the FEC

• aim for cost recovery

• established in collaboration with DA / DOM and RS

Example – FEC budget

Example - price

Fellowship application – process and internal approval

Funders’ online application systems

Justification of resources

•One side of A4 required by• AHRC, BBSRC, EPSRC, ESRC, NERC

•Free text for MRC• ‘summary of resources’ page on EAA

•Not currently required separately by STFC• include in ‘case for support’

Must follow each funder’s requirements exactly

Post award management

•Fellow• comply with funder’s terms and conditions

•DA / DOM• award and project administration

•Research Services• set up award, project and budget on Oracle Grants• account reconciliation• claims• closure

Clinical fellowships

On receipt of the award (eg Wellcome Trust, MRC, BHF) the fellow must have:

• an honorary contract with local NHS Trust (to enable work with NHS patients and facilities)

• a contract with Imperial College

Timing

•It’s never too early to start!• alert department / division • Research Services

•Keep RS in the loop• terms and conditions• checking• approval

Minimum five working days before the funder’s deadline

Finally . . . .

•Allow enough time•Remember there may be funder restrictions on the number of applications from any single institution•Tailor your application to the funder’s requirements – one size does not fit all!•InfoEd Proposal Development

• training - www.imperial.ac.uk/staffdevelopment/workshops/prof_dev/infoed_2

• development• cost / price• approval

•Follow FEC rules•Involve your DA / DOM and RS