The Easy Way to Get your Print Periodicals into the OCLC ...

TheEasyWaytoGetyour

PrintPeriodicalsintothe

OCLCElectronicLinkResolver

GaryR.CocozzoliLawrenceTechnologicalUniversity

Whydothis?

• LinkResolversaredesignedonlyforelectronic products

• Yourprintperiodicalholdingsarejustasvaluable

• Sometimes,thereisNOelectronicequivalentforyourprintholdings

•OCLC’sLinkResolveristoday’sfocus,butcouldusethisprocessforotherresolverstoo

“EASY”isarelativeterm

• Thisisstillabitofworktodotomakethishappen

•Mucheasierthandoingitmanually

• CanloadjustwithOPAClinks,thenaddholdingsastimepermits

• Onceloaded,canworkfromKnowledgeBasetomodifyitortofixitviaafreshnewload

Myfirstattempt:

Used“Analytics”and“MyLibrary”

Showstitles,ISSN,OCLCnumber

Noholdingsgiven

CopycolumnstoKBARTmasteronOCLCsite

CanmanuallycreatelinktoDiscoveryrecordforholdings

Easy,butverylimited

Says“appearsin2hours”but,takesmuchlongertoappearinMyFiles

Only7ofthe26KBARTcolumnsareneeded- therestareoptional

Firsttimeloadorsubsequentuploads

Downloadthespreadsheettomodifythetitlesorholdings

WorldCat QueryCollection

• Moreflexiblewaytogetyourprintrecordsforserials• Youwillfindthisunder“Metadata”>“CollectionManager”• Then,“createacollection”,choose“QueryCollection”

Chooseyourcollectionnametouselater

OCLCprovidesthis;Addtospreadsheetlateron

Selectioncriteriawillgohere(wewillseeitinalaterslide)

HardPart:ComingUpwiththeSearchStatement

• VariousSearchstatementsarepossible• li:yourlibrary’scodee.g.,EYLsoitisli:EYL forus• UseBooleanLogicwithAND,OR,NOT• Manywaystodothis,suchaswithmaterialtypes• Iwasusingmt:ser butitmaybemoredirecttousemt:per

• mt:per helpseliminatesomemonographicserialslikeannualbookseries• Wewouldwantmt:per,mt:mic,etc.but NOTmt:elc• So,itwouldbeli:EYL AND((mt:per ORmt:mic)NOTmt:elc)

• Orcouldusedocumenttypes• (x0:jrnlANDx0:news)NOTx4:digital

WhatIdidn’trealize…

Icould’vehadab8:• b8:isalocationwhereourperiodicalsare,

“PeriodicalsShelvedbyTitle”• So…b8:periodicals wouldbehelpfultoadd

• Butthiseliminatesallnon-monographicitemsthatwouldsitunder“BookStacks”“Reference”orotherlocations• Addstatementsthatwouldincludetheselocations• Or,justmanuallyadditemsifnottoomany

• b8:maynotworkaswellifyouinter-fileperiodicalsinwiththecatalogedbooks;havetouseotherschemes

TestitoutinWorldCat Discovery• Youcansimulaterathercloselythefinalresult• Takeoffthe“li:EYL”portion• Examinetheresults…anyodditems?• Ire-sortedby“oldestfirst”toseeanyunusualitems• Refiningquerymightremovethem• Canalwaysdeleteunwanteditemslaterbeforeuploading• Remembertousefacetstolimittoyourphysical librarycollectionsonly

• CanalsodothistestingviaWorldCatLocalorFirstSearch

• Whensatisfied,IcouldusethisformyQuery:li:EYL AND((mt:per NOTmt:elc)ANDb8:periodicals)

((mt:per ORmt:new ORmt:mic)NOTmt:elc)ANDb8:periodicals

TheQueryWillDeliverMARCRecords

• Takesabout36to48hourstogetthefile• Finditunder“Metadata”then“MyFiles”

• UseMarcEdit forthenextstage:• ConverttheMARCrecordstotab-delimitedfile• or,ConverttherecordstoaKBARTfile• “KnowledgeBasesandRelatedTools”

• MarcEdit isafreesoftwarethatoffersmanyhelpfultricks• Constantlybeingupdatedandimproved

xCreatingtab-delimitedrecordsfromMARCrecords

NewKBARTway

-Examineextra blanklinesin titlecolumn-When“OK”,sorttoeliminatethem-Takeoutthe“The”infrontoftitlesviareplace-Iadd“aaa”tonotsortthetopline-Takeoutthe“aaa”beforeloading!!!

The“Last”columnsarenotcorrect…havetomakethememptyoreditthem

Add“print”to“coverage_depth”ifnotalreadythere

-Create title_url byaddingsearchstringwith“no:”forOCLCnumber-Couldalsousehttps://[library].on.worldcat.org/oclc/-AddanewcolumnthenCONCATENATE(J2,Z2)andrundownthecolumn-Oldtitle_url +OCLCnumber=title_url thatlinkstoyourcatalogrecord-Saveastab-delimited,thenre-openinExcel-Deleteoldtitle_url andnamethenewcolumntitle_url

-the866fieldisplacedin“coveragenotes”-Instantholdings!*(*butyouhavetoeditthem!)

|https://ltu.on.worldcat.org/search?queryString=no:| +|16736129|||||

Deletethiscolumn“rectype”

RAW:firsttimeload,orreload.COVOVERLAY:ifchangingcoverageonlyIfsendinginareplacementfile,canjustuse“raw”

Couldaddlocationornoteslike“Currentissueondisplay”or“BoundVolumes”Butthatisoptional

AddOCLCCollectionID here(“customer.46831.65”)ComesfromQueryCollection

Addthatnamethattheuserwillseeandunderstand

Don’tletthishappentoyou!

Dothisinstead

WhatitlookslikeintheKnowledgeBase

ThisiswhatitlookslikeintheResolverviahttps://ltu.on.worldcat.org/atoztitles/link

ItisinPrint

Cameinautomaticallyfrom866field

Manuallyadded

TwoFacesofLinking:articlevs.title

StandardOCLClinkingscheme,showingcitationinresolver

SearchesfortitleofjournalonlyifnocitationinWorldCat

Aftersomehoursofwork…• Andsomefrustrations• Andsomedo-overs• Andsometedium• Andastrongurgetoweed…

YouwillexperienceATriumph!

ü Yourprintserialsarenolongerhiddenfromaninquiringpublic

ü Yourpurposeinlifewillnowbecomplete

So,itwassortof easyafterall…

YouareverywelcometocontactmeifyouhaveanyquestionsOCLCSupportcanhelpyoutoo

• GaryCocozzoli• LawrenceTechnologicalUniversity• 248-204-3000• [email protected]